Incorporating a Culture of Safety in the Fleet Management Program of the Department of Public Works and Highways – A Journey Towards Excellence

Toribio Noel L. Ilao

Director IV, Bureau of Equipment

Department of Public Works and Highways

Outline

• BOE • DPWH-Regional Office Equipment Management Division

• Land-Based Equipment Fleet Profile

• Water-Based Equipment Fleet Profile

• Adopting Risk-based Safety

Management in the DPWH Fleet

Management Program

• DPWH-BOE Safety Program Journey

Bureau of Equipment (BOE)

4

FUNCTION AND RESPONSIBILITIES Formulate policies relating to the

management of infrastructure equipment

and ancillary equipment

Review and evaluate programs,

estimates, tender and contract document

for equipment

Inspect, check and monitor the

management of equipment by Regional

Equipment Services (RES) and Area

Equipment Services (AES) for the

purpose of ensuring that such

activities are being conducted in

accordance with the current standards

and policies of the DPWH

Provide special support to implementing

field offices on equipment management

Under Executive

Order No. 124,

Series of 1987

5

BOE’S ORGANIZATIONAL CHART

Snapshot of Current BOE Functions

• Manages 6,240 units of land-based

equipment and 92 units of water-based

equipment nationwide based on the

Asset Life Cycle Model

• Manages and maintains 336 units of

land-based equipment in the DPWH

Central Office

• Evaluates and recommends for approval

dredging plans for all dredging

projects by-administration nationwide,

including various dredging requests as

a result of climate change

• Evaluates and recommends for approval

dredging fleet maintenance and dry-

docking nationwide based on the Asset

Life Cycle Model 6

7

Snapshot of Current BOE Functions

• Manages dredging operations in the 18

major river basins of the country, on

top of all principal rivers, channels

and tributaries

• Facilitates disposal of unserviceable

equipment and motor vehicles

nationwide

• Other directives, including the

Build, Build, Build Program, Marawi

Rehabilitation, Boracay

Rehabilitation, Typhoon Yolanda,

large-scale to small-scale quick

response operations, equipment

assistance to other government

agencies, etc.

8

PERSONNEL

No. of Personnel

PRIOR TO

Executive Order

366

Currently

Plantilla 446 75

CTI 0 62

Contract of Service

(CoS) 0 163

TOTAL 446 300

83.18% reduction of employees – from 446 to 75

DPWH – Regional Office Equipment Management Division

Previous Organizational Chart (Prior to

Rationalization)

Bureau of

Equipment

Other

Divisions

Administrative

Supervision

Technical

Supervision

Regional

Equipment

Services

Area

Equipment

Services

Regional

Office

District

Engineering

Offices

Other

Divisions

Regional

Office

Equipment

Management

Division

District

Engineering

Offices

Area Equipment

Section

Other

Divisions

Equipment

Operations

Section

Equipment

Custody and

Control Section

Maintenance

Section

Equipment

Services Unit

Maintenance

Management Unit

Bureau of

Equipment

Other Divisions

Current Organizational Chart…

Equipment

Management

Division

Life cycle management of land- and water-based equipment fleet region-wide

Equipment

Custody and

Control Section

• Life cycle management of land-based equipment fleet allocated in the Region, from delivery up to disposal

• Maintaining and updating of ownership records in the Region

Equipment

Operations

Section

• Maintenance of land-based equipment in the Regional Office

• Augmenting of equipment and manpower to DEOs for quick response operations

Area Equipment

Section

• Maintenance of land-based equipment in the DEOs within its area of jurisdiction

Equipment

Management

Division

Life cycle management of land- and water-based equipment fleet region-wide

Equipment

Custody and

Control

Section

Equipment

Operations

Section

Area

Equipment

Section

Marine

Equipment

Section

• River dredging operations • Maintenance of water-based

equipment under jurisdiction

Regional

Office

Equipment

Management

Division

District

Engineering

Offices

Other

Divisions

Maintenance

Section

Equipment

Services Unit

Maintenance

Management Unit

Equipment Services

Unit

• Equipment arm of the DEOs

DPWH Equipment Fleet Profile

Land-Based Fleet

Current DPWH Nationwide Land-Based Fleet Inventory

Total of

6,240

units as of

May 2018

Service Vehicles 3,024 49%

Stake Trucks 135 2%

Dump Trucks 616 10%

Excavators 147 2%

Loaders 243 4%

Backhoe-Loaders 29 1%

Graders 262 4%

Rollers 180 3%

Bulldozers 80 1%

Road Maintainers 72 1%

Others 1,452 23%

Current DPWH Nationwide Land-Based Fleet Inventory

Distributed by Regional Office

336

407

315

278

449

540 527

348

294

411

440

527

217

375

325

232 219

0

100

200

300

400

500

600

CO CAR NCR REG 1 REG 2 REG 3 REG 4A REG 4B REG 5 REG 6 REG 7 REG 8 REG 9 REG 10 REG 11 REG 12 REG 13

DPWH Equipment Fleet Profile

Water-Based

Current DPWH Nationwide Water-Based Fleet Inventory

Total of

92 units as of

September

2018

Cutter Suction

Dredge

21

23%

Multi-Purpose

Amphibious

Dredge

25

27%

Amphibious

Excavator

26

28%

Support Vessel

20

22%

Current DPWH Nationwide Water-Based Fleet Inventory

Distributed by Regional Office

0

1

2

3

4

5

6

7

8

9

10

I II III IV-A IV-B V VI VII VIII IX X XI XII XIII CAR NCR UPMO

3

10

1 1 1 1

3

1

2 2

6

1

2 2

1

2

1 1 1

4

1 1

6

4

1 1

2

1 1

2

5

1

3

8

2

1 1

2

3

CSD MPAD AE SV

Total of 21 Cutter Suction Dredge (CSD),

25 Multi-Purpose Amphibious Dredges

(MPAD), 26 Amphibious Excavators (AE), and 20 Support Vessels (SV)

ADOPTING RISK-BASED SAFETY

MANAGEMENT IN THE DPWH FLEET

MANAGEMENT PROGRAM

FLEET MANAGEMENT & ASSET LIFE CYCLE MANAGEMENT

World Class Organization – Our Vision

Phase 3

Phase 2

Phase 1

Road Map to Excellence

CY 2013-2021: ISO Management

Standards Adoption

CY 2013-2020: DPWH Equipment

Fleet Re-fleeting Program:

Acquisition, Renewal and Disposal

CY 2013-2020: Fleet Management

Implementation and Sustainability

Program

DPWH-BOE Long Term Plan to Achieve

World Class Standard in Fleet Management

CY 2011-2012: Fleet Management

Awareness, Knowledge Build-up

and Process Inventory

PAS 55:2008 Part 1: Specification for the Optimized Management of Physical Assets 2011 to 2014

ISO 9001:2008 (Quality Management System) 2013 to 2017

ISO 9001:2015 (Quality Management System) 2017 to present

IS0 55001:2014 (Asset management – Management systems – Requirements) 2nd Quarter of 2014 to 4th Quarter of 2019

IS0 31000:2018 (Risk management – Guidelines) 2018 to 4th Quarter of 2020

ISO 45001:2018 (Occupational health and safety management systems -- Requirements) 2018 to 1st Quarter of 2021

DPWH-BOE Journey to

Adoption of International

Standards

CORE STANDARD

ISO 55002 Clause 4.4 Asset management systems: “A factor of successful asset management is the ability to integrate with …other functions e.g.….SAFETY…”

ISO 55001 INTERLOCKS OTHER

MANAGEMENT STANDARDS

DPWH-BOE Risk-Based Safety Management

Program

RISK is defined as the combination of

the probability of an event and the

severity of its consequences…

RISK MANAGEMENT is…

OPERATION

MAINTENANCE

RISK

ANALYSIS

Climate Change Impact Assessment Matrix on the Sectors of BOE

PPE Zone Map

SAFETY

SHOES

SAFETY

SHOES

SAFETY

SHOES,

GOGGLES

AND

OVER-ALL

SUIT

SAFETY

SHOES,

GOGGLES

AND

OVER-ALL

SUIT

SAFETY

SHOES

AND

GOGGLES

SAFETY

SHOES,

GOGGLES

AND HARD

HAT

SAFETY

SHOES,

GOGGLES,

OVER-ALL

SUIT,

WORKING

GLOVES AND

WELDING

MASK

SAFETY

SHOES

DPWH Central Office Motorpool

• Risk Management fosters a

systematic, integrated, proactive,

and participative approach to OSH

management

• Risk assessment as the main tool

in OSH management

RISK MANAGEMENT

Various occupational risks - likelihood of injury or disease

arising from a hazard in the work environment x severity of

the potential injury or deterioration of health

ASSET MANAGEMENT is

the set of activities associated

with:

• identifying what assets are

needed

• identifying funding

requirements

• acquiring assets

• providing logistic and

maintenance support for

assets

• disposing and renewing

assets,

so as to effectively and

efficiently meet the desired

objective.

“I have no technical and no university education, and have just to pick up a few

things as I went wrong…”

Winston Churchill

2013

Nationwide Fleet Management

Training, Including Safety

Awareness Topics – Phase 1

2014-2015

Approval and Issuances of

Department Wide Policies,

Including Safety

Initial Purchase of PPE and

Safety Devices for Dredging

Fleet and Motorpool

DPWH-BOE Safety Program Journey

2016

Continuous Training Equipment

Fleet Management – including

adoption of SOLAS

Inclusion of PPE and Safety

Devices for the Annual MOOE

Budget of the entire DPWH

Dredging Fleet

2017

Training & Implementation of

Reliability Centered

Maintenance

Inclusion of Specialized Safety

Training, PPE and Safety

Devices in the Acquisition of

New Equipment

2018

BOSH, COSH and Equipment Management

Audit for Key DPWH Equipment Personnel

TESDA Partnership and Equipment

Certification of Equipment Engineers,

Operators and Mechanics

Launching of BOE OSH Committee and

Facilities, Environmental, Safety & Testing

Unit

BOE Application as an Accredited Safety

Organization

JOURNEY

CONTINUES

Key Milestones in our

Risk-Based Process

Safety Program

Implementation

Dredging Fleet and Management

Policies

SAFETY

The Department places high

premium on safety, both of

personnel and equipment, as a

major factor toward achieving

its objectives. Hence, the first

DOs on dredge management

focus on safety: during

operation, during the conduct

of maintenance, and during the

occurrence of bad weather.

The Department’s goal is to have an injury-free workplace.

DO 74,

S2015

Safety on Board All

DPWH Dredges

and Support

Vessels

Guidelines on Positioning

and Movement of

Dredges and Floating

Equipment During Heavy

Weather

DO 136,

S2015

Guidelines on Hot Work

Operations (HWO) and Lock-

Out/Tag-Out (LOTO)

Procedure for Land and Water

Based-Equipment

DO 162,

S2015

DO 05, Series of 2016: Preventive

Maintenance of All DPWH Multi-Purpose

Amphibious Dredges

DO 53, Series of 2017: Preventive

Maintenance of All DPWH Amphibious

Excavators

DO 94, Series of 2017: Preventive

Maintenance of All DPWH Cutter Suction

Dredges and Support Vessels

DO 160, Series of 2015: Guidelines for

the Dry-docking and Repair Of DPWH

Dredges and Other Floating Equipment

DO 120, Series of 2016: Guidelines on the

Issuance of Certificate of Fitness for Purpose

(CFP) to ALL DPWH Dredges and Support

Vessels

The Fitness for Purpose of each

dredge translates to reliability and

availability which can be achieved

through proper preventive

maintenance and dry-docking.

MAINTENANCE

OPERATIONS

Provides the organizational structure and

responsibilities of the Dredging Program

Management Team

Provides the requirements for the

implementation of dredging projects by

administration

Provides the standard format of a Dredging Plan

for dredging by administration

Provides the process flow for the planning and

implementation of dredging projects by

administration, including Safety Plan

DO NO. 07,

SERIES OF 2016

DO 196,

S2016

Guidelines on the

Evaluation and Ranking of

Dredges and Dredge

Masters

Policy for Idle and Non-

Operational Water-based

Equipment

DO 179,

S2016

ADMINISTRATIVE

With the policies established,

the Bureau of Equipment

devised an evaluation, ranking

and appreciation system to

encourage dredge crew to

excel by fostering a

competitive setting among

themselves while working

toward one common goal.

POLICY MEMORANDA

Memo dated

May 10, 2017 Proper and Safe

Opération of All DPWH

Amphibious Excavators

Memo dated

July 5, 2018

Establishment of Spare

Parts and Materials Price

Database for Water-based

Equipment

Memo dated

May 10, 2017

Medium-term Dry-docking

and/or Repair Plan for CY

2018-2022

Memo dated

Jan 3, 2018

Proper and Safe

Operation of All DPWH

Multi-Purpose

Amphibious Dredgers

19.26

25.90

50.03

36.22

51.83

12.47

21.10

43.85 42.30

50.26

5.87

27.27

20.81

31.75

36.95

0.00

20.00

40.00

60.00

80.00

100.00

1st Sem. 2016 2nd Sem. 2016 1st Sem. 2017 2nd Sem. 2017 1st Sem. 2018

Rati

ng

(%

)

Utilization Rating per Semester (CY 2016 - CY 2018) MPAD

AmpEX

CSD

Linear (AmpEX)

Utilization

25.90

58.43

66.98 68.40 66.91

47.37

80.14

71.51 68.99

72.04

17.87

24.02 21.37

8.65

12.65

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

1st Sem. 2016 2nd Sem. 2016 1st Sem. 2017 2nd Sem. 2017 1st Sem. 2018

Rati

ng

(%

)

Availability Rating per Semester (CY 2016 - CY 2018)

MPAD

AmpEX

CSD

Linear (AmpEX)

Availability

78.8 83.1 85.0

74.9

80.8 81.4 77.5

80.7

52.2

71.3 76.1

71.9

66.5 69.7

72.9

55.6 57.6

63.8 61.0

78.4 82.4

0.0

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

2016 2017 2018

% A

vai

lab

ilit

y R

atin

g

Calendar Year

3-Year DPWH Land-Based Fleet Availability Rating

H1 H2 H3

F16/F17 L2 N1

Z2/Z4/Z18 Linear (L2)

2018

2019

2020

2021

Safety & Health

Units and BOE

Safety & Health

Committee

Comprehensive

BOE Safety and

Health

Program

ISO 45001 and ISO

14001 Certified

BOE – the

Standard of

Safety of DPWH

To provide DPWH Stakeholders with effective, efficient, and timely services on the life-cycle management of the DPWH land- and water-based equipment fleet operating under safety, health and environmental principles.

BOE MISSION

By 2040, BOE is the center for excellence in public physical

asset management supporting infrastructure and disaster

management programs of the DPWH

BOE VISION

DPWH-BOE Central Office Motorpool Safety Man-Hours

0

40

80

120

160

200

240

1 2 7 5 8

SAFETY

hours

8902

3856

October November December

“I'm a shooting star, leaping through the sky Like a tiger defying the laws of gravity

I'm a racing car, passing by like Lady Godiva I'm gonna go, go, go

There's no stopping me...”

“Don’t Stop Me Now”, 1977 Freddie Mercury

Queen