information visualization solutions march 15, 2007 information visualization solutions vets team...

Information Visualization Solutions

March 15, 2007


VETS Team Kick-Off

Welcome Pen Bay VETS Team Members

CAPT Ann S. Yahner, USN (Ret.) President & General Manager Penobscot Bay Media LLC

Team Member Introductions

Introduction


Overall Goal Build Team trust, strong relationships and active

participation from all member companies

Kick-Off Goals Discuss the prime contract and subcontract

agreement Explain Team management and marketing Cover the Team proposal process and task order

management

Introduction


Logistics Meeting Materials in 3-Ring Binder Beverages & snacks on back table Restrooms > Out the door and to the left Mute your cell phones Coffee Breaks at approximately 10:45 & 3:15 Lunch served here at around 12:15 Plan to conclude our meeting today around 5:30,

followed by a social hour and drinks

Introduction


P. David Berez Principal Partner Penobscot Bay Media LLC

Stu Rich Principal Partner, GIS Practice Manager Penobscot Bay Media LLC

Introduction


Schedule & Agenda Thursday ~ Day 1: Strategic Sessions

8:00am – 6:30pm ~ The Farmhouse Conference Center

VETS GWAC Contract Overview John Enright, Consultant to Penobscot Bay Media

Pen Bay VETS Master Subcontract Agreement Tim White, Comptroller, Penobscot Bay Media

Introduction


Schedule & Agenda

Pen Bay VETS Team Members: Overview & Analysis Michael Hardy, Deputy Program Manager, Pen Bay VETS

Pen Bay VETS Team Management & Responsibilities Lt. Col. Frank Yahner, USMC (Ret.) Program Manager, Pen Bay VETS

Introduction


Schedule & Agenda

Pen Bay VETS Team Approach to Marketing & Sales Michael Hardy, Deputy Program Manager, Pen Bay VETS

Daily Wrap-up ~ Open Q&A

Cocktail Hour from 5:30 to 6:30

Enjoy your Evening!

Introduction


Schedule & Agenda Friday ~ Day 2: Nuts & Bolts Sessions

7:30am – 12:30pm ~ The Farmhouse Conference Center

Pen Bay VETS Portal: Introductory Training Heidi Hunt, Project Manager, Penobscot Bay Media

Opportunity Evaluation & Task Proposal Process Michael Hardy, Deputy Program Manager, Pen Bay VETS

Introduction


Schedule & Agenda

Task Order Management Stu Rich, Principal Partner & GIS Practice Manager,

Penobscot Bay Media

Meeting Wrap-up: Open Q&A

Enjoy the rest of your stay in Maine!

Introduction


Lt. Col. Frank Yahner, USMC (Ret.) Program Manager Pen Bay VETS GWAC

Introduction


March 15, 2007


VETS GWAC Contract Overview ~ John Enright

VETS GWAC Contract Overview

VETS GWAC Contract Sections Section B. Supplies or Services and Prices/Cost Section C. Statement of Work Section D. Packaging and Marking Section E. Inspection and Acceptance Section F. Deliveries or Performance Section G. Contract Administration Data Section H. Special Contract Requirements Section I. Contract Clauses Section J. List of Attachments

John Enright


March 15, 2007


Coffee Break


March 15, 2007


Master Subcontract Agreement ~ Tim White

Goals of This Session

Present Pen Bay VETS Master Subcontract Agreement (MSA) Rationale and Intention

Review MSA Sections Excellent Feedback from Team Members Additional Review by Pen Bay Principals

Improved language More accurately reflect how we will manage subcontractors Draft “best & final” common subcontractor agreement

Revised MSA to be released on or before 23 March 2007

Discuss Proposed Changes and Suggestions

Introduce Roles & Responsibilities

MSA Overview & Discussion

Goal of This Agreement

Keep our Prime Contract valid and active for the mutual benefit of Pen Bay and Team Members

Meet that goal through the use of:Simple SystemsSimple ProcessesSimple Rules


MSA Section Review

ARTICLE 1 – DEFINITIONS ARTICLE 2 – AGREEMENT TYPE; REPRESENTATIONS

REGARDING VETS GWAC ARTICLE 3 – TASKS, AUTHORIZED PERSONS AND THE

AGREEMENT ARTICLE 4 – SUPPLIES/SERVICES AND PRICES/COSTS ARTICLE 5 – TASK ORDERS ARTICLE 6 – SECURITY CLEARANCES ARTICLE 7 – TRAVEL


MSA Section Review

ARTICLE 8 – COOPERATION OF SUBCONTRACTOR 8.1 Acceptance

ARTICLE 9 – OWNERSHIP OF TANGIBLE PROPERTY ARTICLE 10 – CHANGES TO SCOPE OF WORK ARTICLE 11 – COMPENSATION; INVOICES

11.1 For Time and Materials (T&M) or Labor-Hour (LH) Effort 11.2 For Firm Fixed Price (FFP) Efforts 11.3 Payment for T&M, LH, or FFP 11.4 Cessation Notification 11.5 Disallowance of Previous Payments


MSA Section Review

ARTICLE 12 – INSURANCE; INDEMNIFICATION; PERMITS 12.1 Workers Compensation 12.2 Comprehensive Bodily Injury Insurance 12.3 Commercial General Liability Insurance

12.4 Auto Liability Insurance 12.5 Professional Liability/Errors and Omissions Insurance 12.6 Other Insurances

ARTICLE 13 – SUBCONTRACTORS AND ASSIGNMENT 13.1 Subcontract From PEN BAY to SUBCONTRACTOR 13.2 Subcontract between SUBCONTRACTOR and Third Party (Sub-SUBCONTRACTOR) 13.3 Assignment of Subcontract with SUBCONTRATOR

ARTICLE 14 – TERM AND TERMINATION


MSA Section Review

ARTICLE 15 – CONFLICT OF INTEREST

ARTICLE 16 – DOCUMENTATION

ARTICLE 17 – DISPUTE RESOLUTION BETWEEN PEN BAY AND SUBCONTRACTOR

ARTICLE 18 – FORCE MAJEURE

ARTICLE 19 – NOTICE

ARTICLE 20 – RECORD KEEPING; REPORTS 20.1 General Support

20.2 Customer Required VETS GWAC Status Report

20.3 Customer Required VETS GWAC Sales Report

20.4 Customer Required VETS GWAC Subcontracting Report

ARTICLE 21 – KEY REPRESENTATIVES


MSA Section Review

ARTICLE 22 – EXCLUSIVITY ARTICLE 23 – ORDER OF PRECIDENCE ARTICLE 24 – TAXES ARTICLE 25 – CHOICE OF LAW AND FORUM PROVISION ARTICLE 26 – SEVERABILITY ARTICLE 27 – INTEGRATION ARTICLE 28 – HEADINGS ARTICLE 29 – NON-SOLICITATION ARTICLE 30 – PUBLICITY ARTICLE 31 – CONFIDENTIALITY ARTICLE 32 – CONTRACT CLAUSE FLOWDOWN ARTICLE 33 – ENTITY RELATIONSHIP ARTICLE 34 – NON-WAIVER OF RIGHTS


Roles & Responsibilities: Working with the MSA

Penobscot Bay Media LLC Compliance with Prime Contract

Tracking and Reporting as Required Payment of Contract Access Fee (CAF) to GSA

Manage Relationships with Team Members Support Business Development Activities Support Administrative and Management Activities

Quality Control & Inspection Timely, Accurate & Efficient Billing to Customer Prompt & Accurate Payments to Team Member

Sensitivity to Small Business Cash Flow Issues


Roles & Responsibilities: Working with the MSA

Pen Bay VETS Team Member Compliance with MSA

Timely, Accurate & Efficient Billing & Reporting Respect for Other Team Members & COI Avoidance Maintain Appropriate Lines of Communication

Quality Control and Customer Satisfaction Effective Management of Personnel Keep an Open Channel ~ Communicate Problems Early

Participate Support Cooperative Business Development Activities Initiate Use of the GWAC Use the Tools and Systems Provided



March 15-16, 2007


Lunch

information visualization solutions march 15, 2007 information visualization solutions vets team...

Documents

pen bay vets daily wrapup

drinks introduction

team proposal process

contract clauses section

john enright slide

deputy program manager

project manager

performance section