information session expanded learning initiative

Expanded Learning InitiativeInformation Session

August 16th, 2021

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITY Warm Welcome!

*We will be recording this session

Reflection: What is one of your favorite successes from this summer, and what impact(s) do you think it had for staff and youth?

Write it in the chat!

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYAgenda

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITY

● Collaborative Partnership with TPS and Summer● Focus Schools and limited After Learning site supplementation● Expanded Learning Initiative (ELI) Overview● Funding Structure, Commitments and Parameters● Timeline● Tulsa City of Learning

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYWe Agree...Learning is social—we will be learning from one another as a community

Learning is emotional—we honor the emotions that we bring into this

space

Learning is cognitive—we focus our attention and fully engage our minds

We also recognize that--in varying ways—life experiences, bias,

racism, geography, cultural backgrounds, age, gender, etc., can affect

our learning experiences today


CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYWho We Are




Out-of-School Time Intermediary

• Supports, aligns, and strengthens connectivity and builds systems across all sectors to benefit Tulsa’s youth

Oklahoma’s 2nd Largest District

• Over 32,500 + students enrolled

Collaborative Partnership



Review - Summer Impact

• Distributed $1.55 million dollars to partners providing high quality expanded learning opportunities

• 40+ partners participated• Expansive offerings for all

ages, across the city

• Historic commitment to youth with free options at every TPS site K-12 in the month of July

• 10,342 Tulsa Public Schools students served

• Web portal for families to research programming options, in English and Spanish

• Over 150 summer programs listed

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYStrategic Network Supports2021-2022 Academic Year


1.Bell 2.Council Oak3.Eugene Field4.Greenwood

Learning Academy5.John Hope Franklin6.Kendall-Whittier7.Lanier8.MacArthur9.McClure

10.Patrick Henry11.Robertson12.Salk13.Tisdale14.Unity 15.Walt Whitman

1.Hale Jr. High2.Monroe3.East Central Jr. High4.Central Jr. High5.Webster Jr. High6.Rogers Jr. High

1.East Central High2.Central High3.McLain High4.Rogers High5.Hale High6.Webster High

Elementary Sites Junior High Sites

High School Sites

Financial Support - 27 Focus Sites Learning Partner Network Supports- Focus sites and all other TPS sites● Access to TIDEL● Access to The Opp Online ● Access to Tulsa City of

Learning ● OST standards and resources

With this being the first week of school, please hold of on contacting schools until Next Monday August 23rd.

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYExpanded Learning Initiative Overview


The Expanded Learning Initiative program is a supplemental reimbursement grant to support partner programming

• Funding available for partners providing programming at 27 focus sites and limited After Learning site supplementation

• Funding applies to Aug.-May program plans, including Fall (October) and Spring (February) intersession camps and field trips. There will be an option to amend your budget in January.

• Funding allocated based on level of program implementation• Funding is meant to be a subsidy for overall program plans, not

to cover an organization’s total operating budget.


Partner Programming

Partners will be funded based on the number of students served and days of programming

The Opportunity Project will coordinate OST/Expanded Learning financial supports through site-coordinating agencies and partner organizations providing programming at the 27 focus sites and limited After Learning site supplementation

● Required Documentation: invoices, receipts, payroll, etc. will need to be received by the last day of each month.

● Financial Reimbursement: Checks will be mailed from TCF once documentation and TIDEL are complete○ Reimbursement will take, on average, 30

days

Funding Structure Site Coordinating Agency

Partners will be funded based on program proposals including their ability to meet quality criteria and staffing ratios


Teacher Learning Partners

The Opp will coordinate stipends through the site coordinating agency

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYFunding Parameters

Allowed

• Consumable program supplies • Nonconsumable program

supplies that will remain with the district (ex: robots, sports equipment, etc.)

• Partial salaries• Training stipends• Marketing and promotional

materials • Family engagement materials


Not Allowed

• Large capital purchases such as a bus or van

• Programming that is not provided in the program proposal

• Renovating or updating program spaces

• Data systems not specified in the agreement

• Building maintenance and care• Tangible thank you gifts

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYFunding Commitments


Partner Commitments include, but are not limited to…

• Deliver engaging, intentional hands-on learning grounded in Tulsa’s out-of-school time standards

• Maintain enrollment, attendance and assessment data in TIDEL

• Engage in all required professional learning courses/sessions• Collaborate with school, site coordinating agency and other

partners to provide family engagement opportunities• Provide signed partner agreement, background checks, W-9

and Certificate of Liability insurance• Input program information in Tulsa City of Learning


The following Opp Online courses are foundational to delivering high-quality OST/Expanded learning programming and are required:

❏ Meet The Opp❏ Positive Youth Development❏ SEL 101❏ Anchors of Emotional Intelligence❏ TIDEL and Data Support❏ COVID Safety

Estimated time to complete: 8 hours


Professional Learning



• Each partner is responsible for enrolling and tracking attendance for every student in their program• Each partner will identify a dedicated

staff member to manage data in TIDEL• Partner inputs attendance daily, weekly

at minimum• Partner communicates changes in staff

responsible for TIDEL entry within 7 days

Data Management


Timeline

September 7, 2021

September 24, 2021

October 8, 2021

October 15, 2021

ELI Funding Window Opens

ELI Funding Window closes at 5:00 pm

Notification of Funding

Signed Agreements Due




ELI Funding Important Date

9/7 - Extended Learning Initiative Opens

9/24 - Extended Learning Initiative Process Closes at 5pm

10/8 - Notification of Funding Commitments

10/15 - Signed Agreements Due

28th-31st End of Every Month – Reimbursement Documentation and Completed TIDEL data to The Opportunity Project

Tulsa City of Learning

9/27 – Fall Program Entry Deadline

12/6 – Winter Program Entry Deadline

3/7 – Spring Program Entry Deadline

5/23 – Summer Program Entry Deadline

Pint Size PDs – 9:00-9:30am – Zoom (Optional)

Positive Youth Development – 9/7, 10/5, 11/2, 12/7

Social and Emotional Learning – 9/15, 10/13, 11/10, 12/15

Diversity, Equity, Inclusion, and Belonging – 9/30, 10/28, 11/18

8/19 - First Day of School5/26 - Tentative Last Day of School


Tulsa City of Learning

https://www.tulsacityoflearning.org/partners/

https://www.tulsacityoflearning.org/partners/

CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYImportant Contacts:

Financial Processes: Tiffany - [email protected] - [email protected]

Partnership Support/Tulsa City of Learning:

Jackie - [email protected]

TIDEL & Partner Agreement:Amy - [email protected]

Out-of-School Time Support & Program Design:

Kara - [email protected]


mailto:[email protected]


Questions?


CONNECTING YOUTH TO THE WORLD OF OPPORTUNITYOptimistic Closure

What are your fall plans?

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Thank you!

information session expanded learning initiative

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