inbox zero-summary
Post on 18-Oct-2014
2.852 views
DESCRIPTION
A quickly review about Inbox Zero and one strategy to start nowTRANSCRIPT
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E-mail OVERLOAD
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your email
has been accumulating because you
don't have time to answer it properly
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you answer 1 email and receive 3 new emails
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you also fear losing track of the emails you haven't responded to
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The idea of not checking your email for 30 minutes can cause hives ?
What if I
'miss' something?
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We have an
“Always on” approach
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BUT
What is the problem ?
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Playing way too much
with your email without success!
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Do you want to be more effective with
your e-mail ?
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First, remember:
“ There is no silver bullet ” Frederick Brooks
It’s can help you or not...
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What’s Inbox Zero ?
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Habits to help you empty your email inbox
spend less time playing with your email and more time doing other things
What’s Inbox Zero ?
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- Read - Read (after I’ll answer this)
- Read (mark as unread)
- Read another email - Read (ow! I need to answer this)
never finish...
How we play with email:
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- Processing to inbox zero (move from inbox folder to pending folders)
..after with your inbox empty
- Read pending folders (delete, answer or archive the email)
Inbox Zero way:
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Starting Inbox Zero
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1 Improving your habits
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Lying to yourself doesn’t empty your inbox
Don’t treat every email in your
growing inbox like a gift
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Don’t use email for you TO DO List
Create filters to decrease
undesirable emails
Choose the best time to process and read
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Do Email Less
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2 Processing emails to
Inbox Zero
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Processing
More than checking, less than responding
Quickly reading &doing: Delete, Delegate, Respond (if less than 2 minutes) or
Move to Pending Folders
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3 Reading
pending folders
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Each email in pending folder
is an open loop which needs some action
Pending folders are divided to organise priorities
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Remember:
You can't waste time thinking where is the best place to put
each email
You need few options to be fast
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What is working for me: 1-RespondTo_soon 2-RespondTo_oneday 3-Todo_soon 4-Todo_oneday 5-ToRead 6-Archive
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How to work with these folders?
Every day: Try to empty RespondTo_soon Todo_soon
When have time: Try to empty RespondTo_oneday Todo_oneday ToRead
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Finally, After closing an open loop, you should move these emails to 6-Archive folder
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Pending folders
Archive
Next action
Inbox Zero
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Inbox Zero Start from scratch
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It’s impossible to process all of your email
Strategy: 1 – Process the last 2 or 3 months 2 – Move others emails to Archive / Oldest 3 – Start Inbox Zero TODAY
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Sources:
http://inboxzero.com/articles/ http://www.43folders.com/2006/03/13/philosophy
http://www.43folders.com/2006/04/04/better-practices
Related Links:
http://blog.bluesoft.com.br/getting-things-done-gtd/
http://www.mailboxapp.com/
Merlin Mann
Read more…
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Roger Camargo @huogerac github.com/huogerac
blog.billcode.com.br
Thank you!
billcode.com.br