Info on HEPiX at AGLT2

Local Organizing Committee

• Shawn McKee (chair), Bob Ball, Beth Demkowski, Ben Meekhof, Homer Neal, Bing Zhou, Junjie Zhu

• Initial meeting in Fall 2012. • Next meeting in about 2 weeks

Current Hotel-Block DetailsMichigan League 15 rooms arriving Oct 27 and departing Nov 1. Rate is $145/night (two persons in room) Block release date Sept 27

Residence Inn Marriot 25 rooms arriving Oct 26 and departing Nov 1. Rate is $119/night (single rate; includes breakfast) Block release date Oct 4

Holiday Inn Near the University of Michigan 25 rooms arriving Oct 26 and departing Nov 1. Rate is $109/night (single rate) Block release date Oct 5

Bell Tower 15 rooms arriving Oct 27 and departing Nov. 1. Rate is $160/night ($22 for each addition guest in room) Block release Sept 27 (note: haven't received signed contract on this yet)

Meeting Room Reservations• We reserved two rooms for the whole week• Will have wireless access, power-strips setup

Social Event/Dinner

• Planning for the Henry Ford Museum for Wednesday (October 30th) http://www.thehenryford.org/

• Options for menu at http://www.thehenryford.org/privateevents/catered.aspx

• Cost estimate (including buses from the University) about $110/person. Looking for sponsorship to cover much of the cost

Registration and Web Pages• We are ready to put the web pages online once we

have approval. Can setup “preview” for the board.• Need to determine the registration cost. I assume

we have an early registration about $50 less than regular registration– Amount? $175 early, $225 late?– Need to cover morning coffee, breaks, materials

• Estimate is breaks are $2500 each for the week• Coffee / rolls in the morning about $500 for the week• Assuming 100 attendees estimate is $110+55+???

Sponsorship (and questions)

• Have contacted NetApp, Dell, Western Digital– NetApp has confirmed at about $2K level (morning

breaks)– Western Digital confirmed “Platinum level” support– Dell has not confirmed anything yet

• Looking into Ford, The University of Michigan, IBM• Other suggestions?• What are the “Silver”,”Gold”,”Platinum”

sponsorship levels? ($$ and privileges?)