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Indzara Project Planner

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  • 5/24/2018 Indzara Project Planner Basic ET0030022010001

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    indzara Project Planner (Basic) www.indGlossaryField Name Definition

    Project Name Name of the project. Please do not use the same name for more than

    Project Description Description of the project.

    Start Date Optional field. Date before which the project cannot start.Due Date Optional field. Date by which the project should complete.

    Priority Priority of the project among all projects. 1 is the highest priority and 2

    Resource Name Name of the resource

    Hours Available per Day Number of hours each resource will be available for

    Task Name Short Name of the task

    Task Description Description of the task

    Predecessor 1 Name of the task that your current task is dependent on. Your task can

    Predecessor 2 Name of the second task that your current task is dependent on. Your

    Planned Duration (Hours) Hours that you expect the task to take (in hours)

    Comments Enter any comments on the task.

    Project Task Name Concatenation of Project Name and Task Name

    Earliest Possible Start Date Date when the project task can begin assuming no resource constraint

    Expected Start Date Date when the project task can begin given resource constraints

    Delay in Start Number of days between Earliest Possible Start and Expected Start Dat

    Limitation Expected completion Date Date when the project task can end given resource constraints

    Tasks completed % of Tasks in the project that will be completed by the end of the Plan

    On Time Completion Flag to indicate if the project will complete prior to the project due dat

    Hours Completed Number of hours of work completed by the end of Planning period.

    Hours Pending Number of hours of work pending by the end of Planning period. Plann

    Hours Available Number of hours of work available from all the resources during the e

    Resource Util ization Rate Hours Completed/Hours AvailableHours Unutilized Hours Available - Hours Completed

    Total Number of Projects Number of projects entered in the Projects sheet

    Number of Resources Number of resources entered in the Projects sheet

    Projects Completed Number of projects that will be completed by the end of the Planning p

    Projects Completed on Time Number of projects that will be completed prior to Project due dates b

    FeaturesCan plan up to 25 projects at a time and a total of 150 tasks

    Up to 15 resources can be included in planning

    Each task is assigned to one and only one resource. A project can have multiple tasks and hence multiple resources.

    Project Start Dates can be restricted (optional)

    Project due dates can be input to compute if projects complete on timePlanning period is 60 working days from planning period start date

    Only workdays are included (Weekends are not in the plan)

    Takes into account up to 10 holidays (optional)

    Planning is done at the granular unit of hours

    Resource can be assigned to multiple tasks on the same day.

    Hours available to work per day (for the duration of the planning period) is customizable for each resource .

    Projects need to be prioritized and prioritization is followed when resources are assigned

    All the tasks within a project inherit project's priority

    Each task can have up to two predecessors (dependencies). They can be within project or from other projects.

    A task can begin only the day after its predecessors have completed.

    Purpose of Template1. To know if and when projects will complete given each project's tasks, task duration, resource availability and project pr iority.

    2. If you have any due dates for projects, the template can determine if project will complete by due date.3. To understand resource utilization and identify opportunities for re-assignment to improve project completions.

    4. To determine how many hours of work are still pending after the planning period is over, so that you can request more reso urces.

    5. To prepare printable project schedule (Gantt chart) and resource schedule.

    Data Validation performed in the template checks for the following errors

    in Projects sheet

    No duplicate Project Names

    No empty project priority

    No duplicate project priorities

    No more than 25 projects

    No Planning Period Start Date

    Duplicate resource names

    No more than 15 resources

    Start Date should be a weekday

    in Tasks Sheet

    Tasks entered for a Project not in list

    No Tasks entered for a Project

    Duplicate project-task names

    No more than 150 tasks

    Tasks assigned to resources not in list

    How to use the template?Enter Project and resource details in Projects sheet. Watch the Data validation box for any errors. Correct all errors for proper functioning of

    template.

    Enter task details in Tasks sheet. Watch the Data validation box for any errors. Correct all errors for proper functioning of template.

    Use the Advice box for any tips to re-assign resources to improve project completions.

    View and Print Project Schedule, Resource Schedule and Summary Report

    Use the menu bar at the top in each sheet for navigation

    PROJECTS TASKS PROJECT SCHEDULE SUMMARY REPORTHOME RESOURCE SCHEDULE

    http://www.indzara.blogspot.com/http://www.indzara.blogspot.com/
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    Enter your project information. Priority field is required. Start and End Dates are optional. Enter your resource information Enter Planning Period Start Date

    Project Name Project Description Start Date Due Date Priority Resource Name Hours Available per Day 1/1/2013

    Project 1 Project Descr 1 1 Resource A 6

    Planning period: 60 working days

    Enter Name

    Enter list of holidays

    Data Validation

    No errors in data entry

    Please enter up to 15 resources above.

    Please enter up to 25 projects above

    PROJECTS TASKS PROJECT SCHEDULE SUMMARY REPORTHOME RESOURCE SCHEDULE

    indzara Project Planner (Basic) www.indzara.blogspot.com Template from indzara

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    Data Validation

    Enter tasks in the table below for all of your projects No errors in data entry

    Advice

    Project Name Task Name Task Description Resource Name Predecessor 1 Predecessor 2 Planned Duration

    (Hours) Comments

    Project 1 Task 1 Task 1 Descr Resource A Project 2 Task 1 69

    Total Number of Projects 1 1 1 1

    Hours Completed 69 0 291 19%Hours Pending Hours Unutilized Resource Utilization Rate

    Projects Completed On TimeProjects CompletedNumber of Resources

    PROJECTS TASKS PROJECT SCHEDULE SUMMARY REPORTHOME RESOURCE SCHEDULE

    indzara Project Planner (Basic) www.indzara.blogspot.com Template from indzara

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    Please enter up to 150 tasks above

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    Jan Feb

    Project Name Task Name Resource Name

    01 02 03 04 07 08 09 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 01 04 05

    Project 1 Task 1 Resource A 6 6 6 6 6 6 6 6 6 6 6 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    PROJECTS TASKS PROJECT SCHEDULE SUMMARYHOME RESOURCE SCHEDULE

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    Scheduled Time Jan Feb

    Resource Name 01 02 03 04 07 08 09 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 01 04 05 06 07 08 11 12 13 14 15 18 19 20 21 22 25

    Resource A 6 6 6 6 6 6 6 6 6 6 6 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    Unutilized time Jan Feb

    Resource Name 01 02 03 04 07 08 09 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 01 04 05 06 07 08 11 12 13 14 15 18 19 20 21 22 25

    Resource A 0 0 0 0 0 0 0 0 0 0 0 3 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6

    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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    0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

    PROJECTS TASKS PROJECT SCHEDULE SUMMARY REPORTHOME RESOURCE SCHEDULE

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    Summary ReportTotal Number of Projects 1 1 1 1

    Hours Completed69 0 291 19%

    Projects' Summary Resource Summary

    Project Name Priority Earliest Possible

    Start Date

    Delay in

    Start

    Expected Start

    Date

    Expected

    Completion Date

    % Tasks

    completed Due Date

    On Time

    Completion

    Hours

    Pending

    Hours

    Completed Resource Name

    Hours

    Available

    Resource

    Utilization

    Rate

    Hours

    Unutilized

    Project 1 1 1/1/2013 0 1/1/2013 1/16/2013 100% Yes 0 69 Resource A 360 19% 291

    Hours Pending Hours Unutilized Resource Utilization Rate

    Projects Completed On TimeProjects CompletedNumber of Resources

    Project 1

    16-Jan

    0-Jan26-Mar21-Jun16-Sep11-Dec8-Mar3-Jun28-Aug23-Nov18-Feb16-May10-Aug5-Nov31-Jan27-Apr23-Jul18-Oct13-Jan8-Apr4-Jul29-Sep24-Dec21-Mar16-Jun11-Sep6-Dec3-Mar29-May23-Aug18-Nov13-Feb10-May5-Aug31-Oct26-Jan21-Apr17-Jul12-Oct6-Jan3-Apr29-Jun24-Sep19-Dec16-Mar11-Jun5-Sep1-Dec26-Feb24-May18-Aug13-Nov8-Feb4-May30-Jul25-Oct19-Jan16-Apr12-Jul7-Oct1-Jan29-Mar24-Jun18-Sep14-Dec11-Mar6-Jun31-Aug26-Nov21-Feb17-May12-Aug7-Nov2-Feb29-Apr25-Jul20-Oct14-Jan11-Apr7-Jul2-Oct27-Dec24-Mar19-Jun13-Sep9-Dec5-Mar30-May25-Aug20-Nov15-Feb12-May7-Aug2-Nov27-Jan24-Apr20-Jul15-Oct9-Jan6-Apr2-Jul26-Sep22-Dec18-Mar13-Jun7-Sep3-Dec28-Feb25-May20-Aug15-Nov9-Feb7-May2-Aug28-Oct22-Jan19-Apr15-Jul9-Oct4-Jan31-Mar26-Jun20-Sep16-Dec13-Mar7-Jun2-Sep28-Nov23-Feb20-May15-Aug10-Nov4-Feb2-May28-Jul23-Oct17-Jan13-Apr9-Jul3-Oct29-Dec26-Mar20-Jun15-Sep11-Dec8-Mar2-Jun28-Aug23-Nov17-Feb15-May10-Aug5-Nov30-Jan26-Apr22-Jul16-Oct11-Jan8-Apr4-Jul28-Sep24-Dec21-Mar15-Jun10-Sep6-Dec2-Mar28-May23-Aug18-Nov12-Feb9-May4-Aug29-Oct24-Jan21-Apr17-Jul11-Oct6-Jan3-Apr28-Jun23-Sep19-Dec16-Mar10-Jun5-Sep1-Dec25-Feb22-May17-Aug12-Nov6-Feb4-May30-Jul24-Oct19-Jan16-Apr11-Jul6-Oct1-Jan29-Mar23-Jun18-Sep14-Dec9-Mar4-Jun30-Aug25-Nov19-Feb17-May12-Aug6-Nov1-Feb29-Apr25-Jul19-Oct14-Jan11-Apr6-Jul1-Oct27-Dec22-Mar17-Jun12-Sep8-Dec4-Mar30-May25-Aug19-Nov14-Feb12-May7-Aug1-Nov27-Jan24-Apr19-Jul14-Oct9-Jan5-Apr30-Jun25-Sep21-Dec17-Mar12-Jun7-Sep2-Dec27-Feb25-May20-Aug14-Nov9-Feb7-May1-Aug27-Oct22-Jan18-Apr13-Jul8-Oct3-Jan30-Mar25-Jun20-Sep16-Dec12-Mar7-Jun2-Sep27-Nov22-Feb20-May15-Aug9-Nov4-Feb1-May26-Jul21-Oct16-Jan12-Apr8-Jul3-Oct29-Dec25-Mar20-Jun15-Sep10-Dec7-Mar2-Jun28-Aug22-Nov17-Feb14-May8-Aug3-Nov29-Jan26-Apr21-Jul16-Oct11-Jan7-Apr3-Jul28-Sep23-Dec20-Mar15-Jun10-Sep5-Dec1-Mar27-May21-Aug16-Nov11-Feb9-May3-Aug29-Oct24-Jan20-Apr16-Jul11-Oct6-Jan2-Apr28-Jun23-Sep18-Dec14-Mar9-Jun4-Sep29-Nov24-Feb22-May16-Aug11-Nov6-Feb3-May29-Jul24-Oct19-Jan15-Apr11-Jul6-Oct31-Dec27-Mar22-Jun17-Sep12-Dec9-Mar4-Jun29-Aug24-Nov19-Feb17-May11-Aug6-Nov1-Feb28-Apr24-Jul19-Oct13-Jan9-Apr5-Jul30-Sep25-Dec22-Mar17-Jun11-Sep7-Dec4-Mar30-May24-Aug19-Nov14-Feb11-May6-Aug1-Nov27-Jan22-Apr18-Jul13-Oct7-Jan4-Apr30-Jun25-Sep20-Dec17-Mar12-Jun6-Sep2-Dec27-Feb24-May19-Aug14-Nov9-Feb5-May31-Jul26-Oct20-Jan17-Apr13-Jul8-Oct2-Jan30-Mar25-Jun19-Sep15-Dec12-Mar7-Jun1-Sep27-Nov22-Feb18-May13-Aug8-Nov2-Feb30-Apr26-Jul21-Oct15-Jan12-Apr8-Jul2-Oct28-Dec25-Mar20-Jun14-Sep10-Dec6-Mar31-May26-Aug21-Nov16-Feb13-May8-Aug3-Nov28-Jan25-Apr21-Jul15-Oct10-Jan7-Apr3-Jul27-Sep23-Dec19-Mar13-Jun8-Sep4-Dec1-Mar26-May21-Aug16-Nov10-Feb8-May3-Aug29-Oct23-Jan20-Apr16-Jul10-Oct5-Jan1-Apr27-Jun21-Sep17-Dec14-Mar8-Jun3-Sep29-Nov23-Feb21-May16-Aug11-Nov5-Feb3-May29-Jul23-Oct18-Jan14-Apr10-Jul4-Oct30-Dec27-Mar21-Jun16-Sep12-Dec9-Mar3-Jun29-Aug24-Nov18-Feb16-May11-Aug5-Nov31-Jan27-Apr23-Jul17-Oct12-Jan9-Apr4-Jul29-Sep25-Dec22-Mar16-Jun11-Sep

    Project Completion Dates

    19%

    0%

    10%

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    50%

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    100%

    Resource A

    Resource Utilization Rate

    PROJECTS TASKS PROJECT SCHEDULE SUMMARY REPORTHOME RESOURCE SCHEDULE

    indzara Project Planner (Basic) www.indzara.blogspot.com Template from indzara