indicative pricing - welcome to the shire of perenjori ... · web viewa scoring system will be used...

EXPRESSION OF INTEREST

Expression of Interest (EOI):

LEASING OF BUSINESS TENANCY UNITS AT THE PERENJORI BUSINESS INCUBATOR CENTRE

Deadline: N/A

Delivery Details:

SHIRE OF PERENJORI

PO BOX 22

PERENJORI WA 6620

EMAILTO: [email protected]

[ELECTRONIC MAIL WILL BE ACCEPTED]

EOI Number: 01/2014

TABLE OF CONTENTS

1 CONDITIONS OF RESPONDING

DEFINITIONSEOI DOCUMENTSHOW TO PREPARE YOUR SUBMISSIONCONTACT PERSONSBRIEFING / SITE INSPECTIONEVALUATION PROCESSSELECTION CRITERIAINDICATIVE PRICINGPOLICIES THAT MAY AFFECT SELECTIONLODGEMENT OF SUBMISSIONS AND DELIVERY METHODREJECTION OF SUBMISSIONSLATE SUBMISSIONSACCEPTANCE OF SUBMISSIONSDISCLOSURE OF CONTRACT INFORMATION AND DOCUMENTSSUBMISSION VALIDITY PERIODRESPONDENTS TO INFORM THEMSELVESALTERATIONSOWNERSHIP OF SUBMISSIONSCANVASSING OF OFFICIALSIDENTITY OF THE RESPONDENTSUBMISSION OPENINGIN-HOUSE SUBMISSIONS

2 SPECIFICATION

INTRODUCTIONBACKGROUND INFORMATIONSCOPE OF WORKSPECIFIC REQUIREMENTS OF THE CONTRACTIMPLEMENTATION TIMETABLETENANCY UNIT DESIGN

3 RESPONDENT’S SUBMISSION

RESPONSE FORM RESPONDENT'S RESPONSESELECTION CRITERIAINDICATIVE PRICING

PART 1 READ AND KEEP THIS PART

CONDITIONS OF RESPONDINGDEFINITIONS

Below is a summary of some of the important defined terms used in this Expression of Interest.

Attachments: The documents you attach as part of your Submission;

Deadline: Not Applicable

Expression of Interest or EOI or Request:

This document;

General Conditions of Contract:

Not applicable

Principal: The Shire of Perenjori

Respondent: A person who has or intends to submit a Submission in response to an Expression of Interest.

Requirements: The requested by the Principal;

Submission: Completed Response Form, response to the Selection Criteria and Attachments;

Selection Criteria: The criteria used by the Principal in evaluating your Submission;

Special Conditions: The additional contractual terms (if any);

Specification: The statement of Requirements for Leasing of Business Tenancy Units in the Perenjori Business Incubator Centre


CONTACT PERSONS

Respondents should not rely on any information provided by any person(s) other than those listed below:

Name: Alison Mills

Telephone: 08 9973 1002

Email: [email protected]

BRIEFING

Respondents may obtain tenancy unit design information by contacting Ali Mills on (08) 9973 1002.


EVALUATION PROCESS

This is an Expression of Interest (EOI).

The submission of an EOI does not commit the Principal to include any organisation on the shortlist in the event that the project proceeds.

Your Submission will be evaluated using information provided in your EOI and on your response to the Selection Criteria.

The following evaluation methodology will be used in respect of this Expression of Interest:

(a) Submissions are checked for completeness and compliance. Submissions that do not contain all information requested (eg. completed Submission Form and Attachments) may be excluded from evaluation;

(b) Submissions are assessed against the Selection Criteria;

(c) The most suitable Respondents may be short-listed and may also be required to clarify the Submission, make a presentation, demonstrate the product/solution offered and/or open premises for inspection. Referees may also be contacted prior to the selection of the successful Respondent.


SELECTION CRITERIA

A scoring system will be used as part of the assessment of the qualitative criteria set out in Part 3. Unless otherwise stated, a response to one of these criteria which provides all the information requested in the Expression of Interest will be assessed as satisfactory and will, in the first instance, attract an average score. The extent to which the Submission demonstrates greater or lesser satisfaction of each of these criteria will result in a score greater or less than the average. The aggregate score of each Submission will be used as one of the factors in the final assessment of the qualitative criteria and in the overall assessment of value for money.

COMPLIANCE CRITERIA

These criteria are detailed within Part 3 of this document and will not be point scored. Each Submission will be assessed on a Yes/No basis as to whether the criterion is satisfactorily met. An assessment of “No” against any criterion may eliminate the Submission from consideration.

QUALITATIVE CRITERIA

In determining the most advantageous Submission, the Evaluation Panel will score each Respondent against the qualitative criteria as detailed within Part 3 of this document. Each criterion will be weighted to indicate the relative degree of importance that the Principal places on the technical aspects of the goods or services being purchased.

NOTE: It is essential that Respondents address each qualitative criterion.

Information that you provide addressing each qualitative criterion will be point scored by the Evaluation Panel.

Failure to provide the specified information may result in elimination from the evaluation process or a low score.

POLICIES THAT MAY AFFECT SELECTION

Nil


RESPONDENTS TO INFORM THEMSELVES

Respondents shall be deemed to have:

examined the Expression of Interest and any other information available in writing to respondents for the purpose of submitting and EOI;

examined all further information relevant to the risks; contingencies, and other circumstances having an effect on their Submission which is obtainable by the making of reasonable enquiries;

satisfied themselves as to the correctness and sufficiency of their Submissions including submitted indicative prices which shall be deemed to cover the cost of complying with all the conditions of responding and of all matters and things necessary for the due and proper performance and completion of the work described therein;

acknowledged that the Principal may enter into negotiations with a chosen Respondent and that negotiations are to be carried out in good faith; and

Satisfied themselves they have a full set of the EOI documents and all relevant attachments.

ALTERATIONS

The Respondent shall not alter or add to the Expression of Interest documents unless required by these General Conditions of Responding.

The Principal will issue an addendum to all registered Respondents where matters of significance make it necessary to amend the issued Expression of Interest documents before the Deadline.

OWNERSHIP OF SUBMISSIONS

All documents, materials, articles and information submitted by the Respondent as part of or in support of a Submission shall become upon submission the absolute property of the Principal and will not be returned to the Respondent at the conclusion of the Submission process PROVIDED that the Respondent shall be entitled to retain copyright and other intellectual property rights therein, unless otherwise provided by the Contract.


IDENTITY OF THE RESPONDENT

The identity of the Respondent is fundamental to the Principal. The Respondent shall be the person, persons, corporation or corporations named as the Respondent in Part 3 and whose execution appears on the Response Form in Part 4 of this Expression of Interest.

The names of the persons who submitted a Submission by the due Deadline will be read out at the opening. No discussions will be entered into between Respondents and the Principal’s officers present or otherwise, concerning the Submissions.


SPECIFICATION

INTRODUCTION

The Shire of Perenjori are developing three (3) business units at the corner of Timmings and Russell Street, Perenjori and are requesting for “Expressions of Interest” to be submitted by businesses who are keen to be located within close proximity to business opportunities within agriculture, construction and mining projects.

BACKGROUND INFORMATION

The Perenjori Business incubator centre is aligned with the Perenjori Shire’s strategic development object Area 2 – Industry and Business Development – Our Economy goal “Fostering and maximizing growth across the economy, embracing opportunities for diversifying and strengthening our economic base.”

In May 2010, a workgroup was formed with the title of “Leaving a Legacy” was held in Perenjori to discuss the future opportunities being presented by the investments being made by the mining industry in the Midwest and actions were developed by key regional, state organization’s and private enterprise to ensure that the Midwest regional councils were supported in strategic decisions to ensure that the appropriate funding and investments were being made to support the potential growth within the area.

The results of the “Economic Development Strategy” report completed by Pracsys in 2006 demonstrated that given the number of mining development projects within the Shire of Perenjori which outlined a modelling plan for the development of housing, infrastructure and businesses to meet the needs and estimated growth as a result of the investment being made by the mining & exploration companies. (Pracsys, July, 2006)

The Perenjori Shire Council during this time were going through the decision making process of identifying how they could provide support to the upcoming projects to ensure that key activities were able to progress in relation to the construction activities whilst also considering what other activities the Perenjori shire could undertake to provide further economic support to their community and regional business partners.

At this stage the development of industrial land was proposed and the major mining construction project for Karara Mining commenced with a commitment to supporting local businesses which has resulted in more than fifteen (15) local (Perenjori based) business’s and community services having benefited from the opportunities that have arisen from this one project.

The results of the ABS (Australian Bureau of Statistics) national census conducted in 2011showed that the population growth in Perenjori from 2006 until 2011 had developed at a rate of 4.2%, this exceeds all of our neighbouring shires. Additionally, research conducted by Pracsys in 2006 demonstrated that the average expenditure for households within the Shire of Perenjori is set to increase by more than 20% each year, which is 4% higher than the national average. (Summary of Results – Household Expenditure, ABS, 2011)

Further research / community survey’s conducted in 2012 with results showing the following;

Improved / Increased number of retail options

Opportunities for new enterprises

Business Support / Training

Workforce development / training

Industrial area with office space provided

Even though the local businesses have experienced growth resulting in the need for an increased number of personnel, the actual number of businesses located within the town of Perenjori has seen almost no change since 2006.

A business incubator centre provides an opportunity for suppliers / vendors to be closer to their clients to be able to service their needs more effectively, as well as the development of new industry in our region which can support the community and the mining and agricultural industries. Business Incubator centres have been proven to provide an increase 20 times more jobs than community infrastructure projects (US Department of Commerce Economic Development Administration, 2009)

The development of opportunities for new businesses to be located within the Perenjori business district can provide the following benefits;

Improved response times to reduce the impact on business and the community groups

Improved social well-being through confidence in service levels meeting demands

INDICATIVE PRICING

Description UnitApproximate

Price(ex GST)

GST Component Approximate Price (inc GST)

Rental

(includes Pest Control & cleaning of shared

facilities)

Monthly $500.00 $50.00 $550.00

Telstra - Responsibility of the tenant

Synergy - Responsibility of the tenant

Water - Responsibility of the tenant

Insurances - Responsibility of the tenant

Gas - Responsibility of the tenant

Outfitting unit to meet business needs

- Responsibility of the tenant

SCOPE OF WORK

The Shire of Perenjori currently has a need (but is not limited to) for the following types of service providers to submit an expression of interest for the rental of a business tenancy unit located at the Perenjori Business Incubator Centre;

1) Auto Electrician

2) Boilermaker / Welder

3) Carpenter

4) Commercial Laundry Service

5) Building Contractor

6) Electrical Contractor

7) Plumbers and Gasfitters

SPECIFIC REQUIREMENTS OF THE TENANCY APPLICATION

The following documentation is required to be submitted

Submission of Business Capabilities outline (Business Plan)

Submission of three (3) references from current customers / suppliers

Proof of Business Registration

Proof of registration / certification as per professional licensing regulations for Western Australia

IMPLEMENTATION TIMETABLE

It is estimated that the development of the Stage (1) one units will be completed by July 2014 and units can be occupied by August 2014.

TENANCY UNIT DESIGN

OVERVIEW OF BUSINESS CENTRE SITE & CARPARK

LOCATION OF BUSINESS CENTRE

PART 3 COMPLETE AND RETURN THIS PART

RESPONDENT’S SUBMISSION

RESPONSE FORM

The Chief Executive OfficerSHIRE OF PERENJORIPO BOX 22PERENJORI WA 6620

I/We (Registered Entity Name) (BLOCK LETTERS)Of (REGISTERED STREET ADDRESS)ABN ________________________________ACN (if any)

Telephone No: __________________________________Facsimile No:

E-mail (if any): In response to EOI [insert number and DESCRIPTION OF PROJECT /TITLE]:1/We agree that I am/We are bound by, and will comply with this EOI and its associated schedules, attachments, all in accordance with the Conditions of Tendering contained in this Request signed and completed.I/We agree that there will be no cost payable by the Principal towards the preparation or submission of this application irrespective of its outcome.

Dated this __________ day of ______________________20___

Signature of authorised signatory of Respondent:

Name of authorised signatory (BLOCK LETTERS):

Position:

Telephone Number:

Authorised signatory Postal address:

Email Address:


RESPONDENT’S RESPONSE

The following checklist has been provided to assist you with your Submission. Where it is necessary to provide additional information please ensure that all documents are clearly marked with the relevant attachment title to assist the evaluation panel with their assessment.

(NOTE: All pages within Part 4 are to be completed and returned to the Principal as they form part of your Submission).

SELECTION CRITERIA

COMPLIANCE CRITERIAPlease select with a yes or no whether you have complied with the following compliance criteria:

Description of Compliance Criteria

(a) Compliance with the Conditions of Responding contained in this Expression of Interest.

Yes / No

(b) Compliance with the Specification contained in this Expression of Interest. Yes / No

QUALITATIVE CRITERIABefore responding to the following qualitative criteria, Respondents must note the following: All information relevant to your answers to each criterion are to be contained within

your Submission; Respondents are to assume that the Evaluation Panel has no previous knowledge of

your organisation, its activities or experience; Respondents are to provide full details for any claims, statements or examples used to

address the qualitative criteria; and Respondents are to address each issue outlined within a qualitative criterion.


A) Relevant ExperienceDescribe your organisations/company experience in delivering services to agriculture, mining, domestic and commercial markets.

(a) Provide scope of the Respondent’s involvement including details of outcomes;(b) Provide details of any issues that your business has had to attend to and how these were managed; (c) Demonstrate competency and proven track record of achieving outcomes.

Weighting<_25__%>

“Relevant Experience”

Tick if attached

B) Key Personnel skills and experienceRespondents should provide as a minimum information of proposed personnel to be allocated to this project, such as:

(a) Their role in the business;(b) Curriculum vitae;(c) Membership to any professional or business association;(d) Qualifications, with particular emphasis on experience of personnel in projects of a similar requirement; and(e) Any additional information.Supply details in an attachment and label it “Key Personnel”.

Weighting<_20__%>

“Key Personnel” Tick if attached

C) Respondent’s ResourcesRespondents should demonstrate their ability to supply and sustain the business:(a) Plant, equipment and materials; and(b) Any contingency measures or back up of resources including

personnel (where applicable).As a minimum, Respondents should provide a current commitment schedule and plant/equipment schedule in an attachment and label it “Respondent’s Resources”.

Weighting<_20__%>

“Respondent’s Resources”

Tick if attached

D) Demonstrated UnderstandingRespondents should detail the process they intend to use to establish their business in Perenjori:

Areas that you may wish to cover include:(a) A project schedule/timeline (where applicable);(b) The process for the delivery of the goods/services;(c) Training and additional resources (if required); andSupply details and provide an outline of your proposed implementation plan in an attachment labelled “Demonstrated Understanding”.

Weighting<_20__%>

“Demonstrated Understanding”

Tick if attached

E) Risk AssessmentTenderers must address the following information in an attachment and label it “Risk Assessment”:(a) An outline of your organisational structure inclusive of any branches

and number of personnel.(b) Provide the organisations directors/company owners and any other

positions held with other organisations.(c) Provide a summary of the number of years your organisation has

been in business.(d) Attach details of your referees. You should give examples of work

provided for your referees where possible.(e) Are you acting as an agent for another party? If Yes, attach details

(including name and address) of your principal(f) Are you acting as a trustee of a trust? If Yes, give the name of the

trust and include a copy of the trust deed (and any related documents);and if there is no trust deed, provide the names and addresses of beneficiaries.

(g) Are you presently able to pay all your debts in full as and when they fall due?

(h) Are you currently engaged in litigation as a result of which you may be liable for $50,000 or more?

Weighting<_15__%>

“Risk Assessment”

Tick if attached

indicative pricing - welcome to the shire of perenjori ... · web viewa scoring system will be used...

Documents