Information & Library Services

A guide to using OHSIS from IHS/Technical

Indexes

Alice Fulcher August 2006

Go to university home page – www.gre.ac.uk – and click on ‘student portal’

Use your university network username and password to login, in or outside the university

Go to the Library & Computing tab on the portal

Click on Databases & Journals or (via Athens DA)

then

Click on either of these to get to the Athens DA login

Use your same university username and password to login to Athens DA

Go to the MyAthens page to access the databases

Click on Resources to see list of databases available

Click on database name from the alphabetical list

Technical Indexes Home page – for all databases

Can do a quick search across all databases available, by typing term in box and press search

Results from Quick search – click result to see list of documents

Select OHSIS by clicking on “view product”

OHSIS home page

Select type of search, or help

The simple search box is at the top of the home page – just put in keyword and click on search. Tick Search full text to find word in all text

Can sort results in different ways

Can arrange lists in different ways – restrict legislation, select a year or organisation etc

Results are listed – click on “i” for more information about the document

Gives details of date and size of publication. Can view full document from here, as well as from list

You have to agree to conditions before seeing the document. You must have Adobe Acrobat to be able to read it

Full text appears as scanned images. Can save or print out – print a few pages at a time, so printer does not get overloaded. Number of pages is listed at the bottom

Choosing Advanced search from home page allows document numbers – easiest way to find British Standards, BRE Papers etc. Can choose organisation from list

From Advanced search screen, can browse organisations

Select from list and click to see full list of documents available

With any big lists, can sort by different ways

Sorting by publication year (descending) means most recent documents come first

Document number search means only one document was found

Can tick box to add to your favourites, then click to add to favourites folder

Can access favourites from Tools on toolbar

Contents of favourites folder – can go straight to document

You can look at various briefings or news feeds from the links on the Home page, and some from the menu as well

You have to agree the conditions in order to open up the Health & Safety News Brief in a new window

Health & Safety News Feed – Environmental Management also available

Document Alert shows updated documents either as a daily update, or can choose how many days. Can sort in several ways

Don’t forget to logout when you have finished. It will logout automatically after 15 minutes of no activity