initiated feburary 2014. olga garcia, director of data systems jackie peña, coordinator of...
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Initiated Feburary 2014
Harlingen CISDData Systems Department
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Olga Garcia, Director of Data Systems
Jackie Peña, Coordinator of Programming /Technical SupportRandy Auger – Programmer Systems AnalystRebeca Grimaldo – Programmer Systems Analyst
Mike Rangel , Coordinator of PEIMS/Application SupportDalia Garcia, Programmer Systems AnalystJennifer Moreno, PEIMS Data Entry Clerk
Department Staff
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Phone – 427.3488Fax- 427.3495Email – [email protected]
Harlingen CISD > Departments > Data SystemsIntranet – old Research & Evaluation
Harlingen CISD > For Staff > Teacher Access CenterHarlingen CISD > For Staff > Administrative
ResourceseFinancePLUSeSchoolPLUS from homeeSchoolPLUS within the district
DESKTOP SHORTCUTS – NOT PERMITTED
Department Information
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eSchoolPLUSModules: Basic Student Information – Unique ID Attendance Scheduling Mark Reporting - IPR, Report Cards, Transcripts Discipline Medical State Reporting - PEIMS, TREx, PET, PID State Test Assessments Summer School Online Enrollment
Main Systems management
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eFinancePLUSEmployee Access Center – supported by
Human ServicesTeacher Access CenterParent/Home Access CenterCognos Reporting
StudentFinance
Main Systems management cont.
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Kronos – technical clocks issuesMain contact is Payroll staff
Web ID – system support, setup First line of contact are the techniciansSecondary schools only
Texas Records Exchange (TREx)User accounts
Office of Civil Rights (OCR) reportsSharePoint – Content360 (scanning, doc.
management)
Other Applications / Responsibilities
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Support and maintain enterprise systemsComply with all state reporting
PEIMSFall, Mid-Year, Summer (End-of-Year), Extended Yr. (Bil.,
Sp.Ed. Dual Credit)TRExWeekly PET/PID transmissionsTexas Student Data System - ECDS, Student GPSTest Assessment Data FilesAudits – PBMAS, TEA, External, Internal
Train UsersSupport campuses and departments
ex. PGP forms, LEP interventions forms, Spring Round-up
Department Functions
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Maintain daily data file transmissions
Backup Files (eSchoolPLUS, internal systems)Complete Report requestsWeekly NewsletterInternal custom programs
Professional contracts, Reasonable Assurance, Copier Counts
Department Functions cont.
eFinancePLUSKronosTangoiStationDensityEduSmartPearson – SuccessNet
Star Renaissance ThinkMathThinkCentralStemScope
SharePointOverdrive Library Card ManagerParent LinkHorizon-FS
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eSchoolPLUS User account form onlineLog in and password same as email
eFinancePLUSHosted outside the districtUser account form online
Accounts created by vendor – may take 2 daysLog in user account different than eSchoolPLUS
SHARING ACCOUNTS AND PASSWORDS PROHIBITED
NEVER SAVE PASSWORD ON COMPUTERS
User Accounts
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Data Quality
Source: Principles of Data Quality, Paper by Arthur Chapman
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CurrentCompleteAccurateValidate – eliminate errors
DocumentationResponsibleConfidentialityData Integrity
Data Quality Control and Accountability
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Someone is Watching
• Attendance error reports• Excessive absence reports• Discipline over-reporting errors• Discipline-attendance miss-matches• Suspensions at snapshot• Missing grades• Incomplete grades• Trailing grades• No ADA eligibility coding• Missing SSNs and State IDs• PET and PID errors• Underreported students• Edit + Potential Leavers• SPED coding errors• LEP coding errors• Student Enrollment
Source: TASBO conference - Dr. Julie Joubert-Guillory
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Financial Impact
Processes
Procedures
Personnel
Source: TASBO conference - Dr. Julie Joubert-Guillory
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Dress it up and enjoy the dance!
Have a wonderful year!