information pack laureates concours

Information pack for laureates



v.3.0 : 12.02.14


Content

Introduction

What next?

Terminology and process: reserve list and flagging process

Recruitment by the institutions

You, your EPSO account and recruitment

Access to vacancies

Overview of the institutions

Questions?

Frequently Asked Questions

Contact EPSO


Introduction

Congratulations! You have been successful in an EU Careers competition. What happens now? Your name is on the reserve list and you will be flagged. Confused?

The aim of this information pack is to give you an insight into the next steps in the recruitment proce-dures of the EU institutions. It covers:

Whatnext?:anoverviewoftherecruitmentprocessandtheterminologyusedOverviewoftheinstitutionsFrequentlyaskedquestions(FAQs)

You can keep up-to-date with the latest information on our website:www.eu-careers.eu

If you have any questions, use the web form to get in touch with us: https://europa.eu/epso/application/passport/webform.cfm?lang=en

What next?

In this section, we will look at what to expect next and explain some of the terminology used when talking about the recruitment process.

Terminology and process

Reserve listAfter a competition is completed, your name is on the reserve list. As the name indicates, the reserve list constitutes of a pool of potential recruits.

Throughthiselectronicreservelist(ERLdatabase),yourCVandyourcompetencypassportareprovidedbytheEuropeanPersonnelSelectionOffice(EPSO)totheEUinstitutions.Beingonareservelistdoesnot guarantee your recruitment by the institutions.

Areservelistis,ingeneral,validforoneyear(threeyearsincaseofspecialists).Thevalidityofaliststartscounting from the moment candidates are notified about their placement on the reserve list. The initial validity of the reserve list is published in the Official Journal and on the competition specific web page (onwww.eu-careers.info).Thevalidityof reserve listsmaybeprolonged (byEPSO)according to theneeds of the institutions.The decision to prolong the validity of a list will usually be taken shortly before it expires. This decision will be published on the EPSO website1. Institutions are assigned a quota of candidates from the reserve list. This means that a number of can-didates are assigned to be recruited by a specific institution. As a general rule, the quota is lifted three months(orsixmonthsinthecaseofsomespecialists)afterthepublicationofthereservelist,andinsti-tutions can then recruit freely. Quotas may be extended up to six months for generalist profiles, and up to one year for specialists. These quotas are established by EPSO.

1If you are in the process of being recruited but the list expires before the finalisation of the recruitment process, recruitment may still proceed. 3


Laureate preferences questionnaireWhen you received the letter informing you that your name has been placed on a reserve list, you may also have been asked to complete a questionnaire indicating in which institution/location/policy area/jobfamilyyouwouldprefertoberecruited(thisisonlyapplicableforsomecompetitions). Ifyoure-ceived such a questionnaire, you must submit your completed form by the date indicated. Please make your choices carefully. After you have submitted your questionnaire, the information will be provided to the recruiting institutions and it will not be possible for you to make any changes.

FlaggingAfter a competition is completed, institutions check the profiles of the candidates on the reserve list in order to identify those who best match their needs, in terms of language skills, professional experience, education and so on. They will also take into account the candidates preferences indicated in the pref-erences questionnaire.

EPSO operates a system of flagging to indicate the availability of every candidate whose name is on a reservelist.Eachflaghasacolourwithaspecificmeaning(seebelow).Thisstatusisvisibletoallotherinstitutions, as well as the candidate concerned, through the EPSO account.Once one or several institutions identify a candidate of interest, they can directly contact the candidate for interview. You may be invited by a number of institutions for interview. If the institution wishes to recruit you they will make a formal job offer and ask EPSO to set a red flag against your name.For practical reasons, you may also be asked at this time to undergo a medical examination, which is required before any decision can be taken on appointment.Should you not fulfil an institutions needs, you are again made available for consideration by other in-stitutions, i.e. the flag is reset to green to indicate your availability once again.

Pilot projectAt the instititutions request, in order to simplify and speed up recruitment, EPSO has launched a pilot projectwithareducednumberofflags.Asaresult,fourflagswillbeused(green,blue,redandgrey)instead of seven. Important: This pilot project applies to all reserve lists except for lawyer-linguist reserve lists for the Council and the Parliament, where seven flags will remain in use.

Flagging colours what do they mean?

Green flag: This is the default flag, meaning that the candidate is available for consideration by any institution with an interest in the list.The comment you can read in your EPSO account status in the reserve list will be as follows:Successful candidate available for consideration by any institution with a quota in the list

Blue flag: The candidate is already employed by an EU institution and this institution is interested in recruiting him/her. Normally, a candidate cannot remain blue-flagged by an institution for longer than 90 days.

The comment in your EPSO account status in the reserve list will be as follows:Successful candidate currently employed by an institution.Available for consideration only by the institution to whom allocated.

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Red flag: The candidate is in the process of being recruited by an institution. Once recruited, the status(redflag)remains.

The comment in your EPSO account status in the reserve list will be as follows:Successful candidate in process of being recruited and therefore unavailable for consideration by the other institutions.

Grey flag: Thecandidateistemporarilyunavailableforrecruitmentforthereason(s)anddate(s)stated.

The comment in your EPSO account status in the reserve list will be as follows:Successful candidate temporarily unavailable for reason(s) and date(s) provided.

Yellow flag: The candidate has attracted the interest of an institution. The candidate will be contacted by that institution for an interview in order to assess whether he/she matches the institutions require-ments. Normally, a candidate cannot remain yellow-flagged by an institution for longer than 60 days.

The comment in your EPSO account status in the reserve list will be as follows:Successful candidate available for consideration only by institution to whom allocated.

Orange flag: The institution that yellow-flagged the candidate has requested an extension of 30 days in order to complete the final recruitment procedure.

The comment in your EPSO account status in the reserve list will be as follows:Request for extension of 30 days.Available for consideration only by the institution to whom allocated.

Where a candidate is yellow- or orange-flagged for an institution, no other institution may ask for flag-ging, or otherwise attempt to contact the candidate. If the candidate declines the potential offer, or if the institution has decided not to recruit the candidate, the institution will return the candidate to the green flag status.

Black flag: The laureate is no longer available for recruitment.Thecandidateisnotavailableduetospecialcircumstances(i.e.thecandidatehasdecidedforhim/her-self not to work for an institution, does not fulfil the recruitment conditions or for other reasons should nolongerbeconsideredforrecruitment).

The comment in your EPSO account status in the reserve list will be as follows:Successful candidate not available due to special circumstances. Please see the note below.

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Recruitment by the institutions

Flaggedsuccessfulcandidatesareessentiallyreservedforashortperiod(60to90days)bytheinstitu-tion that set the flag. At the end of that period, should no recruitment offer have been made by this institution, the flag is removed and the successful candidate is made available once again for other institutions to consider.

The process of flagging first and foremost reflects the recruitment needs of the institutions. This is why your personal preference of which institution to work for cannot always be taken into account.

All institutions need staff in numbers commensurate to their size and missions. It may be the case, therefore, that you wish to work for a particular institution, but will in fact be chosen by another. You have the right to refuse an offer that you consider unsuitable, but there is no guarantee that a new offer will be made to you in time before the validity of your reserve list expires. Please be aware that a com-ment may be added to your file.

EPSO is only responsible for the selection of candidates. It has no further role in the recruiting of candi-dates by the institutions.

You, your EPSO account and recruitment

You are probably looking forward to starting your EU Career today. To facilitate the process, it is of cru-cialimportancethatyouuploadandregularlyupdateyourCV(seetheCVstabnexttoApplicationsandPersonaldata inyourEPSOaccount)andmakesurethatallotherrelevant information inyourEPSO account is also kept up-to-date.

TheCVinyourEPSOaccountwillautomaticallybemadeavailabletoallrecruitinginstitutionsandthereisnoneedtosendthemyourCVpersonally,unlessotherwisestatedinthedescriptionsofinstitutionsbelow.

You can check via your EPSO account if you have been earmarked with a flag by an institution. In that case you may not contact any other institution to request a job or an interview during the period that the flag is set.

You may also check your status on the reserve list at any time by clicking on the message entitled Your status on the reserve list published in your EPSO account about one month after you receive the letter informing you of your competition results. The date of the message remains unchanged but the infor-mation inside the message is updated every time there is a change in your status.

Access to vacancies

Successful candidates on reserve lists without quotas have access to available vacancies within the EU institutions. Access to the vacancy database of the EU institutions can help you in the recruitment process. It gives you an insight into the available vacancies for which you can apply. You can apply for these vacancies until your reserve list expires.

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For the validity of your reserve list check our website.

Some general information to take into account:

Publication of these vacancies in your EPSO account is the responsibility of the institutions. The recruiting institution decides which successful candidates are invited to apply. Some institutions might decide not to open vacancies for successful candidates with a yellow flag.

Institutions have no obligation to open their vacancies to all or part of successful candidates.

Some vacancies are not accessible to successful candidates. They are either not yet open for external applicantsornotavailableforotherreasonslaiddownintheStaffRegulations(art.29).

The reserve list is deployed in line with the quota system. Successful candidates on a reserve list with quotas do not receive any vacancies in their EPSO account.

Please send your application only to the recruiting institution. EPSO itself is not involved in the re-cruitment process.

The vacancy system is easy to use and allows you to view vacancies related to each competition in which youhavebeen successful (please see important note below regarding Commission vacancies and their relevance to your competition).Whenavacancyisavailable,youwillseeabuttonShow Vacancies in the blue title bar of the competition concerned, within your EPSO account. This gives a list of vacancies, each with a vacancy code, job title and the EU institution offering the vacancy. Clicking on it will provide you with detailed information about location, duties, tasks and contact details. This button is only available if an institution posted vacancies for successful candidates of your reserve list.

We advise you to check your EPSO account on a regular basis. Institutions can upload vacancies at any time. You will not be notified automatically when new vacancies have been published. Itispossiblethatyouwillonlyhavealimitedamountoftimeduringwhichtoapply.(Thisisrelatedtothestagesofinternalvacancypublishingprocedures.)

Note: For some Commission vacancies you may be able to view notices which are relevant to your category of reserve list (i.e. Administrator (AD) or Assistant (AST)) but which you are not eligible to apply for. Please check that you are eligible for each post before expressing an interest:

Example - Grade: If the post is at AST 3 level but you are on a AST 1 reserve list then you are not eligible.

If you have any questions about your eligibility please contact the recruiting service using the con-tact details detailed in the vacancy notice.

Some tips on how to prepare your application for a vacancy:

Beforeyouapplycheckcarefullyifyouareeligibletoapplyforthevacancy,particularlyforCommissionvacancies(pleaseseeabove).

Please use the contact details stated in the vacancy notice if you have any questions about a vacancy or the recruitment procedure. EPSO itself will have no additional information to offer you on job vacancies.

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Prepare a cover letter. Always mention the competition in which you have been successful.

UpdateyourEuropassCVinyourEPSOaccount.

Additional information regarding Article 29(1) of the Staff RegulationsArticle29(1)oftheStaffRegulationssetsoutthesuccessivestageswhichmustbeobservedwhenavacant post in an Institution is to be filled. To summarise, under that provision, internal candidates from the same Institution or one of the other Institutions must be considered first. If the position is not filled internally, successful candidates on reserve lists can then be considered. Some Institutions may publish the same vacant posts internally and via the vacancy system at the same time, but internal candidates will always be considered first.

Overview of the institutionsGeneral information on all of the EU institutions is available at www.europa.eu

The links below give you an overview of the recruitment pages on the websites of the different institu-tions and services for which EPSO selects candidates.

European ParliamentCouncil of the European UnionEuropean CommissionCourt of Justice of the European UnionEuropean Court of AuditorsEuropean OmbudsmanEuropean Data Protection SupervisorEuropean Economic and Social CommitteeCommittee of the RegionsPublications Office of the European UnionAgencies and decentralised bodies All institutions are not necessarily associated with every competition and certain profiles are restricted to some institutions only. This means that you may only be eligible for recruitment in some of the insti-tutions. You should refer to your Notice of Competition to find out for which institutions your competi-tion was organised. Agencies may only exploit a reserve list once the quotas have been lifted.


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European Parliament

The European Parliament is to the European Union what the national parliaments are to the Member States. It is the voice of around 500 million Europeans.

Elected by universal suffrage, it votes jointly with the Council - which comprises representatives from all 27 Member States - on the vast majority of European laws and the European Unions budget.

It exercises oversight with regard to the European Commission and maintains an ongoing dialogue with the President of the European Council and the High Representative of the Union for Foreign Affairs and Security Policy.

Who does what?Parliament numbers 736 Members, most of whom belong to one of the seven political groups in exis-tence today.

Parliaments work is directed by its President. The work is prepared by the parliamentary committees and political groups and planned by the Conference of Presidents, comprising the President and the chairs of the political groups.

Its inter-parliamentary assemblies and delegations help maintain Parliaments presence on the interna-tional scene.

The Bureau, consisting of the President and Vice-Presidents, is in charge of Parliaments in-house business.

Some 5 500 officials and other staff members from the 27 Member States enable Parliament and its Members to fulfil their remit serving citizens - with maximum efficiency.

For further information please see our website: http://www.europarl.europa.eu

Where does Parliament work?Parliament is based in Strasbourg, where its part-sessions, usually one week a month, are held. The parliamentarycommitteesandpoliticalgroupsholdmostoftheirmeetingsinBrussels,wheresomeshort part-sessions are also held.

AlthoughParliamentsadministrationisofficiallybasedinLuxembourg,mostofthestaffissplitmoreorlessequallybetweenLuxembourgandBrussels.

Staff working in departments with direct links to Parliaments political activities are in principle based inBrusselswhilstthoseworkinginthetranslationdepartments,infacilitiesmanagementorinhumanresourcesarelargelybasedinLuxembourg.

What skills does the Parliament need?Parliament needs a broad range of skills and knowledge and offers a wide variety of different careers: lawyers and lawyer-linguists, IT specialists, technicians, translators and interpreters, economists and political scientists, buildings experts, communication specialists, financial specialists etc.

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In each of these roles, knowledge of languages is, of course, both required and valued.

In a rapidly changing world needs evolve. Adaptability in staff members, in the context of a multilingual, multi-cultural environment, is valued, as is keenness to bring added value to the challenges of European politics.

Exciting careersParliament employs people in management roles, as administrators to carry out drafting work and conduct studies, and as assistants to carry out technical and operational tasks.

Officials employed by Parliament are offered development opportunities throughout their career and the chance to work in a variety of departments and to take on different roles in line with their interests and the needs of the institution.

It is important to highlight that gender equality is a priority for Parliament in its recruitment policy, career development opportunities and day-to-day business. In 2010 there were more women than men in administrator positions.

Contact detailsFor further information please contact us at the following address:

PARLEMENTEUROPEENPlateau du Kirchberg2929LuxembourgTel. + 352 4300 23944Email: [email protected]

Council of the European UnionGeneral Secretariat of the Council

TheroleoftheGeneralSecretariatoftheCouncil(GSC)istoprovideintellectualandpracticalsupportfor the Council of the European Union and to the European Council. It assists both the European Council and its President, and the Council and its presidencies.

The Council is the EU institution where the Member States government representatives sit. The Unions legislative body, it adopts acts which are directly relevant to the lives of citizens, usually in conjunction with the European Parliament. Work is organised on three levels: working party, Permanent Representa-tives Committee and Council of Ministers.

The European Council is the driving force behind the European Union. It meets at least four times a year, bringing together Europes top political leaders, i.e. the Heads of State or government of the Member States, the President of the European Council and the President of the Commission. On 1 December 2009,withtheentryintoforceoftheLisbonTreaty,theEuropeanCouncilhasbecomeafullyfledgedinstitution.

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Organisation and staffThe General Secretariat carries out the practical preparation for meetings and drafts reports, notes, minutes and records and prepares draft agendas. It supports the Presidency in its tasks of finding com-promise solutions and coordinating work. It provides the continuity in Council proceedings and has custodyofCouncilarchivesandacts.ItsLegalServiceisavailabletogiveopinionstotheCouncilanditscommittees.TheGeneralSecretariatislocatedintheSchumanareainBrusselsandhasastaffofabout3,100.

ProfilesMuch of the GSCs work is centred around the legislative process, and it usually seeks administrators with a broad, general background in public administration who can bring the decision-making work forward, and assistants who can help with this task. An important part of the work is the organisation of meetings and high-level events, tasks which have considerably developed in recent years with the European Council and summits with third countries.

Press and communication are also priorities and staff with relevant media and web experience are needed. A large number of officials in our institution also work in translation and the circulation and handling of documents. Our Directorate-General for Administration mainly seeks profiles in the areas of ICT, security, finance, accounting, human resources, law, and audit.

RecruitmentThe external recruitment procedure in the GSC is organised centrally by the Recruitment Service. When a vacant post needs to be filled by external recruitment, the relevant department and the Recruitment ServiceidentifyrelevantprofilesonEPSOreservelistsviatheeRLtool.The Recruitment Service then reserves and contacts candidates with a view to setting up an interview with one or more departments

ContactCouncil of the European UnionRuedelaLoi175,B-1048BrusselsMainswitchboard:(32-2)2816111 Fax(32-2)2816934

European Commission

The European Commission is the European Unions executive body. It proposes and enforces legislation and represents and upholds the interests of Europe as a whole.

The Commission drafts proposals for new European laws and manages the day-to-day business of im-plementing EU policies and allocating EU funds. It also makes sure that everyone abides by the Euro-pean treaties and laws.

The President and the College of CommissionersThe President of the Commission is appointed by the governments of the Member States, and then ap-proved by the European Parliament, to serve a five-year term. This dual legitimacy gives the President political authority, which he exercises in a variety of ways.

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The Presidents role is to provide forward movement for the European Union and to give a sense of direction both to his fellow Commissioners and, more broadly, to the Commission as a whole.

The President appoints his fellow Commissioners in agreement with the governments of the Member States. Since the enlargement of the European Union on 1 January 2007, the College of Commissioners counts 27 Commissioners, each in charge of particular policy areas.

You can find out more about the role and political priorities of the President of the Commission, as well as read speeches, interviews and press releases at: http://ec.europa.eu/commission_2010-2014/president/index_en.htm

Findoutmoreaboutthe27membersofthecurrentBarrosoCommissionat:http://ec.europa.eu/commission_2010-2014/index_en.htm

Structure of the European CommissionTheCommissionisdividedintoseveraldepartments,whichareknownasDirectorate-Generals(DGs),and services, which deal with more general administrative issues or have a specific mandate, for ex-ample fighting fraud or creating statistics.

You can read about each DG, classified according to the policy it deals with, at: http://ec.europa.eu/about/ds_en.htm

You can also read about the Commission office in your home country at:http://ec.europa.eu/represent_en.htm

Recruitment by the CommissionCommission officials do a wide range of tasks. As an administrator you can find yourself playing a key role in the EUs legislative and budgetary pro-cesses, from coordinating the broad economic policies of the Member States, taking part in negotia-tions with non-EU countries, helping run the common agricultural policy, or ensuring that Community law is uniformly interpreted and effectively applied. Whatever you do, the broad range of the EUs activi-ties means that you can expect a high degree of responsibility from an early stage in your career.

As an assistant, you may play an important role in the internal management of the Commission, notably in budgetary and financial affairs, personnel work, computing or librarianship. You may also assist in implementing policies in various areas of EU activities or be responsible for secretarial and clerical work and ensuring the efficient operation of an administrative unit.

ThemajorityoftheCommissionsover32,000employeesarebasedinBrusselsorLuxembourg,thoughpositions are also available in other EU and non-EU locations.

PleasenotethatitisnotnecessarytosendyourCVtoHRunitsintheEuropeanCommission.Yournameis already available in the electronic reserve list and it is therefore not necessary to send additional CVs.

For more information see: http://ec.europa.eu/civil_service/job/official/index_en.htm

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Court of Justice of the European Union

The remit of the Court of Justice of the European Union is to ensure that the law is observed in the interpretation and application of the Treaties.

As part of that remit, the Court of Justice reviews the legality of the legal provisions adopted by the in-stitutions of the European Union, ensures that the Member States comply with their obligations under the Treaties, and interprets European Union law at the request of national courts and tribunals.

It thus constitutes the judicial authority of the European Union and, in cooperation with the courts and tribunals of the Member States, ensures the uniform application and interpretation of European Union law.

TheCourtofJustice,whichhasitsseatinLuxembourg,consistsofthreecourts:theCourtofJustice,theGeneralCourt(setupin1988)andtheCivilServiceTribunal(setupin2004).Sincetheestablishmentofthe three courts, they have handed down some 15 000 judgments. The Courts departments support the work of the three courts, each of which also has its own registry. The registries are responsible for the efficient handling of cases and the receipt, notification and reten-tion of all procedural documents. The Registrar of the Court of Justice, under the authority of the Presi-dent of the Court, is responsible for all the Courts departments.

ProfilesApproximately 2000 officials and temporary agents work at the Court. The Court mainly recruits lawyers, including lawyer-linguists and lawyers specialised in national law, language editors and secretaries, at a rate of around 200 people per year.

Contact detailsFor more information, please visit the Courts website: http://curia.europa.eu/

Postal address: Cour de justice de lUnion europenneL-2925Luxembourg

Tel:(352)4303.1Fax:(352)4303.2600

European Court of Auditors

TheEuropeanCourtofAuditorsistheinstitutionestablishedbytheTreatytoauditEuropeanUnion(EU)finances. As the EUs external auditor it helps improve EU financial management and acts as the inde-pendent guardian of Union citizens financial interests, and has been doing so since 1977.

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As the external auditor of the EU, the European Court of Auditors checks that EU funds are correctly accounted for and spent in compliance with the rules and legislation. It carries out three different types of audit: financial, compliance and performance audits.

The results of these audits are published in different types of report.

StructureThe Court of Auditors operates as a collegiate body of 27 Members, one from each Member State, ap-pointed by the Council after consultation with the European Parliament for a renewable six-year term. It comprises five Chambers, to which Members are assigned. There are four specialised Chambers with responsibility for specific areas of expenditure and for revenue, and one cross cutting Chamber which is responsible for assisting the Court and the other Chambers with the coordination, evaluation, conduct and development of audits. The Members of each Chamber elect a Dean for a renewable term of two years.For further information please visit our website: http://eca.europa.eu/portal/page/portal/

StaffThe staff of the European Court of Auditors is approximately 1000 strong, consisting of auditors, trans-lators and administrative support staff. The Courts audit staff has a broad range of professional back-grounds and experience from both the public and private sectors, including accountancy, financial management,internalandexternalaudit,lawandeconomics.LikeallotherEUinstitutionstheCourtemploys nationals from all Member States.

Working for the European Court of AuditorsThe European Court of Auditors recruits staff through open competitions, which are organised by the EPSO(EuropeanPersonnelSelectionOffice)foralltheinstitutionsoftheEuropeanUnion.It can also employ temporary or contract agents. In such cases a screening is published on the Courts website. All such staff are employed on fixed-term contracts.

The Court also organises traineeship periods in areas relating to its work.

For further details, see: [email protected]

AddressCOUR DES COMPTES EUROPENNE12, rue Alcide De Gasperi1615Luxembourg|LUXEMBOURGTel. +352 4398-1 Fax +352 439342Contact point: [email protected] information: [email protected] www.eca.europa.eu

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European Ombudsman

The European Ombudsman investigates complaints about maladministration in EU institutions, bod-ies, offices, and agencies, such as the European Commission, the European Parliament or the Council. Maladministration encompasses all kinds of poor or failed administration, from late payment for EU projects to refusal to give access to a document, problems with calls for tender, procedural errors or discrimination. Most of the Ombudsmans inquiries concern lack of transparency, including the refusal to release documents or information.

Every year, the Ombudsman receives around 3000 complaints from EU citizens, NGOs, companies, law firms, associations, and interest groups. On average, the Ombudsman closes more than 300 inquiries per year. Around two-thirds of inquiries each year concern the Commission, simply because it is the main EU administration.

The Ombudsman aims to achieve friendly solutions, in order to ensure a win-win outcome, satisfying both the complainant and the institution involved. He issues recommendations where maladministra-tion can still be rectified or, at times, closes cases with critical remarks. When an institution does not comply with his recommendations in cases which raise fundamental questions of principle, he can issue a special report to the European Parliament.

The Ombudsman is usually able to help complainants - in almost 80% of all cases - by opening an inquiry into the case, transferring it to a competent body, or giving advice on where to turn.

The European Ombudsmans main task is to promote transparency and to foster a service culture in the European institutions. A service-minded and open European administration is key to improving relations between citizens, companies and organisations, on the one hand, and EU institutions, on the other.

Offices and staffThe Ombudsmans main offices are located in Strasbourg. From an overall number of 70 staff members, however,approximately15arebasedinBrussels.

ProfilesThe European Ombudsman primarily recruits legal officers who are entrusted with the investigation of complaints, as well assistants who are crucial in assisting the legal department and the administrative and communication services.

ContactEuropean OmbudsmanAdministration and Personnel Unit1 avenue du Prsident Robert SchumanCS 30403F - 67001 Strasbourg CedexT.+33(0)[email protected]

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European Data Protection Supervisor The European Data Protection Supervisor (EDPS) is an independent supervisory authority whose primary objective is to ensure that European institutions and bodies respect the right to privacy and data protection when they process personal data and develop new policies.

PeterHustinxandGiovanniButtarellihavebeenappointedEuropeanDataProtectionSupervisor(EDPS)and Assistant Supervisor respectively by a joint decision of the European Parliament and the Council. Assigned for a five-year term, they took office in January 2009.

The duties and powers of the EDPS and the Assistant Supervisor, as well as the institutional indepen-denceofthesupervisoryauthority,aresetoutintheDataProtectionRegulation(Regulation(EC)No45/2001,OJL8,12.1.2001).

Profiles recruitedThe main activities of the EDPS are supervision and consultation. Therefore, half of EDPS staff is omposed by legal and policy administrators and assistants specialised in data protection.

The EDPS also has 3 small support units/sectors: Operations, Planning and Support, Information and CommunicationandHumanResource,BudgetandAdministration.

Offices and staffTheEDPSislocatedinrueMontoyer63inBrusselsonthe5th,6thand7thfloor.EDPSstaffiscomposedof around 50 EU officials, contract agents, Seconded National Experts and trainees.

Contact detailsFor more information, please consult our recruitment page: http://www.edps.europa.eu/EDPSWEB/edps/cache/off/EDPS/HR/recruitment

For any questions or to submit an application, please send an email to [email protected]

Additional information

Please be aware that EDPS recruitments are subject to the publication of a specific vacancy notice. When there is a vacancy, a notice is published according to the following procedure:

1) Internal publication: this is the first phase of the selection process. The notice is published within the institution and only staff members may apply at this stage.

2) Inter-institutional publication: if the position is not filled internally, the vacancy notice is sent to the other European institutions, who publish it internally. Applications are then open to officials of those institutions. If candidates fulfil all the required qualifications, an inter-institutional transfer is made. Only those positions that are not filled at this step can be filled in the manner described below.

3) Reserve list of competitions graduates: If the vacancy is not filled with an internal or an inter-institutional candidate, the EDPS consults reserve lists of competition graduates.

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4) External applications: At this stage, the EDPS publishes a vacancy notice on the website. The exter-nal applications are then examined and the most qualified applicant is recruited.

European Economic and Social Committee

TheEuropeanEconomicandSocialCommittee(EESC)isaconsultativebodythatgivesrepresentativesof Europes socio-occupational interest groups, and others, a formal platform to express their points of views on EU issues. Its opinions are forwarded to the larger institutions - the Council, the Commission and the European Parliament. It thus has a key role to play in the Unions decision-making process.

EESC mission statementCommitted to European integration, the EESC contributes to strengthening the democratic legitimacy and effectiveness of the European Union by enabling civil society organisations from the Member States to express their views at a European level. This Committee fulfils three key missions: helping to ensure that European policies and legislation tie in better with economic, social and civic

circumstances on the ground, by assisting the European Parliament, Council and European Com-mission, making use of EESC members experience and representativeness, dialogue and efforts to secure consensus serving the general interest

promoting the development of a more participatory European Union which is more in touch with popular opinion, by acting as an institutional forum representing, informing, expressing the views of and securing dialogue with organised civil society;

promoting the values on which European integration is founded and advancing, in Europe and across the world, the cause of democracy and participatory democracy, as well as the role of civil society organisations.

General information and policy areasYou can find out more about the kind of work that you could get involved in as an employee of the EESC using the following resources: Website: http://www.eesc.europa.eu/?i=portal.en.about-the-committee Presentation: http://www.eesc.europa.eu/resources/docs/eesc_presentation_2010_web_en.pdf Discover the European Economic and Social Committee brochure:

http://www.eesc.europa.eu/resources/docs/eesc-2009-16-en.pdf The EESC: a bridge between Europe and organised civil society brochure:

http://www.eesc.europa.eu/resources/docs/eesc-2009-01-en.pdf

Offices and staff On1September2011theEESCemployednearly800people(officials,temporaryagents,contractualagentsandspecialadvisers),outofwhom670wereofficials.

ContactEuropean Economic and Social Committee99RueBelliard,1040Bruxellesinfo.vacances.emploi@eesc.europa.euwww.eesc.europa.eu

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Committee of the Regions TheCommitteeoftheRegions(CoR)isthepoliticalassemblythatgivesregionalandlocalauthoritiesa voice in EU policy development and EU legislation. A consultative body, it was set up in 1994. Its consultative role enables its 344 members, and through them the regional and local authorities they represent, to participate in the EU decision-making process.

Six distinctive Commissions are responsible for drawing up opinions based on proposals put forward by the European Commission:CommissionforTerritorialCohesionPolicy(COTER)CommissionforEconomicandSocialPolicy(ECOS)CommissionforEducation,YouthandResearch(EDUC)CommissionforEnvironment,ClimateChangeandEnergy(ENVE)Commissionforcitizenship,Governance,InstitutionalandExternalAffairs(CIVEX)CommissionforNaturalResources(NAT)

The membership of each Commission reflects the composition of the Committee of the Regions in terms of political affiliations and nationalities. The draft opinions and resolutions drawn up by the Commissions are adopted in the plenary sessions.

RecruitmentTheCommitteeof theRegionsemploysover500officialsandotherstaffmembers. Vacanciespub-lished by the Committee are open to officials who are already working at the Committee or in one of the other institutions. Successful competition candidates may also apply if they meet the eligibility requirements set out in the notice of vacancy. To do this please see the Committee of the Regions web-site under Presentation, then Recruitment (http://www.cor.europa.eu/pages/PresentationTemplate.aspx?view=folder&id=b3c0a1ba-c996-4236-b480-bcb4a8c17277&sm=b3c0a1ba-c996-4236-b480-bcb4a8c17277).

Should you require any further information on the recruitment of officials at the Committee of the Re-gions, you can email: [email protected] (successful competition candidates shouldnote that this address is not the appropriate address for submitting applications either spontaneously orinresponsetoanoticeofvacancy).

Publications Office of the European Union

Are you just to name a few of the possible careers a publishing specialist, editor, proofreader, graphic designer, IT expert, librarian or generalist? Then look at the Publications Office for job opportu-nities that will turn an exciting new page in your career.

Who are we?Withastaffofupto700,andlocatedinLuxembourg,thePublicationsOfficeoftheEuropeanUnion(PublicationsOffice) isthepublishinghouseoftheEUinstitutions,agenciesandotherbodiesoftheEuropean Union. Our main task is to ensure easy access to law and publications to citizens.

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We produce and disseminate all EU publications on all types of media. These include the Official Journal oftheEuropeanUnionin22languages(23whenIrishisrequired)aswellasawholerangeofpublica-tions on EU initiatives and activities, in addition to promotional material.

WemanageseveralonlineservicesgivingfreeaccesstoinformationonEuropeanlaw(EUR-Lex),pub-licationsoftheEuropeanUnion(EUBookshop),publicprocurementnotices(TED)andinformationonEUresearchanddevelopmentactivities(CORDIS).

Other services include: the management of the Interinstitutional style guide; a service dedicated to copyrightissues;theWho-is-whointerinstitutionaldirectory;themultilingualthesaurausEuroVoc.Ourlarge distribution centre handles the storage, packing and dispatch of publications.

The Publications Office is unique in the publishing world by the large volume of publications it produc-es and disseminates, by the multilingual texts it handles with full regard to the EUs cultural diversity, and by the intensive use of multimedia technologies.

Toprovideallofthis,ourteamismadeupofproofreaders,publicationscoordinators,ITexperts(archi-tecture,maintenance,databasemanagers),informationandcommunicationofficers,lawyers,librar-ians, archivists, administrative and financial officers, assistants and secretaries.

A time of changeThe Publications Office is itself turning a new page. Faithful to its goal to be at the forefront of the pub-lishing profession, it is in the middle of a transformation programme which is streamlining, harmonis-ing and better integrating its IT applications and systems. It is also embracing new technologies in the production of publications and in their dissemination, such as the e-book.

Agencies and decentralised bodies

A policy agency is a body governed by European public law; it is distinct from the Community Institu-tions(Council,Parliament,Commission,etc.)andhasitsownlegalpersonality.Itissetupbyanactofsecondary legislation in order to accomplish a very specific technical, scientific or managerial task.

To consult a list of the current policy agencies, please visit: http://europa.eu/agencies/regulatory_agencies_bodies/index_en.htm

The objectives of the individual agencies are many and varied. Each agency is indeed unique and fulfils an individual function defined at the time of its creation. This function might be modified in the future but, nevertheless, there are a number of general aims underlying an agencys operation as a whole:

1. they introduce a degree of decentralisation and dispersal to the Communitys activities;2. they give a higher profile to the tasks that are assigned to them by identifying them with the agen-

cies themselves;3. some answer the need to develop scientific or technical know-how in certain well-defined fields;4. others have the role to integrate different interest groups and thus to facilitate the dialogue at a

European(betweenthesocialpartners,forexample)orinternationallevel.

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Although the agencies are very different, both in terms of size and purpose, as a general rule, they have a common basic structure and similar ways of operating.

1. Indeed, each agency functions under the authority of an administrative / management board which lays down the general guidelines and adopts the work programmes of the particular agency, ac-cording to its basic mission, available resources and political priorities. The executive director, nomi-nated by the administrative / management board or by the Council of Ministers, is responsible for all activities of the agency and the proper implementation of its work programmes.

2. Agenciesnormallyfunctionthankstooneormorenetwork(s)ofpartnerslocatedthroughouttheterritory of the Union.

Further information and current vacancieshttp://europa.eu/agencies/recruitment/index_en.htm

Questions

Frequently asked questions

When and where is the list of successful candidates going to be published?At the end of each competition, EPSO provides the European Union institutions with the list of success-fulcandidatesandmakestheirCVsavailable.

These lists are usually published on the EPSO website at http://europa.eu/epso/success/list/admin/in-dex_en.htm within six weeks of publication of results in your EPSO account and subsequently in the OfficialJournaloftheEuropeanUnion(CAseries):http://eur-lex.europa.eu/JOIndex.do?ihmlang=en

Any delay in the publication of the list in the Official Journal has no impact on the recruitment process itself.

For how long will the list of Successful Candidates be valid?The expiry date will be published together with the list itself on the EPSO website http://europa.eu/epso/success/index_en.htm and in the Official Journal of the European Union, and may be extended. Thedecisiontoextendthevalidityofalistwillusuallybetakenshortly(3months)beforeitexpires.Thisdecision will also be published on the EPSO site.

In general, reserve lists are valid for 1 year following completion of the competition or until the next reserve list of a competition for a similar profile becomes available.

Is there a quota system for recruiting candidates of each Member State?No. There is no national quota system for the selection or recruitment of EU officials. The selection is based only on merit.

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What happens if I refuse a job offer?You have the right to refuse an offer that you consider unsuitable, but there is no guarantee that a new offer will be made. Please be aware that if the refusal is found to be unjustified, a comment may be added to your file.

Contact EPSO

If you have further questions on the recruitment process or what to expect next, you can get in touch with our Contact Service directly: https://europa.eu/epso/application/passport/webform.cfm?usertype=3&lang=en

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