individual consultant procurement notice national … · 2018. 11. 21. · 4. recruitment...

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INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

NATIONAL PSYCHOSOCIAL & TRAUMA HEALING EXPERT

PROCUREMENT NOTICE No. UNDP/IC/INHCR/016/2017

Date: 19 June 207 / Country: Liberia

Duty Station: Monrovia, Liberia

Description of the assignment: Psychosocial and Trauma Healing Practitioner/Expert Project name: Community-based Truth telling, Atonement, and Psychosocial Recovery Project

Duration: 3 Three weeks

Starting date: Immediately

Contract type: National Individual Contractor

Languages: English

Proposals should be submitted at the following address: by email to [email protected] (Please include

procurement notice number in the subject area) no later than Monday, 3 July 2017 at 12:00 Noon (GTM).

Any request for clarification must be sent by standard electronic communication to this e-mail

[email protected]

UNDP will respond by standard electronic mail and will send written copies of the response, including an

explanation of the query without identifying the source of inquiry, to all consultants.

1. Background

The 14-year Liberian civil conflict finally ended with the signing of the Comprehensive Peace Agreement

(CPA) in Accra, Ghana, on August 18, 2003. The CPA, among other things, sanctioned the establishment

of a truth commission as a means of initiating the process of transitional justice in the country. The

Truth and Reconciliation Commission (TRC) was therefore created in 2005 to investigate the root causes

of the conflict, catalog its atrocious attendants and proffer realistic recommendations conducive to

fostering national healing, reconciliation and peaceful coexistence.

mailto:[email protected]

mailto:[email protected]

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At the close of its three- year activities the TRC produced its final report in June 2009. The report set out

various recommendations covering a wide range of issues. The National Palava Hut Program is one of

said recommendations. The report defines the Palava Hut and its purpose and jurisdiction as follows:

“The Palava Hut is another form of justice and accountability mechanism with traditional orientation to

foster national healing and reconciliation at the community and grass root levels creating the

opportunity for dialogue and peace building. It requires that all perpetrators, their associates, warlords,

financiers, organizers, activists; whether named or not in the TRC report but who have committed some

wrong including assaults, destruction of property, forced displacement, looting, robbery, extortion, etc”

The purpose of the Palava Hut as noted in the TRC report is to afford anyone who has committed any

wrongful act, whether knowingly or unknowingly against an individual or the state, to admit the

wrongful act and seek pardon from the offended and people of Liberia through the Palava Hut.

The report further states that “The jurisdiction of the Palava Hut to render pardon shall be limited to

lesser crimes only; provided that a recommendation from the Palava hut in favor of anyone accused of

the commission of a high crime or gross human rights violations is made to the head of state or a court

of competent jurisdiction.”

Accordingly, “Anyone who has committed any wrongful act associated with the Liberian civil war,

whether knowingly or unknowingly, against another individual or group, and refused to take advantage

of the Palava Hut process, will be subject to public sanctions, lustrations, debarment from holding public

office for life, criminal and civil prosecution in a court of competent jurisdiction, etc.”

“The Palava Hut may adopt other traditional and informal mechanisms for justice and accountability

including penalties and sanctions as local culture and traditions and customs may warrant.”

In concurrence with the TRC, the Strategic Roadmap for National Healing, Peacebuilding and

Reconciliation, which is an overarching national policy framework for reconciliation and peacebuilding,

incorporated the Palava Hut as a national priority. Both the TRC and the Roadmap designated the

Independent National Commission on Human Rights (INCHR) to lead and coordinate the implementation

of the Palava Hut.

In 2010 the GOL requested the United Nations Secretary-General to put Liberia on the agenda of the UN

Peacebuilding Commission (PBC) to enable the country sustain its peace with an emphasis on three

peacebuilding priorities: 1) Strengthening Rule of Law; 2) Supporting Security Sector Reform; and 3)

Promoting National Reconciliation. The request translated into the adoption of the Statement of Mutual

Commitments (SMC) between the Government of Liberia (GOL) and the United Nations Peacebuilding

Commission (PBC) in November 2010, which gave birth to the Liberia Peacebuilding Programme (LPP) as

an agency for the operationalization of the aforesaid peacebuilding priorities. The Palava Hut naturally

became an integral part of the LPP under the priority of “Promoting National Reconciliation”.

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Consequently, the Community-based Truth Telling and Atonement Project emerged as a vehicle to drive

the implementation of the Palava Hut. The project outcome is: Communities are reconciled and live in

peaceful co-existence utilizing the Palava Hut system/approach to settle their differences. In support to

“Promoting National Reconciliation” under the SMC, the UN Peacebuilding Fund (PBF) provided

US$1,000,000.00 to jumpstart the Palava Hut Program. The Bureau of Crisis Prevention and Recovery

(BCPR) of the United Nations Development Programme (UNDP) contributed US$308,000.00 to

complement the PBF support.

In the wisdom of the TRC, the Palava Hut, as a traditional justice and accountability institution operated

by the various ethnic communities of the country for centuries, would help fast track the resolution of

transitional justice grievances of lesser magnitude and not in transgression of the International

Humanitarian Law and the International Human Rights Law, by enabling local people to explore and

utilize their unique traditional conflict resolution and peacebuilding mechanisms that ensure genuine

reconciliation and peaceful coexistence in local communities.

Notwithstanding its universality of existence in the country, the operation of the Palava Hut is

specifically contextualized to the traditional and cultural variations of the country’s ethnographic

divisions.

With the view of adopting an approach that integrates the specific palava hut contexts of the various

ethnographic denominations, the project, which officially became operational in 2014, provided for an

ethnographic study to identify the similarities, differences and other valuable aspects of the traditional

palava hut systems across the country. The study resulted in the development of context-specific palava

hut methodologies representative of the four linguistic stratifications of Liberia: Kwa, Mande, Mel and

Settlers. These methodologies are the operative enablers of the conduct of the pilot Palava Hut

hearings, the first of which were implemented in Tchien District, Grand Gedeh County and Voinjama

District in Lofa County with a case- based of 354 witnesses (177 cases).

With the above said, the implementation will be based on the following broad objectives:

To follow up on witnesses and assess their psychosocial needs To provide recovery Capacity strategies through town hall discussions To follow up referrals systems and determine cases that need further attention

2. Duties and Responsibilities:

Under the direct supervision of the Programme Manager, the Individual contractor will be responsible

for the following:

Strategic Planning and Coordination

Ascertain total number of participants who voluntarily appeared under the palava hut

Disaggregate the total number by sex

Provide and complete listing for female witnesses with special needs

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Provide a complete listing of people with disabilities and their needs

Document names of witness under referral care

Programme Management

Provide general listing with address and phone contacts of witnesses that participate during the pilot palava hut hearings

Provide necessary support to contractor as per MOU

Conduct monitoring and evaluation of the process

Donor Liaison and Resource Mobilisation

The United Nations Development Programme will provide funding for this intervention to the logical conclusion.

3. Deliverables/Outputs:

D. Expected Outputs and Deliverables

These are agreed deliverables that the contractor will produce during the 3 weeks of contract and has

agreed to make comprehensive narrative report at the end of the three weeks of contract.

No Deliverables/ Outputs Estimated Duration to

Complete

Review and Approvals

Required

1 List and contacts/addresses of witnesses

provided

TBD INHCR

2 Review and produce two weeks work plant TBD

3 Identify and conduct two town hall

meetings for devise strategies for personal

recovery

2 town hall meetings conducted and list of

witnesses to be produced, recovery

strategies identified

TBD

4 Provide post hearing support to witnesses

with specific needs, especially women

# of women with specific needs diagnosed

by the counselors

TBD

5 Follow up Referral pathways and identify TBD

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witnesses who need to continue through

referral and disaggregate them by sex and

age

List of referral organizations

6 Represent Final narrative report

List of witness during the entire hearings

disaggregated by sex and age

TBD

7 Monitoring and evaluation TBD

Note: Payments shall be made in Lump sum considering project end date. This activity is very important

to bring to closure the engagement of witnesses during the pilot palava hut hearings.

4. Recruitment Qualifications

Education: First degree (BSc/BA) in Psychology, Public Administration, Political Science, Social

Sciences or related field

Experience: A minimum of 3 years of progressive experience in the area of Trauma healing,

Psychosocial, community mobilization; Individual contractor with prior experience in

Transitional especially TRC is preferred.

Languages: Knowledge of English

5. Competencies

Excellent knowledge of UN/UNDP procedures, rules and regulations for project/programme

implementation

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals

from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.

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Documents to be included when submitting the proposal

Interested individual consultants must submit the following documents/information to demonstrate their

qualifications:

A. Technical Proposal:

Interested individual consultants must submit the following documents/information to

demonstrate their qualifications:

1. Proposal: Explaining why they are the most suitable for the work (1 page)

2. Financial proposal

3. Personal CV (P11) including past experience in similar projects and at least 3 references

B. Financial Proposal

The financial proposal shall specify a lump sum all-inclusive fee. Payments will be made to the Individual

Consultant based on specific and measurable deliverables as specified in the TOR upon completion of all

deliverables.

Description Unit Quantity Unit Price Total price

Consultancy/professional fee:

all- inclusive lump sum

Month 1

Others (please specified)

8. Evaluation

Individual consultants will be evaluated based on the following methodologies:

Cumulative analysis

Award of the contract will be made to the individual consultant whose offer has been evaluated and

determined as:

a) responsive/compliant/acceptable, and

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b) Having received the highest score out of a pre-determined set of weighted technical and financial

* Technical Criteria; [70 points]

* Financial Criteria; [30 points]

Only candidates obtaining a minimum of 70% of the maximum points would be considered for the

financial evaluation

ANNEXES

ANNEX 1- TERMS OF REFERENCES (TOR)

ANNEX 2- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS ANNEX 3 – P11 FORM

Criteria Weight Max. Point

Technical

Criteria A: Technical Skills giving by education and training

14 20

Criteria B: Overall Experience A 35 50

Criteria D: Adequacy of competencies & skills responding to the Terms of Reference , (TOR) ;

21

30

Financial 30 points x price of the lowest

price proposed / price of proposal

30 points

INSTRUCTIONS

Please answer each question clearly

and completely. Type or print in ink.

Read carefully and follow all

directions.

UNITED NATIONS DEVELOPMENT

PROGRAMME

PERSONAL HISTORY FORM

(for Individual Contracts)

1. Family Name

First Name

Middle name

Maiden name, if any

2. Date

of Birth

Da

Mo

Yr

3. Place of Birth

4. Nationality (ies) at birth

5. Present nationality (ies)

6. Sexe

7. Height

8. Weight

9. Marital status

Single Married Separated Widow Divorced

10. Permanent address

Telephone No.

Fax No.

11. Present Address (if different)

Telephone No.

Fax No.

12. Office Telephone No.

Office Fax No.

Office E-mail No.

13. Do you have a spouse and/or children? YES NO if the answer is "yes", give the following information:

NAME Date of birth Relationship NAME Date of birth Relationship

14. Have you taken up any legal permanent status in any country other than that of your nationality? YES NO

If the answer is "yes", which country?

15. Have you taken any legal steps towards changing your present nationality? YES NO

If answer is "yes", explain fully:

16. Are any of your relatives employed by a public international organization? YES NO

If the answer is "yes", give the following information:

NAME Relationship Name of International Organization

17. What is your preferred field of work?

18. KNOWLEDGE OF LANGUAGES. What is your mother tongue?

READ WRITE SPEAK UNDERSTAND

OTHER LANGUAGES Easily Not Easily Easily Not Easily Fluently Not Fluently Easily Not Easily

19. For clerical grades only

Indicate speed in words per minute

List any office machines or equipment you can use

English French Other languages

Typing

Shorthand

20. EDUCATIONAL. Give full details - N.B. Please give exact titles or degree in original language.

A. UNIVERSITY OR EQUIVALENT Please do not translate or equate to other degrees.

NAME, PLACE AND COUNTRY ATTENDED FROM/TO DEGREES and ACADEMIC MAIN COURSE

Mo./Year Mo./Year DISTINCTIONS OBTAINED OF STUDY

B. SCHOOLS OR OTHER FORMAL TRAINING OR EDUCATION FROM AGE 14 (e.g. high school, technical school or apprenticeship)

NAME, PLACE AND COUNTRY TYPE ATTENDED FROM/TO CERTIFICATES OR

Mo./Year Mo./Year DIPLOMAS OBTAINED

21. LIST PROFESSIONAL SOCIETIES AND ACTIVITIES IN CIVIC, PUBLIC OR INTERNATIONAL AFFAIRS

22. LIST ANY SIGNIFICANT PUBLICATIONS YOU HAVE WRITTEN (Do not attach)

23. EMPLOYMENT RECORD: Starting with your present function, list in reverse order every employment you have had. Use a separate block for each

FUNCTION. Include also service in the armed forces and note any period during which you were not gainfully employed. If you need more space, attach

additional pages of the same size. Give both gross and net salaries per annum for your last and present FUNCTION.

A. PRESENT FUNCTION (LAST FUNCTION, IF NOT PRESENTLY IN EMPLOYMENT)

FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION:

MONTH/YEAR MONTH/YEAR STARTING FINAL

NAME OF EMPLOYER:

TYPE OF BUSINESS:

ADDRESS OF EMPLOYER:

NAME OF SUPERVISOR:

NO AND KIND OF EMPLOYEES

SUPERVISED BY YOU:

REASON FOR LEAVING:

DESCRIPTION OF YOUR DUTIES

B. PREVIOUS FUNCTION (IN REVERSE ORDER) PAGE 3



NAME OF EMPLOYER:

TYPE OF BUSINESS:


NAME OF SUPERVISOR:


SUPERVISED BY YOU:

REASON FOR LEAVING:




NAME OF EMPLOYER:

TYPE OF BUSINESS:


NAME OF SUPERVISOR:


SUPERVISED BY YOU:

REASON FOR LEAVING:




NAME OF EMPLOYER:

TYPE OF BUSINESS:


NAME OF SUPERVISOR:


SUPERVISED BY YOU:

REASON FOR LEAVING:




NAME OF EMPLOYER:

TYPE OF BUSINESS:


NAME OF SUPERVISOR:


SUPERVISED BY YOU:

REASON FOR LEAVING:




NAME OF EMPLOYER:

TYPE OF BUSINESS:


NAME OF SUPERVISOR:


SUPERVISED BY YOU:

REASON FOR LEAVING:




NAME OF EMPLOYER:

TYPE OF BUSINESS:


NAME OF SUPERVISOR:


SUPERVISED BY YOU:

REASON FOR LEAVING:




NAME OF EMPLOYER:

TYPE OF BUSINESS:


NAME OF SUPERVISOR:


SUPERVISED BY YOU:

REASON FOR LEAVING:




NAME OF EMPLOYER:

TYPE OF BUSINESS:


NAME OF SUPERVISOR:


SUPERVISED BY YOU:

REASON FOR LEAVING:


24. DO YOU HAVE ANY OBJECTIONS TO OUR MAKING ENQUIRIES OF YOUR PRESENT EMPLOYER? YES NO

25. ARE YOU NOW, OR HAVE YOU EVER BEEN A PERMANENT CIVIL SERVANT IN YOUR GOVERNMENT’S EMPLOY? YES NO

If answer if "yes", WHEN?

26. REFERENCES: List three persons, not related to you, who are familiar with your character and qualifications.

Do not repeat names of supervisors listed in item 24.

FULL NAME FULL ADDRESS BUSINESS OR OCCUPATION

27. STATE ANY OTHER RELEVANT FACTS IN SUPPORT OF YOUR APPLICATION. INCLUDE INFORMATION REGARDING ANY RESIDENCE

OUTSIDE THE COUNTRY OF YOUR NATIONALITY.

28. HAVE YOU BEEN ARRESTED, INDICTED, OR SUMMONED INTO COURT AS A DEFENDANT IN A CRIMINAL PROCEEDING, OR

CONVICTED, FINED OR IMPRISONED FOR THE VIOLATION OF ANY LAW (excluding minor traffic violations)? YES NO

If "yes", give full particulars of each case in an attached statement.

29. I certify that the statements made by me in answer to the foregoing questions are true, complete and correct to the best of my knowledge and belief. I

understand that any misrepresentation or material omission made on a Personal History form or other document requested by the Organization may result

in the termination of the service contract or special services agreement without notice.

DATE: SIGNATURE:

NB. You will be requested to supply documentary evidence which support the statements you have made above. Do not, however, send any documentary

evidence until you have been asked to do so and, in any event, do not submit the original texts of references or testimonials unless they have been

obtained for the sole use of UNDP.

OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY

FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT

Date

Cleophas Torori

United Nations Development Programme

Simpson Building

Sekou Toure Avenue, Mamba Point

Monrovia, Liberia

Dear Sir/Madam:

I hereby declare that:

I have read, understood and hereby accept the terms of reference describing the duties and

responsibilities of Psychosocial and Trauma Healing Expert

a) I have also read, understood and hereby accept UNDP’s General Conditions of Contract

for the Services of the Individual Contractors;

b) I hereby propose my services and I confirm my interest in performing the assignment

through the submission of my CV or Personal History Form (P11) which I have duly

signed and attached hereto as Annex 1;

c) In compliance with the requirements of the Terms of Reference, I hereby confirm that I

am available for the entire duration of the assignment, and I shall perform the services in

the manner described in my proposed approach/methodology which I have attached

hereto as Annex 3

d) I hereby propose to complete the services based on the following payment rate : [pls.

check the box corresponding to the preferred option]:

An all-inclusive daily fee of [state amount in words and in numbers

indicating currency]

A total lump sum of [state amount in words and in numbers, indicating exact

currency], payable in the manner described in the Terms of Reference.

e) For your evaluation, the breakdown of the above mentioned all-inclusive amount is

attached hereto as Annex 2;

f) I recognize that the payment of the abovementioned amounts due to me shall be based on

my delivery of outputs within the timeframe specified in the TOR, which shall be subject

to UNDP's review, acceptance and payment certification procedures;

g) This offer shall remain valid for a total period of ___________ days [minimum of 90

days] after the submission deadline;

h) I confirm that I have no first degree relative (mother, father, son, daughter,

spouse/partner, brother or sister) currently employed with any UN agency or office

[disclose the name of the relative, the UN office employing the relative, and the

relationship if, any such relationship exists];

i) If I am selected for this assignment, I shall [pls. check the appropriate box]:

Sign an Individual Contract with UNDP;

Request my employer [state name of company/organization/institution] to

sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf.The

contact person and details of my employer for this purpose are as follows:

j) I hereby confirm that [check all that applies]:

At the time of this submission, I have no active Individual Contract or any form of

engagement with any Business Unit of UNDP;

I am currently engaged with UNDP and/or other entities for the following work :

Assignment

Contract

Type

UNDP Business Unit

/ Name of

Institution/Company

Contract

Duration

Contract

Amount

I am also anticipating conclusion of the following work from UNDP and/or other

entities for which I have submitted a proposal :

Assignment

Contract

Type

Name of

Institution/

Company

Contract

Duration

Contract

Amount

k) I fully understand and recognize that UNDP is not bound to accept this proposal, and I

also understand and accept that I shall bear all costs associated with its preparation and

submission and that UNDP will in no case be responsible or liable for those costs,

regardless of the conduct or outcome of the selection process.

l) If you are a former staff member of the United Nations recently separated, pls. add this

section to your letter: I hereby confirm that I have complied with the minimum break in

service required before I can be eligible for an Individual Contract.

m) I also fully understand that, if I am engaged as an Individual Contractor, I have no

expectations or entitlements whatsoever to be re-instated or re-employed as a staff

member.

Full Name and Signature: Date Signed :

Annexes[pls. check all that applies]:

CV or Duly signed P11 Form

Breakdown of Costs Supporting the Final All-Inclusive Price as per Template

Brief Description of Approach to Work (if required by the TOR)

BREAKDOWN OF COSTS

SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL

A. Breakdown of Cost by Components:

Cost Components

Unit

Cost in

USD

Quantity

Total Rate for the

Contract Duration in

USD

I: Personnel Costs

Professional Fee

month 1

Insurance

Communications

Transportation

Others (pls. specify)

Total Personnel cost (All inclusive) in USD

II: Local Travel Expense at Duty Station

Local Travel (Attending office)

Field Travel, if any as per TORs

Filed Living Allowance, if any as per

TORs

To be provided by

UNDP as the need arise

Others (pls. specify)

Total Travel Cost at Duty Station (All inclusive) in USD

Total Financial Proposal in USD

B. Breakdown of Cost by Deliverables*

Deliverables

[list them as referred to

Percentage of Total Price

(Weight for payment)

Amount

in the TOR]

Deliverable 1

Deliverable 2

Deliverable 3

Deliverable 4

Deliverable 5

Deliverable 6

Total 100% USD ……

*Basis for payment tranches