initial data preparation

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Initial Data Preparation Users Guide

Table of Content

1. Welcome to the E-learning suite.............................3

2. What this Guide Describes.....................................4

3. Introduction.............................................................5

4. Pre-Built data..........................................................6

5. Road map to Initial Data Preparation.....................8

6. Login.....................................................................10

7. Master Entries.......................................................11

7.1 Trade.....................................................12

7.2 Classification..........................................13

7.3 Designation.............................................14

7.4 Chat Room..............................................15

7.5 Roles.......................................................16

7.7 Batch Status............................................17

7.8 Method....................................................18

7.9 Location..................................................20

7.10 Non-Teaching Subjects.........................21

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7.11 Reference..............................................22

8. Course...................................................................23

8.1 Course Add.............................................24

9. Instructor...............................................................26

10. Batch.....................................................................28

11. Student..................................................................30



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12.

Wel co me to the E- lear ning s ui teWelcome to the E-learning suite. By using various aspects of this

suite you will be able to meet your various requirements.

This E-leaning suite contains three different modules:-

(a) Module 1: LMS (Learning Management System).

This is the First module which will be used by an

administrator or other users who are permitted by the

administrator. This module is mainly used to create

various users (i.e. users for rest two modules) and

providing them the required rights.

(b) Module 2: EMS (Examination Management

System). This is the second module, which will be

mostly used by the instructors to do the various

operations related to exams. This module may also

be used by an administrator.

(c) Module 3: LES (Learning Environment System).

This is the last and the main module with which a

user or a student will interact. It is mainly used to

provide the virtual classroom and a platform for

attending the exams.


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What t hi s G uid e De scri besThis Guide explains, why there is need to make Initial Data entry

into this software. It describes all the Pre built data.

This Guide describes all the required step by step initial entriesinto LMS module.


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Int rodu ct ionAfter installing the e-learning solution user can not use it

immediately. Before using this e-solution an administrator needs

to perform initial data preparation. Initial data preparation is

nothing but creating master entries and making the solution

usable to the users. Here master entries are those entries whichare necessary before using the complete software.


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Pr e-B uil t da taInitially the Database is kept almost empty. But to start using the

solution, some data should already exist in the database as per

the User requirements.

E-learning Suite also provides a way to enter these Pre-Entriesthrough dedicated Modules. This module is called Learning

Management System.

Following are some Pre built data: -

S. No. Pre built Data Description

1 Admin

account

This is the super user account

used to access both LMS and

EMS module.

2. Guest account This is the guest user account

using to access the LES

module.

3. Admin role Role has all rights by default.User can change it later.

4. General Chat

Room

There is one chat room named

General.

5. Courseware

data

All inbuilt courseware data will

be available with in the


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database. E.g. Subject, FAQ,

glossary, quiz etc.


Note: Above mentioned headings are some alreadycreated default-entries so that Administrator /Authorized user can enter into the modules (LMSand EMS .


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Ro ad m ap t o In it ial D at a Pr ep ar ati onA flow chart of the initial data preparation is given below. This will

ease the user to understand the procedure for it.


Start

MASTER Entry

TradeClassification

Designation

Chat Room

Roles

Batch Status

Method

Location

Non-Teaching SubjectsReference

Login 1Fail

2

Content Authoring

New SubjectBuilding nodes

QuizFAQ

Glossary

Success

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Building Course

Assign Subject

Creating Instructors

Assign Proficiency

Creating Batches

Assigning Course

Creating Students

Assigning to Batch

End

1

Logout

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Log inTo access the admin module open the Internet explorer and type

the LMS URL in the address box and click on go button. If you

have followed the Installation manual and you have specified all

web sharing names as per installation manual the URL will be

http://ServerName/LMS.Where Server Name is the name of theserver Computer. If you dont know the URL contact your

administrator to get the LMS URL. After clicking on the go button

you will get the e-learning system login screen. In the login box

enter admin which is the inbuilt super user name and in the

password box type admin. Click on login button. You will login into

the LMS system.


Login of Superuser i.e.

Administrator.

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Mas te r E nt riesTo start with, we build the master entries from Admin sub

module. After login into the LMS system, in the main menu user

can find the admin link. When you click on the admin link you will

get the master menu. Following master entries will be used to

enter initial data.

(a) Masters

Trade

Classification

Designation

Chat Room

Rights

Roles

Batch Status

(b) Schedule

Method

Location

Non Teaching Subject

Reference



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7.1 Trade

Trade name of the Student will be used at various stages of the

software to search the data, to classify the Student with their skills

and specialized stream of work and practice. Trade names can

further be classified into user defined Classifications. Data for

Classifications will be entered in the next session.

To enter the initial data in the Trade, follow these steps:

1. Click on the Admin Link on the Menu Page.

2. Click on Masters, Masters will expand to a drop down

list. Click on the Trade.

3. Trade list will open. (Showing no result in the List)



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4. Click the New button.

5. Trade New Page will open.

6. Enter the Trade Name in the Trade Name field and

Click Save button.

7. Trade Name will be created.

8. To Check the Trade name again Click on the Trade in

Masters Drop down list. Trade name created will now

be shown in the Trade list.

7.2 Classification

Classification name will be used at various stages of the software

to search the data, to classify the Students with their skills and

specialized stream of work and practice. A Trade may have more

than one Classification; Classification classifies the Studentamong different course levels. To enter the initial data in the

Classification follow the following steps:


2. Click on Masters, Masters will expand to a drop list

where Classification will be followed by Trade.

3. Click on the Classification.


Note: Classification will not be created until

we create any Trade.


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4. Classification list will open. (Showing no result in the

List)


6. Classification New Page will open.

7. Enter the Classification Name in the Classification

Name field and Select the trade name from the trade

list and Click on save button.

8.Classification Name will be created.

9. To Check the Classification name again Click on the

Classification in Masters Drop list. Classification

name created will now be shown in the Classification

list.

7.3 Designation

Designation name will be used at various stages of the software,

to search the data, such as to search the Student on the bases of

Designation. Further Designation is mandatory to select while

creating a Student or Instructor. To enter the initial data in the

Designation follow these steps:


2. Click on Masters, Masters will expand to a drop down

list.

3. Click on the Designation.



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4. Designation list will open. (Showing no result in the

List)


6. Designation New Page will open.

7. Enter the Designation Name in the Designation Name

field and Click Save button.

8. Designation Name will be created.

9. To Check the Designation name again Click on theDesignation in Masters Drop list. Designation name

created will now be shown in the Designation list.

7.4 Chat Room

Chat rooms are those virtual rooms where different users of the

LES module can chat with each other. Different Chat rooms can

be created. To enter the initial data in the Chat Room follow the

following steps:


2. Click on Masters, Masters will expand to a drop list.

Click on the Chat Room.

3. Chat Room list will open.


5. Chat Room New Page will open.



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6. Enter the Chat Room Name in the Chat Room Name


7. Chat Room Name will be created.

8. To Check the Chat Room name again Click on the

Chat Room in Masters Drop list. Chat Room name

created will now be shown in the Chat Room list.

7.5 Roles

With the help of Role, different Roles can be created. Roles are

further used to assign rights on the basis of which users of the

software will get particular rights. To enter the initial data in the

Role follow these steps:


2. Click on Rights, Rights will expand to a drop down list.

Click on the Role.

3. Role list will open.


5. Role New Page will open.

6. Enter the Role Name in the Role Name field and ClickSave button.

7. Role Name will be created.

8. To Check the Role name again Click on the Roles in

Masters Drop list. Role name created will now be

shown in the Role list.



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7.7 Batch Status

Batch Status name will be used to specify the status of a Batch.You can make all possible Batch status using this sub module.

You can also search the Batch on the basis of Batch Status. To

enter the initial data in the Batch Status follow the following steps:


2. Click on Masters, Masters will expand to a drop list.

3. Click on the Batch Status.

4. Batch Status list will open. (Showing no result in the

List)


6. Batch Status New Page will open.

7. Enter the Batch Status Name in the Batch Status

Name field and Click Save button.

8. Batch Status Name will be created.

9. To Check the Batch Status name again Click on the

Batch Status in Masters Drop list. Batch Status name

created will now be shown in the Batch Status list.



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7.8 Method

With the help of Method, different Methods can be created for

Schedule. Methods are further used while creating schedules for

the Instructor and while searching schedule for the Instructor. To

enter the initial data in the Method follow the following steps:


2. Click on Schedule, Schedule will expand to a drop

down list.

3. Click on the Method.

4. Method list will open. (Showing no result in the List)


6. Method New Page will open.7. Enter the Method Name in the Method Name field

and Click Save button.

8. Method Name will be created.

9. To Check the Method name again Click on the

Methods in Masters Drop list. Method name created

will now be shown in the Method list.



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Note: There is no need for making initial dataEntry for Transfer Schedule, since this is theutility for managing Schedules.


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7.9 Location

With the help of Location, different Locations can be created.

Locations are further used while created schedules for the

Instructor and while searching schedule for the Instructor. To

enter the initial data in the Location follow the following steps:



down list.

3. Click on the Location.

4. Location list will open. (Showing no result in the List)


6. Location New Page will open.

7. Enter the Location Name in the Location Name field.

8. Location can be Sharable or not, means that if Lab-1

is some Location then it can be shared by two

Classes/Groups at a time. So while creating a

Location, such particular can be mentioned by

checking check box if sharable and uncheck

checkbox if not.

9. Click Save button.

10. Location Name will be created.

11. To Check the Location name again Click on the

Locations in Masters Drop down list. Location name

created will now be shown in the Location list.



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7.10 Non-Teaching Subjects

With the help of Non-Teaching Subject, different Non-Teaching

Subjects can be created. Non-Teaching Subjects are further used

while creating schedules for the Instructors and while searching

schedule. To enter the initial data in the Non-Teaching Subject

follow the following steps:



down list.

3. Click on the Non-Teaching Subject.

4. Non-Teaching Subject list will open. (Showing no

result in the List)


6. Non-Teaching Subject New Page will open.

7. Enter the Non-Teaching Subject Name in the Non-

Teaching Subject Name field and Click Save button.

8. Non-Teaching Subject Name will be created.

9. To Check the Non-Teaching Subject name again Click

on the Non-Teaching Subjects in Masters Drop list.

Non-Teaching Subject name created will now be

shown in the Non-Teaching Subject list.


Note: Non Teaching Subjects may be likepersonality development etc. However it is notmandatory to create Non Teaching Subjects.


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7.11 Reference

With the help of Reference, different References can be created.

References are further used while created schedules for the

Instructor and while searching schedule for the Instructor. To

enter the initial data in the Reference follow the following steps:



list.

3. Click on the Reference.

4. Reference list will open. (Showing no result in the

List)


6. Reference New Page will open.

7. Enter the Reference Name in the Reference Name


8. Reference Name will be created.

9. To Check the Reference name again Click on the

References in Masters Drop list. Reference name

created will now be shown in the Reference list.



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CourseCourse Management sub module manages the courseware once

created, and is to be managed to suite specific requirements of

each learning program by arranging, re-arranging, from one or

more courseware(s), modifying and/or deleting individual learning

Objects.

In the Course module, with the creation of course name some

other data needs to be supplied for the proper functioning of the

software. While creating a course, subject(s) is to be selected, for

the course being made.


New Course

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New Course


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8.1 Course Add

Follow the following steps to add new course:

1. Click on the Course link on the menu page to open

the Course Search page.

2. On Course Search page click on the New Course

button to get Course New form.

3. In the Course New form enter the required data in the

form and click on the save button.

4. On Click of save button user will be directed to the

Subject Selection page, where user will select the

subject to include in the said course name.


Subject

selection

Window

SubjectSelectionWindow


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5. In the Subject Select for course page check the check

box of the subject to include them in the course. And

click Save button.6. On Click of save button user will be redirected to the

Course View page.


Note: After saving selected subjects for aparticular course, user should wait for a whilesince saving process takes some time to complete.


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InstructorInitial data entry in the Instructor is as important as others.

Instructor is the one to whom Course subjects will be assign for

subject in the Course. Instructors are given role name on the

basis of which rights are assigned to Instructors.

To add new Instructor record follow the following given steps:

1. Click on the Instructor link on the Menu page.

2. Click of Instructor link will open the Instructor search

page. Click New Instructor button.

3. Click of New Instructor button will open the Instructor

New form.

4. Enter the required data in the form and click save

button.

5. Click of save button will redirect the user to the Edit

Proficiency Page for Instructor.

6. In the Edit Proficiency page user can select the subjects

in which said Instructor is proficient and have goodskills, so that skills and proficiency of Instructor can be

utilized at the optimum.

7. To add the subjects in the proficiency of a Instructor

check the subject checkbox and click save button in the

Edit Proficiency page.


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8. Click on the button will redirect the user to the Instructor

view page.


Edit

Proficiency

Edit Proficiency


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BatchA Batch is group of Student assigned to similar course. To create

a new Batch follow the following steps:

1. Click on the Batch link on the Menu Page.

2. Batch Search page will open.

3. Click on the New Batch button to open Batch New

page.

4. In the Batch New page enter the required data in theform and Click save button.

5. On Click of Save button new Batch will be created

and user will be directed to the Course Selection

page for Batch.


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6. In the Course selection page select a course from the

Course Name List/Menu.

7. Moment you select course name, Subject and Instructor

with proficiency in those subject will be displayed.

8. Now it is time to assign Instructor for subjects in the

course.

9. After selecting the Instructor, enter duration of the

subject in the Duration field and click save button.

10. Click on Save button will redirect the user to the Batch

View Page.


CourseSelection

Page

Select theCourse fromCombo box

CourseSelectionPage


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Studen tEnd users of the software are Student(s). Student will login in to

the LES (Learning Environment System). Only registered users of

the LMS (Learning Management System) will be able to login. So

an initial data entry in Student module is of great significance. In

LMS, a Student will be registered; when the Student is registeredall the particulars of a Student will be entered such as Login

Name, Name, Reg No., Batch etc.

To add a new Student record follows the following steps:

1. Click on the Student link in the Menu Page.

2. Student search page will open.3. In the Student search page click on the New Student

button to open the Student New form.

4. In the Student New page enter the valid data in the

required fields and click save button to save the Student

record.


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End of Initial Data Preparation:-

After making the above initial data entries into the software, all the

modules (LMS, EMS, LES) of the software are ready to use with

all functionalities.

Student

Registration Form

StudentRegistrationForm

initial data preparation

Documents