improving ppm using objectives and key results
TRANSCRIPT
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Thank you for joining.
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Improve PPM Using Objectives & Key ResultsMargo Visitacion, Vice President and Principal Analyst
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• 45 minutes of presentation• 15 minutes of live Q & A
• Please enter questions into chat box• All lines are on mute• Webinar is being recorded• Slides and recording available – tomorrow!
Welcome!
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Today’s Featured Presenter
› Margo Visitacion• Vice President and Principal
Analyst, Forrester Research
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We work with business and technology leaders to develop customer-obsessed strategies that drive growth.
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Agenda
› Companies struggle to articulate value
› OKRs add a dose of pragmatism to measurement
› Reinvent your management approach
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Doing the right things at the right time is critical
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70% consider BRM important
48% actively measure
Strategic budgeting – 30%
annual effort
54% strategic investment never
realized
49% say decisions made
based on qualitative data
30% seek to improve planning
Value Realization: An Ongoing Challenge
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Current KPIs Lack Clarity
Good KPIs require data – and that takes hard work
Most KPIs focus on the wrong things
Wrong KPIs create noise
Companies too focused on moving forward to pause and realize value
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Valuable, But Old-School
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It’s Easy To Build The Wrong KPI
Faster time to market
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Does This Really Demonstrate What We Need To Know?
Faster time to marketKPI
Schedule variance
#milestones missed
# of blocking issues
Metrics
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Does This Really Demonstrate What We Need To Know?
Faster time to market
Do we have bad project
management?
KPI
Schedule variance
Question
#milestones missed
# of blocking issues
Metrics
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Does This Really Demonstrate What We Need To Know?
Faster time to market
Do we have bad project
management?
KPI
Schedule variance
Question
#milestones missed
# of blocking issues
Metrics
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We Need To Ask The Right Questions For The Right Focus
Faster time to market
How many times do we miss delivery dates?
Do we have bad project management?
Goal
Questions
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Direct Focus To Solve The Problem
Faster time to market
How many times do we miss delivery dates?
Do we have bad project
management?
Goal
Schedule variance#Gates failed
Questions
%rework due to defects
%over allocated resources
#milestones missed
# of blocking issues
Metrics
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Agenda
› Companies struggle to articulate value
› OKRs add a dose of pragmatism to measurement
› Reinvent your management approach
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Today’s Business Climate Needs Insights To Be:
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What Is An OKR?
Objectives & Key Results• Defines and tracks objectives and their outcomes• Brings focus to efforts to make measureable
contributions• Highly visible• Useful at the organization, team and individual
level• Powerful tool for continuous improvement
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OKR Structure Creates Realistic Traceability
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Relationship Between KPI And OKR
Annual
Quarterly
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OKRs Provide Basis For Better KPI Definition
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Using KPIs To Manage Portfolios
Objective:50% Portfolio -
Transformational
•Key Result: Transition mobile product platform to the cloud•Key Result: Successful marketing for each product update
How to’s
•Develop and implement backend transaction server on Azure
•Coordinated digital marketing and direct mail campaigns
KPIs
•Velocity•Cloud utilization
•Converted leads
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Value, Capacity And Time To Realize
Strategic Portfolios
Value
CapacityTime-to-realize
• Value Delivered On Time
• Leads Converted
• Velocity• On Time
Delivery
• % Spend on Transformation
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Agenda
› Companies struggle to articulate value
› OKRs add a dose of pragmatism to measurement
› Reinvent your management approach
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Reinvent Your Management Approach
› Identify cross-functional key results. › Employing a big room planning session to identify objectives.
› Clarify prioritization of the “how-tos.” › Measure together in collaborative reviews. › Be consistent and visible.
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The Innotas Approach
Resource Capacity & Demand Planning
Predictive Analytics & Planning
Dashboards & Reporting
Waterfall / Agile
ProjectsApps
Integration PlatformExisting Systems
Portfolio & Prioritization Top DownStrategic Focus on
“Why”
Bottom UpTactical Focus on “How”
Cloud PPM that improves value contribution by connecting planning & execution
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Define Business Objective Fields• First step toward OKR – begin with the outcome in mind
• Score projects to drive toward objectives
• Allocate projects to support goals
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• Requires data to set KPIs, requires data to measure KPIs
• Align metrics to objectives rather than project
Measure Objective Performance
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Realign the Portfolio
• Enable flexibility to ensure that projects that support goals
• Identify high value projects
• Plan for success
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Extend the Project Plan
• Include checkpoints to determine results being delivered
• 30, 90, 180 day increments• Build into OKR dashboard
• Show project contribution toward objective• Compare against original projections
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Q & AContact the Innotas Team
• Phone: +1 866-692-7362• Email: [email protected]• @Innotas• Linkedin.com/company/
Innotas• Blog.Innotas.com• Innotas.com/resources
Contact Forrester• www.forrester.com• Email:
[email protected]• @forrester• LinkedIin.com/company/
forrester-research• Blogs.forrester.com