information society technologies industrial participation in the programme josé c. cotta head of...
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Information Society Information Society TechnologiesTechnologies
Industrial Industrial participation in the participation in the
programmeprogramme
Industrial Industrial participation in the participation in the
programmeprogrammeJosé C. COTTAJosé C. COTTA
Head of Unit - International Head of Unit - International AspectsAspects of the Programme; Innovation of the Programme; Innovation DG Information Society DG Information Society European Commission European Commission
Slide 2
OverviewOverview Snapshot of IST’s First CallSnapshot of IST’s First Call
Global statisticsGlobal statistics Statistics concerning the NACsStatistics concerning the NACs
IST ActivitiesIST Activities ““Take-up” actionsTake-up” actions Types of “take-up”Types of “take-up”
The proceduresThe procedures From proposal to projectFrom proposal to project Funding modelsFunding models IPRsIPRs
Some useful www addressesSome useful www addresses
Slide 3
Snapshot of IST’s First CallSnapshot of IST’s First Call
Initial focus on RTD activitiesInitial focus on RTD activities
ResponseResponse
2494 proposals………………….for 5.32 BEuro funding2494 proposals………………….for 5.32 BEuro funding
Retained for NegotiationRetained for Negotiation
536 proposals……………..…….for 928 MEuro funding536 proposals……………..…….for 928 MEuro funding
Selection RatioSelection Ratio
~1:5 for proposals……….…………….~1:6 for funding~1:5 for proposals……….…………….~1:6 for funding
Slide 4
First call – who participatedFirst call – who participated
University & Research
Centres41%
Small business
22%
Large business
24%
Others13%
Slide 5
First call – distribution by First call – distribution by activityactivity
Proposals
KA123%
KA219%KA3
22%
KA428%
CPA4%
FET4%
Funding
KA122%
KA218%
KA319%
KA434%
CPA4%
FET3%
Slide 6
First call – some general First call – some general observationsobservations
Content (RTD projects)Content (RTD projects) LLack of technological innovationack of technological innovation Aims too general, current state of art missingAims too general, current state of art missing
PPlanninglanning Management structure vagueManagement structure vague MMilestones missing or too generalilestones missing or too general LLinks missing between objectives inks missing between objectives & & detailed work plandetailed work plan AAllocated responsibilities not clearllocated responsibilities not clear RRisks issues not addressed , no contingency plansisks issues not addressed , no contingency plans
ManagementManagement VagueVague or or weak exploitation weak exploitation && dissemination plan dissemination plan Consortium not balancedConsortium not balanced ( (users, industrial partusers, industrial partners)ners)
Slide 7
Newly Associated CountriesNewly Associated Countries
Estonia, Latvia, Lithuania, Poland, Estonia, Latvia, Lithuania, Poland, Czech Republic, Slovakia, Czech Republic, Slovakia, Hungary, Slovenia, Romania, Hungary, Slovenia, Romania, Bulgaria, CyprusBulgaria, Cyprus
All 11 countries were associated at All 11 countries were associated at the time of selectionthe time of selection
Slide 8
NACs participations vs NACs participations vs successsuccess
0
50
100
150
200
Slide 9
Retained participations from Retained participations from NACsNACs
6%
17%
77%
LE
SME
Other
Slide 10
Analysis of “non retained”Analysis of “non retained”
Few rejections on formal groundsFew rejections on formal grounds - formal mechanism is well understood- formal mechanism is well understood
Weak on innovationWeak on innovation - proposals have little new- proposals have little new
Weak on consortium structureWeak on consortium structure -consortia are unbalanced-consortia are unbalanced
Weak exploitation planWeak exploitation plan - low or no information on exploitation or - low or no information on exploitation or
disseminationdissemination
Weak end user involvementWeak end user involvement - little involvement of e.g. larger industry- little involvement of e.g. larger industry
Slide 11
Lessons from the First callLessons from the First call
Don’t artificially adapt a proposal to an Action Don’t artificially adapt a proposal to an Action LineLine Define the actual “centre of gravity”Define the actual “centre of gravity”
Carefully look at evaluation criteriaCarefully look at evaluation criteria Good scientific quality alone ….. is not enoughGood scientific quality alone ….. is not enough
Scientific quality is evaluated anonymouslyScientific quality is evaluated anonymously Don’t rely on your scientific reputationDon’t rely on your scientific reputation
Don’t only read “your” Action LineDon’t only read “your” Action Line Take time to understand the broader IST contextTake time to understand the broader IST context
Give realistic cost estimatesGive realistic cost estimates
Slide 12
Take-up Take-up
Dissemination Dissemination and awarenessand awareness
ActivitiesActivities
NetworksNetworks of excellence of excellence
RTDRTD
SuppliersSuppliers
UsersUsers
from discovery ………………………moving towards market
Slide 13
Types of activitiesTypes of activities
Research and DemonstrationResearch and Demonstration• Shared cost R&D (50% of eligible cost)Shared cost R&D (50% of eligible cost)• Demonstration (35% of eligible cost)Demonstration (35% of eligible cost)
• Combined R&D/DemonstrationCombined R&D/Demonstration
(35% - 50% of eligible cost)(35% - 50% of eligible cost)
Take upTake up • Trial, Best Practice, First Use Trial, Best Practice, First Use • (up to 100% of eligible cost)(up to 100% of eligible cost)• timing defined in each calltiming defined in each call
Accompanying MeasuresAccompanying Measures • Dissemination actionsDissemination actions• FellowshipsFellowships• SME exploratory awardsSME exploratory awards• Co-operative ResearchCo-operative Research• Up to 100% of eligible costsUp to 100% of eligible costs• Proposals submitted at any timeProposals submitted at any time
Concerted Actions / Concerted Actions / Thematic NetworksThematic Networks• Coordination/concertation ofCoordination/concertation of R&D, Standards R&D, Standards • Up to 100% of additional eligibleUp to 100% of additional eligible cost for coordination,concertation, cost for coordination,concertation,
information and dissemination information and dissemination
Slide 14
““Take-up”Take-up”
““Aimed at transferring leading-edge as well as Aimed at transferring leading-edge as well as established but insufficiently deployed established but insufficiently deployed
methodologies and technologies to industry and methodologies and technologies to industry and other organisations in order to achieve greater other organisations in order to achieve greater
efficiency”efficiency”
timeinnovators early adopters early majority
Technology TransferTechnology TransferRTDRTD Commercial PhaseCommercial Phase
“T a k e - u p”
Slide 15
““Take-up typesTake-up types
Trials: Trials: evaluation of promising, yet not fullyevaluation of promising, yet not fully
established technologies & solutionsestablished technologies & solutions
Best practice actions:Best practice actions: promote take-up of well establishedpromote take-up of well established
technologies & methods technologies & methods
Assessments:Assessments: evaluation of innovative productsevaluation of innovative products
Slide 16
From Proposal to From Proposal to ProjectProject
CECEligibility Check
Consortiumbuilding &proposaldrafting
experts+CECConsensusReport
IndependentExperts’Evaluation
Eligibility CriteriaEligibility Criteria
Evaluation CriteriaEvaluation Criteria
Slide 17
Funding ModelsFunding Models
Full CostFull Cost Reasonable flat rate overhead: 50% FundingReasonable flat rate overhead: 50% Funding On request for all organisationsOn request for all organisations Actual overhead: 50% FundingActual overhead: 50% Funding If analytical accounting enables actual overhead If analytical accounting enables actual overhead calculationcalculation Additional CostAdditional Cost 20% flat rate overhead: 100% Funding20% flat rate overhead: 100% Funding If no adequate analytical accounting If no adequate analytical accounting (EC view)(EC view) and no and no
request for full cost and flat rate overhead request for full cost and flat rate overhead ( in R&D and ( in R&D and demo)demo)
In concerted actions, thematic networks, etc.In concerted actions, thematic networks, etc.
Slide 18
Intellectual property rights Intellectual property rights (IPR)(IPR)
EU Funding 50% or less:EU Funding 50% or less:• IPR belongs to the contractorsIPR belongs to the contractors
EU Funding between 50% and 100%:EU Funding between 50% and 100%:• IPR negotiated between Commission andIPR negotiated between Commission and contractors contractors
EU Funding 100% of total eligible costEU Funding 100% of total eligible cost• IPR belongs to the Commission as general ruleIPR belongs to the Commission as general rule
Slide 19
From proposal to project: From proposal to project: phasesphases
Contract Negociation Contract Negociation (& Commitment Procedure)(& Commitment Procedure) Project Officer checks scientific value & reasonability of costsProject Officer checks scientific value & reasonability of costs Gestionnaire checks “financial viability” of partners, contractorsGestionnaire checks “financial viability” of partners, contractors Budget Services check overall validity of the budget availableBudget Services check overall validity of the budget available
Contract Signature Contract Signature (& Advance Payment)(& Advance Payment) Contract Signature = official approval for start projectContract Signature = official approval for start project Advance Payment (normally 40% in FP5)Advance Payment (normally 40% in FP5)
Slide 20
Cash-flow for a projectCash-flow for a project
Intermediate paymentsIntermediate payments submission of Project Progress Reports & Cost Statementssubmission of Project Progress Reports & Cost Statements payments subject to approval of the PPR & CSspayments subject to approval of the PPR & CSs Ceiling (85%) => retention (15%) from consortium’s fundsCeiling (85%) => retention (15%) from consortium’s funds usually periodicity of 6 or 12 monthsusually periodicity of 6 or 12 months
Final paymentFinal payment submission of Final Report & Consolidated Cost Statementsubmission of Final Report & Consolidated Cost Statement upon approval of FR & CCS the retention (15%) is paid by ECupon approval of FR & CCS the retention (15%) is paid by EC Documents justifying the costs should be kept 2 years (audit)Documents justifying the costs should be kept 2 years (audit)
Slide 21
Useful WWW addressesUseful WWW addresses
http://www.cordis.lu/irc/src/whoswho/whowho.htmhttp://www.cordis.lu/irc/src/whoswho/whowho.htm
http://www.cordis.lu/fp5/src/eoi.htmhttp://www.cordis.lu/fp5/src/eoi.htm
http://www.ideal-ist.net/http://www.ideal-ist.net/http://www.idealist-east.net/http://www.idealist-east.net/