infrastructure services committee 21 june 2017 · 6/21/2017 · the second development “stage 2...

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INFRASTRUCTURE SERVICES COMMITTEE

21 JUNE 20173

PROJECT LAUNCH APPROVAL (PLA) FOR CONSTRUCTION OF STAGE 1B - WALKER ROAD SPORTING FACILITY – SPORTS OVAL AND DRAIN REALIGNMENT PCC15143-01

Wayne Dagleish | 1/3/81 - 31 | #5439672

RECOMMENDATION:

It is recommended that Council:

1. Approves the construction of Stage 1B Walker Road Sporting Facility Project Launch Approval (PLA) with a Project Launch Budget (PLB) of $2,395,000 and an Approved End Date (AED) of 30 June 2018; and

2. Delegates authority to the Chief Executive Officer in accordance with the Local Government Act 2009 to enter into contracts, negotiate, finalise and execute any and all matters associated with or in relation to this projectsubject to Council’s procurement practices and policies.

EXECUTIVE SUMMARY:

Stage 1B is the fourth construction stage of the Council approved Walker Road Sporting and Recreation Precinct Master Plan located at Edmonton. The works involve the construction of the final sporting oval and provision for proposed future carparking (refer plans in Attachments). These works will require the realignment of a major swale drain to create the necessary space.

Consultation and design of Stage 1B is complete. The construction is proposed to be undertaken by Cairns Works Construction (CWC) in order to achieve the earliest possible site start and final handover as a three to six month maintenance period is required for turf establishment beyond the civil works programme. CWC have completed Stage 1 Softball and Baseball Facility (in use) and Stage 2 Cricket and Soccer Facility (in commissioning phase).

This report seeks Project Launch Approval (attached) for the Stage 1B project works with a budget of $2,395,000.

BACKGROUND:

The “Walker Road Sports and Recreation Master Plan” final report dated September 2013 was approved by Council at the Ordinary Meeting on 30 October 2013. Lot 304 Walker Rd is a 19.8 hectare Council sports development site. The newEdmonton Leisure Centre is at the south western portion of the site. The balance of the land (approximately 18 hectares) has been further progressively developed by Councilbased on the approved Concept Master Plan, Staging Plan, and Leasing Plan as detailed in attachments.

Agenda – Infrastructure Services Committee 21 June 2017 #5448636

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In reference to these plans, the first development “Stage 1A Sporting Fields for Softball and Baseball” is complete and has been in use since April 2016.

The second development “Stage 2 Sporting Fields for Soccer and Cricket” construction is recently completed with commissioning in progress.

The “Stage 3 new Soccer and Cricket Club Amenities Building” has been recently commissioned and is operational.

Overall the various stages of this project have come in substantially under the overall project budget of $16.1M allocated back in 2015 at which point the budget was split into 4 stages to spread the budget over several years. While Stage 1B exceeds the 2017/18 allocation, the most recent stage 2 works which are currently being commissioned, came in approximately $1M under the 16/17 budget.

The Stage 1B works with the realignment of the major swale drain could not be undertaken until the existing Mulgrave Mill cane railway was relocated onto its new Logomeir Road alignment. Council and the Mill have completed this relocation work and the line is now operational (separate CRC project). Land acquisition for drainage purposes was also necessary prior to constructing the Stage 1B works. Resumption of freehold land necessary to construct the works is complete with Gazettal and sealed Titled Plans received in favour of Council. New road opening and road closure gazettal’s are in progress.

Stage 1B scope will deliver: Creation of a sporting field/oval green space.Line planting of oval (blue couch) 200 metres of concrete swale drain (20m width) alongside the new sports oval 430 metres of upgraded existing swale drain (14m width) and outlet stabilisation2400 RCP extension and manholeCreate future carparking green space

COMMENT:Project management of all stages and buildings and adjacent Logomeir Rd project has been by Capital Projects Delivery - Infrastructure Services. It is proposed that this continue and that construction for the next stage to commence in July 2017 (dry season), to take advantage of dry conditions for the construction of the sports oval and significant drainage infrastructure works. Funding has been allocated for the works within 2017/2018 financial year.The new open spaces for the sporting oval and carparking will be accessed from the existing access road as per the overall Master Plan for the Walker Road Sporting Facility.


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It is also proposed that construction works be undertaken by CWC who have significant experience in the delivery of such projects. With an immediate construction startproposed, the civil works are planned to be completed by December 2017 followed by a three to six month landscaping establishment period over the wet season. This would result in a 30 June 2018 project handover date.

OPTIONS:

That Council approves the Project Launch Approval for an amount of $2,395,000 with an approved end date of 30 June 2018.OrCouncil does not approve the Project Launch Budget.

Ray PlastoBranch Manager Capital Projects Delivery Infrastructure Services

Linda KirchnerGeneral Manager Community Sport and Cultural Services

Bruce GardinerGeneral Manager Infrastructure Services


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Capital Works ProgramProject Launch Approval 1. Details

Project/Program Name Stage 1B - Walker Road Sporting Facility – Sports Oval and Drain Realignment

Project Code PCC15143-01 Contract No.

Division Div 2 Branch Parks & Leisure

Department CS & CS Function Code 2756

Unit Sporting Facilities Budget Submission Ref No. 3501172 (M/plan)

Asset Class Recreation Facilities Internal/External Internal

New/Renewal/Upgrade New Document No. #5439672

2. Recommendation

It is recommended that:

the above project be approved and the listed Council Responsible Officers (Section 7.) be authorised to expend up to the level of the PLB; and thatCouncil delegate authority to the GM/CEO to finalise any and all matters relating to the above project

PLB (Project Launch Budget) – refer section 10. $2,395,000

AED (Approved End Date) – refer section 4. 30 June 2018

3. Executive SummaryStage 1B is the 4th construction stage of the Council approved Walker Road Sporting and Recreation Precinct Master Plan located at Edmonton. The works require the realignment of a major swale drain to create space for the final sporting oval and proposed future carparking (refer plans in Attachments).Consultation and design of Stage 1B is complete with construction project management to be progressed by Capital Projects Delivery. The construction works will be managed by Cairns Works Construction in order to achieve the earliest possible site start and final handover as a three to six month maintenance period is required for turf establishment beyond the civil works programme. Cairns Works have completed Stage 1 Softball and Baseball Facility (in use) and Stage 2 Cricket and Soccer Facility (commissioning phase). Stage 3 was the shared Clubhouse Building delivered by builder Osborne Construction and is now in use. This report seeks Project Launch Approval (attached) for the Stage 1B project works.


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4. Approved End Date (AED)

Milestone DateDesign 31 January 2017

Construction start 17 July 2017

Construction Practical Completion 31 March 2018

Approved End Date (AED) 30 June 2018

5. Project Funding Sources

Source Amount

Revenue $2,395,000

Grants $0

Developer Contributions $0

Other (please specify) $0

Project Launch Budget $2,395,000Comment: Additional funding will need to be allocated from the remaining funding in the 16/17 component of this park development project (PCC15143-02) or the 2017/2018 Capital Work Program.

6. Risks (Outline the major risks associated with the project which may impact on delivery of the scoped project on time and on budget.)

Description of Risk Impact of Risk Proposed Solution / How to Mitigate the Risk

Cost to Mitigate

Unseasonal wet weather AED not achieved Proposed approved end date allows suitable time for unseasonal wet weather

Latent conditions Time and cost Contingency fund and some time allowed post construction practical completion

Project contingency – see below

Comment: Council officers have made every attempt to identify risks and mitigate them in the design and planning of these works, $175,000 has been allowed for in this regard.

7. Responsible Officers

Project Sponsor Linda Kirchner – General Manager CS&CS

Owner’s Representative Tim Dendle – Coordinator Leisure Services

Project Manager Wayne Dagleish – Preconstruction – Capital Projects DeliveryLeigh Gniel – Construction – Capital Projects Delivery

Other Ray Plasto – Superintendent – Capital Projects Delivery


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8. Minimum Energy Performance Standards for New Capital Works Projects

Does the project involve the design or installation of any high usage energy consuming equipment or the design or construction of any buildings?

Yes No (continue to section 9)

Does the design deviate from Council’s Minimum Energy Performance Standards?

Yes (provide details and rationale below) No

9. Procurement ArrangementsCairns Works have priced to construct the project and on review is considered fair and consistent with previous similar project works and compatible with industry standards. Works will be procured through the standard Purchase Order process between Capital Projects Delivery and Cairns Works. Construction will be undertaken by Cairns Works, with specific task numbers to track project costs.

10. Project Launch Budget (PLB) (Outline the details for the main project phases.)

Project Phase Status Costs ITD

Phase Estimate

Concept, design, preconstruction In Progress $65,000 $75,000

Project Management – delivery To be Commenced $0 $35,000

Authorities To be Commenced $0 $15,000

Construction – Cairns Works plus fencing allowance

To be Commenced $0 $2,095,000

Total $0 $2,220,000

Contingency $175,000

Project Launch Budget (PLB) required $2,395,000

11. Allowances in the Original Budget vs PLB

2016/17 2017/18 TOTAL

Original Budget – Project or Program

$1,900,000 $1,900,000

PLB – Stage 1B $100,000 $2,265,000 $2,365,000Variance or Project Budget remaining

-$100,000 -$365,000 -$465,000

Comment

This project includes some current expenditure and funding from Walker Rd Drain Realignment project PD17176. Additional funding will need to be allocated from the remaining funding in the 16/17 component of this park development project (PCC15143-02) or the 2017/2018 Capital Work Program..


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12. Attachments#5039574 – Concept Master Plan #5039577 – Master “Staging” Plan #5445004 – Lease Plan #5445022 – General Arrangement Plan Stage 1B

13. ApprovalAll necessary planning and other statutory approvals have been identified and/or responsibility for obtaining such approvals has been allocated.

Yes No

14. Legal Review of Underlying ContractsHave the major underlying contracts been reviewed by Council’s legal advisors?

Yes No (If no, outline below how contracts have been drafted)

Cairns Works will be undertaking the works.

Submitted for Approval by:

Name: Ray Plasto

Position: Manager Capital Projects Delivery

Signature:

Date: 12 June 2017

Endorsed by General Manager Community, Sport & Cultural Services:

Name: Linda Kirchner

Position: General Manager Community, Sport & Cultural Services

Signature:

Date: 12 June 2017

Approved by Council (as per Capital Expenditure Delegations):

Submitted to: Infrastructure Services Meeting

Date: 21 June 2017

To be ratified at the Ordinary Meeting

Date: 28 June 2017


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infrastructure services committee 21 june 2017 · 6/21/2017 · the second development “stage 2...

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