information session exams - ku leuven · without adequate reference to the source ... o refer to...

Information session examsombuds service

2019-2020

Contents of this information session

• Exam regulations

• Plagiarism

• Ombudsperson

• Exam board

• Exam schedule and exam results

• Retake exams

• Exam accommodations

• Written and oral exams

• Further reading

Regulations on examinations• Students are supposed to know and understand:

o Regulations on education and examinations

• Rights and duties

• Questions? Contact the ombudsperson

https://www.kuleuven.be/education/regulations/2018/

Most important regulations on examinations

• Students must be able to prove their identity at the exam (art. 46)

Bring student ID / ID / passport

• Per academic year, students can take an exam on (part of) a course

twice and no more than twice (art. 89)

So, if you decide not to take one of both chances without a

valid reason, you lose this examination opportunity.

• In case of an oral or partially oral exam the student should have at

least twenty minutes of preparation time. (art. 65)

• Exception: oral proficiency exams

• The examiner cannot announce the result to the student at the end of

the (partial) examination […]. (art. 61)

Most important regulations on examinations

• If you are ill,

(1) notify the ombudsperson prior to the exam and

(2) make sure you send a doctor’s certificate to the ombudsperson the

day of the exam (before midnight). On the doctor’s certificate the doctor

states that you are unable to take the exam.

• If you had planned to take an exam, but are unable to do so (e.g. illness)

deregister via your IES and

• Regulation (art. 50)

• Respect towards the professors

• Intention of committing fraud = penalty (art. 86)



• Plagiarism

• Ombudsperson

• Exam board


• Retake exams



• Further reading

Cheating or plagiarism


Plagiarism appears in different forms:

e.g.

Irving Welsh’s 1993 debut novel Trainspotting illustrates the entanglement of identity affirmation

and cultural consumption particularly well. The novel evokes the life world of a group of

Edinburgh heroin users, whose diminished lives, as the title suggests, are reduced to that of passive

bystanders, as the progress promised by modern industrialization (symbolized by the train) has

long passed them by. (p. 2)

Vermeulen, Pieter. "The 1990s: Key Figures and Contexts." The Cambridge Companion

to British Fiction: 1980-2018. Cambridge UP; Cambridge, 2019. The Cambridge

Companion to British Fiction: 1980-2018; 2019. Web.



• The literal or near-literal use of someone else’s text(s) …without indicating a citation and / or

without adequate reference to the source

• E.g.

Citation: “Irving Welsh’s 1993 debut novel Trainspotting illustrates the entanglement of identity affirmation

and cultural consumption particularly well.” (Vermeulen 2019)

Irving Welsh’s 1993 debut novel Trainspotting illustrates the entanglement of identity affirmation and cultural

consumption particularly well.

Identical tekst?

Use “quotation marks” and refer to the source, both with primary and secondary literature.

If you slightly adapt or shorten the text, signal any changes between [square brackets]. E.g. entanglement entanglement[s]

Errors in the original text should not be corrected, but pointed out by adding (sic) after any mistakes. E.g. affermation affermation (sic)



• Copying images, diagrams, graphics, figures, sound or image fragments, etc., without adequate

reference to the source

‘Example of fistulae’ from Thesaurus of religious

objects, ed. by Perrin, p. 150. Reproduced with

permission in Baert 2013.

Want to use an image?

If necessary, ask for permission for reproduction and refer to the source.



• Paraphrasing someone else’s arguments without adequate reference to the source

• E.g.

The novel evokes the life world of a group of Edinburgh heroin users, whose diminished lives, as the title

suggests, are reduced to that of passive bystanders, as the progress promised by modern industrialization

(symbolized by the train) has long passed them by.

Paraphrase: In the novel Trainspotting, the inhabitants of Edinburgh appear to be helpless bystanders

who watched the train, symbolizing the progress of modern industrialization, pass by. (Vermeulen 2019)

Want to communicate the same idea in your own words?

Paraphrasing is ok, but not without reference to the source.

The text must be sufficiently different from the original text.

Do not string together paraphrases without adding your own input, even if you refer to each source

correctly.



• Translating texts without adequate reference to the source

• E.g.:

• Irving Welsh’s 1993 debut novel Trainspotting illustrates the entanglement of identity affirmation and

cultural consumption particularly well.

• Translation: Pieter Vermeulen (2019) afirma: “La novela de debut de Irving Welsh, Trainspotting, de

1993, ilustra particularmente bien el enredo entre la afirmación de identidad y el consumo cultural.”

(Vermeulen 2019, own translation)

Need to translate?

Ok, but don’t forget to cite the original author of the text and mention if a translation is your own, or

a translation that you copied somewhere.

"Place the text between quotation marks."


Careful:

“Wikipedia” or “Google” are not considered to be “sources”!

You need to mention author, publication, year, ....

Search in LIMO (https://limo.libis.be/index.html)

Use the citation tool:

https://limo.libis.be/index.html


Plagiarism = fraud! Other forms of fraud:

• Commissioning or having papers revised and passing this off as one’s own work

• The re-use of one’s own work and passing it off as a new paper

• Simulating or falsifying research data

• Copying the structure and ideas of already existing work


The correct method:

- Step 1: Search digital libraries to explore the different dimensions of your topic.

- Step 2: Create the structure of your paper, starting from the research question and the selected

methodology.

- Step 3: Start to read carefully selected sources, taking notes while reading.

- Step 4: Make a draft version of your paper adding the correct references and quotations while

writing

- Step 5: Check! is your text an original work and no patch-work of existing material? Have you

inserted the correct references?


More information?

art. 86 and https://www.arts.kuleuven.be/english/students/plagiarism-policy and code of

conduct

• Possible consequences:

o Points deducted

o No mark for the exam

o No marks for any exam in that exam period

o Exclusion from university

Test your skills in module 6 of Information Literacy Tutorial (C-5573273-K) on Toledo.

https://www.arts.kuleuven.be/english/students/plagiarism-policy

http://toledo.kuleuven.be/



• Plagiarism

• Ombudsperson

• Exam board


• Retake exams



• Further reading

Ombudsperson• Responsibilities:

o Mediate between the examiner and the student (art. 57)• In case of conflicts

• In case of exam accommodations

o Reschedule the examinations (art. 58)• Only in case of severe problems and if possible

• Illness, death of family member,…

• Rescheduling is never guaranteed

o Give advice during the negotiations of the exam board meeting (art. 58)

o Refer to other KU Leuven services

• A problem during the examination period?

o Students are not allowed to contact their examiners directly regarding exam rescheduling get in touch with your ombudsperson!

Problems during the examination period

• Too late at the exam?

o Go to the exam room. Lateness is no reason for exam rescheduling.

• Illness?

o Mail the ombudsperson ([email protected]) prior to the

exam. Send doctor’s note on the day of the exam itself.

• Other emergency?

o Call the ombudsperson (8.30 am – 4. 30 pm):

• 0032 16 32 01 94

• Only for emergencies: 0032 470 83 82 36

mailto:[email protected]

Ombudsperson

How to contact?

• [email protected]

- Always use your student email account (art. 99)

- Include: the name of your programme

the course number and the name of the examiner

your student number

your phone number (with country code)

• + 32 16 32 01 94

If you can’t reach the ombudsperson on this number (between 8.30 a.m. and 4.30

p.m.) / if you have an urgent question on Saturday: + 32 470 83 82 36

• Office

Lett. 01.11 (Erasmus Building) – Blijde Inkomststraat 21



• Plagiarism

• Ombudsperson

• Exam board


• Retake exams



• Further reading

The exam board

• Who?

o https://www.arts.kuleuven.be/english/students/leuven/exams

• Responsibilities? (art. 71)

o Determine whether students have achieved the learning outcomes of the study programme

o Establish the results of students who could graduate

o Settle any possible disputes

o Decide on student cases

• regarding force majeure or other special individual circumstances

• Regarding fraud (art. 86)



• Plagiarism

• Ombudsperson

• Exam board


• Retake exams



• Further reading

Individual Exam Schedule (IES)• Available under “KU Loket”: https://webwsp.aps.kuleuven.be/irj/portal

• The exam schedule is definite 5 weeks before the start of the examination period.

https://webwsp.aps.kuleuven.be/irj/portal

Exam schedule (IES)

• Consult the academic calendar: https://www.kuleuven.be/about/calendars/19-20/ac1819

• You have to be available during the whole exam period:

o February session: until 4 February

o June session: until 29 June

o September session: until 8 September

• Check the exam schedule every day and especially just before taking your exam

• Oral exams

o 4 moments a day 9 a.m. - 11 a.m. - 2 p.m. - 4 p.m.

o Be on time! If you are too late, you might lose your examination opportunity

https://www.kuleuven.be/about/calendars/19-20/ac1819

Exam results

• Results

o Available on KU Loket on Monday 10 February (cf. e-mail)

o You have the right to take a look at all exam documents

• Until 7 days after the official release of the grades in KU Loket.

• Exam results are not subject to negotiation.

• If you believe that your results are incorrect, you can contact the ombudsperson (asap!)

o You have seven days after your results were released in your KU Loket to file a complaint

• You need feedback from the professor

• Feedback moments are organized in the week following the release of the exam results

Exam results

Karel Joos, cultural differences, 2012-2013



• Plagiarism

• Ombudsperson

• Exam board


• Retake exams



• Further reading

Retake exams

• You can only do a retake if you did not pass the exam.

• You are obliged to enroll for the third exam period (art. 46) through KU Loket

• When? Register before 9 July 2020

• You will know the exam schedule at least two weeks before the start of the third session

• Retakes take place in Leuven. Remote exams are not possible.



• Plagiarism

• Ombudsperson

• Exam board


• Retake exams



• Further reading

Exam accommodations

You can only use exam accommodations if you have the approval of the disability officer

([email protected]).

To request your accommodations: complete the form on the website before 1 December:

https://www.arts.kuleuven.be/english/students/leuven/examinations-and-ombuds-

service/examinations-and-ombuds-service#Examination-arrangements

Exam deferral: appointment with the ombudsperson before 1 December:

https://tolapps.kuleuven.be/Tolinto/event/4022608680_gII

Use of dictionaries: send an e-mail to [email protected] before 1

December. For MAES students it is possible to use hard-copy translating dictionaries without

annotations.


https://www.arts.kuleuven.be/english/students/leuven/examinations-and-ombuds-service/examinations-and-ombuds-service#Examination-arrangements

https://tolapps.kuleuven.be/Tolinto/event/4022608680_gII




• Plagiarism

• Ombudsperson

• Exam board


• Retake exams



• Further reading

Written exams

• ±3 hours

• Check in which auditorium / class room your exam will take place!

• Be on time!

• What should you bring?

o Student ID

o A watch (cellphone is not allowed)

o Plastic bag for writing utensils (pencil case is not allowed)

o Bottle of water

o Extra materials (dictionary, anthology, etc.)? • Only in case of an open book exam

• Only if the examiner clearly indicates you can use them

• In doubt? Contact the ombudsperson.

• Draft your answers to make sure your answer contains all the relevant information.

Written exams

• Enter the exam room (in group)

• Put your backpack/bag up front and take out the things you need

• Pick a place in the exam room

o Listen to the instructions (sometimes more than 1 exam at a time)

• Don’t start until you are told to do so

• You cannot leave during the first 40 minutes of the exam

• Problem? invigilator

Oral exams

• A few students take the exam at the same time:

o Make sure you are on time!

o One student is speaking with the professor

o The other students are preparing in the exam room/waiting outside

• Min. 20 minutes to prepare (except for language proficiency exams)

• Exam = dialogue with examiner

o Articulate well and don’t speak too fast. Make sure everything you say is well-understood by

the examiner.

o Extra side questions are possible

• Dress smart

• Bring earplugs in case you get easily distracted

Contents of your answer (written and oral exams)

• Read the question carefully (approach: who, what, why, when, how…?)

• Be precise: avoid vague answers/superfluous encyclopedic information

• Relate to topics (insight)

Vague answer More precise answer

“textile industries are very important in the middle

ages as everybody needs clothing and this

provided work for many people…”

“textile industries are important because of close

link with countryside and wool from sheep; labor

divisions in the cities and exportation, also to other

countries; after crisis in 14th century orientation to

luxury clothing industries…”



• Plagiarism

• Ombudsperson

• Exam board


• Retake exams



• Further reading

Further reading

• Exam ombuds service (faculty of Arts)

https://www.arts.kuleuven.be/english/students/leuven/examinations-and-ombuds-

service/examinations-and-ombuds-service

• Intercultural University Topics and training programmes (support and

help)

http://www.kuleuven.be/english/studentservices/studentservicesleuven

• Digital Counsellor (exams, how/what to study,…)

https://www.kuleuven.be/english/studentservices/studyadviceservice/brochure/ind

ex.html

https://www.arts.kuleuven.be/english/students/leuven/examinations-and-ombuds-service/examinations-and-ombuds-service

http://www.kuleuven.be/english/studentservices/studentservicesleuven

https://www.kuleuven.be/english/studentservices/studyadviceservice/brochure/index.html

Further reading

The Study Advice Service organizes an info session on how to pass exams @ KU Leuven :

• Tips and tricks : Exams @ KU Leuven :

• KU Leuven examination regulations : Chloë Heerman (General Process Coordination)

• The role of the ombudsperson : Konstantinos Spiliotis (Ombuds faculty of Engineering Science)

• Cultural differences in evaluation, style and expectations : Karel Joos (Study Advice Service)

The info session takes place :

on Monday the 2nd of December 2019, 8 P.M. (20h),

in AV 91.12, AV Auditoriacomplex, Parkstraat 49, 3000 Leuven.

The admission is free. You can register on:

https://www.kuleuven.be/english/studentservices/studyadviceservice/workshops.html#exams .

https://www.kuleuven.be/english/studentservices/studyadviceservice/workshops.html#exams

information session exams - ku leuven · without adequate reference to the source ... o refer to...

Documents