instructions for trainees
TRANSCRIPT
Company Confidential
WELCOME TO TR&D DEPT
by Geetha Mani
Company Confidential
INDUCTION FOR TRAINEES
1. Attendance Process……2. Some Important Points…….3. Monthly Reports……….4. How to log a call for Library
Account……..5. Cab Booking……6. Updating E-directory…….
Company Confidential 1 June 20113
(1) Attendance Process
Access Right:
Your Access Card right is restricted to Main Design Building & New Design building only.. It will not work at Cafe building.(Exception only for subcons working at Lab)
Manual Register:
Sign the Attendance Register regularly which is kept in the Reception, Ground Floor, Main Design Building.
E-Leave:
Attendance gets recorded in the system though ACCESS CARD. You need to swipe the card regularly on both the times (entry & exit). For entry & exit either you swipe at Parking Area turnstile or at the Reception area, Ground Floor at Main Design building.
Attendance will be compiled based on the Register entry as well from e-leave record. So ensure both the entries are made regularly.
Minimum 8.30 hrs working is expected everyday.
Company Confidential 1 June 20114
Missing Attendance in the System……
You will receive a system generated mail for the below listed exceptions, Missing In/Out which is called "Invalid Attendance" Provide justification in the system, after submitting the request pls. drop mail to undersigned keeping your Mentor & Gr. Manager in loop, on receiving this mail only I will able to approve your request in the system.
Absent: Provide justification only when you forget to bring the I Card, after submitting the request pls. drop mail to undersigned keeping your Mentor & Gr. Manager in loop, on receiving this mail only I will able to approve your request in the system. DO NOT submit request for leaves, It will be taken care by the payroll dept while they process your payment. Ignore when you receive the system mail.Availing Leaves Leave Eligible: One leave per month, can’t be carry forwarded to next month. Planned Leave: The information should reach the undersigned after the approval obtained from your Immediate Supervisor/Project Leader.
Company Confidential 1 June 20115
(2) Some Important PointsVERY IMPORTANT
Do not bring any hardware devices, like Pen drive, CD/DVD’s, external hard disk etc. Security will do the surprise check anytime, you are caught a strict displinary action will be taken against you.
INTERNET ACCESS
Providing Internet access solely for the purpose of conducting Company business. Only people appropriately authorized, for Company purposes. Those roles that require internet access for specific project instances, may be given access through Direct Manager’s authorization only for the required instance duration. Use of internet through another person’s login or for reasons other than business is liable to be treated as breach of conduct. Specifically refrain from using company internet for Social networking, blogging, chatting
and visiting sites which have no link to company interest.
LATE SITTING:
Whenever you do late sitting it is always advised to go home by the Company Vehicle only. The company provides facility of providing ROUTINE CABS at 7.30 PM and 9.30 PM. To utilize this facility you need book your CAB before 3.45 PM.
Company Confidential 1 June 20116
College Requirements
In case of any requirements from your college should be communicated to me first, pls. do not approach your Gr. Manager directly. (ex: attendance, Qtrly Evaluation, Feed back or any format to be filled etc.)
Company Confidential 1 June 20117
Faculty Visit
In case your Faculty wants to visit the site to take a feed back from Mentor, it should be intimated well in advance and also the prior appointment to be taken from your mentors. Ask your Faculty to communicate to me through mail.
In case meeting room is required you need book in advance, Contact Ms. Booshra Noor for the same.
Company Confidential 1 June 20118
(3) Submission of Monthly Report…….
In the last week of every month will mail you a link -
http://surveycenter.st.com/enquetes14/workspaces/india/ind-ftm-ccds/2011/misc/dca/copy_of_report-monthly-for/Form_view
Highlights:
1. Main achievements, milestones, progress, achievements, positive events 2. E.g. read a chapter xyz, made a presentation on abc, completed module 123, delivered block mno, etc.
Lowlights:
1. Roadblocks, difficulties, deviation from plan, negative events 2. E.g. no access to a particular database / information, PL not available for review, module could not be delivered due to xyz-reason, could not make the planned presentation due to xyz-
Company Confidential 1 June 20119
Step -1: Submission of Monthly Report…….
Login with your username & password
Company Confidential 1 June 201110
Step-2 : Submission of Monthly Report…….
Company Confidential 1 June 201111
Content first level – Arial, 28pt Content second level – Arial, 24pt
Content third level – Arial, 20pt
IPDF Page Link : http://ipdf.dlh.st.com/
Company Confidential 1 June 201112
Content first level – Arial, 28pt Content second level – Arial, 24pt
Content third level – Arial, 20pt
CCDS-TR&D Web page Link : http://ipdf.dlh.st.com/ftmweb/
Company Confidential 1 June 201113
Applications
Content first level – Arial, 28pt Content second level – Arial, 24pt
Content third level – Arial, 20pt
Company Confidential 1 June 201114
Login with your username & password`
Central Library "Saraswati“
Location: First Floor, Cafeteria BlockLibrarian: Ms. Sangeeta Hazra(Extn:6575)Timings:Mon & Wed - 2.30 to 5.00PMFriday - 1.30 to 5.00PM
Support ToolLink: http://csfweb.dlh.st.com:9000/
Company Confidential 1 June 201115
Provide your Mentor/Immediate
Supervisors mail ID
Select the options as circled in RED
Provide the details marked with GREEN circle.
How to log a call Lib A/c…….
Company Confidential 1 June 201116
Cabbie Booking………..http://lxlvap.dlh.st.com:21260/cabbie/app?login=true
Routine Cab………. (Slots: 07:30 & 09:30 PM)
Request can be put in system latest by 03:45 PM.
Special Cab……….
Request can be put in latest by 05:00 PM.
Company Confidential 1 June 201117
How to Book Routine Cab…….
Select your routeSelect your destination
Login with your username & password`
Company Confidential 1 June 201118
How to Book Special Cab…….
Company Confidential 1 June 201119
Updating e-directory- Log in to Phone book……
Login with user name
Company Confidential 1 June 201120
Step-2 for updating e-directory
Click on
Company Confidential 1 June 201121
To update contact details…..
Company Confidential 1 June 201122
To update contact details…..
Company Confidential 1 June 201123
DOCTOR’S AVAILABILITY & TIMINGS
Location: Ground Flr, Cafeteria BlockContact Number: 2110
MON - 3.30 to 5.00PMWED - 2.00 to 3.00PMFRI - 3.30 to 5.00PM
Company Confidential 1 June 201124
THANKS
WISH YOU ALL BEST OF LUCK