information technology and compliance at kmco gaming
DESCRIPTION
My group for my MIS class created this presentation in Spring 2010TRANSCRIPT
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Meeting the E-Discovery Challenge:
Information Technology and Compliance at KMCO Gaming
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Introduction
Who is KMCO Gaming? Major Players Business Strategy Major Business Issue Smaller Business Issues
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Manufacturer in casino gaming systems– Leader in innovation and development
Based in St Louis, MO– Distributed to 28 countries overseas, United States, Canada,
Caribbean, and Latin America
Internal chaos:– Lawsuit against competitor BJH– Sarbanes-Oxley (SOX)– Hurricane Katrina– E-Discovery Project
KMCO Gaming
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Major Players
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Business Strategy
Business – to – Employee (B2E)/working inward
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Major Business Issue
KMCO Gaming has no infrastructure to document communication throughout the company
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Smaller Business Issues
Issues between IT & Finance Department Hurricane Katrina insurance claim Lawsuit against competitive firm, BJH US legal requirements with SOX
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Possible Solutions
Continue to implement the last phases of the existing E-Discovery plan internally
Hire a consultant to advise and develop a new strategy altogether
Bring in a system integrator to implement existing E-Discovery plan
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Continue to implement the last phases of the existing E-Discovery plan internally
Pros
- Cost efficient - Security
- Independent - E-enablement
Cons- Not satisfying needs - Inefficient cabinet system
- Time consuming - Work overflow
- Limited experience - Employee resistance
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Hire a consultant to advise and develop a new strategy altogether
Pros
- Technology - Professional expertise
- Economies of scale - Reduce downtime
Cons
- Expensive - Time consuming
- Consultant may not - Loss of decision making
understand KMCO - Loss of all previous effort
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Bring in a system integrator to implement existing E-Discovery plan
Pros- Cost efficient - Time efficient- KMCO can manage - Keep resources- Create new policies - Ensure infrastructure can
support recommendations
Cons- No results - No support- Re-train employees - Archiving is expensive- Out of the hands of KMCO
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Solution:
Bring in a system integrator to implement existing E-Discovery plan
Why?– Allows KMCO to control project– Frees up IT, Legal, and Manufacturing to
support the Katrina Insurance claim– Ensure’s KMCO is properly covered under
Sarbanes-Oxley Act.
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System integrator to implement existing E-Discovery plan
Important Steps prior to implementing existing plan:– Reconvene steering committee to oversee
project .– Select an appropriate system integrator(s)– Perform company audit of all technical
equipment
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Phase One: Creating an IT Use Policy Framework
Defining and communicating organization-wide policies including:– Internet use by KMCO employees – Network and IT equipment – Remote access policy – Rules for storage, retrieval, and destruction of
ESI – Procedures to follow when responding to E-
Discovery requests
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Phase Two: Assessing & Preparing for Infrastructure
Upgrade – The guidelines from Phase One would
require investments in infrastructure to support ESI including:– Substantial investment in media storage
equipment for archiving data and enhancements to backup technology
– Implementing or upgrading existing VPN infrastructure and security rules
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Phase Three: Selecting and Implementing Records
Management Tool New policies and upgrades would allow for
installing tools to manage e-records and allow searching and retrieving records.– E-Discovery Tools – Implementation– Evaluation– Training
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Phase Four: Maintenance & Audits
E-Discovery process may need to adapt itself to changes in federal laws and guidelines.
Vulnerabilities in the system need to be continually identified and corrected.
Internal audits that routinely subject the ERM to thorough audits.
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Recommended Tools for E-Discovery
I365’s E-Vault Digital Backup– Offered on premise and SaaS
Iron Mountain’s Mimosa E-Discovery Solutions– Email, Sharepoint, and File Archiving
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KMCO Gaming
Questions?