informatiseringscentrum the educational and strategic issues with implementing an electronic...
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Implementing an Electronic Portfolio System
Information Technology CenterMarij VeugelersProjectmanager Portfolio Implementation
SURF NL Portfoliocommunity manager
Universiteit van Amsterdam
Sakai OSP Vancouver May 2006
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Agenda
08.30 – 08.45 Introduction
08.45 – 09.05 e-Portfolio in Education (place and function)
09.05 – 09.15 questions for you
09.15 – 09.30 e-Portfolio implementation process (stakeholders and change management)
09.30 – 09.45 UvA experiences
09.45 – 10.00 exchange of experiences
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Introduction Marij Veugelers
Universiteit van Amsterdam Information Technology CenterSection IT and education
Background biologist, career counselor, senior consultant
FunctionsProject manager portfolio implementation UvA
Project manager DU Portfolio implementation instrumentals
Community manager SURF NL Portfolio (expertgroup)
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Combining, sharing and expanding expertise
Co-operation in the educational sector, as well as in the field of employment
National and international co-operation
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Website http://www.surf.nl/portfolio
Involvement in e-learning projects in higher education
Own project tender 2005- 2006
Conferences, presentations, papers, etc
Co-operation in educational sector in the field of
employment International UK and US
Activities in 2006
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Reflective exercise on e-Portfolio
What kind of organization do you work for?
University – (Community) College – Other
What is your role in your organization?
Technical – Educational - Management – Other
Where does your organization stand regarding e-Portfolio?
Thinking about it – Pilot stage – Scaling up – Fully implemented
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Developments in higher education
Movement towards student centred and competence based education
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Primary functions ePortfolio from student perspective Van Tartwijk (2003)
Planning
Showing Reflecting
Different functions, different
approaches, different
solutions: one size
doesn’t fit all
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Many Factors Involving Educational Innovation
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SupportSupport
Management
Learning environment
Learning activities
Goals
InfrastructurePeople
Portfolio conceptPortfolio concept
UvA attention areas
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Questions for you
Discuss this with your neighbors
Does your organization has a educational vision of the study program in which portfolio plays a role?
What are the students’ learning activities to achieve these goals
What is the learning environment ?(which has to be organized in such a way that the students perform the right activities)
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Educational concept: points for attention
http://www.du.nl/digiuni//download/73DF980B-0867-D504-174253481B62902C.doc?CFID=916634&CFTOKEN=83930479
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Website Portfolio Implementation
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Portfolio Implementation website Web site with nearly 100 documents
Also for not DU members
Assignments, guidelines, checklists, …..
Target group
managers,
project leaders,
Supervisors
Also in ENGLISH!!!!!
www.du.nl/portfolioimplementation
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Example portfolio
Different items in the manuals
Project leaders/tutors
section
Managers section
Manuals for students and
tutors/teachers
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With 7 steps in Change Management Thinking and Implementation Checklists
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Scenario’s in e-portfolio implementation
COUNSELINGScenario 1
University wide
4 year program in department
1 year programin department
Pilot
+ASSESSINGScenario 2
+PLANNINGScenario 3
Universities differ in starting points, goals and strategies
Academic universities
Universities of
Professional Education
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Three Scenarios for Portfolio Use
Career
Counseling + Assessing + Planning
Scenario 1
Scenario 2
Scenario 3
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Scenario 1
Portfolio applied to part of the study programme
Portfolio application is focused on a route for study career counseling or academic schooling
Activities in this route are focused on counseling in personal development, making personal choices in the study programme and/or ethical questions
The activities are more or less independent of other learning lines
• Not all the teachers have a counseling assignment
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Scenario 2
Portfolio applied to integrated education
Portfolio is focused on counseling and assessing
All study activities are focused on attaining the educational qualifications
Portfolio is integrated into all the educational activities
All the teachers have counseling and evaluating assignments
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Scenario 3
Portfolio applied to demand-steered education
There is no study programme; the educational approach is focused on counseling and facilitating;
The main task of the teacher is to counsel the learning process
Students independently go through the PDCA-cycle: planning, doing, evaluating and adjusting
Portfolio plays a central role in the learning process
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Change Management: Thinking in Five Colours( De Caluwé & Vermaak, 2002 )
Yellow ChangeStrategy
Blue ChangeStrategy
Red ChangeStrategy
Green ChangeStrategy
White ChangeStrategy
PowerPoliticsWin-Win
RatioPlanKnowledge
HRMMotivationSystematic
GrowthLearningDirection
ExplosionDynamicEnergy
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Questions for you
Discuss this with your neighbors
Change management thinking are you familiar with this
What are your experiences so far?
Recognize you the 3 scenario model?
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Universiteit van Amsterdam
Traditional academic university
24.000 students3800 academic staff7 faculties
humanitiessocial and behavioural sciences
economicslaw sciencesmedicinedentistry
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Universiteit van Amsterdam -2
24 teaching institutes
65 study programs for Bachelor degree
more then 120 Master programs
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Bottom up sharp rise in interest for using e-portfolio
0
500
1000
1500
2001 2003 2005
schools
students
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Reasons
By-result of the introduction of the Bachelor’s and Master’s structure
renewed attention
•for the academic skills
•for career supervision
•for supervising ALL students
•there was a TOOL
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History UvA 2001
First pilot 2002-2003
Some pilots with the DU digital portfolio
University teacher training programme 60 students
Interdisciplinary programme for first-year students
30 studentsFirst year Media en Culture students
350 studentsCommunity of Practices: expert meeting Web site for the UvA Conference day for university
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History 2003-2004 We go for it!
A lot of study programmes starting with a portfolio
12 different pilotsLaw, Humanities, Science, Economics, Health, Education, …..
2000 students
But…..tool problems
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History 2004-2005
Project UvA GO – NOGO Portfolio
Collecting information for
the decision GO or
NOGO……
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Three pillar Model UvA
Education / pedagogic 2004-2005
new challenges educational innovation educational evaluation of 9 pilots
educational requirements
teachers training programme for their new role as coach
educational support frame work
best practices with examples of assignment instructions and student portfolio’s
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Three pillar Model UvA
Technology 2004 - 2005
trendanalysis portfolio/ e-learning products
technical requirements
format for technology support
proposal for a tool selection
financial overview various hosting models
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Three pillar Model UvA
Strategy 2004 - 2005
Checklist of pre-conditions for the management
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History 2005-2006
Project UvA GO Portfolio
Balance between all the attention areas !!!!
Pilot with OSPWaiting for release OSP/SAKAI 2.2
It cost more then we thought:
effort from people in the IT center…..effort from the faculty members….
We hope to start next school year with a UvA tool…..
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SupportSupport
Management
Learning environment
Learning activities
Goals
InfrastructurePeople
Portfolio conceptPortfolio concept
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EXTRA
Funding all the projects (GoNoGo and Go) are funded
central and department IT.
Support management levelfrom CIOfrom committee that advise the UvA board
Support for the pilotsIT and Education section: consultancy, support, CoP, own website
Item 3 Uitwerkingen deze tekst ook nog
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Lessons Learned in e-Portfolio Implementation
1: Pedagogy comes first
2: Clear definition of goals and results is important
3: Maintaining multiple stakeholders perspectives is vital
4: Support by management is crucial
5: Functional and technological support is also crucial
6: Technical choices matter too
7: Start small
8: Central projectmanager
9: Student involvement
10:
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In subgroups of 5 people
• Lessons learned in ePortfolio-implementation: what works and why?
Bringing it to the wall (5 minutes)
• Walk around and discuss
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Contact
Marij Veugelers
Senior consultant IT and education
Universiteit van AmsterdamInformation Technology CentreICT in Education
[email protected]+31 20 5253293