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PART 10COMPLETE AND RETURN THIS PART

REQUEST FOR TENDER

Request for Tender

Supply and/ or Delivery of Sealing Aggregates

Deadline

4pm, Monday 2nd, October, 2017

Address for Delivery

56 Fowler street

PERENJORI WA 6620

RFT Number

09/2017

TABLE OF CONTENTS

1PRINCIPALS REQUEST5

1.1contract requirements in brief5

1.2tender documents5

1.3definitions5

1.4how to prepare your tender6

1.5contact person6

1.6evaluation process7

1.7selection criteria8

1.8price basis9

1.9principals policies that may affect selection9

2CONDITIONS OF TENDERING11

2.1lodgement of tenders and delivery method11

2.2rejection of tenderS11

2.3late tenders11

2.4acceptance of tenders11

2.5disclosure of contract information11

2.6disclosure of contract information12

2.7general conditions of contract12

2.8tender validity period12

2.9regional PRICE prefence [optional]12

2.10precedence of documents13

2.11payment of industry training fund levy13

2.12registration or licensing of Contractors13

2.13alternative TENDERS13

2.14MONETARY VALUES14

2.15tenderers to inform themselves14

2.16alterations14

2.17ownership of tenders14

2.18risk assessment14

2.19canvassing of officials15

2.20identity of the tenderer16

2.21COSTS OF TENDERING16

2.22TENDER OPENING16

2.23in-house tenders16

3SPECIFICATION17

3.1introduction17

3.2scope of work17

3.3specific requirements of the contract17

3.4Implementation Timetable17

4GENERAL CONDITIONS OF CONTRACT18

5SPECIAL CONDITIONS OF CONTRACT19

5.1publicity19

5.2documents generally, drawings and specification19

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5.3contractors representative20

5.4existing improvements20

5.5materials, labour and constructional plant20

5.6materials and work21

5.7brands of material schedules22

5.8goods and services tax (GST)23

6TENDERERS OFFER24

6.1form of tender24

6.2tenderers response25

6.3selection criteria27

6.4price information29

7CONTRACTORS OCCUPATIONAL SAFETY AND HEALTH MANAGEMENT SYSTEM QUESTIONNAIRE33

8TENDERERS SAFETY RECORD38

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PROCUREMENT HANDBOOKRFT 09/2017

PROCUREMENT HANDBOOK RFT 09/2017

PRINCIPALS REQUESTcontract requirements in brief

The requirements for this tender are for the supply and/ or delivery of various quantities of washed sealing aggregates within the Shire of Perenjori.

A full statement of the goods/services required under the proposed contract appears in the Specification (Part 3).

tender documents

This Request for Tender is comprised of the following documents:

(a) Part 1 Principals Request (read and keep this part);

(b) Part 2 Conditions of Tendering (read and keep this part);

(c) Part 3 Specification and/or plans/drawings (read and keep this part);

(d) Part 4 General Conditions of Contract (read and keep this part);

(e) Part 5 Special Conditions of Contract (read and keep this part);

(f) Part 6 Tenderers Offer (complete and return this part);

(g) Part 7 Contractors Occupational Safety and Health Management System Questionnaire (complete and return this part);

(h) Part 8 Tenderers Safety Record (complete and return this part);

(i) Part 9 Project Reference Sheet (complete and return this part);

(j) Part 10 Tenderers Resources Schedule (complete and return this part).

Separate Documents:

(a)Addenda and any other special correspondence issued to Tenderers by the Principal;

definitions

Below is a summary of some of the important defined terms used in this Request:

Attachments:

The documents you attach as part of your Tender;

Contractor

Means the person or persons, corporation or corporations whose Tender is accepted by the Principal, and includes the executors or administrators, successors and assigns of such person or persons, corporation or corporations;

Deadline:

The Deadline for lodgement of your Tender;

General Conditions of Contract:

Means the General Conditions of Contract nominated in Part 4;

Offer:

Your Offer to be selected to supply the Requirements;

Principal:

Shire of Perenjori

Request or RFT or Request for Tender:

This document; Supply and/ or Delivery of Sealing Aggregates

Requirements:

The work requested by the Principal;

Selection Criteria:

The criteria used by the Principal in evaluating your Tender;

Special Conditions:

The additional contractual terms;

Site

Various locations within the Shire of Perenjori

Specification:

The statement of Requirements that the Principal requests you to provide if selected;

Superintendent:

Ali Mills- Chief Executive Officer

Superintendents Representative:

Ken Markham- Manager Infrastructure Services

Tender:

Completed Offer, response to Selection Criteria and Attachments;

Tender Period:

The time between advertising the Request and the Deadline;

Tenderer:

Someone who has or intends to submit an Offer to the Principal.

how to prepare your tender

(a)Carefully read all parts of this document.

(b)Ensure you understand the Requirements.

(c)Complete, sign and return the Offer (Part 6) in all respects and include all Attachments.

(d)Make sure you have signed the Offer Form and responded to all of the Selection Criteria.

(e)Lodge your Tender before the Deadline.

contact person

Tenderers should not rely on any information provided by any person other than the person listed below:

RFT Enquiries

Name:

Ken Markham

Telephone:

0427 731 002

Email:

mis@perenjori.wa.gov.au

evaluation process

This is a Request for Tender.

Your Tender will be evaluated using information provided in your Tender.

The following evaluation methodology will be used in respect of this Request:

(a) Tenders are checked for completeness and compliance. Tenders that do not contain all information requested (eg completed Form of Tender and Attachments) may be excluded from evaluation.

(b) Tenders are assessed against the Selection Criteria.

(c) The most suitable Tenderers may be shortlisted and may also be required to clarify the offer, make a presentation, demonstrate the product/solution offered and/or open premises for inspection. Referees may also be contacted prior to the selection of the successful Tenderer.

A Contract may then be awarded to the Tenderer, whose Tender is considered the most advantageous Tender to the Principal.

PART 1READ AND KEEP THIS PART

PART 1READ AND KEEP THIS PART

selection criteria

The Contract may be awarded to a sole Tenderer who best demonstrates the ability to carry out the building and construction services at a competitive price. The tendered prices will be assessed together with qualitative and compliance criteria to determine the most advantageous outcome to the Principal.

The Principal has adopted a best value for money approach to this Request.

This means that, although price is considered, the Tender containing the lowest price will not necessarily be accepted, nor will the Tender ranked the highest on the qualitative criteria.

A scoring system will be used as part of the assessment of the qualitative criteria. Unless otherwise stated, a Tender that provides all the information requested will be assessed as satisfactory. The extent to which a Tenderer demonstrates greater satisfaction of each of these criteria will result in a greater score. The aggregate score of each Tender will be used as one of the factors in the final assessment of the qualitative criteria and in the overall assessment of value for money.

Compliance Criteria

These criteria are detailed within Part 6 of this document and will not be point scored. Each Tender will be assessed on a Yes/No basis as to whether the criterion is satisfactorily met. An assessment of No against any criterion may eliminate the Tender from consideration.

qualitative criteria

In determining the most advantageous Tender, the Evaluation Panel will score each Tenderer against the qualitative criteria as detailed within Part 6 of this document. Each criterion will be weighted to indicate the relative degree of importance that the Principal places on the technical aspects of the goods or services being purchased.

NOTE: It is essential that Tenderers address each qualitative criterion.

Information that you provide addressing each qualitative criterion will be point scored by the Evaluation Panel.

Failure to provide the specified information may result in elimination from the tender evaluation process or a low score

price considerations

CLAUSE A: WEIGHTED COST CRITERIA

The weighted price method is used where price is considered to be crucial to the outcome of the contract. The price is then assessed with quality.

Criteria

Weighting

Tendered price

80%

price basis

OPTION A-FIXED PRICES

All prices for goods/services offered under this Request are to be fixed for the term of the Contract. Tendered prices must include Goods and Services Tax (GST).

Unless ot