innovative management in education the malaysian smart school management system

8/8/2019 Innovative Management in Education the Malaysian Smart School Management System

1/14

Innovativ e Managemen t in Education: The Malaysian Smart School Management System 1

Minstry of Education, Malaysia

INNOVATIVE MANAGEMENT INEDUCATION

The Malaysian Perspective: TheSmart School Management

Systemby

Dato Rashdi RamlanDeputy Director-General of Education

Ministry of Education, Malaysia


2/14



Outline

Introduction

Aim and Components of the Smart

School Management System (SSMS)

Feedback on Implementation of SSMS

Challenges and Recommendations


3/14



Developed

Nation

2020

Globalisation

Liberalisation

K-economy

Productive, highly

skil led workforce

Investmentin ICT

Education

Reforms


4/14



Pilot Phase

(1999-2002)

87 schools

By 2010

All schools

4 A schools 400pcs

83 B schools 40pcs

There are a total of 9400 schools


5/14



Standalone

Third partysoftware

In house

software

Manual

Managementand

AdministrationBusiness Process

Reengineering

Smart SchoolManagement

System (SSMS)PresentSystem

Changing School Management

practices into one that isIT-enabled


6/14



EducationalResources

Technology SchoolGovernance

HumanResources

Facilities

StudentAffairs

ExternalResources

FinancialManagement

Security

Smart SchoolSmart School

ManagementManagement

SystemSystem

Model Presented to Company Building the SSMS


7/14



People

Principal/Headteacher

Functions

Senior Assistant forAdministration

Panel Head

Exam Secretary

Co-Curriculum Coordinator

Discipline Teacher

Counsellor

Librarian

Library Advisor

Clerk

Facilities Supervisor

Course Committee Member

Project Committee Member

Project Advisor

Chief Warden

Warden

Hostel

Supervisor

IT Supervisor

Student

Teacher

School TeacherPlacement Officer

Non Academic

Academic

Guard

State StaffDeployment Officer

State TeacherPlacement Officer

Senior Assistant

Student A ffairs

Attendance: Staff, Student

Staff Management

Staff Appraisal

Web Applications: SchoolRecords, Data Centre

Timetabling

Co-curricular Management

Hostel Management

Curriculum Management

Student Profile

Library Management

Lesson Planning

Tests Management

School Profile

Financial Management

Facilit ies Maintenance

Delineation of People and Functions


8/14



Facilities SupervisorClerk

NonAcademic

Project Advisor

21

Librarian

Counsellor

Co-CurriculumCoordinator

ExamSecretary

Course CommitteeMember

3

DisciplineTeacher

Teacher

HostelSupervisor

Chief Warden

Senior Assistant forAdministration

State Teacher Placement Officer

IT Supervisor

12

9

Principal/Headmaster

19

4

18

5

6

Project CommitteeMember

2

Guard24

Academic

Student

Senior Assistant

Student Affairs

22

Library Advisor

20

Warden

27 State Staff Allocation Officer

Panel Head

7

26

11

10

17

SeniorAssistantStudent

Affairs

Guardian

Academic

P ro

jectC o mm

i tee

Teacher

HostelSupervisor

ChiefWarden Student

3

21

12

20

27

9

185

6 2

15

15

16

16

10

Cour

seCo

mmite

e

Proje

ctAd

visor

SeniorAss

istantAdm

inistration

LibraryAdvisor

Warden

Principle/Headmaster

State StaffAllocationOfficer

ExamSecr

etaryCo-Cur

riculum

Coord

inator

Pane

lHea

dC

ouns

ellor

Sta

te

Pla

cem

ent Offic

er

Lib

rar

ian

13

17

25

8

Dicipline

Teacher

ITS

uperv

isor

Faciliti

esS

upervisor

Cler

k

8

124

1

25

4

19

23

13

Non

Aca

demic

14

14

SchoolPlacementOfficer

CO - CollaborativeCO - CollaborativeR - ReengineeringR - Reengineering

N - Networking Application forN - Networking Application for

E - Educational andE - Educational andA - Administrative purposesA - Administrative purposes

The Cornea ConceptThe Cornea Concept


9/14



Facilities Supervisor Clerk

NonAcademic

Project Advisor

21

Librarian

Counsellor

Co-CurriculumCoordinator

ExamSecretary

Course CommitteeMember

3

DisciplineTeacher

Teacher

HostelSupervisor

Chief Warden

Senior Assistantfor Administration

State Teacher P lacementOfficer

IT Supervisor

12

9

Principal/Headmaster

19

4

18

5

6

Project CommitteeMember

2

Guard24

Academic

Student

Senior Assistant

Student Affairs

22

LibraryAdvisor

20

Warden

27 State Staff Deployment Officer

Panel Head7

26

11

10

17

SeniorAssistantStudent

Affairs

Guardian

Academic

Pro

je ct

Co

mm

i t

e e

Teacher

HostelSupervisor

ChiefWarden Student

3

21

12

20

27

9

18

5 6 2

15

15

16

16

10

Cour

seCo

mmitee

Projec

tAdv

isor

SeniorAss

istantAdm

inistration

LibraryAdvisor

Warde

nPrinciple/Headmaster

State StaffAllocationOfficer

ExamSecr

etaryCo-Cur

riculum

Coord

inator

Pane

lHea

dC

ounsello

r

Sta

te

Pla

cem

entOffic

er

Lib

rar

ian

13

17

25

8

Dicipline

Teacher

ITS

uper

visor

Fac

ilitiesS

upervisor

Cler

k

8

124

1

25

419

23

13

Non

Aca

dem

ic

14

14

SchoolPlacementOfficer

The all-seeing eyeThe all-seeing eye


10/14

Innovativ e Managemen t in Education: The Malaysian Smart School Management System 1 0


Integration of

functions andprocesses


System (SSMS)

Teacher

Parents Data Centre

Students

Managementand

Administration


System

Each individuals roles and functions mesh in to aseamless integrated management system

Made possible by ease ofcommunications and data base


11/14



HumanResources



SystemSystem

Staff recordkeeping tedious

BusinessProces

s

Reengine

ering

Challenge

Staff records indata base foreasy retrievaland reference

Smart SchoolSolution

Tedious to

review teachersplanning forweek

Business

Process

Reengineering

Challenge

Workflow inplace forsubmission andretrieval of

lesson plans


EducationalResources

Examples of Applications


12/14





SystemSystem

Teachersprepare ownlesson plans time-consuming

BusinessPro

cess

Reenginee

ring

Challenge

Enables sharing

of lesson plansand reuse ofprevious lessonplans


Educational

Resources

FinancialManagement

Fee collectiontedious andtime-consuming

BusinessPro

cess

Reengineering

Challenge

Central feecollection; easymonitoring


1592 tit les learning courseware for 4 subjectsaccessible to students and teachers

Examples of Applications


13/14



Breakdown ofelectricity supplyBreakdown ofelectricity supply

Lack oftechnical staffto supervisenetwork

Lack oftechnical staffto supervise

networkHigh costHigh cost

Site readinessSite readiness

Readiness ofmain playersReadiness ofmain players

Large classesLarge classes

Problems integratingw ith existing computersystems

Problems integratingw ith existing computersystems

Mismatch between

smart learning andexaminations

Mismatch between

smart learning andexaminations

Transfer ofteachersTransfer ofteachers

FeedbackFeedback


14/14


Mi t f Ed ti M l i

Challenges and Recommendations

Extension of the Smart SchoolConcept

Ongoing training and retraining ofteachers

Malaysian Grid for Learning for

materials and networking

Need for broad bandw idth

innovative management in education the malaysian smart school management system

Documents