THE HUMAN AND FINANCIAL RESOURCES IN CBMS IMPLEMENTATION

& ADVOCACY /INFO-DISSEMINATION

in the Local Government

Unit of Labo, Camarines Norte

By: Jose Ramon B. LagatuzPlanning Officer and Municipal CBMS Coordinator

THE HUMAN RESOURCES

THE MEMORANDUM OF AGREEMENT

(MOA)

Between THE MIMAP-CBMS NETWORK

COORDINATING TEAM &

THE LOCAL GOVERNMENT UNIT OF LABO

The Local Chief Executive issued an Exec.Order # 04-2003

RE: Directing the Institutionalization of the CBMS under the MIMAP-CBMS Project in Labo, Cams. Norte. The said Exec. Order elaborated the coverage, functions and responsibilities each level from purok to municipal

and the expected output and its uses thereof.

The LCE issued a Memo.Circular # 023-2003

• Creating CBMS-TWG and Working Committees for the conduct of seminar-workshop. Hence, 14 job orders from different LGU-local offices were assigned and contributed to the CBMS workforce.

• They were assigned as district supervisors during the barangay monitoring of CBMS data collection.

THE CBMS Technical Working Group

1. Monitor weekly the progress of the CBMS data collection.

2. Assist the barangay CBMS team leader in resolving the problem encountered.

3. Always remind enumerators about the importance of barangay spot map during the field data collection.

4. Cross-check the entries in the questionnaires weekly.5. Submit the result of the survey weekly to the

municipal level .

THE CBMS ENUMERATORS

• Barangays Households Approx. # of Enumerators

7 500 HHs or more 5 to 83 400 to 499 HHs 3 to 411 300 to 399 HHs 314 200 to 299 HHs 2 to 317 less than 200 HHs 2

Total 52 15,875 HHs 223 Enumerators

Composition of CBMS Enumerators

Enumerators Total No. % to Total1. BHWs 53 24 % 2. SPES 40 18 % 3. BNSs 38 17 %4. Brgy.Kagawad 38 17 %5. Brgy.Secretary 17 8 %6. SK Officials 12 5 %7. Comm.Volunteers 12 5 %8 Day Care Workers 10 4.5 %9. Purok Officials 3 1.5 %

Total 223 100%

Training on Data Collection

1st Batch 3-day Seminar

March 24-26, 2003138 participants

including PBs onfirst day only

Venue: Sinag-Tala Resort, Labo, Camarines Norte

2nd Batch 3-day Seminar

March 27-29, 2003164 participantsincluding PBs onfirst day only

CBMS Data Collection Strategies

An open letter signed by the Mayor had been given to every household by enumerators in every barangaysoliciting cooperation of interviewees among households.Issuance of Identification Card (ID) signed by Dr.Celia Reyes and Mayor Winifredo B.Oco were provided to CBMS enumerators.Dividing the 52 barangays into 8 Districts and assigning a member of the Labo CBMS –TWG in each district to oversee and monitor the progress of data collection. (Data collection was completed in 1 month)

The CBMS Data Processors(Manual Data processing)

Some of the CBMS enumerators were also tapped to be the CBMS data processors. The number of processors per barangay varies with the number of households of a particular barangay.

140 out of the 223 CBMS enumerators attended the training on manual data processing of completed questionnaires on May 8-9,2003.

The CBMS Data Processors(Computerized Data Processing)

• Last April 23-26, 2003, 5 members of the CBMS-TWG-Labo were trained by the MIMAP-CBMS Team in Manila on computerized encoding, processing (using excel software) and digitized and creation of indicator maps (using NRDB software).

• Meanwhile, the same team members were also trained to be the local CBMS trainors on data collection.

The CBMS Data Processors(Computerized Data Processing)

• Utilization of practicum students in data processing:– Re-checked the result of the

tabulated/summarized data submitted by the barangay.

– Encoding of accomplished questionnaires.– Digitizing map.– And other related statistical works.

Note: For every quarter,there were3-5 practicum students assigned in the office of MPDC from 2003 to 2004 figured to 30 practicum students.

The CBMS Data Users(at the Barangay Level)

• The LGU-Labo together with the MIMAP-CBMS Team conducted a writeshop entitled “Seminar-Workshop on Brgy. SEP and Planning Integration” on Sept. 29-20,2003 participated in by 3 persons per barangay. The writeshopfocused on creating the first barangay SEPsbased on the CBMS results.

• Practicum students were also tapped to encode draft brgy.SEPs made by the barangays.

THE FINANCIAL RESOURCES

Summary of Actual Expenses during the 1st round of CBMS Implementation

Municipal Counterpart (Average=P4,245.64/brgy. )

*Trng. On Data Collection and Processing …………….P 155,020.00**Validation Exercises ………………………………………. 2,168.00*Reproduction of Forms (questionnaire/manuals)…………..61,985.34*Traveling Expenses………………………………………….1,600.00

Sub-Total……………... P220,773.34

Barangay Counterpart (Average.=P4,052.88 /brgy.)*Allowance for enumerators (P10.00/hh)………...P 158,750.00*Training on Drafting SEP (P1,000.00/brgy)………...52,000.00*

Sub-Total………………. 210,750.00GRAND TOTAL …… P 431,523.34or P27.18 per household

* Note: Cost of subsequent implementation of CBMS will be approximately P 224,503.34 or P14.14 per household assuming the same enumerators will be tapped for the next round of survey.

• Aside from 3 computers in MPDC office, we utilized 1 computer in the budget office, 1 in agriculture office,1in MSWD and 1 in mayor’s office totalling to 7 computers.

• We also utilized 3 computers in the barangaysnamely in Brgy. San Francisco Brgy. Gumamela and Brgy. Tulay na Lupa.

• We also utilized graduating practicum students to encode data from CBMS questionnaires during their available days, mostly Saturdays and Sundays.

• We also assigned two (2) computer technicians who were responsible for trouble-shooting and maintenance of computers

Making use of available resources

ADVOCACY AND INFO-DISSEMINATION OF CBMS IN THE LOCAL LEVEL

*APPEARANCES/PRESENTATION OF CBMS IN THE MUNICIPAL DEVELOPMENT COUNCIL MEETING (MDC MEETING).

* CONSULTATION/LOBBYING WITH THE LOCAL EXECUTIVE AND LEGISLATIVE BODY DURING ITS COMMITTEE MEETING.

ADVOCACY AND INFO-DISSEMINATION OF CBMS IN THE LOCAL LEVEL

* APPEARANCE AND INTERVIEW AT LOCAL COMMUNITY RADIO (DWLB-FM) LOCATED AT THE 3RD FLR. OF THE MUN. BLDG.

* REGULAR UPDATES OF CBMS ACTIVITIES IN “BALITANGLAW” , A LOCAL PUBLICATION OF THE LGU.

* INFO-DISSEMINATION DURING ITS REGULAR INFORMATION SERVICE –CARAVAN TO 52 BRGYS, A YEARLY-ROUND ACTIVITY OF THE LGU-LABO.

CAPACITY-BUILDING IN LOCAL GOVERNANCE

• As the pioneer municipality in the province to implement CBMS, the Labo CBMS-TWG had been invited by other municipalities to share their experiences in the CBMS implementation.

• Some members in Labo CBMS-TWG had also been invited as resource speakers in other municipalities during their trainings on CBMS data collection and processing (Sta.Elena, San Vicente, Talisay and San Lorenzo).

• The Barangay Captain of Brgy. Kalamunding was also invited to share their CBMS experience in the seminar on Participatory Local Governance hosted by the Social Development Research Center of De La Salle University last Dec. 3, 2003.

• Mayor Winnifredo B. Oco was also invited to share his experience as a policy-maker in using CBMS as a tool for governance in the Poverty & Economic Policy (PEP) conference in Dakar, Senegal, last June 16-20,2004.

• The final CBMS results was presented in the Participatory Planning Workshop for the formulation of MTMDP & ELA CY 2005-2010.

• The CBMS data was also used by other accredited NGOs ,POs in the municipality as reference materials for their respective project proposal making.

HAVE A NICE DAY!

THAT’S ALL&

THANK YOU!