Independent Communications Authority of South Africa

Bidders Compulsory Briefing Session

Presenter: Mziwabantu WalazaFacilities Officer15 November 2012

22

Period

2 years, with an option to renew for a further one year. Option is a discretion of ICASA, not a must.

33

Purpose of the bidPurpose of the bid

Appoint a service provider who will render cleaning services

44

Area to be cleanedArea to be cleaned

- 4 office blocks with 10 office floors in total

(combined).

- Blocks to be cleaned are A, B, C and D

- 10 000 square meters to be cleaned

- 4 basement parking combined.

55

Number of cleanersNumber of cleaners

12 in total inclusive of a supervisor:

Block A – 3Block B – 3Block C – 3Block D - 3

66

Compliance

• Comply with OHS

• Government labour regulations

• Cleaning industry certification

• Staff training

77

Cost of consumablesCost of consumables

Service provider to provide:

Cleaning consumables

Chemicals

Detergents

Disinfectants

88

Toilet paper

Electricity

Water, any cleaning material to be provided for by the service provider

Cost of consumables applicable to ICASACost of consumables applicable to ICASA

99

Each cleaner to haveEach cleaner to have

Long/short dusters Broom Mops Scrubbing brushes Buckets Furniture polish Multipurpose cleaner Toilet cleaner (brush) Cloth dusters Scourers Dust pans Plastic bags for waste collection Wet floor warning sign boards, where necessary

1010

UniformUniform

Each cleaner to wear uniform with a name tag all the time

1111

Pricing schedulePricing schedule

1212

Evaluation criteria Evaluation criteria

    

BiddersMaterial

Proof of affiliation/registration with relevant cleaning bodies, proof of compliance with government requirements & OHS, proof of staff training and type of equipment used in cleaning of offices

Company Standards for Monitoring Cleaning Procedures, Detailed/Comprehensive Health Safety Work Plan, List of Cleaning Materials, Materials Data Sheet and Quality Control Plans

Reference Clients: Provide at least three recent contactable references, with recent reference letters (less than 3 months old), where you performed similar work, in a (corporate environment) and indicate years of experience in the cleaning industry.

Your capabilities and the main reasons why you believe ICASA should accept your proposal

1313

END…….END…….

Questions from prospective bidders

THANK YOU

1414

CLOSING DATECLOSING DATE

Closing Date : 03 December 2012

Time: 11H00 am

Proposals must be deposited in the bid box situated at :

Reception area

ICASA (Block B) Head Office

164 Katherine Street

Sandton

1515

Contact DetailsContact Details

TEL: (011) 566 3147

FAX: (011) 566 3148

E-MAIL: IMatsimela@icasa.org.za