instructions for trainees

Company Confidential

WELCOME TO TR&D DEPT

by Geetha Mani

Company Confidential

INDUCTION FOR TRAINEES

1. Attendance Process……2. Some Important Points…….3. Monthly Reports……….4. How to log a call for Library

Account……..5. Cab Booking……6. Updating E-directory…….

Company Confidential 1 June 20113

(1) Attendance Process

Access Right:

Your Access Card right is restricted to Main Design Building & New Design building only.. It will not work at Cafe building.(Exception only for subcons working at Lab)

Manual Register:

Sign the Attendance Register regularly which is kept in the Reception, Ground Floor, Main Design Building.

E-Leave:

Attendance gets recorded in the system though ACCESS CARD. You need to swipe the card regularly on both the times (entry & exit). For entry & exit either you swipe at Parking Area turnstile or at the Reception area, Ground Floor at Main Design building.

Attendance will be compiled based on the Register entry as well from e-leave record. So ensure both the entries are made regularly.

Minimum 8.30 hrs working is expected everyday.


Missing Attendance in the System……

You will receive a system generated mail for the below listed exceptions, Missing In/Out which is called "Invalid Attendance" Provide justification in the system, after submitting the request pls. drop mail to undersigned keeping your Mentor & Gr. Manager in loop, on receiving this mail only I will able to approve your request in the system.

Absent: Provide justification only when you forget to bring the I Card, after submitting the request pls. drop mail to undersigned keeping your Mentor & Gr. Manager in loop, on receiving this mail only I will able to approve your request in the system. DO NOT submit request for leaves, It will be taken care by the payroll dept while they process your payment. Ignore when you receive the system mail.Availing Leaves Leave Eligible: One leave per month, can’t be carry forwarded to next month. Planned Leave: The information should reach the undersigned after the approval obtained from your Immediate Supervisor/Project Leader.


(2) Some Important PointsVERY IMPORTANT

Do not bring any hardware devices, like Pen drive, CD/DVD’s, external hard disk etc. Security will do the surprise check anytime, you are caught a strict displinary action will be taken against you.

INTERNET ACCESS

Providing Internet access solely for the purpose of conducting Company business. Only people appropriately authorized, for Company purposes. Those roles that require internet access for specific project instances, may be given access through Direct Manager’s authorization only for the required instance duration. Use of internet through another person’s login or for reasons other than business is liable to be treated as breach of conduct. Specifically refrain from using company internet for Social networking, blogging, chatting

and visiting sites which have no link to company interest.

LATE SITTING:

Whenever you do late sitting it is always advised to go home by the Company Vehicle only. The company provides facility of providing ROUTINE CABS at 7.30 PM and 9.30 PM. To utilize this facility you need book your CAB before 3.45 PM.


College Requirements

In case of any requirements from your college should be communicated to me first, pls. do not approach your Gr. Manager directly. (ex: attendance, Qtrly Evaluation, Feed back or any format to be filled etc.)


Faculty Visit

In case your Faculty wants to visit the site to take a feed back from Mentor, it should be intimated well in advance and also the prior appointment to be taken from your mentors. Ask your Faculty to communicate to me through mail.

In case meeting room is required you need book in advance, Contact Ms. Booshra Noor for the same.


(3) Submission of Monthly Report…….

In the last week of every month will mail you a link -

http://surveycenter.st.com/enquetes14/workspaces/india/ind-ftm-ccds/2011/misc/dca/copy_of_report-monthly-for/Form_view

Highlights:

1. Main achievements, milestones, progress, achievements, positive events 2. E.g. read a chapter xyz, made a presentation on abc, completed module 123, delivered block mno, etc.

Lowlights:

1. Roadblocks, difficulties, deviation from plan, negative events 2. E.g. no access to a particular database / information, PL not available for review, module could not be delivered due to xyz-reason, could not make the planned presentation due to xyz-


Step -1: Submission of Monthly Report…….

Login with your username & password


Step-2 : Submission of Monthly Report…….


Content first level – Arial, 28pt Content second level – Arial, 24pt

Content third level – Arial, 20pt

IPDF Page Link : http://ipdf.dlh.st.com/




CCDS-TR&D Web page Link : http://ipdf.dlh.st.com/ftmweb/


Applications




Login with your username & password`

Central Library "Saraswati“

Location: First Floor, Cafeteria BlockLibrarian: Ms. Sangeeta Hazra(Extn:6575)Timings:Mon & Wed - 2.30 to 5.00PMFriday - 1.30 to 5.00PM

Support ToolLink: http://csfweb.dlh.st.com:9000/


Provide your Mentor/Immediate

Supervisors mail ID

Select the options as circled in RED

Provide the details marked with GREEN circle.

How to log a call Lib A/c…….


Cabbie Booking………..http://lxlvap.dlh.st.com:21260/cabbie/app?login=true

Routine Cab………. (Slots: 07:30 & 09:30 PM)

Request can be put in system latest by 03:45 PM.

Special Cab……….

Request can be put in latest by 05:00 PM.


How to Book Routine Cab…….

Select your routeSelect your destination

Login with your username & password`


How to Book Special Cab…….


Updating e-directory- Log in to Phone book……

Login with user name


Step-2 for updating e-directory

Click on


To update contact details…..


DOCTOR’S AVAILABILITY & TIMINGS

Location: Ground Flr, Cafeteria BlockContact Number: 2110

MON - 3.30 to 5.00PMWED - 2.00 to 3.00PMFRI - 3.30 to 5.00PM


THANKS

WISH YOU ALL BEST OF LUCK

instructions for trainees

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