Institution of Civil Engineers Student Chapter

UCSI 1st Annual General Meeting

May 2015 – May 2016 Term

(Event Report & Summary)

Date : 9th June 2015

Venue : Room K203, UCSI North Wing Campus

Prepared by : Jason Ng Yang-Zhi /

Christian

Position : General Secretary

Vice General Secretary

TABLE OF CONTENTS

Introduction 1

Objectives 2

Executive Summary 3

Organising Committees 4

Newly Elected Committees 5

Organisational Chart of New ICE-UCSI University Committees 6

Flow of Events 7

Future and Recommended Events 8

Appendices 9-12

INTRODUCTION

Institution of Civil Engineers (ICE) is a professional body for Civil Engineers,

which was founded in the UK and is recognised worldwide. Its aim is to ‘foster and

promote the art and science of civil engineering’. ICE is a qualifying body, a centre for

the exchange of specialist knowledge, and a provider of resources to encourage

innovation and excellence in the profession worldwide.

The formation of an ICE Student Chapter at UCSI University Kuala Lumpur

Campus is an important step in the developing the best professionals at this university.

Initial professional development practice and experience acquired through this student

chapter will prepare members for a career of lifelong learning and continuous

professional development within the ICE locally and internationally.

Establishment of this chapter will facilitate UCSI Civil Engineering students to

become well-rounded, professional engineers. Students will also able to enjoy the

benefits that ICE offers, including access to ICE’s international knowledge network.

The virtual library is an excellent source for engineering solutions and research-based

projects, where students will have the chance to engage with ICE students and graduates

all around the world through the Graduates and Students Network exchanging ideas,

opinions, knowledge and experience.

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OBJECTIVES

To ‘foster and promote the art and science of Civil Engineering’.

To enhance and broaden the knowledge and perspective of Civil Engineering

students at UCSI University Kuala Lumpur Campus by giving international

exposure.

To prepare a platform for all Civil Engineering students to develop their abilities

and share their knowledge.

To foster good relations with allied institutions, organisations and learned

society.

To organise seminars, courses, workshops, visits and the university

competitions regarding Civil Engineering Projects.

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EXECUTIVE SUMMARY

On the 9th June of 2015, the Institution of Civil Engineers Student Chapter of

UCSI University Kuala Lumpur (ICE-UCSI University) has successfully conducted the

first Annual General Meeting located at classroom K203 of the UCSI University North

Wing Campus.

This marks the first Annual General Meeting since ICE-UCSI University was

established in UCSI University. Advisor of ICE-UCSI University, Ms. Chu May Yen

and all previous committee members were present during this event. The new

committee members were elected as it marks the end of 2014-2015 term and a fresh

beginning for the 2015-2016 term who will continue to carry the vision and mission of

ICE-UCSI University as a platform for all civil engineering students at UCSI University

to broaden and enhance their abilities, knowledge, and skills and furthermore as a

medium of expression which later will contribute towards the advancement of society

and Civil Engineering studies of the UCSI University.

This Annual General Meeting is conducted without any significant cost

involved because the event is relatively short and conducted during lecture hours. Fifty

Eight students were present at the AGM and during the event, some of the students left

earlier to attend their classes, thus list of attendees is not provided in this report.

However, the Annual General Meeting was conducted smoothly by the organising

committees without any difficulties and according to the rules set forth in the

constitution.

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ORGANISING COMMITTEES

Table 1: The organising committees of the ICE-UCSI University 1st Annual General Meeting

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NO. POSITION NAME

1. Event Advisor Ms. Chu May Yen

Nazrin Razali

2. Organising Chairperson Chong Wai Kit

3. Vice Organising Chairperson Foo Lai Heng

4. Secretary Lee Yong Chean

5. Treasurer Yong Boon How

6. Event Emcee Yong Boon How

7. Audio and Video Coordinator Lee Yong Chean

8. Publicity

Kelvin Ling Sze Keng

Foo Lai Heng

Lee Yong Chean

Vincent Heng Aik Seng

9. Logistics and Procurement Kelvin Ling Sze Keng

Mohammad Yousef Alnajjar

10. Photographer Walid Almwaldi

Vincent Heng Aik Seng

11. Usher and Student Registration Mohammad Yousef Alnajjar

NEWLY ELECTED COMMITTEES

(TERM OF 2015-2016)

NO. POSITION NAME

1. President Walid Almwaldi

2. Vice President Bonnie Lau

3. General Secretary Jason Ng Yang-Zhi

4. Vice General Secretary Christian

5. Treasurer Foo Lai Heng

6. Chief Executive of Management Foo Chee Wei

7. Chief Executive of Publicity Akkinagbe-Gbenga

Olasunkanmi

8. Chief Executive of Logistics Kelvin Ling Sze Keng

9. Management Executive Jason Loh Wei Jun

10. Management Executive Issa Qais Al-Qaisi

11. Publicity Executive Ma’in Abu Alnadi

12. Publicity Executive Akmal Haqqani bin Zainol

Rashid

13. Logistics Executive Stanley Ow

14. Logistics Executive Andhika Utama

15. Logistics Executive Abdulmajid Zarzour

Table 2: The newly elected committees for term 2015-2016 of the ICE-UCSI University 1st Annual

General Meeting

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President

WalidAlmwaldi

General Secretary

Jason Ng

Vice Secretary

Christian

Treasurer

Foo Lai Heng

Project Team

Management

Foo Chee Wei

Jason Loh

Issa Qais

Publicity

Akinnagbe

Ma'in Abu Alnadi

Akmal Haqqani

Logistics

Kelvin Ling

Stanley Ow

Andhika Utama

Abdulmajid

Vice President

Bonnie Lau

Club Advisor

Ms. Chu May Yen

ORGANISATIONAL CHART OF ICE-UCSI UNIVERSITY

COMMITTEES

(TERM OF 2015-2016)

Chart 1: Organisation Structure of New ICE-UCSI University Committees.

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FLOW OF EVENTS

The flow of events can be summarised as the table below:

Table 3: Flow of events.

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FLOW OF EVENTS

TIME ACTIVITY

1:00 PM Registration of attending committees and students.

1:10 PM Brief introduction of ICE-UCSI University to all the attendees.

1:15 PM Speech by Nazrin Razali, President of ICE-UCSI University.

1:20 PM Election of new President and Vice President.

1:25 PM Speech from the newly elected President, Walid Almwaldi.

1:30 PM Election of supporting committee members.

1:45 PM Few words from previous committee members and Club Advisor.

1:55 PM Closing and photo session.

2:00 PM Dismissal of attendees, marking the end of event.

FUTURE AND RECOMMENDED EVENTS

The list of events can be summarised as the table below:

Table 4: List of Future and Recommended Events.

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LIST OF FUTURE AND RECOMMENDED EVENTS

TIME EVENT

May

2015 Semester

Mock Interview with Walid Almwaldi as the Organising Chairperson.

Hari Raya Night with Issa Qais Al-Qaisi as the Organising Chairperson.

T-shirt Design Competition with Foo Chee Wei as the Organising Chairperson.

September

2015 Semester

No specific event is selected yet. Science Fair and Coop Sharing Experience were

recommended but yet to be finalised. Abdulmajid Zarzour and Ma’in Abu Alnadi

were selected to organise an event during this period.

January

2016 Semester

CIDB Safety and Health Course and Registration with Jason Ng Yang-Zhi and

Issa Qais Al-Qaisi as the organisers.

Tri-Sport Carnival Event with Kelvin Ling Sze Keng, Foo Lai Heng and

Akinnagbe-Gbrenga Olasunkanmi as the organisers.

May

2016 Semester

ICE-UCSI University 2nd Annual General Meeting 2016 with Bonnie Lau as the

Organising Chairperson.

APPENDICES

Figure 1: The Organising Committee Members of ICE-UCSI University Launching.

Figure 2: The President of ICE-UCSI University (Term 2014-2015), Nazrin Razali welcoming Ir. Dr.

Ooi Teik Aun, Representative of ICE Malaysia.

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Figure 3: Ir. Dr. Ooi Teik Aun, Representative of ICE Malaysia is giving a speech during the

Launching of ICE-UCSI University Launching Event.

Figure 4: The President of ICE-UCSI University (Term 2014-2015), Nazrin Razali.

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Figure 5: Assistant Professor Dr. Ammar A. M. Ali Al Talib, the Head of Department for Postgraduate

& Research of UCSI presenting Ir. Dr. Ooi Teik Aun the token of appreciation from UCSI University.

Figure 6: Group photo of newly-formed ICE-UCSI University with the Guests of Honour, Ir. Dr. Ooi

Teik Aun, Asst. Prof. Dr. Ammar, lecturers, committees and student members.

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Figure 7: The Newly Elected Committee Members of ICE-UCSI University (Term 2015-2016).

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