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TRANSCRIPT
60th INDIA
INTERNATIONAL GARMENT FAIR
17th – 19th January, 2018
Hall No. 11, 12 & 12A
Pragati Maidan, New Delhi
Exhibitor Manual
Dear Exhibitor, We thank you for your participation in 60th India International Garment Fair (IIGF) organized by International Garment Fair Association to be held from 17 -19 January, 2018 at Pragati Maidan, New Delhi for Autumn/Winter 2018-19 Collections. The enclosed ‘Exhibitor Manual’ outlines the detail procedure for the 60th India International Garment Fair (IIGF) Exhibition. You are requested to please go through this manual carefully and kindly make a note of all the Rules & Regulations and deadlines specified for the Order Forms for Additional Facilities and Services required. If you require any further information or assistance, please contact the IGFA Secretariat at the address given below and we shall assist in your participation for the said Fair. We wish you a successful Fair.
International Garment Fair Association, Apparel House, Sector – 44,
Institutional Area, Gurgaon – 122 003 Telephone: +91 124 2708027/2708129
Fax: +91 124 2708004 Email: [email protected]
Website: www.indiaapparelfair.com
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1. Important information
1.1 Organizer
1.2 Do’s and Don’ts of 60th India International Garment Fair
1.3 Date & Venue
1.4 Exhibition Timings
1.5 Important dates for exhibitors/Official Functions
1.6 On-site arrangements
1.7 Official Services
1.8 List of Service Providers
2. Rules & Regulations / Guidelines
2.1 Rules and Regulations
2.2 Site operations - Information
2.3 Advertisement
3.1 Advertisement in Exhibition catalogue
4. Order Form - Mandatory Deadline
4.1 Stand possession form 16th January, 2018 4.2 Exhibitor Badges 8th January, 2018
4.3 Exit Pass 19th January, 2018
4.4. Response Form 19th January, 2018
4.5 Vehicle Entry/Exit Form
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1.1. Organizer
International Garment Fair Association
Apparel House, Institutional Area, Sector-44, Gurgaon-122 003 Ph: + 91 124 2708000 to 003; Fax: + 91 124 2708004
E-mail: [email protected] website: www.Indiaapparelfair.com
In association with
APPAREL EXPORTERS & MANUFACTURER ASSOCIATION FOF 004, 4th Floor, Gold Souk, Block – C, Sushant Lok, Sector – 43, Gurgaon.
Ph: + 0124-6471426; E-mail: [email protected], [email protected] Website: www.aema.in
THE CLOTHING MANUFACTURERS ASSOCIATION OF INDIA 902, Mahalaxmi Chamber, 22, Bhulabhai Desai Road, Mumbai - 400 026
Ph: + 91 22 2353 8245, 2353 8986, 2352 5168; Fax: + 91 22 2351 5908 E-mail: [email protected], [email protected] Website: www.cmai.in
GARMENT EXPORTERS ASSOCIATION G-8-B, Hemkunt Chambers, 89, Nehru Place, New Delhi-110 019.
Ph: + 91 11 66096641, 46508995 E-mail: [email protected] , [email protected],
GARMENT EXPORTERS ASSOCIATION OF RAJASTHAN 718. 5th Floor, Anchor Mall, Madrampura, Ajmer Road, Jaipur -302 006.
Ph: +91 141 2224380; Fax: 141 2224643, E-mail: [email protected]; Website: www.garment-india.com
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1.2 DO’S AND DON’TS FOR 60TH INDIA INTERNATIONAL GARMENT FAIR
Do’s
1. Construction of Customize stalls would be allowed to the exhibitors having
stall size of 42 sqm. onward only. 2. The possession of bare stall would be handed over to the participants on 15th
January, 2018 at 12.00 Noon and built-up stall would be handed over to the participants at 11.00 am on 16th January, 2018. All the participants have to ensure the completion of their stall decoration latest by 8.00 pm on 16th January, 2018. Participants making their own customized stall should have to finish and decorate their stall by 8.00 pm on 16th January, 2018. After 8.00 pm, penalty would be imposed as deem fit by the organizer.
3. The possession of stalls to the participants of having built-up stall size of 9 to 36 sqm. will be given on 16th January, 2018.
4. Only empanelled stall contractor(s) would be allowed to decorate/design stalls with pre-fabricated material in bare stalls inside the halls during the fair
5. Only commercial vehicles such as tempos, taxi, trucks carrying samples for display in the fair would be allowed to enter Pragati Maidan complex from Gate no. 1.
6. The complimentary shuttle service from Gate No. 1 will be available for the Exhibitors on 16th January, 2018 for bringing their samples to halls.
7. The complimentary shuttle service from Gate No. 1 & 10 to the registration area would be available for the Exhibitors and visitors at the fair venue during the fair days.
8. Organizer has exclusive rights to capture photographs and films of the exhibition stands.
9. Video/animation films on the samples can be displayed within the stand area with minimum sound level to avoid disturbance to others.
10. Information headphones are allowed in the stand, provided these are setup inside the stand at least 0.3 m away from the aisles.
11. Participants can bring their own mannequins, hangers, hanger rails or other display aids items to be used for displaying their collections in their stalls. These items would be permitted to bring inside the halls before 8.00 PM on 16.01.2018 only.
12. Complimentary Wi-Fi facility would be provided by the organiser during the fair days though W-Fi coupons. Only one Wi-Fi coupon would be given per participant during three days of the fair. For obtaining the Wi-Fi Coupon, the participants would get in touch with the designated counters in respective halls.
13. All participants profile would be printed in the Fair Directory on complimentary basis.
14. Each participant would get one copy of Fair Guide on the second day of the fair on complimentary basis.
15. Each participant would get mineral water (as detailed below) one time for the entire fair on 17.01.2018.
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S. No. Stall size (in sq. mtrs) Total no. of Bottles of 250 ml each.
01. 9, 12 and 18 50 bottles
02. 24, 30 and 36 100 bottles
03. 42 onwards 150 bottles
16. Entry at the fair venue would be allowed through photo entry badges only.
Participants must e-mail the photographs in jpeg format of their representatives to IGFA or respective Associations before 26th December, 2017 for issuance of photo entry passes for hassle free entry to the fair venue. If the participants have not received the photo entry passes through Associations before 8th January, 2018, they should get in touch with the respective Association at the earliest.
17. Without photo badges no participant or their representatives would be allowed to enter the fair venue and no such entry badge would be issued at the fair venue.
18. Participants should wear the photo entry badges all the time during the fair timings at the fair venue.
19. Due to limited parking space available at ITPO, only one parking pass per participant will be given by the organiser which is subject to ITPO Policy. No extra parking passes would be allowed at any point of time.
20. Participants must fill the ‘Response Form’ in all respect and submit the same with the respective Hall Director on the last day of the fair i.e. 19th January, 2018 and take the Exit Passes for taking their goods out from Pragati Maidan. Participants are requested specifically to fill the column i.e. ‘Details of enquiries received ‘and other business details, as this will help the organizer to improve the services for future fairs.’
Don’ts
1. No other outsider stall decorator/Interior Designer and stall contractor would be allowed.
2. The exhibitors, who are making customised stall, should keep their material inside their stall and should not use the aisles. The height of the customised stall should not more than 8 fts. in any case.
3. Any kind of woodwork, brickwork, melamine polishing or carpentry work is not allowed within the octonorm stalls provided by the organiser.
4. Painting, nailing, drilling, gluing on wall papering on the stall panels is not permitted. Exhibitors must use bi-adhesive tape for fixing purposes.
5. Exhibitors are responsible for the cost of making goods, restoring or renewing any damages to the stand structure, floor covering, light fitting or part thereof.
6. Participants, who required extra display aids, may get in touch with the empanelled vendors directly well in advance to source their requirements and un-empanelled vendors would not be allowed to supply any item at fair venue.
7. No hanging displays/structures are permitted from the ceiling of the exhibition halls.
8. Only white LED/CFL lights will be allowed in the stalls as spotlights. Use of Halogen and Comptalux lamps as spot lights has been totally banned in Pragati Maidan, New Delhi.
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9. No vehicles shall be allowed to park near the exhibition halls during the course of the fair i.e. from 17 - 19 January, 2018. If found, such vehicle may be towed away by ITPO.
10. Children below 18 years of age are not permitted in the Exhibition Halls under any circumstances; even if are accompanied with parents/Guardian
11. Smoking is strictly prohibited in the entire Exhibition area and cafeteria. 12. Consumption of liquor is strictly prohibited in the entire exhibition area. 13. Exhibitors will not be permitted to display any equipment which causes high
levels of pollution in terms of noise and smell. 14. Exhibitors cannot transfer, dispose of, part-with or otherwise sublet the whole
or any part of their display space/stand, whether for financial consideration or otherwise.
15. All sales promotion activities including distribution of literature, brochures, samples, handouts, etc. must be confined to the designated stand of the Exhibitor.
16. Exhibitors must have to take the prior permission of the Organizer for taking photographs and films of the exhibition. Exhibitor may however take photographs of their own stands and visitors. Exhibitors are not allowed to take photographs of any other stall.
17. Display of Names/logos of any indirect Exhibitor on the fascia of the stands is strictly prohibited.
18. Use of cloth banners is prohibited in any form within the exhibition stand & anywhere within the Pragati Maidan, New Delhi.
19. Use of loud speakers, musical instruments etc. in the stand is prohibited. 20. Display of mannequins outside the stall area is not allowed. Organiser has the
right to remove the mannequin placed outside the stall area. 21. Modelling outside of your exhibit space is strictly prohibited. 22. Participants should not access of all social sites like Face book, YouTube,
songs.pk, etc., as it results in slow down the speed of Wi-Fi. 23. Exhibitors who will not follow the Do’s & Don’ts will be given a written warning
during the fair. If the exhibitor does not comply with the Do’s & Don’ts even after warning, appropriate remedial action will be enforced including barring for participation in the next fairs.
For Information
a. Visitors/Exhibitors are liable for Frisking/check at the entry gate or any other place as a security measure.
b. If the participant still does not adhere to don’t, penalty as imposed by Competent Authority would be binding on the participant and the same has to be ensured by the Association to IGFA.
The representative of the Association would be responsible for removal of the anomalies with respect of their participants. If the participants still do not adhere to Don’ts, penalty as imposed by Chairman (EAC), AEPC would be binding on the participant and the same has to be ensured by the Association to IGFA, failing which the same would be the responsibility of the Association and shall be recovered from fair promotion expenses payable to the respective association.
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1.3 Dates & Venue
Dates : 17 – 19 January, 2018 Venue : Hall Nos. 11, 12 & 12A Pragati Maidan, New Delhi
1.4 Exhibition timings
DAYS DATE TIMINGS Wednesday 17th January, 2018 10.00 am - 6.00 pm Thursday 18th January, 2018 10.00 am - 6.00 pm Friday 19th January, 2018 10.00 am - 5.30 pm During exhibition hours, the stands must be manned and exhibits should be uncovered. Stands must be manned by respective company authorized representatives at all time during the exhibition period.
1.5 Important dates for exhibitors / Official Functions
Date Schedule
20th December, 2017 Last date for balance 75% payment
26th December,2017 Draw-of-lot function for allotment of stall numbers
26th December,2017 Date of submission of photographs for entry badges
15th January,2018 (12.00 Noon) Move-in for Bare stall exhibitors
16th January,2018 (11.00 AM) Move in for built-up stall exhibitors
17th January, 2018 (11.00 am) Inauguration/Ribbon Cutting Ceremony
19th January, 2018 Move-out and dismantling of stalls to be completed by 8.00 pm
Inaugural function invitation: Exhibitors are encouraged to be present at the inaugural function/Ribbon cutting ceremony on 17th January, 2018. EXHIBITS MOVE IN AND MOVE OUT FOR DISPLAY AT PRAGATI MAIDAN, NEW DELHI General guidelines for 60th India International Garment Fair
Exhibitors may please note, no sale of exhibits at the venue is allowed during the exhibition. The organizers shall not be liable for any delay/ penalty/cancellation/confiscation by any authority.
Move- in and Move-out Procedures
a. Move in Procedure
All Exhibitors are required to move into Pragati Maidan, New Delhi on the Specified date as stated in the table below for taking stall possession.
Monday Bare Stall participants
15th January,2018* (12 Noon onwards)
Stall decoration in all respect to be completed on 16th January,2018 by 8.00 PM
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Tuesday Built-up Stall participants
16th January,2018* (11 AM onwards)
Stall decoration in all respect to be completed on 16th January,2018 by 8.00 PM
*Subject to change by Fair Authorities
It may please be noted that Customized stalls would be allowed to be built-up by the participants who have applied for 42 sq. mtrs and above. Only Pre-fabricated materials would be allowed in the bare space stalls. Only fixing and fitting of pre-fabricated material would be allowed. The commercial vehicles (Cars/tempos & other vehicles) carrying exhibits will be allowed to enter Pragati Maidan Complex from Gate No. 1. After unloading of the exhibits; such vehicles will have to immediately go out of Pragati Maidan through Gate No. 1. Participants are requested to fill-in the Form 5 and send the same along with the commercial vehicles through which they are sending their goods to Pragati Maidan during Set-up days and also to take out goods during the dismantling day. Entry and exit of vehicles will be allowed only from Gate No. 1. Exhibitors including stall designers and other service providers are advised to make a note of the above and strictly comply with the timings. In case of any difficulty, following persons may be contacted:-
Mr. R. R. Sharma - 98180 05746, Mr. Somnath Kundu - 98106 47566
Exhibitors are also requested to check their Booth/Stall and ensure that all amenities as stated in Page No. 9 of the Exhibitor’s Manual are provided before taking possession of their respective Stall. Please note that the Exhibitors shall be solely responsible for any Missing/Damage Items in the property of Pragati Maidan (ITPO), if found at the time of Move-out. Exhibitor shall be liable to pay such damages. b. Move-Out /Exit Pass Procedure
All Exhibitors will be required to submit four (04) copies of Form No. 3: Exit Pass at the “Help Desk”, which will be located at each Hall. The duly stamped Exit Pass can be collected from the respective “Help Desk” on 19th January, 2018 from 2.00 pm onwards after submission of Response Form (Form No. 4). After conclusion of the fair, the exhibitor shall take out their exhibits and other materials out of the exhibition hall/ground latest by 8.00 pm on 19th January, 2018. The vehicles for loading the exhibits will be allowed inside Pragati Maidan from 6.00 pm on 19th January, 2018 through Gate No. 1. Exhibitors may please note that no entry or exit will be allowed other than from the specified gate. However, organizers may at any time change the entry/exit plan due to administrative reasons. During the exhibition days, exhibitors and their representatives will not be allowed inside the exhibition hall after 7.00 pm and movement of exhibits in or out of the exhibition halls
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are not permitted from 9.30 am to 6.30 pm. Exhibits movement (if any) after 6.30 pm, will be permitted only with prior written permission from the organizer, subject to feasibility.
Exhibitor badges: Exhibitors will be given badges as per the following:-
Exhibitors may use the Exhibitor Registration Badges Form No. 1 for issuance of badges.
To restrict the entry of unwanted visitors, Photo Entry Badges will be issued to all exhibitors. Exhibitor badges are not transferable and must be worn in/on person at all times within the Pragati Maidan complex. Each Exhibitor will be entitled to get free Exhibitor Badges as stated in Table given below for personnel managing their Booths. Entry badges shall be sent to the Exhibitors with the name of the personnel and company representing. The Exhibitor Name Badge i.e. Form no. 1 should reach the Associations by 26th December, 2017. Exhibitors should note that without a proper photo Badge, no exhibitor would be allowed to enter 60th India International Garment Fair.
For issuance of photo entry badges, all the participants are requested to send the photographs of the representatives of their company (in JPEG format) as per the eligibility to the respective Associations on or before 26th December, 2017. The participants can collect their photo entry passes from their respective Association through which they are participating.
Booth Area (sq.mts.) Number of Badges
Exhibitors badges Vehicle badges
Upto 24 4 1
30 onwards 6 1
Any misuse of the Exhibitor Badges will result in confiscation of the same. In case of requirement of additional Exhibitor’s badges other than the specified above, please contact your respective Associations. Exhibitors should note that further requirement or replacement of badges shall not be entertained under any circumstance.
Photo passes would also be issued to the participants for labourers/helpers for setting-up the stalls. These passes would be valid for pre-fair/set-ups day only. The number Temporary passes (for Pre-fair/set-up day) passes would be issued at the Registration counter at the fair venue itself. The total numbers of passes (for labourers/helpers) to be issued per participant are as follows:-
Booth Area (sq.mts.) Number of Badges
Upto 24 2
30 onwards 3
Exhibitors may please note that no entry of unauthorized labour/exhibitor’s staff not carrying proper identification badges will not be allowed in the 60th IIGF during the built-up and exhibition days. All the service providers, helpers would also be provided with ‘Service’ badges with photo, which will be valid only for the set-up day i.e. 16th January, 2018.
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Exhibitors are responsible for the safe custody of the badges. For reasons of safety, possession of Exhibitor badges by unauthorized persons is strictly prohibited.
Registration of business visitors
Pre-Registration: To avoid queues and facilitate quick entry into the exhibition premises, business visitors are encouraged to register online at www.indiaapparelfair.com . Visitors will receive an e-mail confirmation indicating their registration number. Buyer entry badges will be issued to pre-registered visitors against the same copy of the e-mail confirmation, from the pre-registration counters at the exhibitions site.
Spot Registration: Business visitors can also register on the spot during the exhibition from 17th January, 2018 against a duly filled buyer registration form along with their business card at Buyer Registration counters located at the exhibition site. Entry of Business Visitors shall be at the sole discretion of the Organizer.
The management reserves the right of admission of any kind of visitor without assigning any reason.
Built-up stalls decoration
Basic Package Exhibitors who have applied for built-up stall would be provided pre-fabricated Octonorm system stand, Name Fascia in Vinyl cut stickers, Spot Lights, Carpet and furniture as stated in the table, given below:-
Area (sq. mts) Tables Chairs Dustbin Spotlights 5 Amp. Power Sockets
9 1 2 1 6 1
12 1 3 1 8 1
18 2 4 1 10 1
24 2 6 1 12 2
30 3 8 1 14 2
36 3 9 1 16 2
42 4 11 1 18 2
48 4 13 1 20 3
54 4 13 1 22 3
60 5 15 1 24 3
Bare Stalls One Plug point Socket only
For bigger stalls, there would be proportionate increase in the above items. Exhibitors have to mobilize the following at their cost:- Built-up stall does not include interior designing or decoration of the booths. This must be carried out by the exhibitors at their own cost.
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Exhibitors occupying built-up stalls are responsible for the cost of making goods, restoring or renewing any damages to the stand structure, floor covering, light fitting or part thereof, whether caused by themselves, their agents or contractor or by any person employed or engaged on their behalf. Exhibitors requiring additional furniture’s and fittings other than those specified above may hire them from the official stand construction agencies. The list of such agencies are given at page No. 15 of the manual. Electricity: Exhibitors are using unlimited spot light or other equipment absorbing electricity more than the permissible limit as per the stand size shall not be allowed. All exhibitors may please note for a 9 Sq. mtr. stand only 6 spot lights of 14 watts each are allowed. Exhibitors can have additional electricity on payment basis. Request for additional electricity load should inform the same to the Official Stall Contract i.e. M/s Dara Projects (P) Ltd. (Contact details are given at page no. 15) by 4th January, 2018. Please note unauthorized use of electrical load of more than the permissible limit as per the stand size will be severely penalized. No halogen lights will be allowed unless exhibitors obtain approval from the Organizers by paying for the requisite power load. Use of Halogen and Comptalux lamps as spot lights has been totally banned in Pragati Maidan, New Delhi. Only white CFL/LED lamps will be used in stalls as spot lights. However, any exhibitor who does not want to use CFL/LED for any reason may please inform to ITPO directly with a copy to IGFA in advance with the reasons thereof. However, decision of IGFA management shall be final. Only white CFL/LED is allowed for decoration of the stalls. Participants opted for bare stalls should only use white CFL/LED to decorate their stalls. Further, the Organizers reserve the right to disconnect the stall electricity of the offending exhibitors without any prior communication/warning.
Exhibitors are strictly advised NOT to directly draw electricity from the Distribution Boxes located at the Exhibition Halls. If detected, these would be immediately disconnected by the stall contractor. The organizer as per the exhibitor s requirement (up to the stipulated maximum load) will supply electricity as stated in table given below:
The Stall Contractor will check all electrical fitting and circuits to access the safety and consumption of electricity at each Booth/Stall.
Booth/Stall Area (Sq. Mtrs.) Basic Entitlement for a Booth/ Stall (Watts)
Upto 12 sq. mtrs. 1000
Above 12 sq.mtr upto 24 Sq. Mtrs 2000
Above 24 sq.mtr. upto 36 Sq. Mtrs. 3000
Above 36 sq.mtr. upto 42 Sq. Mtrs. 3500
Above 42 sq.mtr. 4000
The organizers reserve the right to inspect and access the safety and consumption of electricity at each Booth/Stall. No extra electricity load will be provided at any stall, other than the prescribed limit as specified above.
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i) Name Fascia A uniform size of Name Fascia will be provided to all the Exhibitors. Please note that the fascia name for Exhibitors will be exactly as per the Company name mentioned in their application form. No Changes are allowed.
Booth Number Signage will be provided to each Exhibitor by the organizer. Exhibitors must adhere to the specifications of putting up this signage.
ii) Manning the Exhibit Space The exhibitor is required to exhibit the products mentioned in the Product List and to man the exhibited space with competent personnel during the business hours of the fair. You are requested to be present at 9.00 am on 17th January, 2018 at your stall. In case, your stall is found unmanned; the organizer, at your risk, shall open the same. Further,
a. Exhibitors should keep their stands in an orderly manner. b. Exhibits should be displayed in a professional manner compatible with the image of the
Fair. c. Stands must be manned by authorized and competent knowledgeable staff at all times
during the exhibition period. Exhibitors should not vacate their stands before the official move-out time on the last exhibition day unless special permission has been obtained in writing from the Organizer in advance.
1.6 On-site arrangements
1.6.1 Help Desk ‘Help Desk will operate at each hall to facilitate exhibition services. Exhibitors may take help of the Hall Co-ordinators from “Help Desk” located at each hall. 60th India International Garment Fair Secretariat will be located in hall No. 11. The tele-contact details of the officials available in the secretariat are given below:- Mr. R. R. Sharma - 9818005746 Mr. Somnath Kundu - 9810647566
1.6.2 House Keeping The official housekeeping agency is appointed by organizer and no other agencies shall be permitted to operate during the exhibition. Organizer will provide for daily overall cleaning of the exhibition halls and common areas after show hours. However, it will be the responsibility of the exhibitor to keep their stalls tidy. Exhibitors are advised to keep their waste bins on the aisles after show hours, which will be cleared by the official housekeeping agency.
1.6.3 Fire precautions Fire fighting equipments shall be installed at various points in the exhibition halls. To ensure clear access to the fire exists, no obstructions or display materials shall be allowed in the aisles and emergency exits. Fire tender will be stationed at the exhibition site during the period of the exhibition.
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1.6.4 Business centre A full-fledged Business Centre shall be operational during the period of the exhibition with the following facilities on direct payment basis:
Photocopying Fax Internet browsing & email Telephone (STD/ISD/Local calls) Office stationery
1.6.5 Cafeteria The Organizers have appointed an official caterer. The Official Caterer shall make adequate arrangements for catering on all Exhibition and Set-up days. Outside caterers shall not be allowed to operate in the exhibition halls during the fair.
a. The Cafeteria will cater to lunch and will also provide Tea, coffee and Snacks on direct payment basis.
b. Exhibitors are permitted to serve only light refreshments (Dry Snacks) at their booth/stall. Consumption of Meal at booths is strictly prohibited.
c. Consumption of alcohol is totally prohibited in Pragati Maidan premises. Offenders shall be punished is found violating.
1.6.6 Parking Exhibitor can park their vehicles only at designated parking slots at the Pragati Maidan (near Gate No. 1 only) at their own risk from 15th January, 2018 onwards from 10.00 am to 7.00 pm. Each Exhibitor will be entitled to get one complementary car parking sticker. These stickers shall be provided to exhibitors by the respective Association, through which they are participating in the fair. From 17th January, 2018, Exhibitors & Visitors will get complimentary shuttle service from Gate No. 1 & 10 to the registration area at the Fair venue during the fair days. No vehicles shall be allowed to be parked near the exhibition halls at all times during 16 – 19 January, 2018. IGFA management reserves the right to tow away the vehicle and recover towing charges.
1.6.7 Publicity
The organizers have undertaken extensive publicity campaign under the supervision of Chairman (EAC), AEPC for promotion of the 60th India International Garment Fair. Some of them are as follows:-
A dedicated website www.indiaapparelfair.com has been redesigned with new “Customer Relationship Management” system, wherein each buyer and participants would have their own login id and password.
The CRM has the facility of fixing meeting of the participants with the visiting buyers.
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A ‘Missed You’ letter to those buyers who were not able to come to visit 59th IIGF and a ‘Thank You’ letter to those buyers who have attended the fair
Regular IIGF E-Blasts to all buyers database by AEPC and M/s Asearch Online Technology Pvt. Ltd.– official online promotion agency.
Registration Form Update, Website Creation, Google Adwords set up, Website Content Creation, Unconventional Market Targeting, Analytics Monitoring, Social Media Push etc.
Promotion in various International Fair and BSMs in which AEPC participated/Organized.
Posters sent to HCI/Embassies over the world. Data mining has been done by searching various websites etc. and new
buyers have been added to the existing database of buyers available with IGFA.
Letter to Indian Missions abroad requesting them to send the name of the CEO’s/Sourcing Directors of those apparel chain stores/departmental stores/buyers, who occupy the larger share in the garment import/business in the country of their accreditation.
Letter to approved buyers data of 59th IIGF, inviting them to register for 60th IIGF.
Invitation from Chairman, AEPC to buying houses announcing 60th IIGF and requesting them to recommend their buyers to visit the fair and avail the buyers’ promotion scheme.
Execution of Buyer promotion scheme and promotion of scheme through E-blasts, letters, through Embassy, chambers/retailers association, website etc.
E-blast in different languages has been sent to country specific buyers. Letter from Chairman (EAC), AEPC to all 8000 member exporters of the
Council requesting them to participate in the fair. Letter from Chairman (EAC), AEPC to all buyers as per database available
inviting them to visit the fair and also requesting them to register on the website for availing benefits under Buyer Promotion Scheme.
Letter from Chairman (EAC), AEPC to all buying agents requesting them to invite the buyers with whom they are working.
Letter from Chairman, EAC to President, TEA for generation of participation in 60th IIGF.
Professional tele-calling in various foreign languages Advertisement has been released in various national magazines and
Apparel India magazine of AEPC. A special section has been created on the website for showcasing the
various products of the participants to the buyers for match making.
1.6.8. Other services & facilities Help Desk Buyer’s lounge
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1.7 Official Services
1.7.1 First Aid/Medical Centre First Aid booth with medical assistance including Doctor and Ambulance, in case of emergency, will be available at the Fair venue during the fair period.
1.7.2 Security Organizer will arrange for the general security of the halls from 15th January, 2017 (10.00 AM – 6.00 PM). The organizers will not be liable for any losses or damage to any property, personal or otherwise during the installation, exhibition and dismantling period. Exhibitors are advised to safeguard their goods and articles and never leave stands unattended during show hours. During non-show hours, exhibitors must not leave any personal valuable inside the stall. Organizer will arrange for general security, patrolling of exhibition site, which will not include specific attention to the inside of individual stalls. Participants are also requested not to allow any person other than the bonafide pass holders to visit their stall. After the fair timings, participants may cover their stalls with cloth or tape etc. Unauthorized persons if noticed by the participants may please be brought to the notice of the Secretariat. Exhibitors may take care themselves of items like Personal Computers, mobile phones, laptops, purse etc.
1.7.3 Official Hotels
We have negotiated rates with the Five-star hotels. Outstation Exhibitors are advised to book their hotel accommodation for the fair days at the official hotels of 60th IIGF. The list of such hotel are given at page no. 19, details are also available at the official website www.indiaapparelfair.com
1.7.4 Internet Common Wi-Fi connectivity at normal available speed is being arranged on complimentary basis subject to the approval of Pragati Maidan Authority through coupons. Only one Wi-Fi coupon would be given per participant during three days of the fair. For obtaining the Wi-Fi Coupon, the participants would get in touch with the designated counters in respective halls. Exhibitors are not allowed to download/surf social sites like Facebook, Youtube, Twitter, Songs PK, etc.
1.7.5 Temporary personnel
The name and address of official agencies who would be providing the temporary
personnel on hiring basis are given at page no. 18.
1.7.6 Transport The name and address of official agency who would be providing transport services is
available at page no. 18.
1.7.7 Horticulture and Floriculture
The name and address of official agency for supply of flowers and plants on hire basis is
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available at page no. 18 of the manual.
1.7.8 Additional Furniture
It is strongly recommended that any Extra Furniture’s required should be ordered well in advance to avoid last minute disappointment due to non-availability of the same. It may be mentioned here that the extra furniture may be hired from the empanelled vendors only, list is available at page no.15 to 18.
On site orders should be avoided.
Exhibitors are requested to handle the Extra Furniture with due care. Exhibitors will be liable to pay for any damage done by them directly to the Contractor/supplier. In particular, it must be ensured that no pins, nail or screws are drilled into the extra furniture. Painting, nailing, drilling, gluing on wall papering on the stall panels is not permitted. Exhibitors must use bi-adhesive tape for fixing purposes. Exhibitors are responsible for the cost of making goods, restoring or renewing any damages to the stand structure, floor covering, light fitting or part thereof, whether caused by themselves, their agents or contractor or by any person employed or engaged on their behalf. The cost of the making good any damage will be assessed by the stall contractor & the organizer and will be recovered from the Exhibitors.
1.8 List of Service Providers
The details of official stall contractors are given below:-
Company Contact person Phone numbers
Dara Projects P. Ltd A-47, Guru Nanak Pura, Laxmi Nagar, Vikas Marg, Delhi- 110 092.
Mr. Sarabjeet Dara Tel: 011-42448106, 22050198, 22502448 Cell: 9811692676 E-mail: [email protected] [email protected], [email protected]
For extra items at cost, exhibitors may contact the following empanelled vendors to source display aids:-
S. No.
Company Name
Contact Person
Contact No. Address Email-ID Deals in
1
Angelz Exhibition & Interiors Solutions P. Ltd.
Mr. Nitin Ahuja/Mr. Ashish Bansal
9873238739/9971716629
GC-37, Aditya Gold Crest, Vaibhav Khand-1, Indirapuram, Ghaziabad, UP
[email protected], [email protected]
Interior Decorator
2 Art & Craft Arun Kapoor 9310023503,8800973503 0120-4107413, 2722955
3rd. H - 288, Nehru Nagar,Ghaziabad (U.P.), 201001
[email protected], [email protected], [email protected]
Display Aid
3 Axis Interiors Kapil Bakshi 0120-4130306, 8860616750
CS-14, Ansal Plaza, Vaishali, Ghaziabad
Interior Designing
4 C.G. Design Rajesh Sharma
011-46507555,9811277514
B - 31, Ansal Chamber-II, Bikaji Cama Place, New Delhi-110066
[email protected] Display Aid
16
5 Creative Circle Naresh Koul 9810072817, 9810072717
1261, Sector - 37, Faridabad, Haryana
Display Aid
6 Dara Projects p. Ltd
Mr. Sarabjeet Dara
9811692676 A-47, Guru Nanak Pura, Vikas Marg, Delhi-92
[email protected], [email protected]
Stall construction
7 Deepa Interior Devender, Deepak
9953664423, 9310869212
254/3, Gali No-1, Bhravpuri, Delhi-53
Interior Designing
8 Design Unicorn Sunnit Gaur 09582587067, 9811096677
D - 278, F.No.11, Krishna Park, ND-62
Interior Designing
9 Dezign Display Solution Pvt. Ltd.
Rohit Kumar 8510068106, 011-26502639
Plot No. 99, Aya Nagar, New Delhi - 47
Interior Designing
10 Dezu Group Arun Gupta/Sunil Gupta
08802169814/09958006572
T-311, Baljeet Nagar, New Delhi 110008.
[email protected], [email protected]
Interior Designing
11 Dimension Events
Kawaljit Singh 9221609868, 022-28770131/2
B – 212, Ashoka Super Market, Near Petrol Pump, S.V. Road, Goregaon (W), Mumbai – 400062
[email protected], [email protected]
12 Doodle Design Animesh Tripathi/Deepak Saini
9560275223/9582244176
Plot No. 560,570, First Floor, Maidan Garhi, Main Bus Stand, IGNOU Road, New Delhi-110068
[email protected], [email protected]
Stall Design& Fabrication
13 Exhibit 8 Ujwal Ghosh 9810994040 184/3, IGNOU Road, Neb Sarai, ND-68
Interior Designing
14
Grace India Exhibitions & Interiors Pvt. Ltd.
Dinesh Raswant Rakesh
9811061915/9811081389
FF-15A, Laxmi Nagar, Delhi-110092
Interior Designing
15 Growth India Design
Manoj Kr. Yadav
011-22182005, 9911588630,9013369278
V-20, Sahadra, Delhi - 53 [email protected]
Display Aid,Stall Fabrication
16 HK communication (P) Ltd.
Happy Kapoor
9958191313, 011-65491313,8285470930
Plot No. 19, Setor-15, Shivani Enclave, Dwarka,New Delhi-110078
[email protected], [email protected]
Display Aid
17 IM Expo Solutions
Shashank Pandey
9833149203 S-21, Okhla Industrial Area, Phase – II, Delhi – 110020
Stall Decoration & Design
18 Image Creations
Deepak Gugnani
9312505155 Q-552,2nd Floor,Rishi Nagar, Rani Bagh, New Dehi-110034
Interior Designing
19 Infinite Dzines Abdul Rashi, Ruchika
9818798555, 9810399929
1/31, Ramesh Nagar, New Delhi-110015
Stall Design& Fabrication
20 Ishu Arts Rakesh, Aman
9810120622, 9899975076
1/3819, Bhagwan Pur, Khera Loni Road, Sahahdra, Delhi - 32
Display Aid,Stall Fabrication
21 Legend Expoevents
Mr. Ashwani Kalra
09971298653, 09013288700, 09968689022
RZ-112/A, Opp. Jain Bharti Public School, Near Sunil Dairy, New Uttam Nagar,NEW DELHI - 110 059
[email protected],www.legendexpoevents.com , www.legendexpoevents.co.in
Stall designing & Fabrications
17
22 Lines Art Studio Chanchal Panchal
011-65296220, 9560205661
H1, First Floor, Arjun Nagar, New Delhi - 110029
[email protected] Display Aid
23 Lookpart Events & Exhibitions
Rajesh Mishra
9958791398 SF-02, Reliable Arcade, Jaipuria Enclave, Koshambi,Ghaziabad,UP
[email protected], www.lookpartexhibitions.com
Stall Design& Fabrication
24 Mod Interiors P. Ltd.
Girish Gujral 9999011036/01122425347, 43065605
3/84, Geeta Colony, Delhi-110031
[email protected], [email protected]
Stall Design& Fabrication
25 Neelam Interiors & Exhibitions
Neelam Bhatia
8860121700 WZ-248/1A, Lane No-06, Virendra Nagar, New Delhi 110058
Display Aid,Interior Designing
26 Panache Exhibition Pvt. Ltd.
Razi Shakir 9717249797, 8527249797
G-66, 2nd Floor, Kalindi Kunj, Jasola, New Delhi-110025
Interior Designing
27 Patel Display System
Rajan Patel/Yamin Patel
9899441502/9654934016/9899711782/7210034326
Plot No. A-101, Street No.5 Gharoli Ext., Mayur Vihar, Phase-III, Delhi-110096
[email protected] Display Aid
28 Pavilion Furnishers
Raman Bedi 011-41447173/45517173
S-56, Rajouri Garden, New Delhi-110027
29 Pritika Decorators
Ajay Kumar 9717577936, 9891315658
Gali No. 2, Free Hold, Deen Dayal Puri, Breej Nagari, Nandgram, Ghaziabad
Interior Decorator &Display Aid
30 R.M. Decors Rohit Malhotra
9811572772 , 9810824372
5A / 29A N.I.T. Faridabad [email protected]
Interior Designing
31 Samridhi Designs
Harish Khanna
8527985050 C – 5/10, Krishna Nagar, Delhi – 110051
Stall Design & Fabrication
32 Sardana Art Centre P. Ltd
Tarun Sardana
9810016463
WZ-12, Hind Nagar,Chaukhandi Road,Tilak Nagar, New Delhi-110018
Interior Desinign/Display Aid
33 Shravana Kumar Sharma
Shravana Kumar Sharma
9711663241
34 Shree Balaji Dinesh/ Bajranglal
8290197478/8058050388
Plot No. 13, Abhishek Vihar, Gandhi Path, Vaishali Nagar, Jaipur
Display Aid
35 Sketchfull Design
Sushil Kumar 7053554382, 9711892534
229/A, Ambedkar Basti, Ghaziabad, Delhi - 53
Interior Designing
36 SR Exhibits & Décor
Rohit 07065998310, 07065998311
D – 171, First Floor Street, Gali No.6, laxmi Nagar, Delhi – 110092
[email protected], www.srexhibits.com
Stall Decoration & Design
37 Stand Builds Narender Gupta
9958348465/9456041706
Kothi No. 2, Sector-4, Opp. MIG Flats, Shraddha Puri, Kanker Khera, Meerut, U.P
[email protected], [email protected]
Interior Designing
38 Stand Point Papu Chouhan
9810383500 D-611, Nandgram, Ghaziabad
[email protected] Display Aid
18
39 Surbhi Communication
Shailendra Singh
9818452395, 0120-4322395
SG-2, Building No. 618A, Sec.1, Vaishali, Ghaziabad, UP - 201010
Display Aid
40 UMart Services Sudhesh Kumar
9711639923
Shop No. 157, F/F, Sec-7, LSC 111, Vardhman Star City Mall, Dwarka, New Delhi - 110075
Stall Decoration & Design
41
Vishal Electricals & Display Systems
Ms. Anju Dhawan/Mr. R. K. Dhawan
8860565867/9811104022/9810124153/9811104029
A-80, IGNOU Road, Maidangarhi Village, New Delhi-110068
Mannequins Dummies
42 Welkin Events & Exhibitions
Rohit Dhawan/Anju Dhawan
9810124153 B-159, 1st Floor, Gate-3, Freedom Fighter Enclave, New Delhi-110068
[email protected], [email protected], www.welkinevents.com
Interior Designing,Display Aid,Mannequin supplier
43 White Shark Entertainment Pvt. Ltd.
Sumbhav Dewan
9818660333 5G, 3rd Flr, Sahapur Jat, New Delhi - 49
Interior Designing
44 Hrdaya Munmun Ghosh
9540587799 59, Okhla Industrial Area, Phase - 3, New Delhi - 110020
Interior Designing
Hostess
Exhibitors can book Hostesses from any of the following agencies.
Vendor Contact Person Address Mobile No.
Frameslab India Mr. Ravinder Singh Dahiya
D-267, Prashant Vihar, Sector-14, Rohini, Delhi-110085
9555988481 [email protected]
It is strongly recommended that hostess requirement should be ordered well in advance to avoid last minute disappointment due to non availability of the same.
Florist
Vendor Contact Person
Address Mobile No.
Angelica Services
Mahendra Kumar
A-53, Preess Enclave, Gali No. 9, Vikas Nagar, Uttam Nagar, New Delhi-110059
Tel: 9891967890/9990689427/9990903873 E-mail: [email protected]
Official Transporter Vendor Contact Person Address Mobile No.
Orange Cabs Pvt. Ltd.
Mr. Raju Kaul C-5, Shantikunj,Curch Road,Vasant Kunj, New Delhi
M:9871511443 [email protected]
19
Official Hotels
S
No.
Name of the Hotel with
Address
Name of the
Contact person Mobile Fax Email-id
1
The Le Meridien
Windsor Palace,
New Delhi
Mr. Rajesh Sikka
98182 56529
011-23716996
rsikka@lemeridien-
newdelhi.com
2 The Lalit
Barakhamba Avenue,
Connaught Place,
New Delhi – 110 001.
Mr. Harish
Chauhan
95600 98379 011-4444 7777 hchauhan@thelalit.
com
2.1 Rules & regulations
2.1.1 Organizer The word ‘Organizer’ used herein shall mean ‘International Garment Fair Association, and its official agencies
2.1.2 Administration of exhibition halls
The administration of exhibition halls will be controlled from the Fair Secretariat located at hall No. 11. The Organizer will appoint Hall Co-ordinators who will be stationed in respective halls. Exhibitors may contact their respective hall Co-ordinators for any assistance before, during and after the exhibition. Organizer has full authority to enforce all rules and regulations related to the exhibition. The Organizer’s decision will be final and binding in all respects.
2.1.3 Exhibitor
The word ‘Exhibitor/Exhibitors’ used herein shall mean any company, agency or organization which has applied to the organizer to participate in 60th IIGF and has been allotted space at 60th India International Garment Fair to display their products as per details submitted by them to the organizer in the application form.
2.1.4. Stand possession
Exhibitors must submit the Stand Possession form to the Hall Co-ordinators stationed in their respective hall from 16th January, 2018 11.00 AM onwards. Stands will be handed over to Exhibitors by Hall Co-ordinators subject to approval of their stall layout plan.
2.1.5 Rights of admission
Organizer reserves the right of admission to Exhibition Area.
Children below 18 years of age are not permitted in the Exhibition under any circumstances; even if are accompanied by parents/Guardian.
Visitors/Exhibitors are liable for Frisking/check at the entry gate as a security measure.
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Smoking is strictly prohibited in the entire Exhibition area and cafeteria.
Consumption of liquor is strictly prohibited in the entire exhibition area.
These are punishable offence.
Organizer reserves the right to frame or amend the rules regarding rights of admission to the exhibition, in keeping with the overall interest of the exhibition and the venue.
2.1.6 No verbal agreement
No verbal agreement between the Organizer and Exhibitors is acceptable, unless the same is confirmed in writing.
2.1.7 Agreement and amendment to rules
Exhibitors and their employees, agents and representatives agree to fully abide by the foregoing rules and by any amendments that may be put into effect by the Organizer.
Any subject(s) not specifically covered herein shall be left solely to the decision of the Organizer, who shall also have full authority in the matter of interpretation, amendment and enforcement of all rules and regulations to aid any one or more Exhibitors, and further any such amendments when made and brought to the notice of the Exhibitor shall be and become part of these rules and regulations hereof as though duly incorporated herein and subject to all of the conditions stipulated.
2.1.8 Non-Compliance/Non-observance/Default
In the event of non-observance of or default on any of the rules and regulations mentioned herein, the Organizer reserves the right to terminate the participation of the Exhibitors without notice, and retain all payments received on account as liquidated damages. On such termination, the Exhibitor must close their stand.
2.1.9 Failure to exhibit If any organization, having applied for space, fails to exhibit its products for whatever reasons, shall be liable to pay for full payment plus any additional costs incurred by Organizer as a result of such failure to exhibit. Should an Exhibitor fail to occupy allotted space by the date and time specified for installation of exhibits, the Organizer reserves the right to take over such space and reallocate or use the same as they deem fit. 2.1.10 Damage to property The Exhibitor is liable for any damage caused to the building, floor, walls, panels and carpeting or to the standard items and fittings & fixtures provided within the stand. The Exhibitor should not apply paint, adhesive or any such material, which would damage the fittings, fixtures and furniture provided by the Organizer. 2.1.11 Exhibitor booth representatives Exhibitor’s stands should be manned at all times during exhibition hours only by the employees or their authorized representatives. Such representatives must at all times wear identification badges provided by the Organizers. All representatives in the exhibition stands must be decently attired and bear good moral character. Entry into other exhibitor s stands, without their consent, is forbidden.
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2.1.12 Safety measures The safety of Exhibitors, visitors as well as that of exhibits is of paramount importance. Exhibitors must strictly comply with all relevant fire and other safety regulations. All electrical wiring and fittings must conform to the appropriate safety norms. Exhibitors should take precaution to avoid injury or damage to visitors and laborers. Bringing of any inflammable materials inside the hall are strictly prohibited. 2.1.13 Noise & Smell Exhibitors will not be permitted to display any equipment, which causes high levels of pollution in terms of noise and smell. 2.1.14 Limitation of Liability Organizer shall not be liable either for the safety of Exhibitors, their representatives, agents, contractors or visitors during the exhibition nor for any exhibits, articles or other property whatsoever. Organizer shall not be held responsible for any restriction or conditions which prevent the construction, erection, completion, alteration or dismantling of stands or the entry, placement or removal of exhibits, or for non-conformance of any services, like ineffective air conditioning in the halls, or amenities provided by third parties. 2.1.15 Insurance
Exhibitors are advised to take insurance policy covering the following:
Exhibits
Transit, loading & unloading of Exhibits
Exhibitor, Exhibitor’s personnel including contractor s personnel
Third party (Visitors ) risk
Exhibitors shall ensure that they are fully covered by insurance including, but not restricted to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water, theft, accident, handling, transport or any other cause.
Exhibitor shall indemnify the Organizer in respect of all costs, claims, demands and expenses to which the organizer may be subjected, as a result of any loss or injury arising to any person (including the members of the public or the Organizer s staff, agents or contractors) or property, howsoever caused, as a result of any act of default of the exhibitor, his agents or contractors or visitors.
If the Organizer so demand, the Exhibitor shall provide proof of adequate insurance cover. Exhibitors must ensure that their temporary staff, representatives, agents, contractors are insured against claims for workman’s compensation. The period for which such insurance should be maintained, shall run from the time the Exhibitor or any of his
22
representatives, agents or contractors first enter the Exhibition grounds, and to continue until they have vacated the exhibition grounds and all their exhibits and property have been removed.
2.1.16 Sub-letting of stand
Exhibitors cannot transfer, dispose of, part with or otherwise sublet the whole or any part of their display space/stand, whether for financial consideration or otherwise. Exhibitors must inform the Organizer, the names of their principals, if they are agents, distributors or licensees of the exhibits in their stand.
2.1.17 Force Majeure
Under the conditions of force Majeure, which also include strike, lockout, closure, riot, natural calamities and other events & decisions beyond the control of the Organizer, the Organizer reserve the right to alter the opening and duration or even cancel the entire exhibition. In case of change in dates and duration of the Exhibition, The rules and regulations and the agreement between the Exhibitor and the Organizer will remain unaffected. All disputes are subject to Delhi Jurisdiction.
2.1.18 Exhibit publicity
All sales promotion activities including distribution of literature, brochures, samples, handouts, etc. must be confined to the designated stand of the Exhibitor.
2.1.19 Filming/photography
Organizer has exclusive rights to take photographs and films of the exhibition stands. Exhibitors will have to take prior permission of the organizer for taking photographs and films of the exhibition. Exhibitor may however take photographs of their own stands and visitors. Exhibitors are not allowed to take photographs of any other stall, etc. 2.1.20 Removal of exhibits Exhibitors are allowed to remove exhibits from their stands only on conclusion of 60th India International Garment Fair on 19th January, 2018 from 5.30 pm onwards only. The work of dismantling of the stand and removal of exhibits must be completed by 8.00 pm on 19th January, 2018 as per revised Pragati Maidan Authorities guideline. After this said date & time, the Organizer reserves the rights to remove the goods at the cost and risk of Exhibitors.
As per Pragati Maidan Authorities guidelines, working hours has been scheduled to 8.00 AM to 8.00 PM on all days. Exhibitors including stall designers and other service providers are advised to make a note of the above and strictly comply with the timings. Any exhibits or stand material left behind at the exhibition venue shall be deemed abandoned. Exhibitors are responsible for the expense incurred for disposing of all such items.
23
2.1.22 Exit pass procedure
For removing exhibits from the exhibition halls, on conclusion of the exhibition, exhibitors
would need an exit pass duly authorized by the Hall Co-ordinators in the respective halls.
Exhibitors should fill in the Exit Pass (Form 3) and submit 4 copies of the same to the
respective Hall Co-ordinators. The Hall Co-ordinators will retain one copy and return
three copies duly stamped and signed. One copy should be submitted to the security at
the hall gate, one copy to the security at the main gate and the remaining copy should be
retained by the exhibitor.
2.2 Site operations - Information
2.2.1 Stand construction, decoration & display
No customized stalls would be allowed to be made by the participants. No carpentry work including paining shall be allowed inside the exhibition hall.
Exhibitors must use empanelled stand designers for carrying out their stall decoration work and should get themselves suitably insured against all risks. The exhibitors indemnify the organizers of 60th India International Garment Fair against all risks/damages/claims/law suits resulting out of any hazard/accident/ calamity resulting out of faulty construction
Guidelines for stand decoration & display
To achieve uniformity in display and appearance of the entire exhibition and to ensure proper presentation of all exhibits, Exhibitors are advised to strictly follow the guidelines for stand construction, decoration & display specified by the Organizer.
General
Exhibitors will be allowed to work between 8.00 am - 8.00 pm during the build-up period. Stands should be complete in every respect by 8.00 pm 16th January, 2018.
Exhibitors should not take support of any permanent structures in Exhibition Halls for display. Woodwork, inside/outside the Exhibition Halls is prohibited.
Exhibitors are advised not to use any vacant space around their stands for storage or otherwise. This could be hazardous and could restrict the movement of service personnel. Organizer reserves the right to remove such material at the risk & cost of the Exhibitor.
Grouting/drilling of holes in the floor or walls is not permitted.
No suspended displays/structures are permitted from the ceiling of the exhibition halls.
Organizer shall not correspond with any of the agencies engaged by the Exhibitor.
Welding is strictly prohibited.
No brickwork melamine polishing or carpentry work will be allowed inside the hall.
The Exhibitors give unconditional undertaking that no promotion would be undertaken outside the booth allotted area including hostess distributing business cards to the buyers. If the Fair Authorities detect such incidents, the hostess and
24
publicity material should be removed/confiscated at the cost of Exhibitor.
Exhibitors are responsible for the removal of trash at the close of the exhibition. Large volume of waste of any item including catalogues books, etc. remaining in the booth /stall will be regarded as trash, will be removed at the cost and risk to the Exhibitor.
Sale of ready stocks/stock lot is prohibited at the fair venue. Weapons or any other similar objects as per the law are prohibited in the fair venue.
Presentation and installation of exhibits
Exhibitors should confine their exhibits within the space allotted to them and should
not encroach upon the aisles or unused space/facilities provided by the Organizer.
Clustering or crowding of exhibits in the stands is not allowed. Mannequins, posters,
decoration material or any item placed in the aisles shall be removed by the fair
authorities.
No part of any exhibit/display should project out of the stand boundaries. Exhibits/ showcases/display podiums must be placed at least 0.3m away from the boundary of open sides of the stand. No display, construction or projection of construction element shall be permitted in the passages. The organizers have the right to confiscate the exhibits kept outside the stands.
Overall height
The maximum height of any display should not exceed 2.5 mtr.
Display panels, branding towers, name boards, sample holders, photographs and
other display material are permitted in the stand, subject to a maximum height of
2.5m.
Show cases are permitted in stands subject to the condition that their height does
not exceed 2.5m.
Spotlights, focus lights (only white CFL/LED lights) are permitted provided these
are fitted along with the stand structure within the maximum height of 2.5m.
Exhibitors having wall(s) along with their stall boundary or pillar within stands,
may cover the same with wooden panels without causing damage to the walls, pillars,
floor or any structure of the Exhibition Halls, not exceeding the maximum permissible
height of 2.5m. However, electric panels on the walls or duct doors in the pillars, if
any, should be kept accessible for the Organizer, for maintenance.
Name Boards
Exhibitors would be provided a fascia indicating company name and stand
number.
Company logos will not be printed on the name boards/fascias of the participants.
Floor Covering
Unicolour Carpeting of the stands is compulsory for Exhibitors, which shall be
provided by the Organizer.
Stand floor should not be primed, painted or varnished, nor floor covering be
stuck permanently to the floor
Advertising & Display
Display of Names/logos of any indirect Exhibitor on the fascia of the stands is
strictly prohibited.
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Use of cloth banners is prohibited in any form within the exhibition stand & anywhere within the Pragati Maidan, New Delhi.
Use of loud speakers, musical instruments etc. in the stand is prohibited.
Video/animation films on the exhibits, may however be displayed within the stand,
provided the sound level is kept low to avoid disturbance to others. Information
headphones are allowed in the stand, provided these are setup inside the stand at least
0.3m away from the aisles.
Use of bright and/or coloured decorative lights, neon signs of any size, shape or colour (including those depicting Exhibitors name or logo) or any other similar electrical decorative material is prohibited. Exhibitors are advised to make use of branded electrical fittings ( ISI certified material ) only Use of potted plants is allowed in the stand. Building of Mezzanine floors in the stall is not permitted.
2.2.2 Electrical installations & power supply
The electric power supply available at the exhibition is as under (as provided by Pragati
Maidan Authorities):- Single Phase : 230 Volts ± 10%
Frequency : 50 Hz ± 3% The fluctuation in the parameter for power supply mentioned above is only for reference. Larger variations cannot be ruled out.
Each stand will be provided with electric power at one or more main points depending on the total requirement. Exhibitors should use Fuse distribution Boards for further distribution. Exhibitors should use either armored cables or metal conduits for connecting power supply for further distribution. All electrical installations should be earthed firmly at two places through bare copper earthing wire of the size appropriate to the load connected.
The work of drawing power from main point(s) given in the stand area to exhibits is to be carried out by the exhibitors at their own cost. Exhibitors may engage the empanelled agencies for stall decoration or cabling work inside their stall. The service charges of electrical contractors are to be borne by the exhibitors and are payable directly to contractors.
Connecting power to exhibits other than the specified load or the load allotted by the Electrical Department is strictly prohibited.
All main electrical supply points must be kept easily accessible for operation and repairs, in the event of emergency. These should not be concealed or covered.
Power will be released only after the wiring work is carried out to the standard of the organizer.
Exhibitors are advised to take highest level of safety precautions and engage services of only empanelled qualified and licensed personnel for electrical wiring and installations. Exhibitors may contact the organizer for electrical work and guidance. Permanent power will be made available from 17th January, 2018. Organizer reserves the right to disconnect the electrical supply to any installation which in their opinion is dangerous or likely to cause a risk to visitors or other exhibitors.
Arms and ammunition, explosives, contraband and/or other goods prohibited by
26
Indian law, will not be allowed inside the Pragati Maidan complex.
2.2.3 Jurisdiction
All disputes are subject to Delhi Jurisdiction.
3.1 Advertisement in Exhibition catalogue
Organizer will publish the 60th IIGF Exhibition catalogue which will serve as a ready reckoner for visitors during the exhibition. Considering its wide circulation and shelf life, till next exhibition, exhibitors are advised to release advertisements in the Exhibition catalogue.
Those participants, who have already paid charges for release of advertisement in Fair Catalogue but have not sent the advertisement matter so far, may please do so. The advertisement matter may be sent to the following address immediately by courier/e-mail.
The Organizer International Garment Fair Association Apparel House, Sector – 44, Institutional Area, Gurgaon – 122 003.
In case the advertisement material is not received by 29th December, 2017, the advertisement will be released by a simple mention of ‘With Best compliments from preceded by the name of the participants along with address, telephone and fax number etc. from whom advertisement charges have been received.
All the exhibitors are entitled to be listed free of charge in the fair catalogue before the cut-off date. The main items to be listed are:-
a) Exhibitors name b) Booth No. c) Address d) Telephone No. e) Fax Number f) E-mail Number
g) Products manufactured/ exported
h) Export Markets i) Chief Representative
names
Hope you must have sent the above details to the respective Association through which you are participating at the time of submission of participation charges. If it is not received, the Fair Authority does not take any responsibility of printing the same in the Fair Guide.
3.2 Right of the Organizer to make Amendment
The Organizer reserves the right to make amendments to and of the forgoing provisions, without giving prior notice. Organizer has the right to use his discretion as he deems fit in respect of any changes and amendments in any rules and regulations and will be binding on the participants.
- 1 -
Form No. 1
60th India International Garment Fair 17 - 19 January, 2018, Pragati Maidan, New Delhi
EXHIBITOR’S BADGES This form must be completed by all Exhibitors and returned to the office of the Association (through which the booth application was forwarded) by 26th December, 2017 (Participants would be allowed entry to the halls with photo badges only. Name of the Exhibitor: ________________________________________________ Contact Person:_______________________ Hall /Stall No: _______/___________ Name of the person manning the Booth/Stall: ______________________________
S. No. Name Designation Photo (JPEG format)
1
2
3
4
Signature of Partner/Director:____________________ Date:_____________________ Company seal: ___________________________ Important Note:
1. Please refer to point no. ‘Exhibitor’s Badges’ for total number of badges permissible.
2. The form should reach the Associations by 26th December, 2017. 3. Duplicate/Re-issue of badges may be issued against report of loss of original
badges.
- 2 -
Form No. 2
60th India International Garment Fair 17 -19 January, 2018, Pragati Maidan, New Delhi
STAND POSSESSION
(Submit to the Hall Co-ordinator in your hall on 15th January, 2018 (Bare stall participants) and 16th January, 2018 (built-up stall participants) at the Exhibition site.
Please hand over possession of space allotted to us, to our representative:
Name :________________________
Designation :________________________
We have paid all the dues as per the Debit Note/s sent by you.
Stamp Date/Signature
Please keep a copy for your records
60th India International Garment Fair
The Hall Co-ordinator
Pragati Maidan
New Delhi.
Authorized by:
Name ____________________________
Designation________________________
Company __________________________
City __________________
E-mail__________________
Hall No. _________ Stall No. ______________
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60th India International Garment Fair 17 -19 January, 2018, Pragati Maidan, New Delhi
MOVE-OUT/EXIT PASS
(To be submitted in quadruplicate on 19.1.2018) The Organizer International Garment Fair Association New Delhi. Name of the Company: ________________________________________________ Authorized Person:_______________________ Hall No /Stall No: ______/_______ Dear Sir, The following items were brought by the above said company for display in 60th India International Garment Fair. Party may allow taking out their garments/goods from Pragati Maidan, New Delhi
S. No Particulars Units
We here by undertake that we will be responsible for any Missing/ Damage Furniture/ Amenities, if found at the time of move-out. Signature of PARTICIPANT with Seal _____________________________ _________________ To be signed by the official Authorized Signatory (Signature with seal) 60th India International Garment Fair Important Note:-
Participants are requested to fill-up the above and submit the same to the Hall Coordinators/Fair Secretariat in quadruplicate on 19th January, 2018.
Exhibits/Materials/Furniture should be moved out in one lot as multiple Exit Passes will not be issued.
Move-out will only start from 6.00 pm on 19th January, 2018.
Halls will be handed over to Pragati Maidan Authority at 8.00 PM on 19th January, 2018.
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Form No. 4
60th India International Garment Fair 17 - 19 January, 2018 Pragati Maidan, New Delhi
RESPONSE FORM
1. Name of the Company : ____________________________________ 2. Name of the Chief Representative : _________________________________ 3. Please Comment about: -
S. No. Particulars Average Satisfactory Good Very Good
01. The present level of the Fair
02. Fair Secretariat Service
03. Stall construction & service
04. Toilets/ Maintenance
05. Cafeteria
06. General Facilities
07. Ambience of the fair
4. Please mention top three export destinations along with product categories
S. No. Export Destination Products (items ) exported
1. i) ii)
2. i) ii)
3. i) ii)
5. Have you got business with any other new market (country).
S. No. Markets Products (item) exported
1. i) ii)
2. i) ii)
6. Please indicate your experience with empanelled vendor:-
01. Name of your Empanelled vendor with whom you have taken the services
02. Items you have hired from the vendor
03. Your views about the quality Satisfactory Good Very Good Excellent
04. Your views about the price Reasonable High Very high Exorbitant
7. Please tick mark (√) your objectives for participation in the fair:-
01. Introduction of item
02. Foster business relations
03. Seek new business contact
04. Other (Specify)
8. Have your objective been achieved (Please √)
25% 50% 75% 100%
Hall No. _________ Stall No._______
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9. Number of companies /buyers you have been able to contact during the Fair:
a. Local i. Old Contacts
ii. New Contacts
b. Foreign contact i. Old Contacts
ii. New contacts
10. Details of enquiries received:
No. of Enquiries Qty. in Pcs. (order expected)
Export value in US$ (order expected)
11. Delivery schedule (from order to delivery in no. of days) ___________________ 12. How are you incorporating Sustainable practices in your business? (Please √)
Material Health Material Reuse Renewable energy Water Stewardship Social Fairness
13. Do you company qualify as a start up venture/brand? Which of the following criteria do you qualify under? (Please √)
a. Does your business aim to develop and commercialize a new product or service or process or a significantly improved existing product or service or process
b. Is your business an entity, incorporated or registered in India not prior to five years, with annual turnover not exceeding INR 25 crore in any preceding financial year (not formed by splitting up, or reconstruction, of a business already in existence)
14. How ‘Made in India ‘is your merchandise? How much of the raw material, technology, design and skill in your ‘Most Indian’ merchandise is Indian? (Approximate %) (Please √)
100% 80 – 99% 60 – 79% Less than 60%
15. How would you rate the signage’s/ directional panels at the venue:
Average Satisfactory Good Very Good
16. The next fair i.e. will be held from 16 – 18 July, 2018 for Spring/Summer Collections.
(Please √) Yes, I would like to participate / Intimate Later
14. General
Please indicate your views about the overall organization of the 60th India International Garment Fair, your suggestions for further improvement:
________________________________________________________________
Signature_____________________
Date _________________________ Name ________________________
(Kindly submit the form duly filled to the respective Hall Co-ordinators on 19th January, 2018)
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Form No. 5
60th India International Garment Fair
17 – 19 January, 2018, Pragati Maidan, New Delhi
VEHICLE ENTRY/EXIT PERMIT (For Commercial vehicles carrying exhibition goods)
Dated ________January, 2018
This is to certify that Truck/Tempo Bearing No…………………...………………………….
is carrying bonafide safe material and staff of M/s (Exhibitor) ………………….………
………………………………………………………………………………………………………
……………….., a participant for the Exhibition 60th India International Garment Fair, 17
– 19 January, 2018 at Pragati Maidan, New Delhi.
RUBBER STAMP Signature……………………………………………… Name……………………………………………