WEST CENTRAL RAILWAY/ BHOPAL

Division Material Manager DRM’s Office Bhopal

(Tel. Fax) 0755-4001594

BT No. 70 Tender issue Date :06.09.2013 Tender due on: 20.09.2013

Opening time:11: 45 Closing time: 11: 30 Sr T.ENQ. NO. Description Qty Unit Consignee 1. 98/08/2013/8022 Analog Insulation tester magger hand driven 500 volt

with testing loads and carrying case with manual Make- Motwanee, Toshniwal, Fluke, Mextech Model MB-500

89 Nos. SSE/Sig/Str/BPL

2. 98/08/2013/8023 Supply, Installation, Testing and commissioning of power supply scheme for I.C. gates in R.E. Area as per Annexure attached, includes supply of (1) Qty 02 Nos UPS 1 KVA as per RDSO electrical energy management spec. No. RDSO/PE/SPEC/PS/0023-2001 (Rev.0) amend-3 of reputed make. Emersion power, aplab, numeric, luminous. APC (2) Qty. one battery bank of 24V/120AH to IRS;S:93/96 with amend-1(3) Qty 01 Nos. class B&C surge protection arrangement. All extra material such as copper lugs of suitable size & multi strand flexible wire in multi color should be of IRS spec. IRS:76/89 amend-3 (Inspection by RDSO)

03 Sets. SSE/Sig/Str/BPL

3. 98/19/2013/8024 Supply of “Servo controlled D.C. rectifier No load test machine for taction motor three phase auto transformer oil cooled cap 200A input voltage 380-440 volt, output voltage 0-300 volt DC. Make servokon, newcleus, neel controls, rajdeep Ind. Mumbai or similar (Inspection by RITES)

1 No. SSE(E/C)/BPL

4. 98/19/2013/8025 Supply of outdoor type vacuum circuit breaker suitable for 33 Kv, 630/1250 Amp, 26.3 KA breaking capacity as per attached annexure along with breaker & CT mounting structure of reputed manufacture ABB/CGL/Siemans/BHEL/AREVA/L&T (Inspection by RITES)

1 No. SSE(E/C)/BPL

5. 98/08/2013/8026 Supply of Transreceiver (5Watt VHF Set) Battery Pack, 7.2/7.4 volt 2300mAH (OEM) type of battery: Ni-Mh. Suitable for kenwood TK 2107 (Inspection by RITES)

152 Nos. SSE/Tele/BPL

6. 98/08/2013/8027 Supply of two line cordless telephone with dialing on handset only complete with AC adopter and associated cords and connector and rosette, battery. Make- Panasonic, BPL, Sony as per specification attached.

25 Nos. SSE/Tele/HBJ

7. 98/08/2013/8028 Supply of HP Laser jet Printer M 1319f MFP. Print, Scan, Copy. Fax, Phone. Configuration: (1) up to 19 ppm (ISO)- print & copy. Speed (2) 32 MB RAM, 240 MHz processor, (3) Fax speed up to 33.6 kbps (4) 300 x 300 dpi resolution for fax. (5) Fax forwarding,

10 Nos. SSE/Sig/Str/BPL

delayed sending. (6) Fax: speed- dial up to 120 numbers (7) Compatible with 12 A toner. Warrantee one year on site. Make HP, Canon, Xerox, Landmark.

8. 98/08/2013/8029 Retro reflective sheet ultra light high intensity grade, colour ‘yellow’ make-3M, scotchelite, nikkalite as per specification enclosed- sample to be approved by consignee before supply.

125 Sq. Mtrs

SSE/Sig/Str/BPL

9. 98/08/2013/8030 Supply, installation, integration, testing and commissioning of the palm vien identification based (token issuing system) for the reservation counters for PRS at HBJ station as per specification attached.

2 Sets. SSE/T/HBJ

10. 98/27/2013/8031 Battery charger suitable for 110V, DC, 200AH lead acid battery as per RSO spec No. ETI/PSI/24 (6/81) complete with connecting lead and plug for connecting to AC supply ( Make- Universal or JSL or concord control system. (Inspection by RDSO/RITES)

01 No. SSE/TRD/NSZ/ BPL

11. 98/07/2013/8032 M.S. Sleeve suitable for felt tensioning device assembly as per R.D.S.O. Drg. No. SKEL-3940, item No. 4,5,7 & 8 (Inspection by RDSO/RITES)

500 Nos. SSE/TL-AC/HBJ

12. 98/07/2013/8033 Tool kit for escorting staff (AC fitter/ACCI). Tool box size 325x440x120 mm (approx.) with fixing arrangement and locking arrangement with tow keys. Make- Best Indian, allwyn or equivalent of high density plastic material. List of tools are enclosed, all tools should be of standard make of jhalani, taparia & everest.

28 Nos. SSE/TL-AC/HBJ

13. 98/08/2013/8034 Supply of HP Laser jet printer MFP 1136-print, scan, copy. Configuration: (1) up to 18 ppm (ISO)-print & copy. (2) copy: Reduce/Enlarge copy jobs from 30 to 400% (3) HP auto-on/auto-off technology (4) save up to four times with instant-on copy. (5) stand by: 3.2 watts, power save: 1 watt (6) energy star qualified MFP (7) warrantee one year – make hp, canon, Xerox, landmark.

15 Nos. SSE/Sig/Str/BPL

14. 98/07/2013/8035 Four core, 16 sq mm, 226/0.3 (No. of strands/dia. MM.) PVC insulated, PVC sheathed industrial, high voltage round multi conductor, flexible cable copper conductor 1100 volts grade conf. To IS:694/1990 with latest amendments make: HPL, IMT, HAVELLS R R cables unistar finolex RPG asian. (Inspection by RITES)

300 Mtrs. SSE/TL-AC/HBJ

15. 98/07/2013/8036 Starter motor of Cummins make engine model KTA19G51 of part No. 4912939 make: CIC, LUCAS, DELCOROMY.

02 Nos. SSE/TL-AC/HBJ

01 Material required at – Consignee 02 Closing time: Offer received after closing time of due date shall be summarily rejected. Tenderers must

note that while submitting their offers they will mention Tender No. and Due date on top of the sealed envelope.

03 Validity of offer: The offer shall be kept valid for acceptance for a minimum period of 90 days from the date of opening of the tender. In case the tenderer stipulates validity period of less than 90 days, the

offer may be treated as unresponsive & is liable to be ignored. Whenever no validity is quoted, 90 days will be taken as valid time of offer.

04 Inspection: Inspection by …….D.P.- 90 days. 05 Offers by fax: offers received through FAX and found in the tender box at the time of opening of Tenders

and complete in all respects and duly signed by the authorized signatory should be treated as in time offer subject to the firm/firms submitting post confirmation copy. If post confirmation copy is not received within ten working days from the date of opening, the offer shall be summarily rejected.

06 Quoting the prices: Firm should quote FOR destination/ free delivery to destination price. a. Material should be dispatched preferably by Road Transport / Personal Courier Services wherever

feasible. Offers of firms, quoting movement of material by Rail in Wagon as small, at Goods Tariff Rates are liable to be ignored.

b. Wherever tenderers quote FOR Destination Rates, they should indicate separately ex-works prices, packing & forwarding charges (if any) and freight charges applicable. No excise duty and other taxes on freight element will be payable.

c. In case of offer with FOR ex-works/station of dispatch, firm should specifically mention whether freight will be born by them or is to be charged extra. Firm should clearly indicate the amount of freight for delivery to consignee, if to be charged extra. Offer mentioning freight element as “Railway freight extra on actual”/ “road freight extra on actual” without mention of exact amount of freight charges, shall be treated as ambiguous and incomplete offer and shall be summarily rejected.

d. Tenderers should quote the exact percentage of VAT without C or D form that they will be charging extra.

e. No octroi duty will be payable, only octroi exemption certificate issued by railway. f. Conditional Discount (for early payment, delivery at other than specified location etc.) shall not

be considered for determining inter-se-ranking of offers. However, Railway reserve the right to use the discounted rate/rates considered workable and appropriate for counter offer to the successful tenderers.

g. In case rates quoted by firm are different in words and figures, the lower one shall be taken for all purpose during tender finalization, simultaneously keeping the right to pass over the offer.

07 Payment terms: Normal Payment term is 100% against Receipt & acceptance of materials and offers with other payment terms are likely to be passed over in general.

a. Rates quoted by the tenderer’s with discount if any linked to quantity for determining inter-se-position of the offers wherever applicable, but discounts with conditions attached to early payment, early receipt notes etc. will be ignored for calculating inter-se-position. However, railways may subsequently avail the discount linked to early payment; early receipt notes etc., if otherwise, firm’s offer is found to be acceptable.

b. Bill passing officer:- Branch officer of Consignee c. Bill paying officer – Sr. DFM/BPL or Dy.FA&CAO/BPL

08 Specifications: Railway shall procure articles/goods/materials with applicable/sample drawing/specification, wherever exists and wherever applicable. Wherever specified, the tenderers may see the Sample/ Drawing/ specification in the office of the Division Material Manager WCR/Bhopal in working hours on any working days and up to 2 days before tender opening date.

The tenderers, who deposit samples with their offers, are requested to collect the samples so offered, within 6 months from the date of opening of tenders. If the samples are not collected within six month, they will be disposed off and no claims whatsoever will be entertained thereafter.

09 Purchase from Approved sources: In case of items which are restricted for procurement from approved sources by authorized nodal agencies like RDSO/CLW/DLW/ICF /RCF/CORE etc., it shall be responsibility of the vendor to enclose copy of proper approval certificate and status of the firm shall be reckoned as on the date of Tender opening and not thereafter except in case of downgrading/ removal/ suspension/ banning.

Railway reserves the right to consider unapproved / part-II sources for supply of bulk quantity. 10 Security Deposit: The following condition on SD may be read in supersession of Para 0501 of IRS

conditions of contract on the subject 0500 Security Deposit. a. The Security Deposit (SD) @10% of value of contract shall be taken from all firms for all contracts

subject to following exemptions: i. Vendors registered with NSIC upto the monetary limit of their registration for the items

ordered. ii. Vendors registered with West Central Railway upto the monetary limit of their registration

for the items ordered/trade groups for items ordered or vendors on approved list of RDSO/PUs/CORE/Railways etc. Firms who are registered with W.C.R/DLW/CLW/ICF/NSIC/RDSO for items being quoted should submit necessary document of registration along with their offer.

iii. Tenders should not that they are registered with this railway only for a specific monetary limit. If the value of the tenders exceeds the limit for which they are registered, they will have to pay security deposit as per extent rule, if their offer is found otherwise acceptable.

iv. The usual security deposit will be taken in case the contracts are placed on unregistered/unapproved firms or for items for which a particular firm is not registered /approved.

b. Security Deposit shall be deposited in shape of FDR/Demand Draft to the name of Sr. DFM/WCR/Bhopal

c. Validity of Security deposit should remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier.

d. The Security Deposit will be refundable : i. on due fulfillment of the contract, and ii. On submission of Clearance Certificate by the Contractor to the effect that the

Contractor has received all dues arising out of this contract and that he has no claim whatsoever on the President against this contract.

11 Levy of Liquidated damages: In Case of late receipt of supply railway administration shall charge liquidated damage @ 2% per month or part thereof on the value of unsupplied stores subject to maximum imposition of 10 % of the contract value.

12 Cancellation of contract: i. In case of failure to supply goods as per terms of the contact, the contact shall be

cancelled and Security Deposit shall be forfeited. ii. In respect of orders, where 10% security deposit has not been taken from approved firms,

general damages @10% would be levied for loss/inconvenience occurred by railway for failure of firm. Risk purchase is not applicable as these materials are urgently required.

iii. Adverse performance of such firms will be taken in to account in future tender cases on merit.

13 Firms are required to familarise with the conditions of contract & it is considered that same are agreeable to them, once they quote

14 IRS Condition of contract latest amendments shall be applicable. Copy of conditions can be downloaded from www.westcentralrailway.com

15 Firm must carefully examine the contents of PO and in case of any discrepancy noticed, shall make a representation within 15 days of the date of PO. Any representation thereafter for DP re- fixation shall be summarily rejected.

16 Guarantee period----------18---------------- Months from date of supply or -----------24------------Months from the date of installation of the material whichever is earlier.

Division Material Manager DRM’s Office Bhopal/WCR