June 2010Saga Prefectural Government, Japan

“Innovation ‘SAGA’ Project”““Innovation Innovation ‘‘SAGASAGA’’ ProjectProject””

Outline

1. What is “Innovation ‘SAGA’ project”?2. Rule of this Project3. Objectives of this Initiative

I. Innovative solutions for emerging public problems II. New opportunities for local private businessesIII. New work styles at Gov. Offices

4. Participating Private Sectors 5. Mechanism of “Innovation ‘SAGA’ Project”6. Conclusion

What is “Innovation ‘SAGA’ Project”?What is “Innovation ‘SAGA’ Project”?

“Innovation ‘SAGA’ Project” is a public-private

research and development (R&D) project on new

public services that let the public and private sectors

jointly try out new public services by connecting the

latest technologies and know-how available in the

private sector with new social demands perceived in

the public sector.

Rule of this ProjectRule of this Project

•R&D by using only resources that public or private sector can provide to each other without paying any money to others.

•The administration and the enterprise undertake R&D by using mutual intellectual resources, based on an agreed contract.

Objectives of this InitiativeObjectives of this Initiative

The first CREATION:Innovative solutions

The first CREATION:Innovative solutions

An example of the first CREATION is a GIS-based Pandemic Influenza Surveillance System, which provides 2-dimensional information on the influenza spread, and which is a result from this project with Pasco Inc. In the case of the pandemic influenza (H1N1) spread since April 2009, this surveillance system helped the public organizations including 303 public schools to analyze and decide counter measures (e.g. closing schools and public facilities) in a prompt manner.

Two Concepts of This Surveillance SystemTwo Concepts of This Surveillance System

Consolidating and sharing of information on absent students

Making a Prefecture-wide School Zone Map

National and Local Newspaper Reportson this Surveillance System

National and Local Newspaper Reportson this Surveillance System

Jun.5, 2009 The Saga Shimbun Jun.5, 2009 The Nikkei

The second CREATION:New businessThe second CREATION:New business

As for the second CREATION, i.e. creation of local businesses, an example is a WiMAX (a high-speed wireless Internet services) experiment with Fujikura, a nation-wide telecom technology company, which realized four local WiMAX business licenses in Saga, the largest number of the regional business licenses in Japan.

Experiment Area of a WiMAXExperiment Area of a WiMAX

Saga Prefectural Gov. opened the rooftop of the Gov. office Building, the highest building in the Saga plain, for the WiMAX Antenna Set up by the private R&D partner.

Saga Prefectural Government

2km

The third CREATION:New work stylesThe third CREATION:New work styles

In addition, as for a business that leads to a CREATION of new work styles, which are connected to improving effectiveness of administrations, we conducted a research regarding the administrative reform and management techniques using BSC (Balanced Score Card), carried out experiments regarding introducing a cloud computing in municipal taxation, health insurance and resident record, and did a study on performance-based IT system procurement techniques.

Examples on Joint Research Activities for Operating EffectivenessExamples on Joint Research Activities for Operating Effectiveness

nThe joint research with MicrosoftØ Research of availability and usability of the IT-based Balanced

Scorecard (BSC) Methodology in the Saga Prefectural Gov.Ø Analysis of the government officials' literacy on business

improvement methodology by using ICTs.

nThe joint research with AccentureØ Study a feasibility of converting the object of IT procurement from

"system functions" to “realized results".

nThe joint research with NTT Data Kyushu, Samsung SDS and FujitsuØ Stock-take of the existing IT systems that city/town governments

operate by each business category.Ø Clarification of the issues to share and co-use cloud-computing

systems.

Participating Private Sectors Participating Private Sectors

There were entries from 38 companies both inside and outside the prefecture for the implementation of the R&D. We studied with 21 companies among them. The amount of induced private investments in 2007-2008 is over 2 million dollars.

n Global companies· Microsoft · Accenture · Samsung SDS· Japan Unisys · Hewlett-Packard …

n The companies representing Japan· Fujitsu · Pasco · Japan Travel Bureau( JTB) …

n Local companies· Saga Shimbun · Saga Digital Network · Saga Densan Center · NTT Data Kyushu …

Mechanism of“Innovation ‘SAGA’ Project”

Mechanism of“Innovation ‘SAGA’ Project”

Saga Prefectural Gov.

Pressing Issues

Selection of Target Issues

Special CommitteesExamination & Clearance

On-siteApplication and Tests

Knowledge on the latestTechnologies & Knowhow

Private Enterprises

Technologies & KnowhowUtilized in the private sector

Selection of ApplicableTechnologies & knowhow

Customizing the solutions

Market-tested SolutionsSharing the R&D Results

Discussions for Improvement

R&D Contract

User Feedback

Call for Proposals

Proposals on ApplicableTechnologies & Knowhow

ConclusionConclusion

• In the relation of equal joint R&D to which both pooled the resources, this system create the environment that can accept the private organization’s free wheeling ideas.

• In this joint R&D system, the administration and the enterprise can undertake research by using mutual intellectual resources, so that the effect of the joint researchcan be far larger than the research conducted by an individual stakeholder alone.

• Results from this joint R&D are applicable in a much more general context and in the local governments throughout the world.

“Innovation ‘SAGA’ Project”

Thank you.

An example of “Innovation ‘SAGA’ Project”An example of “Innovation ‘SAGA’ Project”

The School Health

Surveillance System

The School Health

Surveillance System

June 2010June 2010

Saga Prefectural Government, JapanSaga Prefectural Government, Japan

• The School Health Surveillance System

• Impact of Pandemic Influenza( H1N1)

• A Lesson from Actual Pandemic Influenza• Concept of the School Health Surveillance

System

• Background of the System Development

• Newspaper Reports

• Briefing Meeting

• Current Utilization Rate

• Structure of the System

• Impacts in the Saga Region

Contents

The School Health Surveillance System

The School Health Surveillance System

The School Health Surveillance is a system that collects the information of the absentees of the schools and the patients in the hospitals, and makes it visible on a regional map.

The schools and the prefecture and the city governments become able to find the symptoms of the early stage of the pandemic Influenza so that they can take measures, e.g. class/school closing, influenza alert, etc., based on tangible data swiftly.

On June 12, 2009, the WHO declared a global flu pandemic that emerged in April 2009 and raised its pandemic alert to phase 6.

Trend for the number of closed classes, grades or schools and ILI surveillance in Japan

Impact of Pandemic Influenza( H1N1)on School Administration

Impact of Pandemic Influenza( H1N1)on School Administration

Epidemic Week

Num

ber

of c

ase

per

sent

inel

Closed Class

Closed Grade

Closed School

ILI (Influenza like Illness)

Num

ber

of s

choo

ls

On May 16: The high school students in Kobe city were infected with the pandemic flu.(The first detection of the secondary infection in Japan)

On May 17~ : It was an infection spread in Osaka and Hyogo prefecture.

Afterwards…The number of

infected personsincreased

Pandemic flu had spread domestically

There had been hundreds of absentees in the junior high school next to the high school, on the 11th day before the first domestically infected person was identified in the high school.

A Lesson from Actual Pandemic Influenza

A Lesson from Actual Pandemic Influenza

It is important to find the symptoms of the early stage of the spread against pandemic flu.

Measures should have been taken beforehand by collecting

absentees and patients information from the schools

showed the early-stage symptoms.

School Health Surveillance System2 concepts

Making it to visibleon the regional

map (GIS)

Consolidating and sharing the

absentees information

Concept of the School Health Surveillance System

Concept of the School Health Surveillance System

i) Improvement of the information flow

Separated Consolidation and Provision of the information of the infected persons

Before AfterConsolidation and Provision of the

information by the system

Schools

Publichealth institutions

Hospitals

Prefectural Gov.

Schools

Publichealth institutions

Hospitals

Prefectural Gov.School Health Surveillance SystemThe Board

of EducationThe Boardof Health

Report Share

(1) Consolidating and sharing of the information

Share

Report

ReportShareShare

Report

Report

Report

ii) Improvement of the reporting method from schools( Use of ICT)

Reporting by paper· It takes much time for the input and report.

Before AfterReporting through Internet

· It takes little time for the input and report.

(1) Consolidating and sharing of the information

Before After

Displaying the increase and decrease of the infected persons by pattern

Classification by the district is displayed.

Displaying the number (or ratio) of the infected persons by color

(2) Making it visible on a regional map (GIS)

The infection spread level is classified by color on the map. · The infection spread is understandable at a glance.

It was a display of them in the table and the graph. · The infection data was cramped

The infection spread is being forecast though there are already a lot of infected persons.

The infection spread will be forecast in the near future.

It becomes easy to forecast the extent of the infection in the future by the changed color and pattern.

(2) Making it visible on a regional map (GIS)

Advantage i) Forecasting the spread on a map

Elementary school zone data and junior high school zone data on the same day. The difference of the infection spread can be compared and analyzed.

The comparison by various zones and different time series is easy.

(2) Making it visible on a regional map (GIS)

Advantage ii) Possible to compare

Analysis example by this system …

9? 1? _? ? ? ?? ?Number of absentees

Number ofinfected persons

1-3

Over 4

Overlapping of absentees data of elementary schools and locations of large-scale commercial facilities, railway, and the main road

It is understood a lot of patients are generated around the railways, road networks, and large-scale commercial facilities

It is possible to think about measures by considering the characteristics in the region by overlapping it with various data.

(2) Making it visible on a regional map (GIS)

0

1

2-3

4-5

6-10

Over 11

· On September 30, 2009, the Saga prefectural Gov. gathered the school officials in Saga prefecture and held a briefing meeting on the school health surveillance system.

· On November 2, 2009, The operation of the map system was started.

Problem: A lot of school officials' cooperation is necessary

for the information gathering.

Solution: The system was accepted because the method

of data input is easy.

Background of the System DevelopmentBackground of the System Development

Newspaper ReportsNewspaper Reports

On Oct.1, 2009 Asahi shimbun

On Sep.9, 2009 Nishinippon shimbun

Briefing the system to the school officials and their response

Briefing MeetingBriefing Meeting

The TV program “NIKKEI Special Dawn of Gaia“ broadcasted by TV TOKYO

Please Click Here(Link to a movie file)

Elementary school Junior high school High school

Ratio of schools that use the system

? ? ? ? ? ?? ? ? ? ? ? ?

The system is operated by about 80 percent of schools.

Current Utilization RateCurrent Utilization Rate

14%

86%70%

30%

76%

24%

UseNot use

InternetData

Center

WEB Server

Map Server

DatabaseServer

Input of number of absentees

Get map data

· Situation awareness· Information sending· Information consolidating

WEB( SSL)

Inside of system

Saga Prefectural

Gov.

School officials

Extra Server

Absentee information gathering system ( Infectious Disease Surveillance Center )

Data transferby FTP

Input of data

Structure of the SystemStructure of the System

n Making a prompt, adequate judgment and grasping the

symptoms of infection enable the public sector to inform people

of infection situation and precaution, etc. in places where

people gather.

n As a result, It becomes possible to decrease the number of

diseases, serious disease and deaths from pandemic flu.

n The medical institutions take measures easily , and it leads to

residents’ health maintenance .

n Companies can prevent the shutdown and people can prevent

absence.

Impacts in the Saga RegionImpacts in the Saga Region

Thank you.

“Innovation ‘SAGA’ Project”