including “high 5” and step.claytoncountyccc.weebly.com/uploads/4/4/4/9/...picture was passed...
TRANSCRIPT
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Claudia McCalley – 5C President Tracy Yelden – 5C Secretary Julie Doeppke – 5C Vice President Kari Harbaugh – 5C Treasurer www.claytoncountyccc.weebly.com www.facebook.com/ClaytonCountyCCC [email protected]
5C - Clayton County Community Collaboration Council
Planning Retreat & Meeting Minutes 1/26/17
Attendees: Claudia McCalley (Community Member), Marvin Duff (Law Enforcement), Tracy Yelden
(Substance Abuse Agency), Adam Sadewasser (Substance Abuse Agency), Lynette Pritchard* (School),
Gerry Frick* (Law Enforcement), Thomas Purcell (Substance Abuse Agency), Merry French (Substance
Abuse Agency), Julie Doeppke (Business), Brian Berger (Law Enforcement), Matt Moser (Law
Enforcement), & Kari Harbaugh (Parent) - *Attended Planning Retreat Only
2017 - 5C Planning Retreat
The 2017 5C Planning Retreat was held on January 26th at the County Office Building in Elkader. 12
participants shared insight and ideas about substance abuse issues in Clayton County.
Purpose of Retreat: The purpose and goal of the retreat was to engage community members in discussion
about substance abuse issues and to formulate a broad direction for the coalitions business and activities
for 2017.
Summary of Information Gathered:
Activity 1: Table groups discussed “If we had $10,000.00 to address substance abuse issues in Clayton
County what would we do? Response Summary:
Marijuana: Education: for parents, educate about legal consequences/health impacts of use. Social
media and community presentations/personal stories about impact of use; Law Enforcement projects such
as K-9 saturation patrols.
Alcohol: Education for all age groups, social media/ presentations and Law Enforcement initiatives
including “High 5” and STEP.
Prescription Drugs: Education for parents and students, live presentations/personal stories of use,
education about how to detect use, fact sheets, information on resources available for treatment/education,
how Rx are obtained, safe use of Rx in the home; Legislation: monitoring Rx. Other issue was lack of
treatment resources.
Tobacco: Education for adults and youth, social media with photos, personal stories, and
emphasizing short term impacts of tobacco use; Legislation: advertising and messaging changes.
All participants discussed common threads with each of the drugs and how issues could be
addressed. These included education, law enforcement, social media, legislation and lack of resources.
Outline in Chart Below:
Activity 2: Identify Problems from Drug Use. The group brainstormed ideas and posted them.
Activity 3: Possible Solutions. The group brainstormed ideas and posted them.
Activity 4: Resources Needed. The group brainstormed ideas which could be used as possible solutions.
Activity 5: Possible Solutions were divided into things that the coalition could do within 6 months &
within 1 year. Solutions which would be long term were also identified.
Activity 6: Projects to Start or Continue. The group shared ideas.
Results of this planning retreat will be shared with 5C coalition. There will be a framework developed
which will incorporate these ideas and will provide direction for the business of 5C during 2017.
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Claudia McCalley – 5C President Tracy Yelden – 5C Secretary Julie Doeppke – 5C Vice President Kari Harbaugh – 5C Treasurer www.claytoncountyccc.weebly.com www.facebook.com/ClaytonCountyCCC [email protected]
2017 5C Planning Retreat
Drug Use
Problems Resources Needed Possible Solutions
Projects to
Start or
Continue - Increase in crime
- legal issues
- mental health issues
- family issues:
conflicts/relationships
- personal health and
insurance
- increase in motor
vehicle
crashes/injuries
- poverty
- financial
- unemployment/unem-
ployable
- decreased motivation:
school/work
- barriers to
careers/jobs
- school/classroom
dysfunction
- lack of support
system
- psychiatrists/psychologists
- people
- trained
educators/programs/comm-
unity education
- support from local
government
- education of local
government
- money
- accessible transportation
- knowledge
- increased collaboration
with legislature
- department of education
- school districts
- community
- family
- knowledge of available
resources and how to
access them in user friendly
process
- community commitment
and engagement
Within 6 months:
- Bridges out of
Poverty and
simulation
- social media
development
- increased
parental/community
involvement
- Grass roots efforts
such as Family’s
Helping Hand
- 5C and DFC
- Education
- Day on the Hill
- influence legislation
- evidence based
programming
- police/community
interaction
- HIPS
Within 1 year:
- Mock
Disaster/Every
15 Minutes
- topical
speakers
- law
enforcement
training
- safety check
points
- teacher
education
Long Term
- PMP
(prescription
monitoring
program)
requirement
- treatment
options
including
inpatient
- outpatient and
self-help
programs
- partnership with
insurance
companies
regarding length
of treatment
services
- Mannequin
Challenge
- Neighborhood
Night Out
- community
speaker such as
Joe Kiel and
others
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Claudia McCalley – 5C President Tracy Yelden – 5C Secretary Julie Doeppke – 5C Vice President Kari Harbaugh – 5C Treasurer www.claytoncountyccc.weebly.com www.facebook.com/ClaytonCountyCCC [email protected]
5C January Meeting Minutes
The group reviewed the meeting packet and current funds. The trailer decals were completed and a
picture was passed around for the group to view. Julie motioned to approve payment of $274.99 to
Family’s Helping Hands who carried the loan for 5C on the trailer. The motion was 2nd by Kari, motion
passed. The Comanche-DeWitt coalition would like to meet with 5C members in March. Claudia will
stay in communication with them for a date and time. 5C will be looking for volunteers to visit with their
coalition. The by-laws were revised and a draft presented at the meeting. A copy is attached to the
minutes for review. A vote on the revisions will be in March. The Advanced Drug Trends registration is
due February 14th. If you would like to go, 5C has funds available to help. Contact Tracy if you are
interested. February 15th is the next 5C meeting and Heidi from ECS will be training coalition members
on community engagement. More information on the training to come as the date approaches.
Date Reminders:
February 14th - Registration Deadline for Advanced Drug Trends (Feb 24th) in Cedar Rapids
February 15th - 11am 5C Business Meeting
- 11:30am Coalition Member Training (Community Engagement)
- 3-6pm Hidden In Plain Sight at the Clayton Ridge High School
February 23rd - Substance Abuse Prevention Day on the Hill
March 23rd - 5pm Local Drug Trends communitywide presentation in Garnavillo
The following information was provided at the meeting and is included for your review:
- Event Meeting Summaries
- Grant Reports
- Logic Models
- By-Law Draft
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Claudia McCalley – 5C President Tracy Yelden – 5C Secretary Julie Doeppke – 5C Vice President Kari Harbaugh – 5C Treasurer www.claytoncountyccc.weebly.com www.facebook.com/ClaytonCountyCCC [email protected]
Event/Meeting Summary
5C Executive Board Meeting Minutes (1/9/2017) Present: Julie Doeppke, Claudia McCalley, Kari Harbaugh, Tracy
Yelden, Merry French, Thomas Purcell
Old Business: 5C budget was discussed. Coalition will take action on paying off the trailer loan during the next
coalition meeting. Expenses for trailer decals is expected soon. IPFS Update: Rachel Hach has been hired as the
new coordinator and will begin January 16th. Merry will complete orientation and a training plan to bring Rachel
up-to-date. The Foundation Grant report had been submitted for 2016. No other HIPS sponsors have been
solicited; upcoming events include Feb 15th and possibly March 23rd and in June. Claudia will publicize HIPS with
area groups to promote the exhibit. The coalition will discuss meeting with the Comanche-Dewitt group
sometime in March.
DFC: Tracy provided an update on the budget and will ask Heidi for an update on the Evaluation/Training Plan for
the coalition. There will be a training during the February meeting over webinar. Upcoming events include the
HIPS on February 15th, Day on the Hill February 23rd, Coalition Academy Training March 6-11th, & Drug Trends on
March 23rd. Tracy will look into A-Ride 2-day training and costs for law enforcement on drug recognition.
New Business: Risky Business Conference is set for October – more info to come as it is available. Kari and
Claudia will meet on January 18th at 10:30am to complete a list of youth activities and costs to send out quarterly
to youth connections. This document will be posted to the 5C webpage for community access and update. Day
on the Hill is February 23rd - Tracy will pass along a packet of info as it become available. 5C is hosting a planning
retreat on January 26th to discuss 5C’s yearly goals, community concerns, & past and future projects. Tracy, Kari,
Claudia and Julie will meet January 13th at 8:30am to discuss the planning retreat agenda/outline. Those to invite:
law enforcement, city councils, superintendents, principals, coalition members, and city chamber members. May
also discuss 5C marketing and promotion plan. A draft of by-law amendments will be presented at the next 5C
meeting for review. Tracy will contact Craig to confirm the law enforcement appreciation program for the end of
January. Kari suggested each school be asked to participate with baking goods and signing cards/posters in
support. Kari will check with hospital marketing person for flyer assistance.
5C Youth IMPACT Group Game Night at Clayton Ridge (12/28/16) – Thank you to all those that helped make this night possible! There were 35 youth in attendance to play dodgeball, volleyball, board games, video games, and watch a movie. 5C would also like to thank those that provided food, chaperoned, and made arrangements to make this night possible. Thanks to Fidelity, Community Savings Bank, and People’s Bank for their generous donations.
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Claudia McCalley – 5C President Tracy Yelden – 5C Secretary Julie Doeppke – 5C Vice President Kari Harbaugh – 5C Treasurer www.claytoncountyccc.weebly.com www.facebook.com/ClaytonCountyCCC [email protected]
Grant Reports
Tobacco - Adam will complete audits of all tobacco retailers in the county and share information with the
coalition. MFL SODA is preparing for spring activities.
Pregnancy prevention - Classes have started at Clayton Ridge for 6th-8th grade. Classes are scheduled at
Central and Starmont for the spring.
Community Coalition Grant – 2nd quarter checks are complete (17/18 passed). Certificates will be
ready in January to go out to businesses. Tracy will post press releases in the newspaper, radio, and social
media. Thank you to Tim Engelhardt for doing the checks!
Clayton County Foundation for the Future – Funds have been spent on Chamber Bucks from
Strawberry Point, Elkader, Guttenberg, and McGregor/Marquette & gift cards from Subway and Casey’s.
Also $220 towards youth t-shirts with drug free messaging. Tracy completed the report at the end of
December.
Drug Free Communities (DFC) Grant – Tracy Yelden – a 5C Youth IMPACT Group hosted a Game
night at Clayton Ridge on the 28th. Information posted above. They met on January 4th to begin planning
National Drug and Alcohol Facts Week (Jan 23rd-27th). Activities involve drug facts on posters, photo
booth, and half time activity during Friday’s basketball game. Day on the Hill is February 23rd and
students are invited to attend. Coalition training and HIPS exhibit will be February 15th. Drug Trends is
set for March 23rd.
Iowa Partnerships for Success (IPFS) - Our new IPFS Coordinator, Rachel Hach began January 16.
She will need assistance in making connections within the community, so don’t be surprised if you are
asked to make some introductions. Rachel will be working with Tracy, Merry and various community
members to get up to speed on IPFS and help move the strategies forward. The CLI-R report has been
submitted and work has begun on the quarterly report.
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Claudia McCalley – 5C President Tracy Yelden – 5C Secretary Julie Doeppke – 5C Vice President Kari Harbaugh – 5C Treasurer www.claytoncountyccc.weebly.com www.facebook.com/ClaytonCountyCCC [email protected]
Alcohol
Community Norms
Community celebrations do not have alcohol serving policies (carding,
designated area, serving size, etc.)
Community event signs
ID Scanner
Best Practicies Policy
Youth are at risk of being negatively influanced at a youth age
(IPFS) Media Cmapgin
Underage drinking at public campgrounds
Underage drinking at sandbars/rivers(IPFS/DFC) Enforce Impaired Driving
Laws
Access
Youth buying at alcohol retailers
ID Scanner
(CCG/DFC) Alcohol Compliance Checks
Adults provide alcohol at locations for underage parties
(IPFS) Social Host
Alcohol retailers overserve adults(COMP) Responsible Beverage Server
Training
Near peers and older siblings provide alcohol at unsupervised parties
Enforcement
Updated codes/laws are not shared well
School policy and alcohol law consequences/follow through are not
well publicized
(IPFS) Apply Appropriate Penalties to MIP
IPFS Grant
5C Coalition
DFC Grant
Community
Coalition Grant
COMP/County
Grant
These need to
be directly
linked to a local
condition:
Postcard
Contest
Lead Party:
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Claudia McCalley – 5C President Tracy Yelden – 5C Secretary Julie Doeppke – 5C Vice President Kari Harbaugh – 5C Treasurer www.claytoncountyccc.weebly.com www.facebook.com/ClaytonCountyCCC [email protected]
Tobacco
AccessYouth buy from tobacco
retailers
Tobacco Compliance Checks
ID Checking Trainings
Community NormsYouth see adults using
tobacco products at school football field
policy or law enforcement change
Enforcement
Youth use on school property
K-9 Officer
educational workshop for educators to identify
productsSchool policy and tobacco law consequences/follow
through are not well publicized
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Claudia McCalley – 5C President Tracy Yelden – 5C Secretary Julie Doeppke – 5C Vice President Kari Harbaugh – 5C Treasurer www.claytoncountyccc.weebly.com www.facebook.com/ClaytonCountyCCC [email protected]
General ATOD
Low Perception of Harm
Youth do not have adequate refusal skills
Life Skills
Youth view substance use as “normal”
Project All Stars
Promotion (Lack of Awareness)
No consistent message about substance use
(COMP/County) Community/Individual Presentations to adults
Tag-It Contest
HIPS
Directional Signs for community events
Red Ribbon Week
Counter Marketing Campaign (Big Companies and Parental Awareness (Your Kids are watching))
Quitline Resources
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By-Laws of 5C
(Adopted 2015)
Article I: Official Name
Section 1. This organization shall be known as 5C (Clayton County Community Collaboration
Council) Also Known As: 5C Coalition.
Article II: Objectives/Mission/Vision
Section 1. Mission
The mission of the Coalition is to make a difference in our community through initiatives
and education.
Section 2. Vision
The Vision of the Coalition is a community where positive decisions lead to healthy
lifestyles.
Article III: Membership
Section 1. Membership
Any person who has an interest in the Coalition’s communities and participates in the
Coalition or any of its subcommittees will be invited to become a member. Members are
expected to be timely, ethical, responsible and respectful to fellow members and those in
the community while representing 5C. Each attendee/member will represent one of the
following sectors: youth (an individual 18 or under), parent, business community, media,
school, youth-serving organization, law enforcement agencies, religious or fraternal
organizations, civic and volunteer groups, healthcare professionals, governmental
agencies/elected officials, and other organizations involved in reducing substance abuse.
Section 2. Members in good standing (voting members)
A. Members in good standing are participants who have earned voting rights by:
- Attending a coalition meeting at least one meeting per quarter (effective after 1st
attended meeting) or participating in at least 5 hours of coalition activities per
quarter. Records will be maintained through meeting minutes and evaluation
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documentation. Exception may be given if prior notice was provided and
determined by Officers.
- Membership may be transferable to different members of the same department.
- Following conflicts of interest statement, and acceptance of bylaws.
B. All Coalition members in good standing will have full rights to be involved in and
vote on Coalition decisions.
Article IV: Officers
Section 1. The Executive Committee is comprised of Coalition Executive Officers: President,
Vice President, Secretary, and Treasurer.
- Employees of organizations receiving Coalition grant funding for specific programs
and/or events are eligible for officer positions but cannot vote on Coalition funding or
budgetary matters regarding their employer organization
Section 2. All Coalition officers shall have a term of one (1) year
- Officers may be re-elected as often as coalition members see fit
- As needed for officer vacancies, Coalition may elect an interim officer for any of the
Executive roles, which will serve until the next regularly scheduled election for said
position. This also applies to Executive Officer positions unfilled within the first year of
Coalition existence.
- Coalition Executives Officers must be Coalition members in good standing and be
eligible to vote
- Any Coalition Executive officer may be removed for any reason by majority vote of
attending members in good standing at any regular Coalition meeting.
o Coalition will fill the vacated positions as directed as above
Section 3. The President, as the executive officer of the Coalition, shall:
- Preside over all regular Coalition and Executive Committee meetings;
- Appoint special committees as necessary
- Oversee any grants applied for through 5C
- Serve as 5C Ambassador
- Perform those duties usually required of a presiding officer
Section 4. The Vice President shall:
- Perform the duties of the President whenever the President is absent or unable to perform
the duties of President
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- Serve as 5C Ambassador
- Assist with subcommittee projects as needed
- Responsible for ensuring thank yous are complete
Section 5. The Secretary shall:
- Keep minutes of all Coalition meetings
- Be custodian of Coalition records
- Serve as 5C Ambassador
- Develop meeting materials/reports for 5C Coalition meetings
- Send meeting notices, packet, and minutes to 5C community (by 5C email)
Section 6. The Treasurer shall:
- Oversee the financial operations of the Coalition
- Provide timely reports on the financial status to the Coalition
- Serve as 5C Ambassador
- Answer financial questions at Executive and Coalition meetings
- Responsible for accepting/recording/thanking for donations or fundraising
Article V: Election of Officers
Section 1. Nomination
Nominations of Executive Officers shall occur annually from October 1 through 31. A
notice identifying the nominees will be posted to the members of the Coalition by either
website, via email, or by mail (if requested) no less than 7 days prior to the vote.
Section 2. Election
Election of Executive Officers shall occur annually during the month of November at a
regularly scheduled Coalition meeting. A majority vote of attending members will be
required for Executive Officer elections.
Section 3. Term of Office
Executive Officers elected at regularly scheduled November Coalition meeting shall take
office at the first regular meeting in January. Outgoing Executive Officers will be
responsible for orienting newly-elected Executive Officers to their responsibilities.
Article VI: Coalition Structure
Section 1. Standing Committee: will be composed of Executive Officers, paid staff, and general
membership.
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The ongoing management of Coalition affairs and funding will be conducted through
Coalition Executive Officers, administrative support, ex officio, and general membership
to conduct day to day business.
Section 2. Ad Hoc Committees: Task Oriented
Coalition will establish Ad Hoc committees to manage specific tasks as needed.
Committee chairperson will be responsible for scheduling meetings and providing a
written report to the Executive Committee after each meeting. Ad Hoc committees have
the authority to complete non-financial actions without seeking full coalition approval.
All financial decisions will be decided by the coalition.
Article VII: Coalition Action
Section 1. Coalition Business
All official Coalition business will be approved by a majority of Coalition members
present (physically or virtually) at meetings. Such business includes spending approval
or budget revisions exceeding $500, election of officers, applications for members to
attend conferences/training on behalf of Coalition, and approval of activities to be
conducted on behalf of the Coalition.
Section 2. Absentee Voting
There will be no absentee voting except if deemed appropriate by the Executive
Committee. Votes cannot be taken by email.
Section 4. Action or Discussion Items
Any action or discussion item that a Coalition member would like to bring to the
Coalition for consideration must be identified to the Secretary no less than ten (10) days
prior to the scheduled Coalition meeting.
Article VIII: Meeting
Section 1. Meeting Schedule
Regular meetings of Coalition will occur on a monthly basis at a time, place, and date
determined by the membership. Executive Committee will meet quarterly. Information
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will be made public. A 7-day notice of scheduled meetings will be provided to all
Coalition members, members in good standing, and public. Notice will be via email (or
mail if requested by members) by the Coalition Coordinator or Coalition Secretary for all
Coalition meetings. An exception may occur if meeting dates change due to holidays or
unforeseen circumstances.
Section 2. Meeting Leadership
The Coalition President will facilitate the meeting.
Article IX: Parliamentary Authority
Section 1. Meeting Procedure
Meeting procedure shall follow agenda items under the leadership of the President
Article X. Conflict of Interest
Section 1. Declaration of Conflict
Coalition members who are employees of organizations that may do business with, or
enter into financial arrangements with, Coalition need to declare a conflict of interest in
writing or verbally whenever issues that affect such financial relationships which may
occur and abstain from voting on such matters. Disclosure of any conflicts of interest
must occur at the point where the potential for agency/organization gain is recognized.
Section 2. Identification of Conflict
Prior to any Coalition expenditure of funds vote, members are responsible for identifying
any conflicts of interest.
Article XI: Communications and Use of Coalition Materials
Section 1: Logo Use
Any individual Coalition member or group who wishes to use the Coalition logo and/or
Coalition materials (brochures, ads, commercials, videos, survey results/reports, etc.)
developed by Coalition staff and/or Coalition members’ committees must submit a
written notice to the Executive Committee no less than ten (10) days prior to the next
Executive Committee meeting. Permission to use logo must be secured prior to use.
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Section 2. Logo Use Decisions
The Executive Committee reserves the right to refuse the use of the Coalition logo and/or
materials.
Section 3. Request Denial
Any individual or group denied the right to use the Coalition logo and/or materials may
appeal to the Coalition general membership by making a written request to the Coalition
Coordinator no less than 15 days prior to the next regularly scheduled Coalition meeting.
Article XII: Implied Powers
Section 1. Authority to Act
It is understood that authority to act on any matter not expressly addressed in this
document resides with the fiscal agent and/or the general membership duly assembled to
conduct business of the Coalition.
Article XIII: Amendments
Section 1. By-Law Amendment
Any Amendment to these by-laws may be made at any regular scheduled Coalition
meeting by a majority of members present.
Article XIV: Dissolution
Section 1. Upon dissolution of the Coalition all net assets of the Coalition will be distributed
based on a general vote of Coalition members present at a publicly announced meeting.