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By: Madeleine Maruaniy

BCom, PMP

The Project Life Cycle

Initiating Planning ExecutingMonitoring and

ControllingClosing

Initiating The first phase in a Project Life Cycle

Deliverables and affected parties are defined

Group expectations are discussed

Communication methods are developed

Planning The second phase in the Project Life Cycle

Plans are developed in order to achieve end-goals

Examples:

Communications Plan

How decisions are made

Who is responsible for what

How are conflicts resolved

How to meet the due date of deliverables

Executing The third phase in the Project Life Cycle

Work for deliverables is performed

Monitoring and Controlling The fourth phase in the Project Life Cycle

Ensure accepted deliverables and quality standards have been fulfilled

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Closing The fifth phase in the Project Life Cycle

Where your group will Finalize and Sign-Off on all deliverables

NOTE: The Project Life Cycle is an Iterative Process

This means that project phases can overlap such as the Executing and Monitor and Controlling phases.

Group RegistryName Role Major Contact Information Preferred Method of

Communication

Course Expectations

Angela Analyst 1 Accounting E: Angela@example.com

P: 111-555-1111

Whatsapp B+ in the course and

decision making based on group

consensus

Raj Personnel Manager Human

Resources

E: Raj@example.com

P: 222-555-2222

In Person Improve public

speaking skills

Susan Maintenance

Manager

Finance E: Susan@example.com

P: 333-555-3333

In Person B in the course and

open channels

Lee Marketing Manager Management E: Lee@example.com

P: 444-555-4444

Whatsapp Group meetings at

least once a week

Lucy President Finance E: Lucy@example.com

P: 555-555-5555

In Person A+ in the course

Kwan Facilities Manager Marketing E: Kwan@example.com

P: 777-555-7777

Email B+ in the course and

Creation of Meeting Minutes after every

meeting for review

Resource CalendarsSunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

Month: __________________________ Year: ______________________ Resource Calendars - SamplePeriod Monday Tuesday Wednesday Thursday Friday Saturday Sunday

8:00AM – 11:00AM Angela Raj Raj Lucy Lucy

Kwan

12:00PM – 3:00PM Angela

Raj

Susan

Lucy

Kwan

Angela Kwan Lucy

Lee

Angela

Raj

Susan

Lucy

Kwan

Lee

Raj

4:00PM – 7:00PM Susan Kwan Susan

Kwan

Angela

8:00PM – 10:00PM Susan

Kwan

Susan Susan Susan Susan

RACI Charts Matrix between the group members performing the work and the work

being performed

R - Responsible Many group members can be responsible for a task

Answers the question: Who is getting the work done?

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A - Accountable Only one group member can be accountable for a task

Answers the question: Who is answerable for the quality of the end product?

C - Consulted Involves group members who need to weigh-in on the task being

performed such as offering guidance, suggestions or modifications

Answers the question: Who is affected by the task I am performing?

I - Informed Involves group members who only need to be notified of the progress

and status of deliverables.

Answers the question: Who needs to be aware of the status of my deliverables?

RACI Chart ExampleTask

ID

Task Angela Raj Kwan Susan Lee Lucy

1 Review Incoming

Scope of Work

Responsible

Accountable

Responsible Responsible Responsible Responsible Consulted

2 Develop

Environmental Analysis

Consulted Responsible

Accountable

Consulted Consulted Consulted Informed

3 Develop Resource

Assessment

Responsible

Accountable

Consulted Consulted Consulted Consulted Informed

4 Consider and

Identify Values

Consulted Consulted Consulted Responsible

Accountable

Consulted Informed

5 Develop Mission

Statement

Responsible Responsible Responsible

Accountable

Responsible Responsible Responsible

6 Review all

documents from

this stage

Consulted

Responsible

Consulted

Responsible

Consulted

Responsible

Consulted

Responsible

Consulted

Responsible

Responsible

Accountable

7 Finalize and Sign-

Off on the first stage of the

Strategic Plan

Consulted Consulted Consulted Consulted Consulted Responsible

Accountable

End of ModuleThanks for your attention