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INDIAN INSTITUTE OF ASTROPHYSICS (IIA)

KORAMANGALA, BANGALORE-560034

Request for Prequalification of contractors for “Construction of TMT-Optics Fabrication Facility at CREST

campus, IIA, Hosakote, Bangalore”

Prequalification Tender Notice No.: 04/IIA/CIVIL/TMT/PQ/2015-16 Dated 11/09/2015

1.0 PRE-QUALIFICATION NOTICE

The Director, Indian Institute of Astrophysics (IIA) invites proposals from qualified and reputed

contracting firms who have executed works of similar nature. This proposed work is to construct and

commission the proposed building for Optics Fabrication Facility at IIA’s CREST campus, Hosakote, Bangalore,

that will be used for fabrication of the mirror segments for Thirty Meter Telescope (TMT) project.

1.1 Firms must be a reputed and experienced firm (consortiums will not be allowed to bid)

1.2 firms are expected to make their own assessment and satisfy themselves fully with all aspects of the

project needs, site conditions, local environment, functional and statutory requirements for

development of the various components of such facility and accordingly make proposals.

1.3 Firms are required to submit their proposals strictly according to the terms and conditions and in the

form and manner as specified in the Prequalification document.

1.4 Date of publishing of Prequalification document : 11th September 2015

1.5 Date of submission of Prequalification document : 5th October 2015 by 3:00 pm

1.6 Place of submission: The document shall be addressed to “The Director, IIA , 2nd Block, Kormangala,

Bangalore-560034, KARNATAKA superscribing the name of the work on the envelop. The

document received after the due date & time specified above for submission of the document will

not be accepted and summarily rejected. The documents may be submitted in person or sent by

post/courier .The Institute is not responsible for delay in receiving the documents for the reason

whatsoever.

The prequalification document shall be downloaded from the IIA website www.iiap.res.in/tenders.

No hard copies will be issued by IIA.

2.0 PURPOSE

The attached Request for Proposal is for selection of a total Engineering Contracting Firm to provide

Civil, Mechanical, Electrical, HVAC, Clean room works, Security and surveillance, Data & voice, Plumbing &

piping work and all allied services including procurement, erection and commissioning of TMT-Optics

Fabrication Facility at CREST Campus of IIA, Hosakote, Bangalore.

3.0 BACKGROUND

IIA is a premier institute devoted to research in astronomy, astrophysics and related physics.

The main campus of the IIA is in Koramangala, Bangalore, and the Hosakote campus, near Bangalore

houses the Centre for Research and Education in Science and Technology (CREST). Situated 35 km to the

northeast of Bangalore, about 5 km off the Old Madras Road near Hosakote town, is the 40-acre campus of

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the Centre for Research and Education in Science and Technology (CREST), operated by IIA, Bangalore. The

campus houses the control room for the remote operations of the 2m Himalayan Chandra Telescope (HCT)

at the Indian Astronomical Observatory, Hanle, and the M.G.K. Menon Laboratory for Space Sciences,

for integration and calibration of space payloads.

3.1 Background about the project

The TMT project, partnered by the California Institute of Technology, Universities of California,

Canada, Japan, China and India proposes to build a 30m diameter optical–infra-red telescope at Mauna Kea

in Hawaii, USA. The India-TMT group includes the Indian Institute of Astrophysics (IIA, Nodal institute),

Bangalore, the Inter-University Centre for Astronomy and Astrophysics (IUCAA), Pune and the Aryabhatta

Research Institute for Observational Sciences, (ARIES), Nainital. The activities of India-TMT are coordinated

by the India-TMT Coordination Centre (ITCC) that is hosted at IIA.

As part of India's contribution to the TMT project, ITCC, in consultation with the TMT Board, intends

to deliver a set of mirror segments for the primary mirror. Towards realization of this task, IIA intends

to set up an TMT-Optics Fabrication Facility at its CREST campus, Hosakote.

4.0 SITE INFORMATION

IIA already has buildings in the CREST campus that are utilised for all its current activities.

India-TMT, through IIA, has undertaken the major work of delivering a set of the mirror segments for the

primary mirror of the TMT, for which necessary infrastructure needs to be provided. Hence, it is

proposed to construct an framed RCC structure for TMT-Optics Fabrication Facility at CREST campus IIA.

Refer to the attached drawings for more information.

4.1 SITE VISIT:

Intended firms may visit the site and get acquainted with the project site, infrastructure,

surrounding landscape etc., before submitting pre qualification document. For any clarification, firms may

contact Mr. M.V. Ramaswamy by mail.: mramaswamy@iiap.res.in and phone 080-22541207

5. PROJECT INFORMATION:

5.1- Building Details and requirements:

The building is connected by existing roads on three sides. The land profile is a gradual slope with a profile

variation of 2-2.5 m for part of land concerned with the project. The building is placed within the demarcated

area such that there are no trees obstructing the proposed construction. The firm need to make their own

arrangement for water and the electricity will be provided on payment as per actual.

The proposed building is divided into two parts

A- Admin block

B- Fabrication area / process area.

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A- Admin Block

The admin block is Gr+2 storeyed RCC building with a floor height of 3.25m. This area will have entrance

foyer, staircase, lift, toilets, washrooms, changing rooms, office spaces, cubicles, glass partition walls,

structural glazing. The terrace will have lift (machine room less) and water tank

Area = Ground floor =350 sqm

First Floor =308 sqm

Second Floor =308 sqm

B- Fabrication area /Process area

The fabrication area is an RCC building with the roof height of 10.35 mts with intermediate walkable false

ceiling at 7.0 mts and also terrace floor to house HVAC equipments

The total area of the fabrication area is 2216 Sqmts

(The areas are approximate and subject to change as per final design and layout)

Height of the slab from plinth level is 9m. This area will consist of a semi clean- and clean room of class

1,00,000. The clean rooms will be of aluminium honeycomb panel walls of height 7 m and walk-able false

ceiling. The flooring is expected to be industrial floor and some cleanroom areas will be finished with self-

levelling epoxy finish. This area will house 5 numbers of EOT of different capacities along with gantry girders.

The entire panelled wall will have preconcealed electrical conduits and accessories as per detailed drawings.

Doors and windows will be UPVC and HMPS (cleanroom doors), fire doors, rolling shutters, rapid closing and

opening PVC doors. This facility will house number of large and small sensitive to highly sensitive machines

which will be installed on machine foundations with vibration isolation pads or foundations designed for

seismic isolations.

Detailed specifications for finishes, electrical, HVAC, data, voice, fire and security system, ETP, STP will be

given in the tender document which will be issued to the prequalified firms.

5.2 Proposed Cost of project : Rs 21,50,00,000/- ( Rupees twenty one crores fifty lakhs only)

6. SCOPE OF WORK

Providing, fixing, placing, fabricating, supplying, installing, testing and commissioning all items listed

as per Bill of quantities and specifications given in tender document.

The scope consists of executing all the works including civil, structural, plumbing, drainage, clean

room panelling, MEP (Mechanical/electrical/piping), HVAC (Heating, Ventilation and Air-conditioning),

land development, Rainwater harvesting, Effluent treatment plant, and all the other work required to

complete the building in all respects. The detailed scope of work will be provided in the tender

document.

The Selected firms shall undertake activities of preparation of shop drawings, fabrication drawings for steel

structures, clean room panels, coordination and detail drawings, Air-conditioning ducting design and layouts,

cable routing layout, cable tray layouts, bar bending schedules, and drawings for all items including supply

and execution will be as per tender document. All works shall be executed in line with the CPWD (Central

Public Works Department) rules & regulations and Bureau of Indian Standards code of Practice (BIS).

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7. Pre-Qualification Criteria:

For the proposed TMT-Optics Fabrication Facility, it is intended to pre-qualify the contracting firms having

the essentials capabilities. Firms should fill all the annexure A, B and C in all respect. The evaluation and

selection will be done based on the details provided in the annexures.

7.1 Eligibility :Eligible should have successfully and satisfactorily completed at least one

similar job of value not less than 19,00,00,000/- each or two similar jobs of value not less

than 16,00,00,000/- each or three similar jobs of value not less than 13,00,00,000/-each.

7.2 Similar works: The who have executed the works as per 7.1 should have completed similar

works like clean room laboratories, pharmaceutical plants, food processing plants, electronic

manufacturing plants, automobile manufacturing plants, cold storages for food and

beverages, hospitals with modular operation theatres, where in the contractor had

undertaken all works including civil, clean room, HVAC, electrical, fire fighting and security

systems etc. under single contract.

Annexure A– Details of Similar Jobs (Total Weightage 50%)

Similar project 01

Similar project 02 Similar project 03

1 Name of the project

2 Value of project

3 Address of project

4 Name of the client, contact person and contact details like phone & Mobile numbers and email

5 Brief Project Description. Please state clearly complete list of services executed in the similar projects

6 Enclosed purchase order / work order Yes / no

Yes / no Yes / no

7 Enclosed Completion Certificate Yes / No

Yes / No Yes / No

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Annexure B – General Information (Total Weightage20%)

Supporting documents required

Attachment Check list

1 Type of firm Certificate of incorporation Yes / no

2 Established since Certificate of incorporation Yes / no

3 Civil Engineers on company’s Pay Roll

List of persons along with qualifications and experience

Yes / no

4 MEP engineer on company’s Pay Roll

List of persons along with qualifications and experience

Yes / no

5 Projectsresence in Bangalore

Provide completion certificate Yes / no

6 Any work carried out with Govt. organisations

Provide Work orders and completion certificates

Yes / no

Annexure C – Financial information (Total Weightage 30%)

Supporting documents required

Attachment Check list

Average Turnover of last 5 years

Certified balance sheet or CA certificate. Profit and loss account need to be enclosed

Yes / no

Firms are requested to strictly give information in the above formats only. Separate forms shall be used for

each work. Company profile may be added to get more information. Photographs of the completed

projects with name of the work may be attached with details.

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8. Qualification and selection

1 The Eligible firms satisfying the criteria as per Annexure A, B and C and who obtain minimum

weightage for qualification shall be eligible for prequalification. The tender documents will be issued

to only those firms who will be selected as prequalified .

2 Firms are instructed to give above information on separate sheets for each works printed in the same

formats as given above.

3 IIA’s representatives shall be free to contact the given reference in annexure A to get information about

the performance and their experience with the firms . IIA shall reserve the right to disqualify the firms

on the basis of their feedback.

4 IIA may visit at its discretion one or more projects listed in the annexures. IIA reserves the right to

disqualify the firms on the basis of the observations during the site visit.

9 Checklist and important information for firms

(please tick mark where ever applicable )

Date of Publication of Prequalification document 11th September 2015

Last Date for submission of Prequalification document

5th October 2015 by 3:00 pm

Location for submission of pre qualification Document

IIA, Kormangala, Banglore

Annexure A yes no

Work order of similar work yes no

Completion certificate of similar work yes no

Annexure B yes no

Certificate of incorporation yes no

List of staff on company’s payroll yes no

Annexure –C yes no

Audited Balance & turn over certificate for last 5 years

yes no

List of equipment’s yes no

Covering letter yes no

For information and queries

Mr. :........................................ Position : ................................ Mob No.: ................................

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DRAWINGS

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