industry briefing on collaborative bidding for ... · bidding for construction-related consultancy...

Industry Briefing on Collaborative

Bidding for Construction-related Consultancy Services Tenders

16 August 2018

BCA Academy T1-1

1.30pm-2.30pm

Supporting Organisations:

Outline of Today’s Session

1. Introduction to Collaborative Bidding

2. Key Changes to Tender and Post Tender ProceduresA. Expression of Interest

B. Evaluation of EOI (by merits) and Tender

C. Tender Award

D. Post Project

3. Q&A

Align with the vision of the Construction Industry Transformation Map (ITM) tobuild an advanced and seamlessly integrated building sector, withprogressive and collaborative firms, providing good jobs for Singaporeans.

Recognising complementary

competencies and pooled

resources amongst firms withinthe consortium

Using public sector

consultancy projects as a

platform to encouragecollaboration

1. Introduction

Principles of Collaborative Bidding

1. Introduction

How does it work?

Panel 2 req. Firm A: Panel 4 Firm B: Panel 3 Combined resources

Tendering Limits $4mil-$40mil

Minimum Track Record $5 mil $1mil $6mil $6mil [ok] *

Personnel (Qualified Person – QP, Supporting Professional- SP)

3QP+3SP 1QP+1SP 2QP+2SP 3QP+3SP [ok]

Code of Practice (CoP) on Buildable Design [ok]

Green Mark Manager (GMM) 2 persons 1 1 2 [ok]

UD Assessor 1 person 1 1 [ok]

ISO9001:2008 [ok]

Remarks Current: can’t tender on it own or as

a consortium

Future: Can collaborate

and eligible to tender

Example: For a $30mil (e.g. nursing home) tender currently open to Panel 1 and 2 Firms

Both Firm A and Firm B can’t participate in the tender under current requirements, either

on its own or as a consortium.

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1. Introduction

How does it work?

* Note: Track record to take the higher of the two firms

Panel 2 req. Firm A: Panel 4 Firm B: Panel 3 Combined resources

Tendering Limits $4mil-$40mil

Minimum Track Record $5 mil $1mil $6mil $6mil [ok] *

Personnel (Qualified Person – QP, Supporting Professional- SP)

3QP+3SP 1QP+1SP 2QP+2SP 3QP+3SP [ok]

Code of Practice (CoP) on Buildable Design [ok]

Green Mark Manager (GMM) 2 persons 1 1 2 [ok]

UD Assessor 1 person 1 1 [ok]

ISO9001:2008 [ok]

Remarks Current: can’t tender on it own or as

a consortium

Future: Can collaborate

and eligible to tender

Example: For a $30mil (e.g. nursing home) tender currently open to Panel 1 and 2 Firms

With Collaborative Bidding, Firm A and B can form a consortium to tender since their

combined resources meet the Panel 2 requirement.

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1. Introduction

Revised tendering limits under consultancy tenders

With the implementation of Collaborative Bidding, firms can collaborate totender for projects higher than their designated tendering limits and gainexposure to higher value projects.

Tendering Limits for AR, CS, ME, QS

Panel 1

Panel 2

Panel 3

Panel 4

Project Value 4M 13M 40M 85M

RemovedGreater exposure to higher

value projects

*Note: There will be no change to the tendering limits for PM discipline as the $85million provision is not applicable

to PM discipline.

2A. Key Changes to Expression of Interest

Interested consortium to inform BCA prior to EOI Closure

Note: The verification process is similar to verification process at PSPC registration.

EOI Opening EOI Closing EOI Shortlist Results

At least 5 working days before EOI closes

1) Consortium submits email request to BCA ([email protected])

for verification of its EOI eligibility.

2) For items not available on individual firm’s PSPC registration,

consortium will be required to top-up supporting documents

together with the email request for verification of EOI.Verification of consortium will be based on:

(1) Items submitted at PSPC registration; and

(2) Additional information provided with verification form

5 Working

Days

Firms can log on to

https://www.bca.gov.sg/pspc/

to check the documents

submitted at your PSPC registration.

EOI Evaluation of EOI/Tender Tender Award Post Project



Note: The verification process is similar to verification process at PSPC registration.

EOI Opening EOI Closing EOI Shortlist Results

At least 5 working days before EOI closes

1) Consortium submits email request to BCA ([email protected])

for verification of its EOI eligibility.

2) For items not available on individual firm’s PSPC registration,

consortium will be required to top-up supporting documents

together with the email request for verification of EOI.Verification of consortium will be based on:

(1) Items submitted at PSPC registration; and

(2) Additional information provided with verification form

After EOI Closure

3) Both the consortium and relevant

agency will receive the

verification result after EOI closes.

Agencies will only shortlist eligible

firms/ consortium for subsequent

tender stage.

4) Agency will proceed with EOI

shortlist and publish EOI results

5 Working

Days




Double-Click on the pin icon

in the Annex B of the circular.

Note: Form will also be made

available on BCA’s website

on 1 Oct 2018.


Example

Note:AR02QPSPFirm TR Personnel TR BDGMM/GMFMGMPGMFPUDISO9000ISO14000PIIAR01Qualified Person

1) Please submit the following form to BCA ([email protected]) at least 5 working days before EOI closes in order not to delay the verification

2) Eligibility of consortium will be verified based on information submitted at PSPC registration. Consortium will be required to furnish additional information that is not available on individual firm’s PSPC registration together with the form below.

AR014 required4 requiredCompleted 1 project greater or equal to S$15mil?N.A.1 required2 required1 required1 required1 requiredObtained?Obtained?Insured with a PII of at least S$0.5mil?CS02PSPC-Recognized QS

AR023 required3 requiredCompleted 1 project greater or equal to S$5mil?N.A.1 required2 requiredN.A.N.A.1 requiredObtained?N.A.N.A.ME03PSPC-Recognized Degree holder

Section A: GeBIZ InformationAR032 required2 requiredCompleted 1 project greater or equal to S$1.5mil?N.A.1 required1 requiredN.A.N.A.N.A.N.A.N.A.N.A.QS

RFI Description:EXPRESSION OF INTEREST (EOI) FOR THE MULTI-DISCIPLINARY CONSULTANCY SERVICES FOR PARKS DEVELOPMENTCS014 required4 requiredCompleted 1 project greater or equal to S$15mil?N.A.1 requiredN.A.N.A.N.A.N.A.Obtained?Obtained?Insured with a PII of at least S$0.5mil?PM

RFI Ref No:NParks/F/5/2018CS023 required3 requiredCompleted 1 project greater or equal to S$5mil?N.A.1 requiredN.A.N.A.N.A.N.A.Obtained?N.A.N.A.

RFI Closing Date:7/20/18CS032 required2 requiredCompleted 1 project greater or equal to S$1.5mil?N.A.1 requiredN.A.N.A.N.A.N.A.N.A.N.A.N.A.

Name of Agency:NparksME014 required4 requiredCompleted 1 project greater or equal to S$15mil?N.A.N.A.2 required1 required1 requiredN.A.Obtained?Obtained?Insured with a PII of at least S$0.5mil?

Name of Contact Person:ABCME023 required3 requiredCompleted 1 project greater or equal to S$5mil?N.A.N.A.2 requiredN.A.N.A.N.A.Obtained?N.A.N.A.

Email Address:[email protected] required2 requiredCompleted 1 project greater or equal to S$1.5mil?N.A.N.A.1 requiredN.A.N.A.N.A.N.A.N.A.N.A.

QS014 required4 requiredCompleted 1 project greater or equal to S$15mil?Completed 1 project greater or equal to S$15mil?N.A.N.A.N.A.N.A.N.A.Obtained?Obtained?N.A.

Section B: Consortium DetailsQS023 required3 requiredCompleted 1 project greater or equal to S$5mil?Completed 1 project greater or equal to S$5mil?N.A.N.A.N.A.N.A.N.A.Obtained?N.A.N.A.

Name of Consortium (if any):QS032 required2 requiredCompleted 1 project greater or equal to S$1.5mil?Completed 1 project greater or equal to S$1.5mil?N.A.N.A.N.A.N.A.N.A.N.A.N.A.N.A.

Discipline Applying:ARPM014 required4 required3 project greater or equal to S$65mil required2 project greater or equal to S$65mil required1 required2 required1 required1 required1 requiredObtained?Obtained?N.A.

Panel Applying:02PM023 required3 required3 project greater or equal to S$30mil requiredCompleted 1 project greater or equal to S$30mil?1 required2 requiredN.A.N.A.1 requiredObtained?Obtained?N.A.

Name of Firm (1):ABC Pte LtdPM032 required2 required3 project greater or equal to S$10mil requiredCompleted 1 project greater or equal to S$10mil?1 required1 requiredN.A.N.A.N.A.Obtained?N.A.N.A.

Panel Currently Listed in PSPC:4

Name of Representative:Andy

Contact No:67778888

Email Address:[email protected]

Name of Firm (2):XYZ Pte Ltd

Panel Currently Listed in PSPC:4

Name of Representative:Benny

Contact No:68889999

Email Address:[email protected]

Name of Firm (3) [if any]:

Panel Currently Listed in PSPC:

Name of Representative:

Contact No:

Email Address:

Section C: Assessment of combined resources

ABC Pte LtdXYZ Pte Ltd0

No. of personnel or fulfilment of requirementPlease indicate if supporting documents have been submitted at firm's individual PSPC applicationNo. of personnel or fulfilment of requirementPlease indicate if supporting documents have been submitted at firm's individual PSPC applicationNo. of personnel or fulfilment of requirementPlease indicate if supporting documents have been submitted at firm's individual PSPC application

PersonnelQualified Person 3 required1Yes2No

Supporting Professional 3 required1Yes2No

Track Record (Completed project within the past 5 years)FirmCompleted 1 project greater or equal to S$5mil?YesYesNot Applicable

Personnel (for PM only)N.A.1Yes1Yes

Mandatory TrainingCode of Practice on Buildable Design1 required1YesNot Applicable

Green Mark Manager / Green Mark Facilities Manager2 required1No1No

Green Mark ProfessionalN.A.Not ApplicableNot Applicable

Green Mark Facilities ProfessionalN.A.Not ApplicableNot Applicable

Universal Design Assessor1 required1YesNot Applicable

OthersISO 9001:2015Obtained?YesNoYesNo

ISO 14001:2015N.A.YesNoYesNo

Professional indemnity Insurance (PII)N.A.YesNoYesNo

Yes

No

Not Applicable

Qualified Person (A) Scanned Copy of Valid QP/PE Practicing Certificate;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc);(C) Scanned Copy of Recognised Education Certifcates

Supporting Professional (A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Recognised Education Certifcates

Firm(A) Certificate of Statutory Completion;(B) Client Endorsed Company Track Record Form

Personnel(A) Certificate of Statutory Completion;(B) Client Endorsed Personnel Track Record Form

Code of Practice on Buildable Design(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

Green Mark Manager / Green Mark Facilities Manager(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

Green Mark Professional(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

Green Mark Facilities Professional(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

Universal Design Assessor(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

ISO 9001:2015(A) Scanned Copy of Valid Certificate


Professional indemnity Insurance (PII)(A) Scanned Copy of Valid Professional Indemnity Insurance

PSPC-Recognized Degree holder (A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Recognised Education Certifcates

PSPC-Recognized QS (A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Recognised Education Certifcates(D) Completed form for Declaration of PSPC-Recognised QS Experience

Section D: Checklist of Documents (For Applicant's Information)

Please ensure that the following documents are submitted together with this form.

ABC Pte LtdXYZ Pte Ltd0

PersonnelQualified Person 3 requiredN.A.(A) Scanned Copy of Valid QP/PE Practicing Certificate;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc);(C) Scanned Copy of Recognised Education CertifcatesN.A.

Supporting Professional 3 requiredN.A.(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Recognised Education CertifcatesN.A.

Track Record (Completed project within the past 5 years)FirmCompleted 1 project greater or equal to S$5mil?N.A.N.A.N.A.

PersonnelN.A.N.A.N.A.N.A.

Mandatory TrainingCode of Practice on Buildable Design1 requiredN.A.N.A.N.A.

Green Mark Manager / Green Mark Facilities Manager2 required(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of CompletionN.A.

Green Mark ProfessionalN.A.N.A.N.A.N.A.

Green Mark Facilities ProfessionalN.A.N.A.N.A.N.A.

Universal Design Assessor1 requiredN.A.N.A.N.A.

OthersISO 9001:2015Obtained?(A) Scanned Copy of Valid Certificate(A) Scanned Copy of Valid CertificateN.A.

ISO 14001:2015N.A.(A) Scanned Copy of Valid Certificate(A) Scanned Copy of Valid CertificateN.A.

Professional indemnity Insurance (PII)N.A.(A) Scanned Copy of Valid Professional Indemnity Insurance(A) Scanned Copy of Valid Professional Indemnity InsuranceN.A.

Consortium Application Form

Note:PM01QPSPFirm TR Personnel TR BDGMM/GMFMGMPGMFPUDISO9000ISO14000PIIAR01Qualified Person

1) Please submit the following form to BCA ([email protected]) at least 5 working days before EOI closes in order not to delay the verification

2) Eligibility of consortium will be verified based on information submitted at PSPC registration. Consortium will be required to furnish additional information that is not available on individual firm’s PSPC registration together with the form below.

AR014 required4 requiredCompleted 1 project greater or equal to S$15mil?N.A.1 required2 required1 required1 required1 requiredObtained?Obtained?Insured with a PII of at least S$0.5mil?CS02PSPC-Recognized QS

AR023 required3 requiredCompleted 1 project greater or equal to S$5mil?N.A.1 required2 requiredN.A.N.A.1 requiredObtained?N.A.N.A.ME03PSPC-Recognized Degree holder

Section A: GeBIZ InformationAR032 required2 requiredCompleted 1 project greater or equal to S$1.5mil?N.A.1 required1 requiredN.A.N.A.N.A.N.A.N.A.N.A.QS

RFI Description:CS014 required4 requiredCompleted 1 project greater or equal to S$15mil?N.A.1 requiredN.A.N.A.N.A.N.A.Obtained?Obtained?Insured with a PII of at least S$0.5mil?PM

RFI Ref No:CS023 required3 requiredCompleted 1 project greater or equal to S$5mil?N.A.1 requiredN.A.N.A.N.A.N.A.Obtained?N.A.N.A.

RFI Closing Date:CS032 required2 requiredCompleted 1 project greater or equal to S$1.5mil?N.A.1 requiredN.A.N.A.N.A.N.A.N.A.N.A.N.A.

Name of Agency:ME014 required4 requiredCompleted 1 project greater or equal to S$15mil?N.A.N.A.2 required1 required1 requiredN.A.Obtained?Obtained?Insured with a PII of at least S$0.5mil?

Name of Contact Person:ME023 required3 requiredCompleted 1 project greater or equal to S$5mil?N.A.N.A.2 requiredN.A.N.A.N.A.Obtained?N.A.N.A.

Email Address:ME032 required2 requiredCompleted 1 project greater or equal to S$1.5mil?N.A.N.A.1 requiredN.A.N.A.N.A.N.A.N.A.N.A.

QS014 required4 requiredCompleted 1 project greater or equal to S$15mil?Completed 1 project greater or equal to S$15mil?N.A.N.A.N.A.N.A.N.A.Obtained?Obtained?N.A.

Section B: Consortium DetailsQS023 required3 requiredCompleted 1 project greater or equal to S$5mil?Completed 1 project greater or equal to S$5mil?N.A.N.A.N.A.N.A.N.A.Obtained?N.A.N.A.

Name of Consortium (if any):QS032 required2 requiredCompleted 1 project greater or equal to S$1.5mil?Completed 1 project greater or equal to S$1.5mil?N.A.N.A.N.A.N.A.N.A.N.A.N.A.N.A.

Discipline Applying:PMPM014 required4 required3 project greater or equal to S$65mil required2 project greater or equal to S$65mil required1 required2 required1 required1 required1 requiredObtained?Obtained?N.A.

Panel Applying:01PM023 required3 required3 project greater or equal to S$30mil requiredCompleted 1 project greater or equal to S$30mil?1 required2 requiredN.A.N.A.1 requiredObtained?Obtained?N.A.

Name of Firm (1):PM032 required2 required3 project greater or equal to S$10mil requiredCompleted 1 project greater or equal to S$10mil?1 required1 requiredN.A.N.A.N.A.Obtained?N.A.N.A.



Contact No:

Email Address:

Name of Firm (2):



Contact No:

Email Address:

Name of Firm (3) [if any]:



Contact No:

Email Address:

Section C: Assessment of combined resources

000ERROR:#REF!

No. of personnel or fulfilment of requirementPlease indicate if supporting documents have been submitted at firm's individual PSPC applicationNo. of personnel or fulfilment of requirementPlease indicate if supporting documents have been submitted at firm's individual PSPC applicationNo. of personnel or fulfilment of requirementPlease indicate if supporting documents have been submitted at firm's individual PSPC applicationNo. of personnel or fulfilment of requirementPlease indicate if supporting documents have been submitted at firm's individual PSPC application

PersonnelPSPC-Recognized Degree holder 4 required

Supporting Professional 4 required

Track Record (Completed project within the past 5 years)Firm3 project greater or equal to S$65mil required

Personnel (for PM only)2 project greater or equal to S$65mil required

Mandatory TrainingCode of Practice on Buildable Design1 required

Green Mark Manager / Green Mark Facilities Manager2 required

Green Mark Professional1 required

Green Mark Facilities Professional1 required

Universal Design Assessor1 required

OthersISO 9001:2015Obtained?

ISO 14001:2015Obtained?

Professional indemnity Insurance (PII)N.A.

Yes

No

Not Applicable

Qualified Person (A) Scanned Copy of Valid QP/PE Practicing Certificate;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc);(C) Scanned Copy of Recognised Education Certifcates

Supporting Professional (A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Recognised Education Certifcates

Firm(A) Certificate of Statutory Completion;(B) Client Endorsed Company Track Record Form

Personnel(A) Certificate of Statutory Completion;(B) Client Endorsed Personnel Track Record Form

Code of Practice on Buildable Design(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

Green Mark Manager / Green Mark Facilities Manager(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

Green Mark Professional(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

Green Mark Facilities Professional(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion

Universal Design Assessor(A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Certificate of Completion



Professional indemnity Insurance (PII)(A) Scanned Copy of Valid Professional Indemnity Insurance

PSPC-Recognized Degree holder (A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Recognised Education Certifcates

PSPC-Recognized QS (A) Proof of Employment;(B) Scanned Copy of Identification Card (e.g. I/C, Employment Pass, etc)(C) Scanned Copy of Recognised Education Certifcates(D) Completed form for Declaration of PSPC-Recognised QS Experience

Section D: Checklist of Documents (For Applicant's Information)

Please ensure that the following documents are submitted together with this form.

000ERROR:#REF!

PersonnelPSPC-Recognized Degree holder 4 requiredN.A.N.A.N.A.N.A.

Supporting Professional 4 requiredN.A.N.A.N.A.N.A.

Track Record (Completed project within the past 5 years)Firm3 project greater or equal to S$65mil requiredN.A.N.A.N.A.N.A.

Personnel2 project greater or equal to S$65mil requiredN.A.N.A.N.A.N.A.

Mandatory TrainingCode of Practice on Buildable Design1 requiredN.A.N.A.N.A.N.A.

Green Mark Manager / Green Mark Facilities Manager2 requiredN.A.N.A.N.A.N.A.

Green Mark Professional1 requiredN.A.N.A.N.A.N.A.

Green Mark Facilities Professional1 requiredN.A.N.A.N.A.N.A.

Universal Design Assessor1 requiredN.A.N.A.N.A.N.A.

OthersISO 9001:2015Obtained?N.A.N.A.N.A.N.A.

ISO 14001:2015Obtained?N.A.N.A.N.A.N.A.

Professional indemnity Insurance (PII)N.A.N.A.N.A.N.A.N.A.

BCAPSPC Consortium FormPSPC Consortium Form.xlsx

2B. Key Changes to Evaluation of EOI (by merits) and Tender

Recognising complementary competencies while ensuring consortium has necessary experience to manage projects

Note: There will be no change to tenders that adopt EOI by ballot. Agencies may proceed with shortlist by ballot once the eligibility of consortium is verified by BCA.

QFM Component Typical Attributes Methodology

Productivity

(PD)

TA(D) Index

Take highest score amongst the firms within the consortium.

WD(D) Index

BS Index

Quality

(Q)

CP – Score

Firm’s Track Record

Awards/Certifications

Expertise and experience of personnel

Assessed as one consortium.Design Proposal/Approach

Fee (F) Fee Proposal

EOI Tender Award Post ProjectEvaluation of EOI/Tender

2C. Key Changes to Tender Award

• Provisions will be made for all firms in the consortium to sign

on the consultancy agreement (for each discipline)

• Recognise separate legal entities within the consortium

All firms to sign on Consultancy Agreement

EOI Evaluation of EOI/Tender Post ProjectTender Award

2D. Key Changes to Post Project

All firms get track record in full and will be individually assessed for CPAS

Typical Attributes

Firm’s CPAS Score Firms within the consortium will be assessed individually.

Track Record All firms in the consortium will be able to use the completed project

as their track record for future tenders.

EOI Tender AwardEvaluation of EOI/Tender Post Project

End of Presentation

Presentation materials will be made available on BCA website after the session.

For enquiries, please contact [email protected].