incorporating startegies and tactics into pbm
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Professional Development Days April 23-24th, 2009
Contemporary Skills for Successful Project Managers
Incorporating Strategies & Tactics into
Project Business Management
Dennis L. Bolles, PMP
2Professional Development Days April 23-24th, 2009
AGENDA• Project Business Management (PBM) • PBM Strategic Planning (PBM First Stage
Processes: Establish and Document Strategic Initiatives)
• Document the Business Cases• Create the Business Plan• PBM Tactical Planning (PBM Second Stage
Processes: 1st Phase – Identify and Document Business Objectives)
3Professional Development Days April 23-24th, 2009
• Prioritize and Select ( 2nd Phase Tactical Planning)
• Authorize (3rd Phase Tactical Planning)• Portfolio, Program, & Project Planning and
Execution (PBM Third Stage Processes)• Conclusion• Questions
AGENDA
4Professional Development Days April 23-24th, 2009
Project Business Management (PBM) Concept Definition (1)
• Uses General Business Management and Project Management knowledge, skills, tools, and techniques – in applying portfolio, program, and
project management processes to meet or exceed stakeholder needs.
• Derives benefits from and captures value through– any project-related actions and activities
used to accomplish the enterprise’s business objectives and related strategies (1) © 2007-2008 DLBALLC & DGHELLC
5Professional Development Days April 23-24th, 2009
Project Business Management• PBM integrates and harmonizes PMI Project,
Program, and Portfolio Standards – PBM integrates strategic & tactical planning of
operational and non-operational objectives• PBM directly aligns resources with strategic
initiatives & business objectives• PBM is adjustable to various types and sizes of
enterprises
6Professional Development Days April 23-24th, 2009
Project Business Management and Operations Business Management
7Professional Development Days April 23-24th, 2009
PBM – Must Be Applied Enterprise-Wide
• Project Business Management (PBM) is a mindset, which needs to be held organizationally at an enterprise level.
• PBM is a way to manage, communicate, and perform work that is supported by technology
• PBM organizes, applies, and manages an enterprise’s resources in direct alignment with the enterprise’s vision, mission, strategic initiatives, and business objectives (VMSO)
• PBM enables the enterprise to translate the VMSO into executable portfolios, programs, and projects
8Professional Development Days April 23-24th, 2009
Forces Driving PBM Strategic and Tactical Planning
• A study by the American Productivity and Quality Center finds:• 44% of new product projects fail to meet
their profit objectives • 49% are launched late to market.
• Fewer Resources Available• Maintaining and gaining market share
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PBM Methodology - Overall Model (1)
(1) © 2007-2008 DLBALLC & DGHELLC
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PBM Methodology Phases• Strategic Planning – Create business-plan
based strategic initiatives with KPIs• Tactical Planning – Develop Business
Objectives with KPIs for business plan• PBM Planning – Identify portfolios, portfolios,
programs, and projects and associated programs, and projects and associated KPIsKPIs
• PBM Initiation – Select, prioritize, and authorize portfolio, programs, and projects and set final KPIs
• PBM Execution – Manage the portfolios, programs, & projects to meet desired metrics
11Professional Development Days April 23-24th, 2009
Establish Five Integrated Standard PBM Methodology Models (1)
(1) © 2007-2008 DLBALLC & DGHELLC
12Professional Development Days April 23-24th, 2009
Apply PBM Business StrategyDevelopment Model (1)
The first move often determines the outcome of the business game
First business action in PBM is to perform the transformational processes that focus on being effective in identifying & documenting the right strategic business initiatives.
(1) © 2007-2008 DLBALLC & DGHELLC
13Professional Development Days April 23-24th, 2009
Prepare Enterprise’s Strategies (1)
From Purpose, Mission, & Vision to Ranked Business Cases
(1) © 2007-2008 DLBALLC & DGHELLC
First Step
Last Step
14Professional Development Days April 23-24th, 2009
Document the Business Cases• Articulates the intent and desired benefit and value
of a business strategy in a feasibility study format• Documents any associated business threat or
opportunity related to the strategic initiative• Is the common basis and format for use by
business management, operations management, and PBM
• Typically divided into specific sections that reflect the type and style of business case being created
• Provides basis for authorizing further planning and analysis activities
15Professional Development Days April 23-24th, 2009
Create the Business Plan• Annual packaging of executive
management approved strategic initiative business cases
• Prepared in a simple format: Table of Contents; Executive Summary; each Approved Business Case; and Appendix of Supporting Materials for each case
• Executive Summary provides the context for understanding the relationship among business cases
16Professional Development Days April 23-24th, 2009
Apply Tactical Planning Model (1)
Second business action in PBM is to perform the transformational processes that focus on being effective in identifying the right supporting business objectives, portfolios, programs and projects.
(1) © 2007-2008 DLBALLC & DGHELLC
17Professional Development Days April 23-24th, 2009
(1) © 2007-2008 DLBALLC & DGHELLC
Perform PBM Business Objectives Development (1)
First Step
Last Step
18Professional Development Days April 23-24th, 2009
Prioritize and Select Work (1)
(1) © 2007-2008 DLBALLC & DGHELLC
First Step
Last Step
19Professional Development Days April 23-24th, 2009
Management authorizes and initiates work to ensure the resources used are in alignment with enterprise strategic initiatives and supporting business objectives.
Authorize the Selected Work (1)
(1) © 2007-2008 DLBALLC & DGHELLC
First Step
Last Step
20Professional Development Days April 23-24th, 2009
Execute PBM Methodology Portfolio, Program, and Project Models (1)
Third business action in PBM is performing the transactional processes focused on being efficient in performing the work and completing each selected portfolio, program and project
(1) © 2007-2008 DLBALLC & DGHELLC
21Professional Development Days April 23-24th, 2009
• Strategic and Tactical Planning are well established tools in the business management discipline and are becoming recognized and used as tools in PBM.
• PBM provides a standardized methodology, that incorporates strategic and tactical planning
Conclusion PBM Strategic & Tactical Planning
22Professional Development Days April 23-24th, 2009
• PBM allows management to ensure projects are selected and completed in alignment with their business objectives and strategic initiatives
• Processes allow executive and portfolio management to assure correct business objectives, programs, and related projects are authorized or terminated
Conclusion PBM Strategic & Tactical Planning
23Professional Development Days April 23-24th, 2009
Questions? Integrates and harmonizesmanagement concepts, processes, and practices contained in PMI’s Standardsfor Project, Program, and Portfolio Management withthose of Business Management.Integrates Strategic and Tactical Planning of Operational Objectives with Non-Operational ObjectivesApplies and managesresources in direct alignmentwith strategic initiatives, and business objectivesModel is adjustable to various enterprise sizes
24Professional Development Days April 23-24th, 2009
BOOK DRAWING and TEMPLATES
• Provide me with a business card include cell phone number and email to receive:
• A copy of the slides and templates: – Objective/Project Selection Tool– Potential Impact Study– Strategic Forecast Planning
• A two cards will be drawn for a copy of my book. (I will give you the signed book in person after this session)
25Professional Development Days April 23-24th, 2009
Name: Dennis L. Bolles, PMPEmail: [email protected]: www.dlballc.com Phone: (616) 392-2292
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