indian river county budget amendments - ircgov.com · 2018. 4. 8. · resolut ion no. 20 ' 1·...

Indian River County Budget Amendments

Fiscal Year 2011/2012

Budget Amendment 1

To:

From:

Indian River County Interoffice Memorandum

Office of Management & Budget

Menoe·s of t1e 3oarc o' co~nty ::o· I

Jason E Srowr I_ I"' Director Off•ce :>f M aqag.;, me· t S Budget

Consent Agenda

Date: l/

Mis~ellane;;us 3udget Ame~ame'11 001

Description and Conditions

- .. e alla:hed :x~dgc; anendT.e·t aoo·cpriatas '_ ,d,~ necessary for the 'cllow'ng:

1 O.Je tc re::en: s:o•·t· even:s :"e Cou"':y •oa: s~·S:eT suf~red ::ulvcrt p pe faillJ•es at 31 loca:o"!s. lh~ co~t esit-na:c ' ora l work totals S:'/5,00.: w'l c~ 1n:ludes p·pe rep acenem plus Sll:>firadelroaoway•r;ads oe restoratbn .~dai:1o1al y. Roa::l & 3noge wtl ex:>end a;::oroX>mately an a•:lJttio"al s:; OOC tn O''enh-,e T'le at:acr1ed entry aopropr3rcs tun:Ji-c:; from Op; o1a1 Sales TaxiRcse'Ve fo~ C:m:.nge·1 ~y and Casn ;=,v;ard anJ 1·anspor.ation Fu1d1Reser'e foe Co,ti ,g~H1C)'

2. The Board o: C:>unt:• Comrn iss tone rs has acproved oemoilltO'l of three condem'1eo structures. On SepteT ber 7 2)', 1 the Board app·ove~ demolttiO" of r,•.o stru::~ures for a cost oi 5-:> 095 Q" O:;obe· 15 2:0· 1 the Board aop•ovec dell'•Oii:to"l of :'le \~arsh Island Dr ve prope.-:y to· a :cs1 of$ ·,s.3·)0 hal' of v:h tcr• wtll oe ~;;ud o;• ~'1e Ma:sh Island HOA. Fund1n9 wtll be p~ovide::l troT MS-L rJno:ReseN.e for Con:angen:y :$15 , 7~~ ) anc the Marsr Island HOA i $9 65:•).

Staff Recommendation

Stoff recommends that th~ Board ot Commisslo'lers appro·1e the atia7lod oudget reso.ution amending tne f•s=al yea· 201' !2012 o~tdgo:

Attachments B~dge' A'11e'1:n en: 301 ;m·:! ResoiJiiJn

, .. o . .a:- CC"r" :,:~ _ _ __,.~t"'

RESOLUTION NO. 20 ' 1· .lil.l _

A RESOLUTION OF INDIAN RIVER COUNTY, i-LORID.A., AMENDING THE FISCAL YEA~ 2011 -2012 BUDGET.

WHEREAS, certain appropriation and expenditure amendments to the adop:ed Fiscal Year 2011 -2012 Budget are to be made by resolution pursuani to

section 129 06(2). Flor'da Statutes and

WHEREAS. the Board of Cou:1ty Commissioners of Indian River County desires to amend the fiscal yea' 2011-2012 oJdget as 'ClO'e scecifically set forth i"l Exhibit .. A. attached hereto and by tnis re ference made a p

Budget Amendment 2

To:

From:

Date:

Subject:



Members of the Board of County Commissioners

Jason E. Brown Director, Office of Manage

November 18, 2011

Miscellaneous Budget Amendment 002


The attached budget amendment appropriates funding necessary for the following:

Consent Agenda

1. Each year it becomes necessary to "roll over" certain expenses to the current fiscal year.

Several large purchases and or projects th~t were initiated on fiscal year 2010-11 purchase

orders were not received or completed prior to September 30, 2011 . The attached entry

appropriates funding for these projects from fiscal year 2010-11 to fiscal year 2011-2012.


Staff recommends that the Board of Commissioners approve the attached budget resolution

amending the fiscal year 2011/2012 budget.

Attachments Budget Amendment 002 and Resolution

Indian River Count

Administrator

Legal

Budget

F R: December 6. 2011 Department

Risk Management

79

RESOLUTION N0 .. 2011- . -=---A RESOLUTidN OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2011-2012 BUDGET.

WHEREAS1 certain appropriation and expenditure amendments to the adopted Fiscal Year 2011-2012 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and

WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2011-2012 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2011-2012 Budget be and hereby is amended as set forth in Exhibit "Au upon adoption of this Resolution.

This Resolution was moved for adoption by Commissioner ______ , and the motion was seconded by Commissioner _____ _ and, upon being put to a vote, the vote was as follows:

Chairman Gary C. Wheeler Vice Chairman Peter D. O'Bryan Commissioner Wesley S. Davis Commissioner Joseph E. Flescher Commissioner Bob Solari

The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2011 .

Attest: J. K. Barton, Clerk

By ________________________ _

Deputy Clerk

INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners

By ___ _____________ _

Gary C. Wheeler, Chairman

BY

APPROVED AS TO FORM AND LEGAL ~I"'

Resolution No. 2011- ~~~.n::: Budget Office Approval:

Budget Amendment 002

Jason E Brown Budget Director )

Entry Fund/ Depa~Account Name Account Number Increase Decrease Number

1. Revenues

General Fund/Cash Forward-october 1 001039-389040 $23,764 $0

MS11J Fund/Cash Forward-October 1 004039-389040 $8,885 $0

Traffic Impact Fees/Cash Forward-october 1 1 02039-389040 $601,533 $0

Impact Fees/Cash Forward-October 1 103039-389040 $260,639 $0

Secondary Roads/Cash Forward-October 1 109039-389040 $5,500 so

Transportation Fund/Cash Forward-October 1 111 039-389040 $255,505 $0

Emergency Services DistricUCash Forward-October 1 11 4039-389040 $8,995 $0

Fed/State Grants/Cash Forward-October 1 136039-~90

Resolution No. 2011- (A '-,It;:_ Budget Office Approval: Budget Amendment 002

Jason E. ~rown, ~udget Director---

Entry Fund/ Depa~Account Name Number

Account Number Increase Decrease

Transportation Fund/Road & Bridge/Software 11121441-068003 $19,800 so

Transporatlon Fund/Traffic Engineering/Automotive 11124541-066420 $35,872 $0

Emergency SeNices DlstrlcVFire Rescue/Malnt-Auto 11412022-034640 $2,809 $0 Equipment

Emergency SeNioes DlstrlcVFire Rescue/Malnt-Heavy 11412022-034650 $6,186 $0 Equipment

Fed/St GranVFadlitles MgmVIR SRA Transit Admin Bldgs 13622019-066510-09813 $93,600 $0

Optional Sales Tax/Road & Bridge/53rd SVKlngs Highway 31521441-066510-02025 $8,203 $0 to US 1

Optional Sales Tax/Road & Bridge/17th StreeVIR Blvd 31521441-066510-11804 $1,455 $0 Intersection Improvements

Optional Sales Ta.x/Facilitles MgmVFiberoptlcs 31522019-066510-03006 $137,085 $0

Uljliij~astewater Treatment/Other Professional 411211!36-0a3190 $S,104 $0 Services

Utilities/Water Production/Other Professional SeNices 47121936-033190 $7,586 $0

Utilities/Water Production/Plant Maintenance 47121936-044610 $984 $0

Utilities/Water Production/Utirtty Renewal & Replacement 471219396-044699 $928 so

Utilities/General & Engineering/S RO Chemical Coni Area 4 7123536-044699-11508 $17,490 $0 Maintenance

Utilities/General & Engineering/Mise Water Renewal & 4 7123536-044699-02532 $9,670 $0 Replacement

Utilities/General & Engineering/Mise Sewer Renewal & 4 7123536-044699-02533 $23,200 $0 Replacement

Utilities/Sludge Operations/Sludge Facility Maintenance 47125736-044810 $866 $0

Utilities/Wastewater Collectlon/Ufl Statton Maintenance 4 7126836-044670 $175 $0

Utilities/Wastewater Collection/Utility Renewal & 4 7126836-044699 $13,297 $0 Replacement

Self Insurance/Risk ManagemenUGeneral Uabillty 50224619-034530 $5,540 $0 Insurance

82

Budget Amendment 3

'?V

To:

From:

Date:

Subject:



Members of the Board of

Jason E. Brown Director, Office of Manag m

November 29, 2011




Consent Agenda

1. The Florida Dept of Labor has invoiced the County for unemployment compensation in various

departments for the quarter ending September 30, 2011. The attached entry appropriates funding

unemployment compensation from General Fund/Reserve for Contingency in the amount of

$8,885, MSTU Fund/Reserve for Contingency in the amount of $3,980, Emergency Services

District/Reserve for Contingency in the amount of $1 ,925, SWDD/Cash Forward-Oct 1st in the

amount of $15,950, Utilities/Cash Forward-Oct 1st in the amount of $3,300, and Fleet/Cash

Forward-Oct 1st in the amount of $3,300.

2. On November 1, 2011, the Board of County Commissioners approved the use of Law

Enforcement Trust Fund monies to be used to purchase Gator Hawk Body Armor for ten SWAT

members. The attached entry appropriates funding in the amount of $29,426.

3. The North County Aquatic Center needs to repair the heater at the competition pool ($6,500),

replace lane lines ($1 0,121 ), and repair the pool slide ($8,008). The attached entry appropriates

funding in the amount of $24,629 from MSTU/Reserve for Contingency.

4. The Gifford Aquatic Center needs to replace the sand filter for the spray deck. The attached entry

appropriates funding in the amount of $1 ,920 from MSTU/Reserve for Contingency.

5. Indian River County has been awarded an Emergency Medical Services (EMS) county grant in the

amount of $20,640. This grant is for improving and expanding pre-hospital emergency medical

services. The grant is paid form the Department of Health's EMS Trust. The attached entry

appropriates the grant.

6. On October 4, 2011, the Board of County Commissioners approved a request to enter into a

Public Transportation Joint Participation Agreement (JPA) with the Florida Department of

Transportation for Transit Funding. The attached entry appropriates the first of a three year grant

in the amount of $300,000 to the Senior Resource Association

7. The Senior Resource Association has been awarded grants through the Older American Act.

Congregate meals for $126,912, Home delivered meals for $168,703, Adult day & in-home

services for $172,526, and Respite services for $60,284. The total of the grants is $528,425 which

requires a 10% match of$58,714. Last year the match was $34,482. The attached entry

appropriates the grants and the 10% match from General Fund/Reserve for Contingency

2fiR

Board of County Commissioners

November 29, 2011 Page 2 of 2

8. On October 4, 2011, the Board of County Commissioners approved a request to enter into a

Public Transportation Supplemental Joint Participation Agreement (SJPA) with the Florida

Department of Transportation for Service to the Indian River State College Main Campus (Fort

Pierce). The attached entry appropriates funding in the amount of $157,200 for FY 2011/2012 to

the Senior Resource Association.

9. On September 6, 2011, the Board of County Commissioners accepted an Emergency

Management Performance Grant as part of the continuing effort to adequately prepare for

homeland security threats. The attached entry appropriates funding in the approved amount of

$69,425.

10. On November 15, 2011 , the Board of County Commissioners appr-oved te participate in the

Chamber's Economic Leadership Alliance. The attached entry appropriates funding in the amount

of $25,000 from General Fund/Reserve for Contingency.

---t · · er has requested a computer tablet to replace the Personal D istafleei~

that is no longer functionrng. I"'ptia s un mg in the amount of $600 from

General Fund or ontingency. q-ec...\ 1 1{)-e....

RESOLUTION NO. 2011-__

A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,

AMENDING THE FISCAL YEAR 2011-2012 BUDGET.

WHEREAS, certain appropriation and expenditure amendments to the

adopted Fiscal Year 2011-2012 Budget are to be made by resolution pursuant to

section 129.06(2), Florida Statutes; and

WHEREAS, the Board of County Commissioners of Indian River County

desires to amend the fiscal year 2011-2012 budget, as more specifically set forth

in Exhibit "A" attached hereto and by this reference made a part hereof,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY

COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year

2011-2012 Budget be and hereby -is amended as set forth in Exhibit l'A" upon.

adoption of this Resolution.

This Resolution was moved for adoption by Commissioner

______ , and the motion was seconded by Commissioner ____ _

and, upon being put to a vote, the vote was as follows:


The Chairman thereupon declared this Resolution duly passed and adopted

this day of , 2011 .


By ________________ __

Deputy Clerk


By __________________ __

Gary C. Wheeler, Chairman

BY

Resolution No. 2011-

Budget OffiCe Approval

Entry Number

Jason E. BrcjHn, Bidget Director

Fund/ Departm~ccount Name

1. Revenues

SWOD/Non-Revenue/Cash Forward-Oct 1st

UliiiUes/Non-Revonue/Cash Forward-Oc11st

FleeVNon-Revenue/Cash Forward-Od 1st

Expenses

General Fund/County AUomey/Unemployment

Compensation

General Fund~arn Library/Unemployment Compensation

General Fund/Computer Services/Unemployment

Compensation

General Fund/Reserves/Reserve for Conbngency

MSTUINCAC!Unemployment Compensation

MSTUIGAC/Uncmployment Compensation

MSTU/Enwonmenlal Plannllg/Unemployment

Compensation

MSTU/Reservcs/Rcserve for Contrngency

Emergency Services Drslrid/Fire Rescue/ Unemployment

CompensaiJon

Emergency Serv.ces Drstnd/Fire Rescue/ Unemployment

Compensation

SWDD/Refusc/Unemployment Compensation

SWOD/Landlilii\Jnemploymenl Compensaoon

SWDDIC&C/Recyclrng/Unemploymenl Compensation

Ulilllres/General & Engineering/Unemploymenl

Compensation

FleeWehicle Malntenenace/Unemploymcnl CompensatiOn

2. Rov enues

Law Enlorcemenl Trust Fund/Confiscated Propeny

Expenses

Law Enforcement Trust Fund/ShMff-Law Enforcement

3. Expenses

MSTU/NCAC/Malni-Oiher Equipment

MSTU/Reserves/Reserve for Contingency

4. Expenses

MSTU/GAC/Other lmprovemanls E~cepl Buildings

MSTU!Reserves/Reserve lor Con~ngency

Budget Amendmenl 003

Accounl Number Increase Decrease

411039-389040 $15,950 so

4 71039-389040 $3,300 so

501039-389040 S3,300 so

00110214-012150 S3,850 so

00110971-012150 $2,470 so

00124113-012150 $2,535 so

001 19981-099910 so $8.855

00410472-012150 $335 so

00410572-012150 $345 $0

00420724-012150 $3,300 $0

00419981-099910 $0 $3,980

11412022-012150 S1,925 so

11412022-099910 so $1 ,925

41120934-012150 $3,850 $0

c1121734-012150 $7,700 so

41125534-012150 $4,400 so

47123536-012150 $3,300 $0

50124291-012150 S3.300 so

112035-358220 $29.426 $0

11260086-099040 $29,426 so

00410472-034690 $24,629 so

00419981-09991 0 so $24,629

00410572-066390 $1,920 so

00419981-099910 so S\.920

(A-, ~~it "A" Resolubon No. 2011- ~ Budget Office Approval: \ Budget Amendment 003 Jason E. B pwn, Btget Director

Entry Fund/ DepartmWccount Name Account Number Increase Decrease

Number

5. Revonun

Emergency Servoces/lntergovemmentaVEMS County 114033-334290 $20.640 so Grant

Expenses

Emergency SeiVices/Fire Rescue/EMS County Awards 11412022-066910 $20,640 $0 Capnal

6. Revenues

General Fundllntergovemmentai/FDOT Service 001033-334420 $300,000 $0 Development Grant

Expenses

General Fund/Agenc1esiCommunny Transit Coordinator/ 00t1 1041-088230 $300,000 $0 Senior Resource Assoaalion

7 Expenses

General Fund/Community Transportation Coordinator/ 00111041-088230-54001 $58,714 $0 Seniore Resource Association

General Fund/Reserves/Reserve for Conbngency 00119981.{)99910 so $58,714

8. Revenuos

General Fundllntergovemmentai/FDOT Transit Con1dor 001033-334407 $119,742 so Grant

Expenses

General Fund/Agencies/Community Transit Coordinator/ 001 I 1041-088230 $119.742 $0 Senoor Resource Assoaabon

9. Revenues

General Fundllntergovemmentai/Emergency Management 001033-331231 $69,425 $0 Perlormance Grant!

Expenses

General Fund/Emergency ManagemenVOlher 00 120825-033190.{)5050 $69,425 so Professional Services/EMPG Grant

10. Expenses

General Fund/Agenclos/Economlc Development Council 00111052.{)88010 $25,000 $0

General Fund/Reserves/Reserve for Contingency 00119981.{)99910 $0 $25,000

amro

~· •••u• • vu,.,..•~• uu ou ~~ ou ~u~

ml!'Reserw -12 Revenuos

Tounst Tax/Non-Revonue/Cash Forward-Oct 1st , 19039-389040 $15,000 so

Expenses

Tounst Tax1D1stnct llfTreasure Coast Sports Commiss10n 11914572-088340 $15,000 so

Budget Amendment 4

To:

From:

Date:

Subject:



Jason E. Brown Director, Office of Man

January 4, 2012




Consent Agenda

1. On September 22, 2009, the Board of County Commissioners approved a local Jobs Grant for

SpectorSoft Corporation. The projected payment schedule dictates that the County pays up to

$25,667 during fiscal year 2011/12. The attached entry appropriates funding for year one in the

amount of $25,667 from General Fund Reserve for Contingency.

2. Legal Advertising expenses have been incurred as a result of the Redistricting process. Invoices

totaling $4,335 have been received, of which 25% or $1,084 is to be paid by the School Board.

The attached entry appropriates funding for Indian River County's portion of $3,251 or 75% from

General Fund Reserve for Contingency.

3. On August 16, 2011 the Board of County Commissioners approved purchasing the 350 acre

Pressley Conservation Easement using North American Wetlands Conservation Act Grant funds.

The attached entry appropriates this grant funding in the amount of $1,000,000. The closing fees

($36,300) will be funded with Land Acquisition Bonds/Cash Forward.

4. On May 17, 2011 the Board of County Commissioners approved E911 State Grant Program

Funds to be used for replacement equipment within the Vero Beach and Sebastian Police

Departments Public Safety Answering Points (PSAP's). The attached entry appropriates this grant

funding in the amount of $607,710.

5. The County's Antivirus and Antispam package contracts are in need of renewal. The attached

entry appropriates funding in the amount of $17,000 from General Fund Reserve for Contingency.

6. The Shooting Range is in need of a 7 yard shooting line sidewalk on the Pistol Range. The

attached entry appropriates funding for this improvement in the amount of $10,500 from fund

balance reserved for the Shooting Range.

7. On December 20, 2011 the Board of County Commissioners approved purchasing a four-wheel

drive medium-duty chassis brush truck. Funding for the brush truck will be provided from Fire

Rescue Impact Fees in the amount of $202,630.

8. Indian River County libraries have received donations totaling $11,907. The attached entry

appropriates these donations.

Board of County Commissioners January 4, 2012 Page 2 of 2

9. On December 20, 2011 the Board of County Commissioners approved a request to use General

Fund monies to cover Landfill Disposal Fees associated with the PACE (Protocol for Assessing

Community Excellence) Project and other illegal dumping projects. Funding for this expenditure

will be provided by General Fund Reserve for Contingency in the amount of $11,000.

10. On September 13, 2011 the County accepted a State Funded Agreement in the amount of $2,974

for Hazardous Analysis as part of the overall Emergency Management preparedness mission.

The attached entry appropriates funding for the FY 2011/2012 grant.

11. The County is in receipt of a Federal Transit Administration (FTA) Section 5307 grant in the

amount of $203,763 that has been allocated towards the Senior Resource Association Transit

Administration Building. The attached entry appropriates the grant funds.

12. Each year it becomes necessary to "roll over'' certain projects that were initiated in fiscal year

2010-2011 to the current fiscal year. The attached entry appropriates funding for these projects for

fiscal year 2011-2012.





APPROVED AGENDA ITEM:

BY: ---J'o-se~p~h~A".~B~a~ir~d.--------------

County Administrator .

FOR: Januarv 10, 2012

Indian River County

Administrator

Legal

Budgel

Department

Risk Management

Approved Dale

/"))

( /lfl\ i/4(/Z-) I I

v

RESOLUTION NO. 2012- ooJ











2011-2012 Budget be and hereby is amended as set forth in Exhibit "A" upon



Fleschet· , and the motion was seconded by Commissioner _o_av_i_s __ _


Chairman Gary C. Wheeler _A_ye __

Vice Chairman Peter D. O'Bryan _A"-ye __

Commissioner Wesley S. Davis ----':A"'-ye=---Commissioner Joseph E. Flescher _A_ye __

Commissioner Bob Solari _A.:_ye __


this lOth day of January , 2012.

Attest:

BY

APPROVE~S TO FORM AND LE A SU FICIENCY

] ~ COUNTY ATTORNEY

· -~1 Zxhlbit "A" Resolution No. 2012· 003 Vi .. Budge! Office Approval:

1 (/V 1 --··· /.)1/\.--,. Budget Amendment: 004 Jason E. rown, \Judge\ Director

Entry Fund/ De par ~'~ccount Name Account Number Increase Decrease Number

1. Expenses

General Fund/Reserve for Contingency 00110081·099010 so $25,567

General FundiAgcncies/SpectorSort Local Jobs Grant 00111015-088012 $25,567 $0

2. Exponsos

General Fund/Reserva for Contingency 00119981·009910 so $3,251

General Fund/OCC/Legal Ads 00110111·034910 S3,251 so

3, Rovonuos

Land Acqu!s!Uon Series 200G/IntergovernmentaJJUSFWS 145033-331300-11802 $1,000,000 $0 St Johns River Headwater Grant

Land Acqulsllon Series 200G/Non-Revenue/Cash Forward- 145039-380040 $36,300 $0 Oct 1st

Exponsos

Land Acquisition Series 2006/0ther Professional Services 14514630-033190 $1,036,300 so

4. Rovonuos

Communications Centor/E911 State 120033·334201·11005 S607,710 so GranWOISebastian/EOC/PSAP Improvements

Exponsos

Communlcallons Center/Construcllon 1201¥25·066510·11005 S607,710 so ProgramNB/SebasUan/EOC/PSAP Improvements

5. Exponso

General Fund/Computer Services/Computer Soflware 00124113·035120 S17,000 so

General Fund/Reserve for Contingency 00119081·09991 0 so $17,000

6. Rovonuos

M.S.T.U.fNon-Revenue/Cosh Forward October 1st 004039-389040 $10,500 $0

Exponsos

M.S.T.U./Shoot!ng Range/Other Improvements Except 00416172-066390 S10,500 so Building

7. Rovonuos

Impact Fees/Non-Revenue/Cash Fof\-vard October 1st 103039·389040 $202,630 $0

Exponsos

Impact Fees/Firo Servlces!AutomoUve 10312022·066420 $202,630 $0

Resolu!lon No. 2012-00~ oudget Office Approval:

~·I! ·-.

} Jxhiblt "A" 1· ' -:;;; '\f".--.._ -""- Budget Amendment: 004 Jason E. rown , Budget Director

Enlry Fund/ Dopa ~nVAccount Name Number


B. Revonuos

General Fund/Miscollanoeus/Donatlons Main library 001 038-366095 SB,360 so

General FundiMiscellanoeus/Donatlons North County 001038-360100 S2,827 so library General FundfMiscellanoeus/DonaHons-Books North 001030-366007 S711 so County library

Exponsos

General Fund/Main Ubrary/Books 00110971-035450 $7,000 so

General Fund/Main Llbrary/Proorams 00110971-038190 S1,369 $0

General Fund/North County library/Subscriptions 00111271-035460 S2,827 $0

General Fund/North County library/Audio Visual 00111271·038340 S711 so

9, Exponso

General Fund/Planning/Other Professional Services 00120415-033190 S11,000 so

General Fund/Resorvos/Reserve for Contingency 00119981-099910 so S11,000

10. Rovonues

General Fund/lntergovernmontollliazardous Materials 001033-334292 $2,974 $0 Grant

Exponsos

General Fund/Emergency ManagemenVOthcr Operating 00120825-035290 $2,974 $0 Supplies

11. Rovonuo

Federal/State GrantsJFTA Sec 5307/SRA Transit 136033-331410-09813 $203,763 $0 Administration Building

Exponso

Federal/State Grants/Community Transportation 13011041·088230·09813 $203,703 $0 CoordlnatorJSRA Transit Administration Bulldlng

12. Rovonuo

General Fund/Non·Rcvcnue/Cosh Forward·Oct 1st 001030-389040 $22,489 so

General Fundllntorgovernmenta!JPTE Homeland Security 001033·331200·10801 S53,000 so Grant 00·12

General Fund/lntcrgovenrmentaliPTE Homeland Security 001033-331200-11801 S58,497 so Grant 10·11

MSTU/Non-Revcnue/Cash Forward·Oct 1st 004039-389040 S43,397 so

Old Traffic Impact Fees/Non-Revenue/Cash Forward-Oct 101039-389040 $1,149,370 $0 1st

Trame Impact Fees/Non·Revenue/Cash Forward-Oct 1st 102039-389040 $7,116,848 $0

Impact Fees/Non-Ravenuc/Cash Forward October 1st 103039-389040 S4,571,937 so

Resolution No. 2012-003 ~ _);

8udgel ornce ~pproval: ~V ~ L ' lA ~''" _ __../ Budget flmendrnent: 004 Jason . Bro l'tn, Budget Director

Entry Fundi De ~;rr(envAccount Namo Account Number Increase Decrease Number

Secondary Roads/Non-Rcvenue/CI'!Sh Forward-Oct 1st 100039-389040 S2,071 ,246 so

Secondory Roads/DEP Grt-Trans FL Greenway 109033-331702-10002 $197,185 $0

Secondary Roads/DOT Safo Rtcs to School Grant 100033-331400-10007 S1.458,8H so

Transportation Fund/Cash Fol'\vard-Oct 1st 111039-3890~0 $103,376 so

Emergency DlslrictllnlergovermnenUEMS County Awards 114033-334290 S3,023 so Grant

Emergency Dlstrlct/Non·Revenue/Cnsh Fo1Ward-Ocl1st 114039-389040 S988,548 so

Tourist Tax/Cash Forward-Oct 1st 110039-380040 $10,410 so

910 Surchargc/E911 Stalo Grant/Sheriff PSfiP 120033-334201-11003 S~08,047 so Improvement

911 Surcharge/Cash Forward-Oct 1st 120039-389040 S1,055,876 so

Beach Restoration/Cash For.vard-Oct 1st 120039-3890~0 S1,050,099 so

Florida Ooallng Improvements Program/Cash Forward-Oct 133039-3890~0 $170,000 so 1st

Library Bequests/Cash for,yard·Oct 1st 13~039-3890~0 $6,193 $0

Federal/State Grants/FT MARRA GranUSRA Transit 136033-331411-09813 $1,390,079 so Bultidlng

Traffic Education/Cash Forward-Oct 1st 137039-389040 $32,703 $0

Op\lonat Sates Tax/Non-Revenue/Cash Forward-Oct 1st 315039-380040 S7,385,004 so

Optional Sates lDx/FOOT LfiP GranU17th St-IR Blvd 315033-331400·11804 S9~.o8~ $0

Ulilltles/Non-Revenue/Cash Forward-Oct 1st 471039-389040 $365,039 so

GIS OepartmenUCash Forward-Oct 1st 505039-380040 $232,6~9 so

Exponso

General Fund/Nor1h County Ubrary/Audto-Vtsua\ £3ooks 00111271-035480 S902 $0

General Fund/Brack.ott Llbrary/Dooks-Drackett Proceeds 00111371-030999 S1,825 so

General Fund/Main Library/Books 00110971-035450 S1,359 $0

General Fund/Facilities ManagemenUOtt1er Professional 00122019-033190 $12,343 so Services

General Fund/Facilities ManagcmenUMalnt-13\dgs 00122019-034610 SG,OOO $0

General Fund/Emergency ManagemenUOther Contractual 00120825-033~90-1 0801 $53,000 so Svcs/PTE Homeland Security Grant 09-12

General Fund/Emergency ManagemcnVOther 00120825-0331 00·11801 S58,407 $0 Professional Svcs/PTE Homeland Security Grant 09·12

MSTU/NCAC/Malnt.-Structure Except 13ul!dlngs 00~ 10472-034600 $12,500 so

MSTU/NCAC/Oiher Machinery & Equipment 0041 0~ 72-066400 $7,000 so

Resolution No. 2012-003 ~ (o~ ~y~......_...-\ . ' . irl ..... " .. ----- Budget Amendment: 004

Budget Office Approval:

!;>xhlbit "A"

Jason E. Brow Budget Director

Entry Fund/ Oepa~/nuAccount Name Account Number lnuease Decrease Number

MSTU/Road & Br!dgo/Malnt-Bidgs/GHford Comm Canter- 004214~ 1-03461 0·10005 $23,807 $0 Malnt

Old Traffic Impact Fees/District II/ROW-17th St & A1A 101152~ 1-066120·02024 S100,000 $0

Old Trame Impact Fees/District II/ 17th St & A1A 1011524 1-060510·02024 S1,0~9.370 so

Traffic Impact Fees/District IICR510/61st Drive to Shore 10215141-060510-05023 $125,525 so Lane

Traffic Impact Fees/District IIROWICR510/G1st Drlvo to 10215141-066 120·05023 S307,580 so Shore Lane

Traffic Impact Fees/District l/6Gth Ave/77th to Barber 10215141-066510·06004 S100,000 $0

Trame hnpacl Fees/District 11/0fith Ave/SR GO to 50th Sl 10215241-000510-00040 S1,828,950 so

Trafric Impact FeesiDlstr!ctii/ROW/6oth Ave1591h to 77th 10215241·006120·07800 S1,000,000 so St

Traffic Impact Fccs/Distrlctlll/43rd Avef12\h St to Oslo 102153~ 1-068510-06055 S20,000 $0

Trafllc Impact Fcos/Distrlctlti/Oslo Rdl27th to 43rd Ave 10215341-066510-06018 S1.~50,735 so

Traffic Impact Fees/District Ill/Old Dixie Highway 13rldge 10215341-06651 0·02037 S170,500 so Over Canal

Trafllc Impact Foes/District Ill/66th Avef12th to 4\h St 102153~ 1·06051 0·02031 $2,107,552 $0

Impact FeesJ Admln/lnterdept. Charges 10320415-03~~¥ v S202,251 so

Impact Fees/Parks! All Land 10321072·086110 S1,568,416 $0

Impact Fees/Parks/ Other lmprovomonts 10321072-066300 S108, 171 so

Impact Fees/Parks!CIP-Os\o Road 13o(l\ Hamp 10321072-066510-03017 5203,000 so

Impact Fees/P;uks/S,County Park Multi Purpose Fields 10321072-00051 0·11 008 S1,500,000 so

Impact Fees/Law EnforcemenVCrlmo Scene Unit 131dg 10360021-06651 0·0 1004 sooo,ooo so Rennovatlon

Secondary Roads/Oslo Rd/43rd Ave-58\h Ave 10921 ~; 1·06651 0·05004 S582,452 so

Secondary Roadsf26th St./Avlollon 13\vd·US 1 to 43rd Avo 10921441·066510·05031 $89,070 so

Secondary Roadsllndlan River Drive Sidewalk-North 10021441·060510·06032 S212,624 so

Secondary Roadsrfrans FL Greenway at SRMS 10921441·006510·10002 $20,000 so

Secondary Roads/20th Ave,SWI17th St SW·25th Sl SW 10921441-066510-00026 S154,308 so

Secondary Roads/Other Contractual Servlces!Annunl 10021~~1·033400·05007 S281,166 so Survey Services

Secondary Roads/Other Contractual 10921441-033490-05008 $26,372 so ServlccsfTownshlp/SecUon Horizontal Control

Secondary Roads/Other Contractual Services/ NGVD/ 10921441·033400·05000 S10,319 so NAVD88 Vertical Constrol

Secondary Roads/Other Contractual Services 10921441-033490 S00,300 $0

Secondary Roads/Road & Bridge/Paving Materials 10921441-035310 S628,527 so

0 (f}xhibit "A" Resolution No. 2012-003 (A Budoet Office Approval: fiv..; :--· r' '"( A1---v--~ .. -- Oudget Amendment: 004

Jason E . Brown Budget blreClor

Enlry Fund/ Dep~ rlm~dAccount Name Account Number Increase Decrease

Number Secondary Roads/Road & Brldge/DEP GrlfTrans FL 10921441·066510·10002 $197,185 so Greenway

Secondary Roads/Road & Orldge/O!d Dixie Sidewalk -38th 10921441·066510·10007 S1,458,844 $0 Lane to G5th Street

Transpor1aUon Fund!Siormwater/0\her Contractual 11128138·0334{)0-05057 $59,207 $0 Services/Egret Marsh Reg. Stormwater

Transportation Fund/Stormwater/Other Contractual 11128138-033490·07026 S44,169 $0 Services/Main Relief CAnal

Emergency DlstrlcUFire Rescue/EMS County Awards 11412022·060910 S2,634 $0 Capllal

Emergency DislrlcUFire Reswe/Othcr Operatlno Supplies 11412022-037310 $389 $0

Emergency DlstrlcUFire Rescuc/Fito Stalion #13 11412022·066510·08006 S988,548 $0

911 Surchar9e/V'Jlreless/Computor Software 12013225·035120 $97,828 $0

912 Surcharge!Communlcatlon Center/Computer Software 12013325·035120 S69,705 $0

911 Surcharge/CornmunlcaUon Center/Sheriff PSAP 12013325·006510·11003 $~08,9~7 so lmpmvemenl

912 Surcharge/Communication CenterNO!Scb/EOC 12013325·066510·11005 $888,343 so PSAP Improvement

Tourist Tax/District lfChAmber of Commerce 11914~72-088750 $10,410 $0

Beach Restomtlon/Dlstrlct lfScctor 3 Beach Restoration 128144 72-06651 0·05054 $1,059,699 so

Florida Ooal!ng Improvement ProgmmfParks/Osto Rd Boat 13321072-00651 0·03017 S170,000 so Ramp

Library BequostsfMaln UbraryfBooks 13410971-035450 S6.193 $0

Fed Stale Grants/Fncllit!os ManagcmenVIR SRA Transit 136220 19·00651 0·09813 $1,390,979 so Admin Bldg (ARRA)

Traffic EducaUonfAgenclostiR School Ooard 13711041-088001 $10,034 $0

Trame EducaUon/Agencles/SI. Edwards School 13711041·088002 $22,009 so

Optional Safes Tax/Emegency ManngemcnV800 MHZ 31520825·06651 0·05065 $1,400,000 $0 Radio Expansion

Oplional Safes Tax/Parks/S. County Park Phase 3 31521 072-060510·03028 $1,843,5~5 $0 Improvements

Optional Sales Tax/ParksNBSV Cloverleaf Fields 31521072·066510·11 011 $2,373,531 $0

Optional Sales TaxJRoad & Orldge/Oslo Road/43rd Ave to 31521441·066510·05004 $585,772 $0 581h Ave

Optional Snlos Tax/Road & Orldge/Oslo Road/17th St·ln 3152144 1-006510·11804 $94,984 so Blvd

Optional Sales Tax/Facilities Mgn1VCrlme Scene Unit []fdg 31522019·066510·01 004 sooo,ooo $0 Rennovatlon

Opllonal Salas Tax/Facilities ManagomenUGIIford 3152 2019·06651 0·1 0005 $10,144 $0 Community Center-Improvements

Optional Sales Tax/FacHilles ManagmcmcnVJail Flro 31522019-060510·1 0010 $213,102 $0 Alarm System

Optional Sales Tax/Public Works/Eg(et Marsh Reg. 31524338-066510-05057 S350,000 $0 Stormwater

Utilit!es/General & Englneerlng/82nd Ave Orldgo 47123536-044699·11503 $365,639 $0 Relocal!ons

Exhibit "A"

Resolution No. 2012-003 (A (//~·j Oudget Ofnce Approval: il•l--r c' ,'{Lf '1'""----· Oudget Amendment 004

Jason E, f3rown Budget Director

Entry Fund/ Dopa ~fuAccount Name Account Number Increase Decrease

Number

GIS Departmen\JOther Proresslonal Services 50510319-033190 $232,M9 so

Budget Amendment 5

Board of County Commissioners February 1, 2012 Page 2 of 2

7. On December 13, 2011 the Board of County Commissioners approved a $100,000 Settlement

Agreement with Shadowbrook Estates regarding a remediation plan. The attached entry

appropriates these funds.

8. The Gifford Little League Field Is in need of new break-away bases and clay to resurface the field

in the amount of $3,000. Various parks are In need of lighting repairs in the amount of $11,000.

The attached entry appropriates funding in the amount of $14,000 from General Fund Reserve for

Contingency.

9. The Senior Resource Association has been awarded several Section 5307 grants for capital Items

that need to be "Rolled Over'' into the current fiscal year. The attached entry appropriates funding

in the amount of $867,971.

1 0. On January 10, 2012 the Board of County Commissioners approved a budget amount of $130,000

for the construction of a Multi-Purpose Soccer Field at Vera Beach Sports Village. The attached

entry appropriates these funds from Optional Sales Tax/Cash Forward Oct 1''.

11. The Department of Community Affairs/Division of Emergency Management has awarded Indian

River County the Emergency Management Preparedness and Assistance (EMPA) Grant. The

attached entry appropriates funding for this grant in the amount of $18,128.

12. Funding for the Fellsmere Redevelopment District has exceeded original budgeted amounts due

to an increase in the final taxable value. The attached entry appropriates funding In the amount of

$536 from General Fund Reserve for Contingency.

13. On the September 13, 2011, the Board of County Commissioners approved the use of Park

Impact Fees as a match for a 50% cost-share grant from the Florida Inland Navigation District for

Phase "B'' Public Access Improvements on the Flinn Tract of the Lagoon Greenway. The attached

entry appropriates the funding in the amount of $ 189,000 from Impact Fees/Cash Forward-Oct

1''.

14. The County has received a State Housing Initiate Grant for FY 2011-2012 in the amount of

$350,000. The attached entry appropriates the funding.






BY: __ ~--~~~------------Joseph A. Baird County Administrator

FOR: February 7, 2012

Indian River Countv

Administrator

Legal 11 Budget

Department

Risk Management

AD ""'d Dale

I ):q) ..2-/t!-]/ t.L ?-.-I- )""Z--

( I( -i/1//Z.. I 7

50

RESOLUTION NO. 2012- oo6














Davis , and the motion was seconded by Commissioner Wheeler


Chairman Gary C. Wheeler Vice Chairman Peter D. O'Bryan Commissioner Wesley S. Davis Commissioner Joseph E. Flescher

Commissioner Bob Solari

Ave

Aye ... __ _

Aye

Absent

Aye


this 7th day Of February , 2012.

Attest: J. K. arton, Clerk INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners

Resolution No. 2012- (A ~"A"

Budget Office Approval: Budget Amendment: 005

Jason E. Br wn, Jsudget Director I

Entry Fund/ DepartJefutAccount Name Account Number Increase Decrease

Number

1. Expense

General Fund/Facilities ManagemenUOther Professional 00122019-033190 $6,000 $0 Services

General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $6,000

2. Revenue q

Transportation Fund/Non-Revenue/Cash Fo!Ward- Oct 1st 111 03J-389040 $100,000 $0

Transportation/Intergovernmental/DOT Traffic Signal Grant 111033-334401-12804 $7,463 $0

Expense

Transportationffraffic Engineerlngffraffic Signal 11124541-066510-12804 $107,463 $0 Improvements

3. Revenue

MSTU Fund/Non-Revenue/Cash FoiWard-Oct 1st 004039-389040 $18,975 $0

Transportation Fund/Non-Revenue/Cash FoiWard- Oct 1st 111039-389040 $151,562 $0

CDBG/Non-Revenue/Cash Fo!Ward-Oct 1st 129039-389040 $655,149 $0

NSP3 GranUintergovernmentai/CDBG-NSP-3 Grant 13~3-331554-11803 $1,489,319 $0

Fed/State GranUintergovernmentai/HUD Shelter Plus Care 136033-331601-12802 $69,482 $0 380C4H901000

Dodgertown Reserves/Non-Revenue/Cash Forward-Oct 308039-389040 $947,253 $0 1st

Opitonal Sales Tax/Non-Revenue/Cash FoiWard-Oct 1st 315039-389040 $3,468,286 $0

Optional Sales Tax/DOT lAP GranUIR Blvd Sidewalk-12- 315033-331400-08019 $119,188 $0 17th Street

Expense

MSTU/Road & Bridge/Other Contractual Services 00421441-033490 $18,975 $0

Transportation Fund/Default Dev/Other Contractual 11128841-033490-88018 $151,562 $0 Services/Millstone Phase 1

CDBG/House Rehab/NSP GranUCising Funds-Homes for 12913854-088051-09128 $240,282 $0

Sale

CDBG/House Rehab/NSP GranUCising Funds-Homes for 12913854-088052-09129 $414,867 $0 Sale

NSP3 GranUHouse Rehab/Other Contractual Services- 13013854-033490-11803 $1,489,319 $0

Rehab

Fed/State GranUintergovernmentai/HUD Shelter Plus Care 13616364-036730-12802 $69,482 $0 380C4H901000

Dodgertown Reserves/Dodgertown Complex 30816275-066510-01002 $947,253 $0

Optional Sales Tax/Parks/IRC Parks Main! Complex 31521072-066510-05048 $93,822 $0

Resolution No. 2012- ~ ~riA. Budget Office Approval: Budget Amendment: 005 Exhibit "A"

Jason E. B own, pudget Direcfor"

Entry Fund/ Depart kn'VAccount Name Account Number Increase Decrease

Number Optional Sales Tax/Road & Bridge/IR Blv Sidewalk-12th to 31521441-066510-08019 $119,188 $0

17th

Optional Sales Tax/Facilities ManagemenUFiberoptics 31522019-066510-03006 $327,902 $0

Optional Sales Tax/Public Works/Drainage Systems 31524338-066340 $3,046,562 $0

4. Revenues

General Fund/lntergovernmentai/DOJ/SCAAP Grant 001033-331207 $88,050 $0

Expense

General Fund/Sheriff/Detention Center 00160086-099140 $88,050 $0

5. Revenue

General/tntergovernmentai/FEMA Cert Grant 001033-331200-12803 $9,354 $0

General/lntergovernmental/2011 Homeland Security Grant 001033-331200-12805 $16,500 $0

Expense

General Fund/Emergency Managemeni/Other Operating 00120825-035290-12803 $9,354 $0

Supplies/Cert Grant

General Fund/Emergency Management/Other Professional 00120825-033190-12805 $16,500 $0 Services/2011 Homeland Security Grant

6. Revenue

Secondary Roads/Non-Revenue/Cash Forward-Oct 1st 109039-389040 $1,100 $0

SWDD/Non-Revenue/Cash Forward-Oct 1st 411039-389040 $2,270 $0

Golf Course/Non-Revenue/Cash Forward-Oct 1st 418039-389040 $745 $0

Utilities/Non-Revenue/Cash Forward-Oct 1st 471039-389040 $1,925 $0

Fleei/Non-Revenue/Cash Forward-Oct 1st 501039-389040 $2,475 $0

Resolution No. 2012- U~C6:it"A" Budget Office Approval: Bu

dget Amendment: 005

Jason E. Brc /Nn. B ~get Director

Entry Fund/ Departm~.o.t!Account Name Account Number Increase Decrease Number

Expense

General Fund/Main Library/Unemployment Compensation 00110971-012150 $3,842 $0

General Fund/County Attorney/Unemployment 00110214-012150 $1,650 $0 Compensation

General Fund/Parks/Unemployment Compensation 00121072-012150 $1,771 $0


MSTU/GAC/Unemployment Compensation 00410572-012150 $533 $0

MSTU/Recreation/Unemployment Compensation 00410872-012150 $306 $0

MSTU/Environmental Planning/Unemployment 00420724-012150 $550 $0 Compensation

MSTU/Reserves/Reserve for Contingency 00419981-099910 $0 $1,389

Secondary Roads/Real Estate Acqulstion/Unemployment 10924741-012150 $1,100 $0 Compensation

Transportation Fund/Engineering/Unemployment 11124441-012150 $1,375 $0 Compensation

Transportation Fund/Reserve for Contingency 11119981-099910 $0 $1,375

Emergency Services DistricVFire Rescue/ Unemployment 11412022-012150 $3,850 $0 Compensation

Emergency Services DistricVReserve for Contingency 11412022-099910 $0 $3,850

SWDD/Landfiii/Unemployment Compensation 41121734-012150 $2,270 $0

Golf Course/Admin/Unemployment Compensation 41823672-012150 $745 $0

Utilities/General & Engineering/Unemployment 47123536-012150 $825 $0 Compensation

Utilities/VIJater Distribution/Unemployment Compensation 47126936-012150 $1,100 $0

FleeWehic!e Maintenenace/Unemployment Compensation 50124291-012150 $2,475 $0

7. Revenue

land Acquisition Bond/ReimbursemenVShadowbrook 145038-369940-12002 $100,000 $0 Environmental Land Remediation

Expense

Land Acquisition Bond/Other Professional 14514639-033190-12002 $100,000 $0 Services/Shadowbrook Environmental Land Remediation

8. Expense

General Fund/Parks/Maintenance - Ball Fields 00121072-034760 $14,000 $0


Resolution No. 2012- () Budget Office Approval: ~·

Budget Amendment: 005

Jason E. Brown Bud ~et Director

Entry Fund/ Department 1

To:

From:

Date:


Office of Management & Budget .

Members of the Board

of County Commissioners~

Jason E. Brown Director, Office of Manageme t & udget

February 13, 2012

Consent Agenda

Subject: Fourth of July Fireworks Funding Miscellaneous Budget Amendment 006

Background Information

For several years, Indian River County has provided assistance in funding Fourth of July fireworks

displays in Vero Beach and Sebastian. The Lions Club of Sebastian and the City of Vero Beach have

again requested assistance in funding their celebrations this year. For many years, the County has

contributed $2,500 each to Sebastian and the City of Vero Beach.

Alternatives

At this time, we are requesting direction from the Board of Commissioners on providing funding for the

Fourth of July fireworks displays in Vero Beach and Sebastian.

Alternative No. 1: Decline funding the fireworks displays for the Cities of Sebastian and V

ero Beach in

light of current economic and taxing environments.

Alternative No. 2: Approve funding the fireworks displays for the Cities of Sebastian and V

ero Beach in

the amount of $2,500 each. Staff recommends that any contribution serve as a match

for the amount funded by the respective city up to $2,500.

Additionally, approve the attached Budget Amendment 006 and Resolution amending

the fiscal year 2011/2012 budget. M.S.T.U. Fund contingencies will provide funding of

$5,000.

19

Board of Commissioners February 13, 2012 Page 2 of 2


Staff recommends that the Board of Commissioners approve Alternative No. 2 for funding the

fireworks displays for the Cities of Sebastian and Vera Beach in the amount of $2,500 each. Staff

also recommends that each of the cities (Vera Beach and Sebastian) appropriate and pay an equal

amount up to $2,500 and the County will match that amount, up to $2,500 each, after the City of Vera

Beach and Sebastian pay their share. ·

Additionally, Staff recommends the Board of Commissioners approve the attached Budget

Amendment 006 and resolution amending the fiscal year 2011/2012 budget. M.S.T.U. Fund

contingencies will provide fuqding of $5,000.

Attachments

Letter from Lions Club of Sebastian Letter from the City of Vero Beach Budget Resolution


J

FOR: Februarv21,2012

Indian River County

Administrator

Legal

Budget

Department

Risk Management

AR roved Date

(( l4l :J../1~/ {~ '>It 4 s.(s- (2_ h

( ~ -z; 1'3/ rl-)

=

20

RESOLUTION NO. 2012- ou














Flescher , and the motion was seconded by Commissioner -"'Da::..:v..:::.i:::..s __ _



Aye

Aye

Aye

Aye \ Aye


this 21st day Of February , 2012.


sed.'"~ Deputycer

INDIAN RIVER COUNTY, F Board of County Commiss·

BY

APPROVED AS TO FORM AND LEGAL j)lJFFl61,ENCY

0-/?:1 ~ [_

Resolution No. 2012-011 /


Entry Fund/ Department! Account Number Increase Decrease Number Account Name

1. Expenses

Municipal Service Taxing Unit/ 00410872-041110 $5,000 $0 Recreation I Fireworks

Municipal Service Taxing Unit/ 00419981-099910 $0 $5,000 Reserve for Contingencies

To:

From:

Date:

Subject:



Members of the Board o o nty Commissioners

Jason E. Brown ( /1 Director, Office of Managk~en & Budget

February 29, 2012




Consent Agenda

1. On August 17, 2010 the Board of County Commissioners approved a Local Jobs Grant for

NetBoss Technologies, Inc. Additionally, on September 15, 2009, the Board approved a Local

Jobs Grant for OcuCue, LLC. The current payments of $95,001 will be provided from General

Fund Reserve for Contingency.

2. The Indian River County Recreation Department has received donations from the Vera Beach

Codgers as a contribution grant to support Recreation Department youth activities. The attached

budget entry appropriates these donated funds in the amount of $3,494.

3. On February 14, 2012 the Board of County Commissioners approved the condemnation,

demolition, and removal of two unsafe structures. The attached entry appropriates funding in the

amount of $20,875 from M.S.T.U. Fund Reserve for Contingency.

4. The County has incurred costs related to unsold tax deed certificates. The attached entry

appropriates funding in the amount of $17,725 from General Fund Reserve for Contingency.

5. The chemical controlling hardware at the Gifford Aquatics Center is in need of replacement. The

attached entry appropriates funding in the amount of $15,000 from M.S.T.U. Fund Reserve for

Contingency.

6. Expert witness costs have been incurred as a result of pending litigation with the Administration

Building Contractor. The attached entry appropriates funding in the amount of $12,000 from

General Fund Reserve for Contingency.

7. On February 7, 2012 the Board of County Commissioners approved an agreement between the

Barketts and the County for repair of the culvert located at Vera South Subdivision. The attached

entry appropriates funding in the amount of $22,000, half of which will be provided by the Barkelts,

with the other half funded from Optional Sales Tax Reserve for Contingency.

8. Special pay costs have been higher than expected in some departments. The attached entry

appropriates funding from General Fund Reserve for Contingency in the amount of $10,623,

MSTU Fund Reserve for Contingency in the amount of $4,951, Impact Fee Fund Reserve for

Contingency in the amount of $538, Transportation Fund Reserve for Contingency in the amount

of $3,928, Emergency Services District Reserve for Contingency in the amount of $21,530, 911

Surcharge Fund Cash Forward Oct 1'1 in the amount of $215, Self Insurance Fund Cash Forward

Oct 1'1 in the amount of $1,830, and GIS Cash Forward Oct 1'1 in the amount of $1,394.

9. Attorneys fees have been incurred in response to an employee case vs. the Division of

Retirement. The attached entry appropriates funding in the amount of $18,000 from General Fund

Reserve for Contingency.

Board of County Commissioners February 29; 2012 Page 2 of 2

10. On December 20, 2011 the Board of County Commissioners approved a request for authorization ~

to issue an Invitation to Bid the Indian River County Public Shooting Range Expansion Project.

Additional Impact Fees allocated for these improvements during the current fiscal year is

$640,000. Funding will be provided from Parks and Recreation Impact Fees Cash Forward Oct

1~ .

11. The County Attorney has requested an auto allowance for the Deputy County Attorney. The

attached entry appropriates funding in the amount of $2,97 4 from General Fund Reserve for

Contingency.

12. On September 21, 2010 the Board of County Commissioners authorized the County Attorney to

hire outside bankruptcy council. The attached entry appropriates funding in the amount of

$10,000 from General Fund Reserve for Contingency.

13. On May 3, 2011 the Board of County Commissioners approved waiving base utility charges for

home owners displaced by Chinese drywall. The attached entry appropriates funding from

General Fund Reserve for Contingency in the amount of $1,500. ·--.·- c~-."'"""~\ .-•-..:"'

RESOLUTION NO. 2012- o1s














Davis , and the motion was seconded by Commissioner Flescher


Chairman Gary C. Wheeler _A-"-y"-e __

Vice Chairman Peter D. O'Bryan ~A""'y'-"-e __

Commissioner Wesley S. Davis _A--"y...:..e __

Commissioner Joseph E. Flescher ~A:.Ly-=.e __

Commissioner Bob Solari _,A"-Ly-"-e __


this 6th day Of Harch , 2012.


By


BY

APPROVED AS TO FORM AND LEGAL~ ICIENCY ~\ /

Resolution No. 2012- 015 a l\ Exhibit "A" ~}~ Budget Office Approval: _!"'_


Jason E . Brow , Budget Director

Entry Fund/ Dep ~nt/Account Name Account Number Increase Decrease Number

1. Expense

General Fund/Agencies/Local Jobs Grant!NetBoss 00111015-088016 $79,667 $0 Technologies

General Fund/Agencies/Local Jobs Grant!OcuCue, LLC 00111015-088009 $15,334 $0

General Fund/Reserve for Contingency 00119981-099910 $0 $95,001

2. Revenue

M.S.T.U. Fund/Other Miscellaneous RevenueNero 004038-369900-05999 $3,494 $0 Codgers

Expense

M.S. T.U./Recreation/AthleticsNero Codgers 00410872-041120-05999 $3,494 $0

3. Expense

M.S.T.U. Fund/Road & Bridge/Other Contractual Services 00421441-033490 $20,875 $0

M.S.T.U. Fund/Reserve for Contingency 00419981-099910 $0 $20,875

4. Expense

General Fund/BCC/Other Professional Services 00110111-033190 $17,725 $0


5. Expense

M.S.T.U. Fund/Gifford Aquatics Center/Other 00410572-066390 $15,000 $0 Improvements Except Building

M.S. T.U. Fund/Reserve for Contingency 00419981-099910 $0 $15,000

6. Expense

General Fund/Facilities Management/Maintenance- 00122019-034610 $12,000 $0 Buildings


7. Revenue

Optional Sales Tax/Miscellaneous/Other Contributions- 315038-366090 $11,000 $0 Donations

Expense

Optional Sales Tax/Road & Bridge/Drainage 31521441-066340 $22,000 $0

~ Exhibit "A" Resolution No. 2012- 015 b. Budget Office Approval: ~ .7 "'--' Budget Amendment: 007

Jason E. {Browr Budget Director

Entry Fund/ Dep~VAccount Name Account Number Increase Decrease Number

Optional Sales Tax/Reserve for Contingency 31519981-099910 $0 $11,000

8. Revenue

911 Surcharge Fund/Cash F01ward-Oct 1st 120039-38904\0 $215 $0

Self Insurance/Non-Revenue/Cash Forward-Oct 1st 502039-389040 $1,830 $0

GIS DepartmenVNon-Revenue/Cash Forward-Oct 1st 505039-38904\ () $1,394 $0

Expense

General Fund/County Attorney/Special Pay 00110214-011150 $1,300 $0

General Fund/County Attorney/Social Security 00110214-012110 $81 $0

General Fund/County Attorney/Medicare 00110214-012170 $19 $0

General Fund/Soil & Water/Special Pay 00111837-011150 $352 $0

General Fund/Soil & Water/Social Security 00111837-012110 $22 $0

General Fund/Soil & Water/Medicare 00111837-012170 $5 $0

General Fund/Law Library/Special Pay 00111914-011150 $191 $0

General Fund/Law Library/Social Security 00111914-012110 $12 $0

General Fund/Law Library/Medicare 00111914-012170 $3 $0

General Fund/County Administration/Special Pay 00120112-011150 $3,000 $0

General Fund/County Administration/Social Security 00120112-012110 $186 $0

General Fund/County Administration/Medicare 00120112-012170 $44 $0

General Fund/General Services/Special Pay 00120213-011150 $2,000 $0

General Fund/General Services/Social Security 00120213-012110 $124 $0

General Fund/General Services/Medicare 00120213-012170 $29 $0

General Fund/Emergency ManagemenVSpecial Pay 00120825-011150 $2,100 $0

General Fund/Emergency ManagemenVSoclal Security 00120825-012110 $130 $0

General Fund/Emergency ManagemenVMedicare 00120825-012170 $30 $0

E hibit "A" Resolution No. 2012- 015 ~ ~h. X Budget Office Approval: ( fY\--. r:: /JJA"'

Entry Number

Jason . Bra $m, i:fudgeN:lirector

Fund/ De >a>tfuenUAccount Name

General Fund/Purchasing/Special Pay

General Fund/Purchasing/Social Security

General Fund/Purchasing/Medicare

General Fund/Office of Management & BudgeUSpecial Pay

General Fund/Office of Management & BudgeUSocial

Security

General Fund/Office of Management & BudgeUMedicare

General Fund/Reserve for Contingency

MSTU Fund/Recreation/Special Pay

MSTU Fund/Recreation/Social Security

MSTU Fund/Recreation/Medicare

MSTU Fund/Planning & DevelopmenUSpecial Pay

MSTU Fund/Planning & DevelopmenUSocial Security

MSTU Fund/Planning & DevelopmenUMedlcare

MSTU Fund/County Planning/Special Pay

MSTU Fund/County Planning/Social Security

MSTU Fund/County Planning/Medicare

MSTU Fund/Telecommunications/Special Pay

MSTU Fund/Telecommunications/Social Security

MSTU Fund/Telecommunications/Medicare

MSTU Fund/Reserve for Contingency

Impact Fees/Planning & DevelopmenUSpecial Pay

Impact Fees/Planning & DevelopmenUSocial Security

Impact Fees/Planning & DevelopmenUMedicare

Impact Fees/Reserve for Contingency

Account Number

00121613-011150

00121613-012110

00121613-012170

00122913-011150

00122913-012110

00122913-012170

00119961-099910

00410872-011150

00410672-012110

00410672-012170

00420415-011150

00420415-012110

00420415-012170

00420515-011150

00420515-012110

00420515-012170

00423437-011150

00423437-012110

00423437-012170

00419961-099910

10320415-011150

10320415-012110

10320415-012170

10320415-099910


Increase Decrease

$225 $0

$14 $0

$3 $0

$700 $0

$43 $0

$10 $0

$0 $10,623

$2,000 $0

$124 $0

$29 $0

$500 $0

$31 $0

$7 $0

$2,000 $0

$124 $0

$29 $0

$99 $0

$6 $0

$1 $0

$0 $4,95\ 0

$500 $0

$31 $0

$7 $0

$0 $536

Entry Number

Fund/ DepWenVAccount Name

Transportation Fund/Public Works/Special Pay

Transportation Fund/Public Works/Social Security

Transportalion Fund/Public Works/Medicare

Transportation Fund/County Engineering/Special Pay

Transportation Fund/County Engineering/Social Security

Transportation Fund/County Engineering/Medicare

Transportation Fund/Reserve for Contingency

Emergency Services DistricVFire Rescue/Special Pay

Emergency Services DistricVFire Rescue/Social Security

Emergency Services DistricUFire Rescue/Medicare

Emergency Services DistricUReserve for Contingency

911 Surcharge Fund/Communication Center/Special Pay

911 Surcharge Fund/Communication Center/Social

Security

911 Surcharge Fund/Communication Center/Medicare

Self Insurance Fund/Risk ManagemenVSpeclal Pay

Self Insurance Fund/Risk ManagemenVSocial Security

Self Insurance Fund/Risk ManagemenVMedicare

GIS DepartmenVGIS/Special Pay

GIS DepartmenVGIS/Social Security

GIS DepartmenVGIS/Medicare

9. Expense

General Fund/Human Resources/Other Professional

Services


10. Revenue

Account Number

11124319-011150

11124319-012110

11124319-012170

11124441-011150

11124441-012110

11124441-012170

11119981-099910

11412022-011150

111412022-012110

11412022-012170

11412022-099910

12013325-011150

12013325-012110

12013325-012170

50224613-011150

50224613-012110

50224613-012170

50510319-011150

50510319-012110

50510319-012170

00120313-033190

00119981-099910


Increase Decrease

$649 $0

$40 $0

$9 $0

$3,000 $0

$186 $0

$44 $0

$0 $3,928

$20,000 $0

$1,240 $0

$290 $0

$0 $21,530

$200 $0

$12 $0

$3 $0

$1,700 $0

$105 $0

$25 $0

$1,295 $0

$80 $0

$19 $0

$18,000

$0 $18,000

Resolution No. 2012- 015 ~ !fV Budget Office Approval: f ~AA ~ Budget Amendment: 007

Exhibit "A"

Jason E Brow/>, Budget Dimcfor

L Entry Fund/ Dep ~nVAccount Name Account Number Increase Decrease

Number

Impact Fees/Non-Revenue/Cash Forward Oct 1st 103039-389040 $640,000 $0

Expense

Impact Fee Fund/Parks & Recreation Impact Fees/Sporting 10321072-066510-12001 $640,000 $0 Clays Course

11. Expense

General Fund/County Attorney/Auto Allowance 00110214-034010 $2,763 $0

General Fund/County Attorney/Social Security Matching 00110214-012110 $171 $0

General Fund/County Attorney/Medicare Matching 00110214-012170 $40 $0


12. Expense

General Fund/County Attorney/Legal Services 00110214-033110 $10,000 $0


13. Expense

General Fund/Water DistricVRefunds-Utility Base Charges 00126936-036690 $1,500 $0


14. Revenue

Utilities/Non-Revenue/Cash Forward Oct 1st 471039-389040 $49,694 $0

Expense

Impact Fee Fund/Pianning-Admin/Other Professional 10320415-033190 $92,289 $0 Services

Impact Fee Fund/Reserve for Contingency 10320415-099910 $0 $92,289

Utilities/General & Engineering/Legal Services 47123536-033110 $49,694 $0

15. Expense

Emergency Services DistricVFire Rescue/Hydrants & Valve 11412022-044660 $26,325 $0 Maintenance

Emergency Services DistricVReserve for Contingency 11412022-099910 $0 $26,325

16. Revenue

Entry Number

Fund/ Oepa itm{nvAccount Name

tmpact Fee Fund/Non-Revenue/Cash Forward Oct 1st

General Fund/Non-Revenue/Cash Forward Oct 1st

Expense

Impact Fee Fund/Corrections/All Land

General Fund/Emergency ManagemenVComputer

Software-EMPG Grant

17. Revenue

Transporation Fund/Miscellaneous/Reimbursement-Self Insurance Fund

Expense

Transporatlon Fund/Road & Bridge/Other Machinery &

Equipment


Account Number

103039-389040

001039-389040

10360121-066110 _,

00120,25-035120-05050

111038-369946

11121441-066490

Increase Decrease

$23,831 $0

$10,556 $0

$23,831 $0

$10,556 $0

$1,043 $0

$1,043 $0

To:

From:

D.ate:

Subject:



Members of the Board of

Jason E. Brown Director, Office of Manage Budget

March 14,2012




Consent Agenda

1. On February 14, 2012, the Board of County Commissioners approved the adoption of a revised

ordinance for Traffic Impact Fees Fund 101. Impact Fees in the amQunt of $1,115,696.67 will be

refunded to the current owners of the property. The attached entry appropriates tihe funding from

Impact Fees/Cash Forward.

2. On March 6, 2012, the Board of County Commissioners approved the use of Law Enforcement

Trust Fund monies to support the 211 Palm Beach/Treasure Coast Agency in the amount of

$2,000; support Crime Stoppers of the Treasure Coast in the amount of $2,500; support "A Child

is Missing" in the amount of $1 ,000; support Substance Awareness Council in the amount of

$1 ,500; support the Mental Health Collaborative in the amount of $4,000; and support of the

annual Florida Missing Children's Day ceremony in the amount of $1,000. The attached entry

appropriates funding.

3. The Indian River County North Library has received donations totaling $11,365. The attached

entry appropriates these donations.

4. On March 13, 2012, the Board of County Commissioners approved the Public Transportation

Supplemental Joint Participation Agreement. The attached entry appropriates the Block Grant in

the amount of $323,166 for the Senior Resource Association transit service.

5. The Board of County Commissioners recently approved 2 Small County Outreach Program

(SCOP) Grants. The attached entry appropriates grant funding in the amount of $470,063 for

milling and resurfacing of Indian River Boulevard's northbound and southbound lanes from 41st

Street to 53'd Street. Also appropriated is grant funding in the amount of $1,105,174 for

resurfacing 27th Avenue from Oslo Road to SR 60 and constructing a sidewalk at 27th Avenue and

5th Street, SW.

6. Indian River County currently has grants through the U.S. Department of Housing and Urban

Development (HUD) to assist with rent payments for certain qualifying individuals. The attached

entry appropriates funding for rental assistance for the remainder of the fiscal year from the

' Federal/State grant funds.

7. Per the 2011/12 Budget, a portion of the cost of Youth Guidance is to be provided from the non-

profit funding of the organization. The attached entry appropriates funding in the amount of

$15,154 for this expenditure.

Board of County Commissioners March 14, 2012 Page 2 of 2

8. Animal Control overtime expenses are running higher than anticipated for the fiscal year due to

reduced staffing and a high volume of calls. Funding in the amount of $9,119 will be provided

from General Fund Reserve for Contingency.

9. On April 5, 2011 the Board of County Commissioners approved a fuel cost adjustment with

Ranger Construction for the increase in diesel fuel costs during the Sector 3 Beach Restoration

project. This adjustment for fiscal year 2011/12 will be in the amount of $263,688. Rollover of

post construction monitoring and design funds in the amount of $1,263,595 has become

necessary to transfer funds into the current fiscal year. Funding for these expenditures will be

provided from Beach Restoration Fund/Cash Forward Oct 1 '1•

10. The Legislature has recently passed House Bill 5301, however the County has already been

receiving prior year billing adjustments in the current fiscal year. The attached entry appropriates

funding in the amount of $250,000 from General Fund Reserve for Contingency. This allocation

does not include additional funding for anticipated future increases if the bill is signed.

11. Each year it becomes necessary to "roll over" certain projects that ,;_,ere initiated in· ffsc.ai year

2010-2011 to the current fiscal year. The attached entry appropriates funding for these projects for

fiscal year 2011-2012.





Indian River County Ap-ved Date

Administrator .cb 3.} l5/ ):L Legal A Q ':>.lS.t~ Budget ( ~ '3j /4/tZ-Department ) Risk Management

= \~_:::__::=-

134

RESOLUTION NO. 2012- oz3

A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2011-2012 BUDGET.












Flescher , and the motion was seconded by Commissioner .:::Da::.:.v-=.:is::...._ __


Chairman Gary C. Wheeler Aye Vice Chairman Peter D. O'Bryan Aye

Commissioner Wesley S. Davis Aye Commissioner Joseph E. Flescher Aye Commissioner Bob Solari Aye

The Chairman thereupon declared this Resolution duly passed and adopted this 20th day of March I 2012.

Attest: J. K. Barton, Clerk INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners

BY

Resolution No. 2012- 023 ('{;, 0 Exhibit "A" r_~ Budget Office Approval: Budget Amendment: 008

Jason . Brc )'wn, Budget Director

Entry Fundi De ~enUAccount Name Account Number Increase Decrease Number

1. Revenue

Traffic Impact Fees/Non-Revenue/Cash Fmward-Oct 1st 101039-389040 $1,115,697 $0

Expense

Entry Number

Fund/ Oep\.tt'menUAccount Name

5. Revenue

Secondary Roads/FOOT SCOP GranU27th Ave

Resurfacing/Oslo to SR 60

Secondary Roads/FOOT SCOP GranUIR Blvd

Resurfacing/41st Street to 53rd Street

Expense

Secondary Roads/Road Resurfacing/27th Ave/Oslo to SR

60

Secondary Roads/Resurfacing/IR Blvd/41st Street to 53rd

Street

6. Revenue

HUO Grants/HUO Alcohope GranUFL0114C4H091003

HUO Grants/HMIS GranUFL0116B4H091003

HUO Grants/New Horizons GranUFL0120C4H091003

Expense

HUO Grants/HUO Alcohope GranUFL0114C4H091003

HUO Grants/HMIS GranUFL0116B4H091003

HUO Grants/New Horizons GranUFL0120C4H091003

7. Revenue

General Fund/Miscellaneous/United Way Contribution

Expense

General Fund/Youth Guidance/Regular Salaries

General Fund/Youth Guidance/Social Security

General Fund/Youth Guidance/Retirement

General Fund/Youth Guidance/Medicare



109033-334400-12006 $1,105,174 $0

109033-334400-12007 $470,063 $0

10921441-053360-12006 $1,105,174 $0

" 10921441-05~360·12007 $470,063 $0

136033-331601-11805 $691 $0

136033-331601-11806 $2,100 $0

136033-331601-11808 $2,440 $0

13616364-036730-11805 $691 $0

13616364-08ih1-11806 $2,100 $0

13616364-08171-11808 $2,440 $0

001 038-366091 $15,154 $0

00121369-011120 $13,413 $0

00121369-012110 $832 $0

00121369-012120 $715 $0

00121369-0121~~0 $194 $0

Resolution No. 2012-023 {j___ '-""'"" ()r! Exhibit "A" Budget Office Approval: .-- ' -~ Budget Amendment: 006

Entry Number

Jason E. Brow , Budget Director

Fund/ Depa~£nuAccount Name

B. Expense

General Fund/Animal Control/Overtime

General Fund/Animal Control/Social Security

General Fund/Animal Control/Retirement Contribution

General Fund/Animal Control/Workers Compensation

General Fund/Animal Control/Medicare Matching

General Fund/Reserves/Reserve for Contingency

9, Revenue

Beach Restoration/Non-Revenue/Cash Forward -Oct 1st

Expense

Beach Restoration/Construction In Progress/Sector 3

Beach Restoration

Beach Restoration/Other Contractual Services/Sector 3

Beach Restoration

10. Expense

General Fund/Medicaide/Hospital


11. Revenue

Transporation Fund/Non-Revenue/Cash Forward-Oct 1st

Expense

Transportation Fund/Default DevelopmenVOther Contractual Servicesffhe Enclave

Transportation Fund/Default Developmeni/Other Contractual Services/Lakes at Brookhaven

Account Number

00125062-011140

00125062-012110

00125062-012120

00125062-012140

00125062-012170

00119981-099910

128039·389040

12814472-066510-05054

128144 72-033490-05054

00111164-033170

00119981-099910

111039-389040

11128841-033490-88005

11128841-033490-88014

Increase Decrease

$8,000 $0

$496 $0

$426 $0

$80 $0

$116 $0

$0 $9,11'Q.'l

$1,527,283 $0

$963,688 $0

$563,595 $0

$250,000 $0

$0 $250,000

$148,560 $0

$46,337 $0

$102,223 $0

To:

From:

Date:

Subject:

Indian River County

Interoffice Memorandum


Members of the Board of Cou

Jason E. Brown Director, Office of Management

March 27, 2012



Consent Agenda

The attached budget amendment appropriates funding necessary for the following;

1. On March 20, 2012, the Board of County Commissioners approved the land clearing of a 12-acre

section for the planned expansion of the Sheriff's Office facilities, Including the Criminal

Investigation Section/Crime Scene Unit. The attached entry appropriates the funding of $30,796

from Impact Fees/Cash Forward-Oct 1'1•

2. Road & Bridge Is in need of a replacement Grader. The attached entry appropriates funding In the

amount of$ 195,000 from Transportation Fund/Cash Forward-Oct 1 ".





APPROVED AGENDA ITEM; Indian River Countv A01 ed

Administrator

Legal

Budget

FOR; April 3, 2012 Department

Risk Management

47

RESOLUTION NO. 2012- 025














Flescher , and the motion was seconded by Commissioner Wheeler



Ay_;;c.e __

Aye

Aye Aye

Aye


this 3rd day of April , 2012.

Attest: J. K. rton, Clerk INDIAN RIVER COUNTY, FLORIDA

Board of County Commissioners

Resolution No. 2012-025 ~ Budget Office Approval: f.Y'\

~xhibit"A"

~(__ • '.k"/' ""' . Budget Amendment: 009 Jason E. Brow , Budget Director

Entry Fund/ Depahm/nuAccount Name Account Number Increase Decrease Number

1. Revenue

Impact Fees/Non-Revenue/Cash Forward-Oct 1st 103039-389040 $30,796 $0

Expense

Impact Fees/Corrections/All Land 10360121-066110 $30,796 $0

2. ReVenue

Transportation Fund/Non-Revenue/Cash Forward-Oct 1st 111039-389040 $195,000 $0

Expense

Transportation Fund/Road & Bridge/Heavy Equipment- 11121441-066430 $195,000 $0 Wheel Track

Indian River County Inter-Office Memorandum

Office of Management and Budget

TO: Members of the Board of County Commissioners

DATE: April 2, 2012

SUBJECT: Approval of Resolution to Redeem Land Acquisition G.O. Bonds, Series 2001 Budget Amendment 010

FROM: Jason E. Brown Director, Management & Budg

Background

Departmental Matters

On November 3, 1992, the voters of indian River County approved a referendum authorizing the

issuance of $26 million in General Obligation (G.O.) Bonds for the purpose of acquiring environmentally

sensitive lands within the County. In 1995, the Board of Commissioners approved Resolution No. 95-

63 authorizing the issuance of $15 million of G.O. Bonds out of the total $26 million approved. These

bonds were offered in an issue to be repaid over a fifteen (15) year period at a net interest cost of 4.9%.

This Issue reached final maturity on July 1, 2010.

By fiscal year 2001, nearly all funds from the original issue had been expended. Then on October 23,

2001, the Board of Commissioners approved a resolution authorizing the issuance of the remaining $11

million allowed by the voter referendum. These bonds were issued in November 2001 to be repaid

over a fifteen (15) year term, with a final maturity of July 1, 2016 at a true interest cost of 3.98%.

Currently, $4,430,000 of the original $11 million Issue remains outstanding.

On February 14, 2012, the Board of Commissioners authorized staff to begin the process of calling the

remaining Land Acquisition G.O. Bonds, Series 2001, in the amount of $3,620,000 on July 1, 2012.

Additionally, the Board authorized a budget amendment to allocate funding for the transaction from the

General Fund Cash Forward.

Analysis

Staff has prepared an analysis regarding the payoff of the remaining bonds outstanding during this

fiscal year. The bonds are callable on July 1, 2012, with a 1% redemption fee. Of the $4,430,000 still

outstanding, $810,000 reaches maturity on July 1, 2012. This payment is already included in the

current year budget. After the July 1, 2012 payment, a balance of $3,620,000 will remain.

146

Board of Commissioners April 2, 2012 Page 2 of 3

The debt service payments are supported by a millage rate levied by the Board of County

Commissioners on all taxable property within the County. For the current fiscal year, this millage rate is

0. 0717. Staff has evaluated using fund balance for the General Fund to pay off the remaining amount

outstanding. If these bonds are paid off, then the need to levy this millage goes away. This would

provide a savings for all taxpayers of the County. Currently, reserves are available to retire this debt.

Further, this is an appropriate use of fund balance. The Government Finance Officers Association

(GFOA) best practices include early retirement of debt as an appropriate use of fund balance. This use

of fund balance is preferred to the use of fund balance to fund ongoing operations, which is not

recommended. Additionally, a one-time expenditure of fund balance Is in accordance with the County's

Fund Balance and Reserve policy.

Staff has considered the opportunity cost of this. decision as well. Interest earnings on any funds used

to pay down the debt would be lost. However, the County Is currently earning about 0.50% interest on

the overall Investment portfolio (0.53% last quarter). The remaining bonds outstanding carry an

average interest rate of about 4.2% per year. Even considering the potential of higher Interest rates in

future years, the County Is holding funds earning a relatively low Interest rate, while paying a

comparatively higher rate on the outstanding bonds. Please see the table below for an estimate of the

net savings that could be realized from the early retirement of this debt. For purposes of thts analysis,

staff has assumes an average Interest rate of 0. 75% on County Investments over the period to account

for a potential rise in interest rates.

Interest Investment

Principal Payment Redemption Interest Net Savings/

Year Pavment Due (SavinQs) Fee (Loss) EarninQs (Loss) (Loss)·

2012 $810,000 ($36,200) ($36,200) ---------- -·---------1---- ------· -

2013 $845,000 $151,778 ($27, 150) $124,628 ------ --------- ;..._ --·-----2014 $885,000 $117,978 {$27, 150) $90,828 ------ ----- -------------- -- - --· 2015 $925,000 $80,808 ($27, 150) $53,658

-~---·· r-------___ _;..._

:-----·

2016 $965,000 $41,495 ($27,150) $14,345

Totals $4,430,000 $392,057 ($36,200) ($108,600) $247,259

As shown In the table above, the early payoff provides a net savings of $247,259 for the County and in

turn, the taxpayers. The county would forego $108,600 In Interest earnings on the $3.6 million used to

pay down the debt over the four-year period. However, the County would no longer pay the Interest on

these bonds, which totals $392,057 over the same period. Even after paying the 1% redemption fee of

$36,200, the savings Is substantial. Furthermore, the County would no longer levy the millage needed

to service this debt. For the owner of a $250,000 home, this would be a savings of $17.93 per year on

their tax bill ($71.70 over the four year period).

147

Board of Commissioners April2, 2012 Page 3 of 3

Funding

Funding for the payment of the County's outstanding General Obligation Bonds, Series 2001, will be

appropriated from the General Fund (001) and Land Acquisition Debt Service Fund (225) Cash

Forward reserves.


Staff recommends that the Board of Commissioner approve the attached Resolution authorizing the

redemption and payment of the County's outstanding General Obligation Bonds, Series 2001, and

authorize the proper officers of the county to do ·all acts necessary and proper for carrying out the

transactions contemplated by this resolution.

Staff also recommends approval of the attached Budget Amendment 010 and Resolution amendlng the

fiscal year 2011/2012 budget. General Fund Cash Forward and Land Acquisition Bond Fund will

provide funding of $3,620,000.

APP

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