information pack: participation & company coordinator (full time)
DESCRIPTION
Our current Company Co-ordinator Annie Smith will be leaving us in April to take up the post of Lead Officer Arts Operations at Hemel’s Old Town Hall. Annie’s role at Trestle has provided support across all areas of the Company and we are taking this opportunity to focus the position on our participatory work, hence the title change to Participation & Company Coordinator. We are looking for someone who wants to be a crucial part of a small team of hardworking and friendly people. There are five full time and a number of part time and freelance staff and practitioners, who make up the Trestle team. Although each person has a specialism and area of responsibility, we work together to develop projects and evolve the Company. We are currently in the process of creating a three year plan from April 2015 to March 2018 and our new Participation & Company Coordinator will become part of the planning team.TRANSCRIPT
Trestle Theatre Company
Participation & Participation & Participation & Participation &
Company CoordinatorCompany CoordinatorCompany CoordinatorCompany Coordinator
Application Information Pack
Trestle Arts Base, Russet Drive St Albans
Trestle Participation & Company Coordinator Information March 2015
Dear Applicant,
Thank you for your interest in Trestle and this role.
Our current Company Co-ordinator Annie Smith will be leaving us in April to take
up the post of Lead Officer Arts Operations at Hemel’s Old Town Hall. Annie’s role at
Trestle has provided support across all areas of the Company and we are taking this
opportunity to focus the position on our participatory work, hence the title change
to Participation & Company Coordinator.
We are looking for someone who wants to be a crucial part of a small team of
hardworking and friendly people. There are five full time and a number of part time
and freelance staff and practitioners, who make up the Trestle team. Although each
person has a specialism and area of responsibility, we work together to develop
projects and evolve the Company. We are currently in the process of creating a three
year plan from April 2015 to March 2018 and our new Participation & Company
Coordinator will become part of the planning team.
The ideal candidate would have some experience of working in arts education;
however, their attitude to Trestle and aptitude to our working environment are of
paramount importance. Everyone in the Company supports the workings of Trestle
Arts Base and contributes to the running of the office.
Trestle’s workshop programme of mask and physical theatre workshops, training
and residencies continues throughout the year and each year a new strand is
introduced to the workshop offer. In the coming year we will be developing and
launching a new educational project inspired by the true story of Yarico, a Native
American Indian who was sold into slavery. The new Participation & Company
Coordinator will work closely with the Artistic Director to develop, market and
administrate this new programme of workshops for formal and informal
educational settings.
ProcessProcessProcessProcess
Please fill in an application form and email it to [email protected], copying in
[email protected] by 5pm on Tuesday 7th April. We will shortlist during the week of
7th April and invite candidates to an interview on Tuesday 14th April at Trestle Arts
Base in St Albans. The ideal starting date would be 18th May (or before); however, we
are prepared to be flexible.
We welcome applications from all people regardless of race, ethnic or national
origin, religious or political beliefs, disability, gender, age, sexual orientation, social
or marital status or personal circumstances.
Please call Emily Gray, Trestle’s Artistic Director, on 01727 850950 if you would like
to discuss the role.
We look forward to hearing from you,
Emily Gray, Artistic Director & Chief Executive, Trestle Theatre Company
Trestle Participation & Company Coordinator Information March 2015
IIIInformation:nformation:nformation:nformation:
Trestle is a mask and physical theatre company, with a highly regarded arts
education programme. As a charity, our mission is to engage children, young
people and adults in creative activity, which aims to enhance the cultural quality of
their experiences.
Trestle has been making innovative and inspirational physical theatre and
participation projects since 1981. All of our work is influenced by full and half mask;
however, over the past decade, collaborations with artists from India, Spain, Eastern
Europe and Africa, along with our partners in the UK, have inspired
the evolution of the work we create.
Trestle is one of the leading providers of school workshops, teacher training and
participation programmes in the country. We run mask, half mask, physical theatre
and bespoke workshops, projects and residencies nationally and internationally.
Trestle Arts Base in St Albans is home to Trestle Theatre Company; from here we
support the development and performance of new, high quality, professional
productions. There are weekly classes, community events and meetings, as well as
spaces for performance research and development.
Our Equal opportunities and diversity statement reads: Trestle Arts Base is fully
accessible. Trestle Theatre Company strives to be an equal opportunities employer
and we welcome applications from people from all sectors of the community.
Trestle Participation & Company Coordinator Information March 2015
Trestle Participation & Company Trestle Participation & Company Trestle Participation & Company Trestle Participation & Company CoordinatorCoordinatorCoordinatorCoordinator: Job : Job : Job : Job DDDDescriptionescriptionescriptionescription
Trestle NEW Half Masks
Reporting to Artistic DirectorArtistic DirectorArtistic DirectorArtistic Director
Purpose of post To co-ordinate and administrate Trestle’s participatory work,
and to support the administration of Trestle Theatre Company
and Trestle Arts Base
Duties:
ParticipationParticipationParticipationParticipation
• To take enquiries for mask and physical theatre workshops,
training and residencies and discuss possible content and
delivery
• To book workshop leaders for mask and physical theatre work,
in consultation with the Artistic Director where necessary
• To negotiate and issue contracts
• To raise sales invoices on Sage for all participation work and
chase for payment when overdue
• To arrange travel and accommodation for workshop leaders
• To ensure feedback is gathered from workshops leaders and
those receiving Trestle’s work
Trestle Participation & Company Coordinator Information March 2015
• To be the leading staff member for Trestle on matters of Child
Protection, with responsibility for DBS checks and risk
assessments
• To administrate and co-ordinate Trestle’s youth theatre,
Marvellous Masks
Marketing and Communications Marketing and Communications Marketing and Communications Marketing and Communications
• To assist in the delivery of the marketing strategy for
Company activities, including Participation and Performance
• To maintain and update the Company mailing lists for
participation and education contacts
• To update the stakeholders lists regularly
• To update the website and Facebook as required with new
information on events, etc.
• To engage in social networking, primarily twitter
• To proof read copy as required
TouringTouringTouringTouring
• To support with administration in the lead up to tours
• To support with travel and accommodation arrangements
• To invoice venues for the shows
• To chase payments from venues, including royalties
payments
• To ensure the venues mailing list and filing is kept up to date
• To assist the Marketing Manager in coordinating end of tour
reports and statistics
Trestle Theatre OfficeTrestle Theatre OfficeTrestle Theatre OfficeTrestle Theatre Office
• To approve and authorise invoices/payments for workshop
leaders
• To maintain computer back up tape daily
• To ensure invoices received by the Company are stamped and
passed to budget holders for payment
• To discuss customers’ requirements and upsell Trestle
products
• To open the post and distribute and to take the post to the post
office
• To order stationery and other consumables
• To process ticket sales using Databox software when
necessary
• To support hires within the building where necessary
• To support Front of House when needed
• To provide general assistance to the Artistic Director as and
when required
• To provide general assistance to other members of staff
• To take minutes at Company’s meetings and circulate them
Trestle Participation & Company Coordinator Information March 2015
OtherOtherOtherOther
• To contribute actively to the general running of the office
with the rest of the staff
• To be a designated First Aider
• To comply with the Company’s Equal Opportunities,
Diversity, Health & Safety, Child Protection and other policies
• To pursue an active and continuing programme of training
• To undertake any other duties as reasonably required
Person specificationPerson specificationPerson specificationPerson specification
ESSENTIALESSENTIALESSENTIALESSENTIAL
• Excellent administrative, organisational and interpersonal
skills
• Excellent communication skills, both written and verbal
• The ability to communicate with clarity throughout all aspects
of the Company’s work
• Experience within the formal and informal education sectors
• Excellent IT and computer skills
• Ability to work as part of a team and in consultation with
others
• Motivation to work well alone
• Familiarity with methods of collecting and presenting
information
• Enthusiastic and flexible approach plus ability to problem
solve
DESIRABLEDESIRABLEDESIRABLEDESIRABLE
• Trained First Aider
• Willingness to take up training as required
• Degree level or equivalent experience in arts/education
• Experience of the theatre industry and cultural sector
• Familiarity with Word, Excel, Sage and Databox box office
software (Databox training to be given)
• Knowledge of school curriculum
• Understanding of finance and budgets
Terms and Conditions:Terms and Conditions:Terms and Conditions:Terms and Conditions: A permanent contract following a review after three
months’ successful probationary period. Salary range £20k-£22k pa, depending on
experience.