1. Cashbook Software Cashbook Presenter: Greg Coulter

2. IntroductionsGreg Coulter: Managing Director 13 Years Cashbook CIMA Qualified Accountant Electronic Banking Projects in 10 different countries Specialist in SEPA & Cash Automation ProjectsCopyright 2013. Infor. All Rights Reserved. www.infor.com2 3. What We DoCopyright 2013. Infor. All Rights Reserved. www.infor.com3 4. www.cashbook.com since 1992Copyright 2013. Infor. All Rights Reserved. www.infor.com4 5. Bank Interfaces 180 & CountingCopyright 2009 Infor. All rights reserved. www.infor.com.5 Copyright 2013. Infor. All Rights Reserved. www.infor.com5 6. Cashbook Modules Cash Application Automation BAI2 Files, Lockbox MT940 Files, Bank Statement Automation EDI Files, Excel Files Direct Debits*, SDD, AR Drafts, FactoringReconciliation Bank ReconciliationPayments Electronic Payments (Pay invoices in ERP) SCT SEPA compliant Global Payments (Pay invoices in Cashbook) SEPA compliantCash Manager Cash Received, Paid, Bank Balances, Daily/Weekly/Monthly Open AR, Open AP, Customers, Vendor Historywww.cashbook.com Copyright 2013. Infor. All Rights Reserved. www.infor.com6 7. SEPA Basics What is SEPA? The Single Euro Payments Area (SEPA) is the payments integration initiative of the European Union for simplification and harmonisation of bank transfers. Key Objectives: The projects aim is to turn the fragmented national markets for Euro payments into a single domestic one SEPA Deadline: 1st February 2014 Since January 2008, SEPA credit transfers and direct debit transfers have been in operation. Euro States must migrate to the SEPA standards before the SEPA migration end-date of 1st February 2014 & Non Euro States for 31st October 2016. Which currencies are eligible for SEPA? Euro currency transactions only. Replaces existing National Format with a single common format for Electronic PaymentsCopyright 2013. Infor. All Rights Reserved. www.infor.com7 8. Post SEPA Payments Enriched MT940 Debtor Bank SEPA 140 CharactersCreditor Bank Enriched & Standardized MT940Copyright 2013. Infor. All Rights Reserved. www.infor.com8 9. The SEPA Credit Transfers (SCT) Rules A customer involved in a Credit Transfer payment can only be charged by their own payment service provider Facilitates lower transaction charges for payments across SEPA Zone from a single Euro bank account 140 characters of remittance information are delivered without alteration or omission from the payer to the payee Easy identification of a payment through specific data fields which clearly indicate payment types (i.e. salaries or taxes) Pre-agreed timeframes for delivering Credit Transfers provide certainty for cash collection Facilitates automatic reconciliation of incoming payments with outstanding invoices based on the ISO Creditor Reference Standard (ISO 11649)Copyright 2013. Infor. All Rights Reserved. www.infor.com9 10. The SEPA Direct Debits (SDD) Rules Lower transaction charges and only one euro account required by the biller for collecting funds across 32 SEPA Zone countries Facilitates the option of either a SDD Core scheme aimed at private individuals or SDD B2B Scheme available only to businesses Payers allowed a no questions asked refund during eight weeks following the debiting of a payers account. In the event of unauthorised direct debits, the SDD Core scheme allows for a refund up to thirteen months Both SEPA Direct Debit schemes can be used for once off or recurrent direct debit collections. For the SDD Core Scheme once off direct debit the notice period is five days and for subsequent instructions the notice period is two days prior to the due date SEPA Direct Debits facilitate R-transactions whereby a number of different scenarios are catered for including Returns, Refunds, Reversals and Rejections Users benefit from the PE-ACH (Pan European Automated clearing House) which plays a pivotal role in the processing of incoming R-transactions Businesses need the ability to store Direct Debit Mandate information to comply with regulationsCopyright 2013. Infor. All Rights Reserved. www.infor.com10 11. Cashbook SCT Process Flow SEPA - XMLAP Module B AC General LedgerKEY: A: Real Time Data from Paid invoices in AP Module to CASHBOOK B: Electronic File sent from CASHBOOK to Bank C: Electronic Email sent to Vendor from CASHBOOKCopyright 2013. Infor. All Rights Reserved. www.infor.com11 12. Direct Debits & Customers Via SDD SEPA - XML AR Module ABD CGeneral LedgerCUSTOMERKEY HIGHLIGHTS : A: Real Time Data from AR sub ledger to CASHBOOK B: Electronic File or Check sent from CASHBOOK to Bank or Customer C: Electronic Email sent to Customer from CASHBOOK detailing payment D: Simultaneous Updates to AR sub ledger & General Ledgerwww.cashbook.com Copyright 2013. Infor. All Rights Reserved. www.infor.com12 13. Cashbook Dual Process: Integrated Banks & Remittances CustomersMT940BAI2Images PDFExcelEDIGet Remit actionUpdate/Post to ERP SystemCopyright 2013. Infor. All Rights Reserved. www.infor.com13 14. The SEPA Direct Debits (SDD) RulesCurrent Scheme - Mandates the original mandate is either physically held and managed by the debtor bank or managed by the creditor. Mandate may be on paper, captured online or by telephone voice recording. First six characters of the Mandate Reference must remain unchanged, the remaining 12 characters can be variable. SEPA - Mandates The original mandate is physically held and managed by the creditor. Creditor must hold the original mandate for the entire lifetime of the agreement and a minimum of 13 months after the last debit is presented. Mandate default is in paper format. Cross border mandates must be in paper format. The debtor is ultimately responsible for cancelling the mandate and informing the creditor. The Unique Mandate Reference (UMR) must be unique for each mandate and must be submitted unchanged for each collection.Copyright 2013. Infor. All Rights Reserved. www.infor.com14 15. SCT & SDD: Annual SEPA Rules Changes Effective date of SCT and SDD Rulebook versions published in November 2012 will be 1 February 2014! Based on the established release management cycle, the SCT Rulebook version 7.0, SDD Core Rulebook version 7.0 and SDD Business to Business (B2B) Rulebook version 5.0, published in November 2012, would normally take effect on 16 November 2013. The EPC decided in December 2012 to postpone publication of the next generation rulebooks (SCT Rulebook version 8.0, SDD Core Rulebook version 8.0 and SDD B2B Rulebook version 6.0) and associated implementation guidelines to November 2014. These rulebook versions will then take effect in November 2015.Copyright 2013. Infor. All Rights Reserved. www.infor.com15 16. SDD: R Transactions R typeDescription Rejects are Collections that are diverted from normal execution, prior to inter-bank Settlement, for the following reasons: Technical reasons detected by the Creditor Bank, CSM, or Debtor Bank, such as invalid format, wrong IBAN check digitReject The Debtor Bank is unable to process the Collection (e.g. account closed, Customer deceased, account does not accept direct debits). The Debtor made a Refusal request to the Debtor Bank. The Debtor Bank will generate a Reject of the Collection being refused.RefusalRefusals are claims initiated by the Debtor before Settlement, for any reason, requesting the Debtor Bank not to pay a Collection. This Refusal must be handled by the Debtor Bank in accordance with the conditions agreed with the Debtor. If the Debtor Bank agrees to handle the claim prior to inter-bank settlement, the Refusal results in the Debtor Bank rejecting the associated Collection. (Note: In addition to this ability to refuse individual transactions, the Debtor has the right to instruct the Debtor Bank to prohibit any direct debits from his bank account). When handled after Settlement, this Refusal is referred to as a Refund claim. (See description underneath in the Refund section).ReturnReturns are Collections that are diverted from normal execution after inter-bank Settlement and are initiated by the Debtor Bank.ReversalReversals: When the Creditor concludes that a Collection should not have been processed a Reversal may be used after the Clearing and Settlement by the Creditor to reimburse the Debtor with the full amount of the erroneous Collection. The Rulebook does not oblige Creditor Banks to offer the Reversal facility to the Creditors. For Debtor Banks, it is mandatory to handle Reversals initiated by Creditors or Creditor Banks. Creditors are not obliged to use the Reversal facility but if they do so, a Reversal initiated by the Creditor must be handled by the Creditor Bank and the Debtor Bank. Reversals may also be initiated by the Creditor Bank for the same reasons. Debtor Banks do not have to carry out any checks on Reversals received.Revocation Request for cancellationRefundRevocations are requests by the Creditor to recall the instruction for a Collection until a date agreed with the Creditor Bank. This forms part of the bilateral agreement between Creditor and Creditor Bank and is not covered by the Scheme. Requests for cancellation are requests by the Creditor Bank to recall the instruction for a Collection prior to Settlement. This forms part of the bilateral agreement between Creditor Bank and CSM and is not covered by the Scheme. Refunds are claims by the Debtor for reimbursement of a direct debit. A Refund is available for authorised as well as for unauthorised direct debit payments in accordance with the rules and procedures set out in the Rulebook. A request for a Refund must be sent to the Debtor Bank after Settlement and within the period specified in section 4.3. The Debtor Bank has the right to receive compensation, called the Refund compensation, from the Creditor Bank for the related interest loss incurred by the Debtor Bank. See PT-04.16 for the detailed description.Copyright 2013. Infor. All Rights Reserved. www.infor.com16 17. Screen Print Example AR Drafts, AR Remittance Batches, Factoring Batches, Factored Invoices, TransmissionsJournals are the key controlStatus tells users about the journal /batch statusEvery batch originates from a bank accountCash Journals for bank postings Bank Journals for reconciliations ACR journals for Direct DebitsCopyright 2013. Infor. All Rights Reserved. www.infor.com17 18. Thank YouCopyright 2013. Infor. All Rights Reserved. www.infor.com18