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Human Resources Induction Policy

2012-2013

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INDUCTION POLICY

A. INTRODUCTION Hopwood Hall College recognises that in the initial months, new employees need time and support to settle successfully into their new role and responsibilities. As such Hopwood Hall College is committed to supporting all new staff to help them fulfil their potential during the course of their employment. A key part of this is the induction procedure.

The Induction process should enable new staff and where appropriate for those returning from an extended period of absence for example sabbatical, Maternity Leave or long term sickness, to integrate or return to their role within the College. The purpose of the procedure is to provide them with the essential knowledge they need so that they can contribute effectively as soon as possible. It is the College’s view that Induction training and activities are a vital part of staff recruitment and integration into the working environment and therefore will be provided in an effective, efficient and timely manner for the benefit of both the employee and the College. Equally, new employees need to understand the full extent of the duties associated with their particular role and understand the College’s expectations and the standards that are required. B. SCOPE The Induction Policy applies to all College employees. Current employees who have started from 1st October 2010 will also be subject to this policy, and therefore required to attend all the training outlined in this policy. C. POLICY STATEMENT The Induction Policy and Procedure ensures that all new employees are made aware of the College’s expectations i.e. conduct; attendance and performance in respect to the requirements of their role and have an overall understanding of the College and its strategic directions and values. This policy and procedure will not discriminate either directly or indirectly against any individual on grounds of gender, race, ethnicity or national origin, sexual orientation, marital status, religion or belief, age, trade union membership, disability, socio-economic status, offending background or any other personal characteristic. All new employees to Hopwood Hall College are required to undertake the Induction as detailed in this document:

HUMAN RESOURCES

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D. IMPLEMENTATION Pre-employment

Induction commences at the start of the employment relationship. A new employee will undergo an Induction with a Human Resources Advisor. This will include useful information for new employees, along with legal requirements, guidelines and an introduction to the Safeguarding booklet. It is the new employee’s duty to read this booklet and bring it with them on their first day of employment.

Induction by Human Resources

This will take place on the first day of employment. It is the Line Manager’s responsibility to arrange an appointment with an Human Resources Advisor. The induction by Human Resources will ensure that all the necessary paperwork has been completed and also gives an opportunity to explain the terms and conditions of employment and answer any questions. The Human Resources Advisor will issue the new employee with their contract of employment, log in details for the computer network and a Staff ID Card. This will then need to be taken to Reception to activate for use at the security barriers and to the LRC to be activated for printing. Staff ID cards must be worn at all times. In addition to the initial induction meeting, employees can contact Human Resources for support as required. Induction by Line Manager

The induction is designed to introduce new employees to their colleagues and orientate them in their work environment. It should also include practical information the employee needs to carry out the duties in their job description effectively. The induction should be specifically tailored to the needs of the individual depending upon their role and employment background. It is essential for new employees with line management responsibilities to be informed of the tasks line managers are required to carry out e.g. performance management and the appraisal system, the managerial section of the self service function at the College etc. This must take place on the first day of employment. The documentation for this can be found on the Staff Intranet. It is the responsibility of the line manager to obtain and complete this documentation. There is a checklist for line managers to use for this part of the process which ensures that all the necessary information is communicated. Induction Training

As part of the Induction process there is a Corporate Induction training day for all new employees. The workshops contain vital information to ensure that new employees fit into the working environment and ethos of the College. All staff are required to attend the induction training and is part of the employee’s probation period.

Induction modules include:

• Introduction to the day • Welcome from the Principal • Basic Safeguarding Awareness • Overview of Equality & Diversity in an FE context • CIEH Health and Safety- half day training

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It is the responsibility of managers to ensure that staff are available to attend. However, we realise that in the case of some staff on minimal variable hours it may not be possible, in this instance staff are only required to attend one of the Basic Safeguarding Awareness and Working Safely workshops schedule throughout the year. Where staff are not contracted to work during training times, they can be paid to attend at the training and development rate of £8.00ph.

E. EVALUATION The induction training is evaluated by the employees who attended on the Staff Development and CPD section on the intranet. This procedure was Equality Impact Assessed on 30th September 2010.

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F. FLOWCHART

G. DOCUMENT REVIEW INFORMATION

Policy Date: 29/10/2012 Equality Impact assessment completed? Yes EIA Date: 30/09/2010 Completed By: Elizabeth Holloway Policy Review Date: 29/10/2012

New Employee starts work.

Induction by HR- takes place on day one.

Induction by Line Manager – takes place on day one.

Induction Training- employee attends the induction sessions.

Pre-employment- induction handbook is sent to new employee

Employee accepts position

Employee books Induction at the first available opportunity, using the intranet.

Induction Training evaluation – employee evaluates the training sessions, using the intranet.