innotas time tracking slideshow
DESCRIPTION
How Time Tracking Solves the Strategic Alignment Mystery featuring Mark MullalyTRANSCRIPT
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Page 1 © Innotas 2014 | Confidential
HOW TIME TRACKING SOLVES THE STRATEGIC ALIGNMENT MYSTERY
Featuring Mark Mullaly
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Today’s Investigators
Mark Mullaly, PhD, PMP
• President & Chief Organizational Therapist,
Interthink Consulting Incorporated
Rahim Walker, PPM Evangelist
• Regional Sales Manager, Innotas
• 7+ years in SaaS & business consulting
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Motive
• Why Is Time Tracking Important?
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Opportunity
• What Role Should It Play?
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The Usual Suspects
Social Political Technical Organization
Barriers to Time Tracking
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Plausible Deniability
• Social and Political Barriers:
– Willingness of individuals to report time
– Perceived accountability created by time tracking
– How time tracking data will be used
– Legal implications
– Cultural issues and challenges
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Alibis
• Technical Challenges Of Time Tracking
– Having a mechanism to capture effort
information
– Support for appropriate levels of detail
– Integration with project schedules
– Updates to schedules when people do report time
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Flying Blind
Failure To Learn
Lost Opportunities
Crimes & Misdemeanors
The Challenges of NOT
Tracking Time
Capacity Planning
Improving Estimates
Identifying Problem Areas
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Value To Green Gumshoes
• What Time Tracking Provides Organizations
Early In Adoption
Insights into effort
Identification of basic categories of work
Insight into capacity
Ability to start balancing operational and project commitment
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Value To Seasoned Sleuths • What Time Tracking Provides Organizations At Higher Levels
of Maturity
Early Warning Systems
• Identification of problems
• Relevance & accuracy of project estimates
Effectively Manage Capacity
• Better accounting of available resources
Feedback to Improve Estimations
• Increase accuracy
Essentials To Implement Earned Values
• Dollars are a proxy
• Effort is essential to enable earned management
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Cracking the Case • What You Need for Effective Time Tracking
Plan & Prepare
Communicate “Why”
Strive for 100% Compliance
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Business Purpose Key Contributions
Resource Visibility • What are people working on? • Does that work align with our key business
objectives? • Is that work more strategic or operational in
nature?
Forecast Accuracy • Using historical data to improve future project estimates
Financial Management • Capitalize Labor Costs • Chargebacks and Billing • Manage Contractor Expense
Compliance • Grants Management in Public Sector • Sarbanes-Oxley
Investigating Common Use Cases
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Time Tracking Deployment Continuum
Change Management Effort
None Point System Enterprise System
Existing Solution
Low
Medium
High First Time
Implementation
Replacement
Integration
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Keys to a Successful Implementation
WHY
• Purpose
• Communication
WHAT
• Scope
• Frequency
HOW
• Strategy
• Controls
WHO
• End Users
• Impact
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The Actual Process
Quick link to Load all Tasks
Workflows can be set up for timesheet approval
Time can also be integrated from an existing time entry system too!
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Project vs. Non-Project Work
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Timesheet Compliance
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Contact Us • Innotas Contact Info
– Phone: +1 866-692-7362
– For questions or a Demo,
send an email to:
– Follow Innotas onTwitter:
@innotas
• Mark Mullaly Contact Info
– Phone: +1 416-971-3335
– Follow Mark on Twitter:
@markmullaly