integrating disaster risk reduction into the cca and undaf

United Nations System Staff College Viale Maestri del Lavoro, 10 ● 10127 Turin, Italy Phone: (+39 011) 65 359 18 ● Fax: (+39 011) 65 359 03 ● [email protected] ● www.unssc.org/teamrcs

Facilitation Manual Integrating Disaster Risk Reduction into

the CCA and UNDAF

FINAL DRAFT February 2010

INTEGRATING DISASTER RISK REDUCTION INTO THE CCA AND UNDAF

DRR IN UNDAF FACILITATOR GUIDANCE

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Table of Contents PURPOSE OF THE GUIDE..........................................................................................4

Options for providing support at the country level ......................................................... 4

How to use the manual:..................................................................................................... 4

I. DRR TRAINING WORKSHOP FOR UNDAF WORKING GROUPS....................6

Purpose................................................................................................................................ 6

Module Objectives .............................................................................................................. 6

Target Audience ................................................................................................................. 6

Timing:.................................................................................................................................. 7

Draft Agenda ....................................................................................................................... 8

Opening and Introduction Session .............................................................................. 9

Session 1: The Disaster and Development Nexus and the Hyogo Framework for Action ............................................................................................................................. 11

Session 2: Reducing risk of disasters through UNDAF ......................................... 15

Session 3: A risk based approach to integrating climate change into UNDAF .. 18

Session 4 (Optional): Building synergies between DRR and the UNDAF programming principles............................................................................................... 21

Session 5: Integrating DRR into CCA/UNDAF - Step 1: DRR in Country level analysis.......................................................................................................................... 24

Session 6: Integrating DRR into CCA/UNDAF - Step 2: DRR and Strategic Priority Setting .............................................................................................................. 27

Session 7: Integrating DRR into CCA/UNDAF - Step 3: DRR in Formulation of UNDAF results.............................................................................................................. 29

Session 8: Integrating DRR into CCA/UNDAF - Step 4: DRR in Monitoring and Evaluation...................................................................................................................... 31

Session 9: Review of UNDAFs from a DRR perspective....................................... 33

Session 10: Action planning ....................................................................................... 35

Closing and Evaluation ............................................................................................... 36

II. DRR SESSION IN THE UNDAF DESIGN PHASE .............................................37

III. DRR SESSION IN THE UNDAF STRATEGIC PLANNING PHASE ...............45

V. FURTHER ONSITE OR REMOTE SUPPORT OPTIONS ON INTEGRATING DRR INTO THE UNDAF PROCESS.........................................................................52

LIST OF ANNEXES ...................................................................................................54

Annex I: Agenda Training of Trainers on Integrating DRR into the CCA/UNDAF– Turin, 23-27 Nov 2009 ..................................................................................................... 55

Annex II: UNDAF Roll-Out Countries with High Disaster Risk: 2009-2011 ............. 56



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Annex III: ............................................................................................................................ 60

ANNEX IV: Example agendas from country level DRR trainings ................................ 61

1. Example Mozambique: Workshop on integrating DRR & Climate change into Mozambique’s UNDAF................................................................................................ 61

2. Example Turkey: Workshop on Strengthening Emergency Response Preparedness & Mainstreaming DRR into Turkey’s UNDAF ................................ 64

3. Example Uganda: Integrating DRR into Uganda’s UNCT Programming........ 67

4. Example Indonesia: Meeting on Integrating DRR into Indonesia’s UNDAF... 68

5. Example: India - DRR Training for UNDAF Thematic Clusters Groups.......... 69

ANNEX V: Resource Material for Facilitators and Trainers ......................................... 70

Annex VI: Evaluation form template .............................................................................. 71



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PURPOSE OF THE GUIDE This facilitation guide is intended for trainers and resource persons who seek to support United Nations Country Teams (UNCTs) in highly disaster prone countries to address disaster risk reduction as part of the United Nations Development Assistance Framework (UNDAF) process. The guide has been prepared for the participants of the Training of Trainers workshop on “Integrating DRR into the CCA/UNDAF” which took place in Turin from 23-27 November 2009. The facilitation guide outlines different options for providing support at the country level, including guidance on how the DRR training material can be applied in CCA/UNDAF roll-out countries, either in form of a dedicated DRR training workshop or as part of the UNDAF Design workshop or UNDAF Strategic Planning Retreat. For each of the different training formats, this guide provides training objectives, agendas and detailed session plans. The training material is based on the UNDG Guidance Note on Integrating Disaster Risk Reduction into the CCA and UNDAF. The guidance note is available on the UNDG website1 and should be consulted as the main reference document along with this training guide. Because of the close relationship between disaster and climate change as well as environmental sustainability, it is also advised to familiarize oneself with the respective UNDG guidance notes on these topics.2 Options for providing support at the country level

Depending on the demand of the Country office and the time available, support for integrating DRR into the CCA/UNDAF process might range from conducting a full fledged two day training for the UNCT and UNDAF preparation groups to just a 1-2 hours awareness raising session on DRR in an UNDAF workshop coupled with further onsite or remote technical support. Some suggested options are:

I. Full-fledged (1 or 2 days) training workshop for UNDAF preparation teams or working groups on how to integrate DRR into the CCA/UNDAF

II. DRR session in the UNDAF Design phase III. DRR session in the UNDAF Strategic Planning phase IV. Onsite or remote technical support to the UNCT and UNDAF working groups

Sample agendas and session design for the four options are given in the respective sections below. Each of the above options are meant to be facilitated events where UN staff put aside their daily work to engage intensively in participatory planning with each other, and with country stakeholders, to make strategic decisions about the priorities for UN development cooperation for the next five-year cycle.

The aim is to ensure that disaster risks are considered as part of the analysis of national development challenges and to ensure that the formulated UNDAF outcomes and outputs will contribute to disaster risk reduction in the country.

How to use the manual:

Each workshop and session design is constructed around several key elements: The purpose of the session; The expected outputs;

1 http://www.undg.org/docs/9866/UNDG-DRR-Guidance-Note-2009_DUP_08-07-2009_11-43-02-734_AM.PDF 2 http://www.undg.org/index.cfm?P=4



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Preparations and materials needed, such as presentations, hand-outs, and materials needed for group work;

The format of the session and the timing, including instructions for group exercises;

Key messages to be conveyed in the session

The material from the Turin Training of Trainers (ToT) workshop on Integrating DRR into the CCA/UNDAF can be used as a reference material that could be adapted to the specific training session. The material is available online on the UNSSC Team RCS web space under the folder "DRR in CCA/UNDAF (ToT)."

The design for each workshop needs to be adapted by the facilitation team to fit the relevant situation and capacity of the UN Country Team. Experience from past UN system learning events suggests that workshops with UNCTs and country stakeholders take place in very different contexts. The manual is meant to be used as a guide only. The facilitation team will need to decide on the right mix of key sessions and materials, based on discussions with the UN Country Team and on their specific context and expected goal of the workshop.

If you have any questions or would like to seek support for your workshop from the ToT trainer team, please contact:

For questions on the training content: o Fenella Frost (UNDP BCPR) at [email protected]); o John Harding (UN ISDR) at [email protected]; o Geraldine Becchi (CADRI) at [email protected]; or o Marco Baumann (UNDG DOCO) at [email protected]

For questions on training methodology: o UNSSC at [email protected], or o Michele Ribotta at [email protected]

We consider this manual as work in progress and we encourage the trainers to improve it and adapt it to particular situations. Please send us any suggestions for improvement to: [email protected]



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I. DRR TRAINING WORKSHOP FOR UNDAF WORKING GROUPS Purpose

To train the UNDAF preparation team on the significance of disaster risk reduction to sustainable development, and develop approaches and skills to integrate these concerns into the Common Country Analysis (CCA) and United Nations Development Assistance Framework (UNDAF).

Module Objectives

At the end of the workshop, participants will be able to: 1. understand the nexus between development and disasters; 2. understand key elements of Disaster Risk Reduction (DRR) and the HFA 3. appreciate linkages between DRR and climate change and the common UN

programming principles (optional) 4. understand how to address DRR in all the stages of the UNDAF process

(including country analysis, strategic planning, monitoring and evaluation) 5. develop an action plan with key steps and responsibilities in order to achieve the

integration of DRR into the country’s UNDAF.

Target Audience

The training is intended for UN staff in countries that are embarking on, or reviewing, their Common Country Assessment (CCA) and United Nations Development Assistance Framework (UNDAF) and where disaster risk constitutes an important challenge to national development and poverty reduction.

The module has been designed primarily for UN programme staff and key government and development stakeholders in the context of the UNDAF process. The inclusion of the government is particularly important if there is an element of design involved (e.g. if the results from the exercises/working groups will be used to make recommendations for inclusion into the UNDAF formulation etc). The two day training should be targeted at the colleagues who are likely to become actively involved in ensuring that DRR is integrated in the CCA/UNDAF process (e.g. members of an UNDAF sub-working group on DRR, UN Disaster Management Team (UNDMT) members, National DRR Platform). These could be colleagues from relevant UN agencies who already have some background in disaster management and/or risk reduction. However, participation from other development areas should be strongly encouraged in order to raise their awareness of the importance of DRR and to facilitate cross-practice learning. In this case, the facilitation team needs to ensure that the Session 1 on DRR provides a good overview so that everyone has at least a basic common understanding of the concepts of disaster risk reduction. Hence, session 1 should be adapted and expanded depending on the needs of the target audience. If time allows the session could be expanded to a half day DRR Overview Course. The suggested training format assumes that the target audience has some familiarity with the principles of result based management (RBM) and the UNDAF process. Nevertheless, it will be useful to identify in advance resource person (e.g. a RBM expert) who could join the relevant session to assist with the exercises etc. Irrespective of the composition of the participants, the training module should be tailored according to the country context and participants’ needs and experiences (a



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Learning Needs Assessment sent out to participants well in advance will be helpful to identify these needs and make necessary adjustments). Timing:

The recommended length for a DRR in UNDAF workshop is 2.5 days as illustrated in the agenda below. According to the interest and availability of the stakeholders at the country level, the workshop length could also be reduced to one day or expanded to three days (see Annex IV for examples of different formats and agendas). The workshop should ideally be conducted at the beginning of the UNDAF preparation phase so that the participants will be able to contribute to the integration of DRR in all the phases of the UNDAF process - from the design and analysis phase to the strategic planning and UNDAF formulation phase. However the training can also be conducted at any other stage of the process after being tailored to the context accordingly. For example, one could propose to include a short DRR session within the UNDAF design workshop in order to ensure that disaster risk is recognized a priority development challenge and then organize a dedicated DRR workshop with an interested sub-working group before the UNDAF Strategic Planning Retreat. Section II, III, and IV provide guidance on conducting DRR trainings at different stages of the UNDAF process.

INTEGRATING DISASTER RISK REDUCTION INTO CCA/UNDAF

DRR “COURSE/MODULE NAME” – BLOCK/CONTENT AREA “NN” – HANDOUT “NN” UNDP/BCPR (“date, month, year”) 8

Draft Agenda: Two-day Training on Integrating DRR into the CCA and UNDAF

Day 1 Day 2 Day 3 [09.00] Opening and Introduction Introductions & workshop objectives and schedule Ground rules and parking lot [09.45] Session 1: Disaster & development nexus and the HFA Presentation: Disaster, risk and hazard in the country Group discussion: Positive and negative impacts of disasters

on development and vice versa Disaster risk reduction and the Hyogo Framework for Action

(HFA) [11.15] Coffee break [11.30] Session 2: Reducing risk of disasters through UNDAF Presentation Integrating DRR into the CCA/UNDAF process –

why and how Discussion

[09.00] Session 5: Recognition of disaster risk and identification of risk reduction capacity in the country analysis Steps for integrating DRR in the process of analysis Group exercise: Problem tree analysis Coffee break during the session [11.30] Session 6: Integrating DRR in Strategic priority setting Framework for strategic priority setting Exercise: Comparative Advantage for DRR [12.30] Session 7: Integrating DRR in formulation of UNDAF results Result-based Management (RBM) and DRR

[09.00] Recap and Discussion recap of where we have got to with the exercises, key

lessons and observations Remaining questions (parking lot) [09.30] Session 9: Reviewing UNDAFs from a DRR perspective Practice exercise: Checklist to assess how DRR has

been integrated in UNDAF documents and identify further opportunities

[10.45] Coffee break [11.00 ] Session 10: Action Planning Milestones, roles and responsibilities [ 12.00] Workshop closing and Evaluation

13.00 LUNCH 13.00 LUNCH [14.00] Session 3: Risk based approach to integrating climate change into the UNDAF Discussion: Common approach to climate change adaptation and DRR in the UNDAF [15.00] Coffee break [15.15] Session 4 (optional): Building synergies between DRR and the UNDAF programming principles Working groups: Linkages and synergies between DRR and

HRBA, gender, capacity development and environmental sustainability

[16.45-17.00] Wrap up of the day

[14.00] Session 7 cont: Integrating DRR in formulation of UNDAF results Exercise: Formulation of DRR sensitive outcomes and

outputs [15.20] Coffee break [15.30] Session 8: Monitoring & Evaluation of DRR in the UNDAF DRR in Monitoring & Evaluation Exercise: Formulating risk sensitive UNDAF indicators [ 17.00] Wrap up of the day



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Opening and Introduction Session Duration: 45 minutes Lead responsibility: Workshop facilitator Purpose of the session - To introduce all participants, resource persons, professional facilitator and

secretariat - To review the objectives & schedule of the workshop and establish ground rules Expected outputs - Objectives of the Workshop stated & understood - Ground rules established and agreed upon by participants Preparations - If time and situation allows, conduct a quick Learning Needs Assessment before

the workshop to tailor the different session according to the knowledge and expectations of the target audience.

- Prepare a seating arrangement with agency and gender mix Material needed: - Microphone, laptop, projector - Name tags for participants and tent cards as name signs on the table - Participant Folders for with participant list, agenda, the DRR in UNDAF Guidance

note and other key reference material of your choice (see reference material under each session)

- Large flip chart with the agenda written on coloured cards to be put up on the wall, copies of the agenda for all participants

- Power point slides with Workshop objectives and agenda (see Opening session power point from the ToT at UNSSC TeamRCS site)

- General Objectives on a flipchart paper on the wall - Markers (one per participant), cards - Flipchart stands, flipchart paper, masking tape/scotch tape, pins etc. Format and Timing:

Time Activity/Process Material

Registration:

Welcome and invite participants to settle (do a pre-seating arrangement to ensure agency & gender balance, etc.)

Ask participants to write their preferred name on the tent cards

Seating arrangement

Participant folders

Markers, Tent cards

5 min Welcome and Opening remarks from RC/UNCT Microphone, if venue demands

15 min

Introductions: Introduce the facilitation team and invite participants to introduce themselves:

their name, agency and function and as an ice-breaker one question such as:

- One thing you love (one word)

Flip chart or ppt slide with instruction (see Opening power point from the ToT)



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- How you are feeling right now in one word (excited, tired, etc.)

- One sentence about your expectations If you have more time available you can also first pair up participants and then have them introduce each other to the plenary. Note: If participants already know each other well could skip the introduction and proceed to discuss the objectives and expectations

5 min Present objectives & expected results

- Emphasize the participatory nature of the workshop

Large flip-chart with objectives or ppt slide

5 min Discussion on expectations of participants

- Note down expectations on a flip chart and point out which expectations will be addressed as part of the training and which not. Be flexible to make adjustments in the agenda if necessary.

Flip chart

5 min Present the workshop schedule and explain the session flow

(Note: make sure that participants have a copy)

Agenda on a large paper put up on the wall or ppt slide

5 min

Ground Rules: - Participants are invited to suggest 5-6 ground rules; one

participant writes them on a flip chart and post it in a visible spot

- Typically ground rules include: respect each other’s opinion, one conversation at a time, brief interventions, turn cell phones off/vibrate, good timekeeping etc.

Parking Lot (can be called “Hanging Issues” or “Waiting Room”)

- Participants can record issues or raise questions, which were not addressed during the sessions. These should be written on cards and stuck on the Parking lot flip chart in the back of the room.

- The Trainer team should try to address the questions on the parking lot at the end of the day or the next morning

Flip chart

Blank cards on each table

5 min Information on logistical and administrative arrangements, by the coordination officer/assistant

Key Messages to convey This is a participatory workshop. Participants will learn from each other

through exercises and discussions



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Session 1: The Disaster and Development Nexus and the Hyogo Framework for Action

Duration: 90 minutes (this session could be expanded to 120 minutes if the target audience includes many colleagues from other development areas with little knowledge of DRR) Lead responsibility: Resource person (e.g. Government official working on DRR, or UN risk reduction advisor) Purpose of the session: Share common understanding of the importance of DRR for development and increase participants’ familiarity with disaster risk reduction issues and the Hyogo Framework for Action. By the end of the session, participants will have:

1. Increase their understanding on how development processes can have positive or negative influence on disaster risk in a country / region

2. Gain a better appreciation on how disasters can have a positive or negative impact on development

3. Strengthen their understanding of disaster risk reduction concepts 4. Increase their knowledge of the Hyogo Framework for Action (HFA)

Please note: Depending on the background of the participants, this session might need to be expanded to explain more basic concepts of DRR if participants include colleagues from other development areas; or shortened to avoid unnecessary repetition if the participants are all DRR experts. This session is important to get everyone onto a common understanding on DRR and set the tone for the training. A good way is to start off with a presentation from a government counterpart on the disaster context in the country. If basic concepts are clear, the session should focus on group exercises on DRR so participants can learn from the experience within their group. Session output - Country examples of disaster and development linkages - Country examples on challenges and opportunities in implementing DRR

activities Preparations - Familiarise yourself with the HFA and relevant national progress reports - Contextualize the power point from the ToT with specific information on disaster

risk in the country/region. Consult www.preventionweb.net for relevant material The power point on disaster & development from the ToT can be accessed on the UNSSC TeamRCS site.

- Select resource materials to be handed out or mentioned in the session Format and Timing


5 min

25 min

1. Introduction: briefly present the session objectives (slide 2)

2. Presentation: Disaster risk and development in the country (preferable presented by an government official or expert from a national DRR centre)

Power point on Disaster & Development (adapted from the



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Disaster, risks and hazards in the country Impact of disasters on development Questions (5min)

Optional/ alternative: Group exercise (25 min):

Short overview of disaster risk in the country (5 min)

Form groups with 5-7 participants and discuss the positive/negative relations between disasters and development (showing the four realms). Ask the groups to come up with concrete examples from the country and if possible in relation to their development work. (15min)

Agree in the working groups on one best example and briefly present it in plenary (5 min)

Turin ToT)

Handout or ppt slide with the disaster-development nexus (slide 3 from the ToT ppt)

Flipcharts and markers (1 per group)

30 min 3. Presentation: Understanding Disaster Risk Reduction:

Definition of DRR and critical elements

Overview of the HFA priorities

Questions and Answers

Please note: you do not need to use all the powerpoint slides provided in this session: depending on the knowledge and needs of the target audience you may want to select the 5 most relevant slides. Some additional slides have been provided as hidden slides in the ppt from the ToT

Optional: If time allows and many participants have little knowledge of DRR you might also want to consider showing a short film on DRR first before going into the presentation. Refer back to examples from the film to illustrate your points.

Power point on Disaster & Development (adapted from the Turin ToT, slide 9 onwards)

Optional: Film on DRR (check UNISDR Secretariat or preventionweb)

25 min 4. Group exercise to become familiar with the HFA:

Form random groups and assign each group one HFA priority to focus on:

a. Option A (if the participants have some background in DRR) : Ask each group to share i) a DRR success stories for their assigned HFA priority, and ii) what were the challenges and how they were overcome in implementing DRR activities

b. Option B (if many participants have little knowledge on DRR): Ask each group to brainstorm possible actions for their priority that could be implemented in the country. Ask them to be as concrete as possible.

Ask each table to briefly share one example in the plenary debrief.

Discussion and questions

Handout of the HFA 1 page overview with the 5 priorities



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5 min 5. Q &A and conclusion

Summarize in the conclusion the main points raised under key messages

15 min Coffee break

Key Messages to convey:

Disasters are a development concern There is a need for multi sector / multi stakeholder engagement in DRR Development policies and processes can unintentionally adversely affect

disaster risk It is important to analyse vulnerability factors that increase disaster risk. For

this it is important to conduct risk and vulnerability mapping and capacity analysis

Disaster risk reduction (DRR) is a cross cutting element in the wider disaster spectrum

Disaster risk reduction includes but is broader than preparedness or emergency management

Reference material: UNDG (2009), Integrating DRR into CCA/UNDAF Guidance Note. Specifically

Introduction p.1-4, Annex 1, 3, 7, and 9. ProVention Consortium (2007): Tool for Mainstreaming Disaster Risk Reduction:

Guidance Note for Development Organisations. http://www.proventionconsortium.org/themes/default/pdfs/tools_for_mainstreaming_DRR.pdf

UNDP, Reducing Disaster Risk: A Challenge for Development (http://www.undp.org/cpr/whats_new/rdr_english.pdf )

DFID, Disaster Risk Reduction: A Development Concern. A scoping study on links between disaster risk reduction, poverty and development. (http://www.preventionweb.net/files/1070_drrscopingstudy.pdf)

ADPC, Disaster Proofing the MDGs: Minimise Disasters, Maximise Development (http://www.un-kampagne.de/fileadmin/ny/disasterproofing.pdf )

UNISDR, Living with Risk: A Global Review of Disaster Reduction Initiatives (http://www.preventionweb.net/english/professional/publications/v.php?id=657 )

UNISDR, Natural Disasters and Sustainable Development: Understanding the Links between Development, Environment and Natural Disasters. Background Paper No. 5 for World Summit on Sustainable Development (WSSD) (http://www.unisdr.org/eng/risk-reduction/sustainable-development/On-line_consultation_report_WSSD_preparation_ISDR_Stakeholder_Forumrom_conference.doc )

ProVention Consortium, Thirty Years of Natural Disasters 1974 – 2003: The Numbers (http://www.proventionconsortium.org/themes/default/pdfs/CRED_30years.pdf)



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UNISDR, Global Assessment Report, 2009 (http://www.preventionweb.net/english/hyogo/gar/report/index.php?id=9413 )

GTZ, Guidelines: Risk Analysis – A Basis for Disaster Risk Management, 2004 (http://www.gtz.de/de/dokumente/en-riskanalysis-chs1-6.pdf )

ProVention Consortium, Social Vulnerability and Capacity Analysis: An Overview. Ian Davis, Bruno Haghebaert and David Peppiatt (http://www.proventionconsortium.org/themes/default/pdfs/VCA_ws04.pdf )

DFID, Social Vulnerability, Sustainable Livelihoods and Disasters. Report to Conflict and Humanitarian Assistance Department (CHAD). Terry Canon, John Twigg and Jennifer Rowell.

IFRC, Introduction to Disaster Preparedness: Disaster Preparedness Training Programmes

CRED database (http://www.cred.be/ )

UNISDR, Words into Action: A Guide to Implementing the Hyogo Framework, 2007 (http://www.preventionweb.net/english/professional/publications/v.php?id=594 )

UNISDR, Terminology on DRR, 2009 (http://www.preventionweb.net/english/professional/publications/v.php?id=7817)

PreventionWeb (www.preventionweb.net )



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Session 2: Reducing risk of disasters through UNDAF Duration: 90 min Lead responsibility: Main facilitator (i.e.. DRR UNDAF Resource person trained in the ToT) Purpose of session: To give participants a common understanding of the rational and content of the UNDG Guidance Note on Integrating DRR into CCA/UNDAF and share practical experience of integrating DRR into UNCT’s work in selected countries By the end of the session participants will: - Understand the background behind WHY the DRR in UNDAF Guidance Note was

developed. - Have a broad overview of what is included in the DRR Guidance Note. - Gain an insight in how DRR has been addressed by UNCTs in a range of

countries. - Have brainstormed initial entry points for integrating DRR into their own UNDAF

process Session output: - Participants are familiar with the UNDAF & DRR Guidance Note and how DRR

has been integrated in practice in a variety of countries. Preparations and Material needed - Copy of “Integrating DRR into CCA/UNDAF Guidance Note” for all participants - Powerpoint presentation on DRR in UNDAF (adapted from ToT material on

UNSSC’s TeamRCS site) - Power point on national DRR priorities and progress to date (needs to be

developed based on the national context) - 1 pager handout with country level experiences of integrating DRR into UNDAF

(India, Tajikistan & Barbados/OECS) (presented at the ToT, available on UNSSC TeamRCS site)

- UNDAF common programming process (see Annex III below) written on a large flip chart to be put up on the wall

Timing and Format


2 min 1. Introduction – overview of session objectives

15 min 2. Integrating DRR into the CCA/UNDAF and Introduction of

the Guidance Note - Present power point slides (10 mins) - Walk participants through the key sections of the DRR in

UNDAF Guidance Note (5 mins)

Power point on DRR in UNDAF (adapted from ToT material)

30 min 3. Disaster Risk Reduction – progress to date & key

priorities: - Presentation on the governments priorities (preferable to

be presented by a government official e.g. from the planning ministry)

- Presentation on previous UN programming on DRR and challenges/successes to date (if applicable).

Power point (needs to be developed based on national context)



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40 min 4. Discussion: Initial discussion on opportunities for integrating

DRR in the UNDAF process in this country: - To initiate the discussion, present some examples from

other countries who have begun to integrate DRR as part of their country analysis or UNDAF (10 min)

- Outline the timeline and current status of the UNDAF process in this country. If no tentative timeline has been drawn up yet, show the Diagram on Strategy and Support for UNCTs Preparing UNDAFs (see Annex III) (5 min)

- Ask participants to discuss in groups at their table the following questions: i) Which of the examples from other countries might be applicable in this country as well; ii) what are the challenges and how could they be overcome. (15 min)

- Plenary discussion (10 min). Note down key suggestions on cards and stick them at the appropriate place on the large flip chart with the UNDAF process timeline.

Alternative option: Ask everyone to stand up and walk over to the common programming timeline which has been put up on large paper on the wall. Briefly explain the process and planned timeline in this country. Provide participants with cards and ask them to write down suggested entry points for integrating DRR in the process and to stick the cards at the appropriate place on the wall (they can discuss it among themselves if they like) (20 min). Shortly debrief in plenary afterwards. (10 min)

Handouts with the country examples from the ToT

Big flip chart with UNDAF process (see Annex III of this document)

Colour cards and tape

5 min 5. Conclusion & Wrap-up

Key messages to convey: The HFA and the UNSG Policy Committee commit the UN to integrate DRR

into the development assistance frameworks. The revised CCA/UNDAF Guidance Note (2007) highlights the importance of DRR as a cross-cutting issue.

Integrating DRR in CCA and UNDAF process is: - an important stepping stone towards integrating DRR into national

level development - an important sign of the UNCTs political commitment for risk reduction - an opportunity to increase likely success of country programmes in

risk prone countries Integrating DRR into UNDAF process involves: finding synergies with the

common programming principles; capturing disaster risk and national capacity for risk reduction in the country analysis; incorporating risk reduction measures in the UNDAF outcomes and results; and monitoring and evaluating DRR efforts as part of the UNDAF.

A number of countries have already begun to integrate DRR into the CCA and UNDAF



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Reference material: UNDG site on DRR http://www.undg.org/drr UNDG “Integrating DRR into CCA/UNDAF Guidance Note”, 2009. Specifically

Executive summary p. v-vi, Introduction p.1-4, and Annex 3. Annex III below in this document: Diagram on Strategy and Support for UN

Country Teams Preparing UNDAFs in 2010 (outlines the key steps and suggested timeline of the UNDAF process)

Examples of other country offices that have tried to integrate DRR, could be referred to One pager case studies from India, Tajikistan and Barbados (see ToT material, Day 1, session on DRR in UNDAF Guidance note)



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Session 3: A risk based approach to integrating climate change into UNDAF

Duration: 60 min Lead responsibility: Resource person or external technical expert (e.g. National climate change adaptation advisor). Purpose of the session: To give participants more confidence in understanding how risk reduction can be an instrument to address climate change adaptation in the context of the UNDAF. By the end of the session participants will: - have an overview of the added value of reducing risk through UNDAF as a

contribution to efforts to adapt to climate change. - have a list of tools they can access when working with UNCT which provide

climate change impact information and integrated approaches with DRR. Please note: This session should not attempt to teach participants about the concepts of climate change adaptation. The session assumes that participants are familiar with climate change adaptation and thus focuses on the programming process of reducing risk related to climatic hazards as part of the UNDAF. If the facilitation team believes that participants need to learn more in-depth about climate change risks and adaptation, they should add further materials and lengthen the duration of the course, or hold additional lectures/discussions. Alternative option: Many countries offices now prefer a common approach to disaster risk reduction and climate change adaptation. Hence another option would be to merge this session with the introductory session 1 (i.e. Disasters, Climate Change & Development in country X) and then address both issues together throughout the workshop (see Annex IV – 1. Example Mozambique) Preparations and material needed: - Invite an expert speaker on climate change from the environmental/ climate

change sector - Film on disaster risk in a changing climate (included on the ToT USB stick or

available at http://www.youtube.com/watch?v=ALgFZyLRbB8&feature=related ) - Identify examples of integrated DRR and climate change programmes & projects

(such as Malawi). Some example projects can be found on http://www.adaptationlearning.net/

- Power point presentation (adapt from the ToT material - Day 1 DRR and Climate change session, available on the UNSSC TeamRCS website)

Timing and Format


2 min 1. Intro and objective of session

- focusing on approaches for integrated programming not on the principles of DRR and Climate change adaptation

10 min

2. Optional: Show a film or documentary on the effects of climate change on disaster risk and common approaches to address the challenge:

Film/documentary Screening and audio equipment



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- UNISDR Film: “Reducing disaster risk in a changing climate” (Part 1). Available on the UNSSC RCS web space or online at http://www.youtube.com/watch?v=ALgFZyLRbB8&feature=related (10 min)

- Alternatively if available, show a documentary from the country or region on this topic

20 min 3. Presentation on DRR and Climate change in the UNDAF

- Power point presentation (10 min) - Present examples of integrated DRR and climate

change programming (for example from Malawi). Invite participants to contribute other examples

- Questions and Answers

Power point (adapt from ToT) Examples of DRR and Climate change projects (preferable from the country or region)

25 min 4. Group discussion, divided by table addressing the following

question: - Identify opportunities to use disaster risk reduction to

advance adaptation efforts within UNDAFs (15 min) - Alternative discussion: Ask how the relationships

between disaster risk reduction and climate change agenda interact in the participant’s country with the national development policy. Brainstorm pathways that connect them directly and indirectly.

5. Plenary feedback from groups (10 min)

Flip charts

5 min 6. Conclusion & Wrap-up:

Draw the group to the conclusion that a mapping exercise, be that stakeholder mapping, organisation mapping, process mapping between thematic actors and DRR actions can be very useful when planning how to adapt DRR strategy, programme and project processes so that the links between DRR and climate change are maximised.

15min Coffee break

Key Messages to convey: Solid science base available on the relationship between climate change and

disasters: climate change affects physical hazards and the coping capacity of communities to deal with disasters.

Risk management approaches are an important component of climate change adaptation.

Disaster risk reduction provides an opportunity to integrate climate risk into the UNDAF

Reference Material: IPCC Assessment Reports http://http://www.ipcc.ch/

IPCC Special Report on Managing the Risks of Extreme Events and Disasters to Advance Climate Change Adaptation (forthcoming) http://www.ipcc-wg2.gov/AR5/extremes-sr/index.html



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Stern report: http://www.hm-treasury.gov.uk/stern_review_report.htm

WMO World Weather Information Service http://worldweather.wmo.int/

UNEP Handbook on Methods for Climate Change Impact Assessment and Adaptation Strategies http://www.ivm.vu.nl/en/Images/UNEPhandbookEBA2ED27-994E-4538-B0F0C424C6F619FE_tcm53-102683.pdf

Food Insecurity and Vulnerability Information and Mapping Systems (FIVIMS) http://www.fivims.net/index.jspx?lang=en

Assessment and Design for Adaptation to climate change (ADAPT) http://go.worldbank.org/Z02IYEC0J0

Community Based Risk Screening Tool- Adaptation and Livelihoods (CRISTal) http://www.iisd.org/security/es/resilience/climate_phase2.asp

Primer for city managers helps cities to assess their vulnerabilities to disasters and become more climate resilient http://siteresources.worldbank.org/EASTASIAPACIFICEXT/Resources/climatecities_fullreport.pdf

Climate Proofing. A Risk-based Approach to Adaptation http://www.adb.org/Documents/Reports/Climate-Proofing/climate-proofing.pdf

UNISDR Disaster risk reduction and climate change webspace http://www.unisdr.org/eng/risk-reduction/climate-change/climate-change.html

UNDP Climate Change Adaptation website http://www.undp.org/climatechange/adapt/

Adaptation Learning Mechanism http://www.adaptationlearning.net/

Thomalla, F., Downing, T., Spanger-Siegfried, E., Han, G., Rockström, J., (2006): Reducing hazard vulnerability: towards a common approach between disaster risk reduction and climate adaptation. Disasters, 2006, 30(1): 39−48. http://www.clacc.net/Documents/report/j.1467-9523.2006.00305.pdf

UNDG Guidance note on Climate change adaptation (forthcoming) http://www.undg.org



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Session 4 (Optional): Building synergies between DRR and the UNDAF programming principles

Duration: 90 minutes Lead responsibility: Facilitator plus 4 resource persons (1 for each of the 4 discussed principles. These could be experts from the UNCT or invited technical experts) Purpose of the session: Understand the linkages between DRR and the four of the five UNDAF programming principles: human rights-based approach, gender equality, environmental sustainability, capacity development (the fifth principles Result-based Management or RBM is not covered in this session but could be covered in later session on DRR and UNDAF Result Formulation). Please note: This session should be optional, subject to the availability of resource person who are experts on the common principles. If the trainer team does not feel comfortable to facilitate the session, then it should either try to request experts form the country team to facilitate the session or exclude the session from the workshop programme. Another option could be to tailor or shorten the session by concentration on only one or two of the principles which is deemed to be most important in the country context and for which resource person are available. In a country that faces a conflict related complex crisis, the facilitation team might also want to consider focusing this session on the interrelationship between conflict and disaster which often have common influencing factors related to the principles such as poor governance or environmental stress. You might want to contact UNDP BCPR for material and inputs. Session output: - Working group outputs on the linkage between the UN common programming

principles and disaster risk reduction Preparations and material needed: - Identify experts from among the participants on each of the principles or invite

experts from the UNCT who can support the group discussion - Prepare a handout with key reference documents Timing and Format


10 min 1. Introduction to the session: Integrated approach to common principles and DRR in the UNDAF process

- Introduce the four common UN programming principles and their importance in the UNDAF. RBM is the fifth principle which will be covered in a later session.

- Briefly introduce the section in the DRR Guidance note (p.5) on principles for engagement and DRR and explain the purpose of the exercise (see key messages)

Page 5-6 & 12-15 in DRR UNDAF Guidance Note

75 min 2. Working Groups:

- Group work instructions: divide into 4 mixed working

Flipcharts



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groups, one principle for each principle: HRBA, Gender equality, Environmental sustainability, and Capacity development. Each group should have a expert/resource person on the topic who can support the discussion (5 min)

- Group work: Identify the two-way relationship between DRR and the principle. Identify synergies for integrating them into the CCA/UNDAF process (40 min)

- Plenary debriefing. Each group presents their key points, after which each identified Resource Person will comment, validate and add to the points made (30 min) (max 5 min presentation from the group + comments of the ‘expert or from other groups)

See list of reference material

5 min 3. Conclusion of session – summary of key points

15 min Wrap of up the day

1. Ask two participant to facilitate the session and note down on flipcharts the responses from the participant on the following questions:

What went well?

What needs improvement?

2. Make logistical announcements for Day 2

Key message to convey: The UNCTs approach to integrating DRR into the UNDAF should be

underpinned by the UN common programming principles. These same principles are also priorities within the HFA.

Applying the UN common programming principles within the UNDAF offers entry points for reducing risk to disasters, e.g. the right to protection from disasters from an HRBA, addressing gender specific vulnerabilities as well as capacities in disaster management; strengthening local capacity for disaster management etc.

Reference material: For information on the UNDAF country programming principles, see UNDG

http://www.undg.org or see the respective module in the UNDAF E-learning toolkit http://www.unssc.org/web/programmes/DC/index.asp?p=/web/programmes/DC/lk.asp

UNDG (2009), Integrating DRR into CCA/UNDAF Guidance Note. Specifically pages 5-6 & 12-15 on DRR and the common principles and Annex 11

See material uploaded in the respective folders on the UNSSC Team RCS webspace

Environmental sustainability and DRR UNDG (2009) Mainstreaming Environmental Sustainability in Country Analysis

and the UNDAF: A Guidance note for UNCT and Implementing Partners Teams http://www.undg.org/docs/10662/ES_GuidanceNote_FINAL.pdf



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IUCN (2009) Environmental guidance note for disaster risk reduction http://www.preventionweb.net/files/11431_healthyecosystemsforhumansecurity1.pdf

UNEP and UNISDR (2007) Environment and Vulnerability: emerging perspectives http://www.preventionweb.net/files/624_EnvironmentanddisasterriskNov08.pdf

Human rights based approach and DRR: OHCHR and UNDP (2007): Checklist for Integrating Human Rights in Natural

Disaster management in the Pacific http://www.reliefweb.int/rw/lib.nsf/db900sid/SHIG-7GLE4T/$file/Checklist_Integrating_HumanRights_in_natural_Disaster_Management.pdf?openelement

IASC (2008): Human Rights and Natural Disasters: Operational Guidelines and Field Manual http://www.reliefweb.int/rw/lib.nsf/db900sid/KHII-7EE9KM/$file/brookings_HR_mar08.pdf?openelement

Gender and DRR: The Gender and Disaster Sourcebook http://www.gdnonline.org/sourcebook/ United Nations (2009): Making Disaster Risk Reduction Gender-sensitive: Policy

and Practical Guidelines http://www.preventionweb.net/files/9922_MakingDisasterRiskReductionGenderSe.pdf

UNISDR (2007): Gender Perspective: Working Together for Disaster Risk Reduction Good Practices and Lessons Learned http://www.unisdr.org/eng/about_isdr/isdr-publications/09-gender-good-practices/gender-good-practices.pdf

Capacity development and DRR Capacity for Disaster Reduction Initiative (CADRI): Capacity Assessment Tools,

Methodologies and Resources http://www.unisdr.org/cadri/documents/CAPACITY_ASSESSMENT_TOOLS_FINAL.pdf

UNDG Capacity Development Tools http://www.undg.org/cd UNDP (2008) Capacity Development Practice Note

http://content.undp.org/go/cms-service/download/asset/?asset_id=1654154 IFRC, Vulnerability and Capacity Assessment Toolbox

(http://www.reliefweb.int/rw/lib.nsf/db900SID/LGEL-5G8F5Q?OpenDocument )



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Session 5: Integrating DRR into CCA/UNDAF - Step 1: DRR in Country level analysis

Duration: 150 minutes Lead responsibility Resource person and 4 group facilitators (from the facilitation team or volunteers from the participant group who have been briefed beforehand) Purpose of session: Explain the step-by-step approach and simulate a causal analysis from a DRR perspective By the end of the session, participants will feel comfortable

- to carry out a causal analysis for a given hazard risk in order to determine what development challenges are underlying/root causes for the vulnerability.

- to carry out a causal analysis to define disaster risk related root causes of priority development challenges

- In particular participants should be familiar with and learn to use the Guidelines on DRR p. 7-15 and Annex 4,5,6.

Session output: A causal tree for a problem manifestation and a joint exercise for the role pattern analysis and capacity gap analysis. Preparations and material needed: Power point presentation (adapted from the ToT material, Day

2, DRR in country analysis) Identify problem manifestations that could be proposed to the

groups. The trainer team should identify the problems after seeking the advice of the relevant contact person in the RCO or UNCT. If time allows, the groups could come up with their own problem manifestations. However it might be better to suggest problem manifestations to the groups to avoid lengthy discussions. 1-2 groups should focus on a development problem and 1-2 groups should start their analysis with a disaster risk problem.

Optional: Prepare a briefing note on country context (see ToT case studies). The brief could include an overview of the main development statistics, MDG progress report, national development goals, hazard and risk profile, HFA progress report etc. However in a country level workshop, it can be assumed that the UN staff is familiar with the country context and does not need a briefing note.

Large flip charts, cards, pens and small post-it notes Timing and Format


10 min 1. Introduction to the session:

- Intro on strategic country-level analysis and its objectives

- Presentation on the steps to be undertaken by the UNCT to integrate DRR into national level analysis

Page 7 – 15 and Annex 4,5,6 of the DRR UNDAF Guidance Note

Power point DRR in country analysis



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(adapated from the ToT, slides 1-12)

60 min 2. Group exercise causal analysis:

- Introduce the tool of problem tree analysis (immediate, underlying and root causes. See p.12 of guidance note) (5 min)

- Divide participants into four (pre-determine) groups

- Provide each group with a predetermined problem manifestation for deeper analysis. These should be decided by the trainer team after some initial discussion with the RCO or country colleagues. If the UNCT has already indentified preliminary UNDAF pillars then the problem statement should be based on them (35 min):

Three groups will receive a development challenge (e.g. child mortality, or weak local governance) and are asked to conduct a problem tree analysis on the root causes of the challenge highlighting as much as possible how disaster risk could be a contributing factor!

One group is given a hazard risk as a problem (e.g. flood risk, earthquake risk) and then are asked to conduct a problem tree analysis of the root causes, bringing out the main underlying development issues that lead to this risk!

- Alternative option: Ask each group to identify a problem manifestation for deeper analysis based on their knowledge of the country context. Each group should then undertake the problem tree analysis focusing on the underlying risk factors. This exercise option would require more time as the groups first have to agree on a problem manifestation.

- Silent gallery: Participants go around reviewing the other problem trees. They can leave comments or suggestions on small post-it notes. One person of the group stays behind to answer questions (15 min)

- Wrap up of main lessons (5 min)

4 large flip charts with problem statements Colour cards and pen Small post-it notes

15 min 3. Coffee break

10 min 4. Presentation on role/pattern analysis and capacity gap analysis

Power point on DRR in Country analysis (adapt from ToT, slides 13 onwards)

50 min 5. Exercise on identifying stakeholders and capacity gap analysis

- Same groups as previous exercise. Select one problem/cause flow from the causal tree and identify stakeholders and related capacity gaps (35 min)

Flip charts If the exercise is based on a case study, provide a



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- If the exercise is based on a case study, provide a briefing note with information on in-country DRR capacity of agencies and allow time for reading the extra information

- Ask each group to identify stakeholders and related capacity gaps on all five HFA priority levels:

1. Institutional 2. Risk assessment, monitoring and early warning 3. Knowledge, education and innovation 4. Reduce underlying factors 5. Preparedness and emergency response

- Participants go around ( 15 min - 5’ per group)

briefing note with information on in-country DRR capacity of agencies

5 min 6. Conclusions

Key Messages to be delivered Causal analysis is a useful tool for country teams to define roots causes of

disaster risk as well as defining development areas that need to be addressed to deal with a given hazard risk

Causal tree analysis provides opportunity to explore synergies between different problem manifestations. For example how are the problems of child mortality and flood risk linked (e.g. epidemics after floods), or how is corruption at local government level connected to earthquake risk (e.g. weak enforcement of building codes)

Role/pattern analysis (or stakeholder analysis) is done using a rights based approach in an Common country assessment (CCA) type process. In DRR it will depend more on mandates and responsibilities (as duty bearers) and vulnerable groups (for rights holders)

The HFA provides a useful framework for capacity gap analysis Reference material UNDG “Integrating DRR into CCA/UNDAF Guidance Note”, 2009. Specifically

Chapter 2 p.7-15 and Annex 4-6. www.undg.org/drr For background information on the country, see country profiles on

http://www.preventionweb.net/english/countries/ HFA progress reports

http://www.preventionweb.net/english/hyogo/progress/reports/?pid:222&pil:1 Capacity for Disaster Reduction Initiative (CADRI): Capacity Assessment Tools,

Methodologies and Resources http://www.unisdr.org/cadri/documents/CAPACITY_ASSESSMENT_TOOLS_FINAL.pdf

IFRC (2007) Vulnerability and Capacity Assessment Toolkit http://www.proventionconsortium.org/themes/default/pdfs/CRA/how-to-do-VCA-en_meth.pdf

IASC Disaster Response and Preparedness Country Team Self-assessment http://www.who.int/hac/network/interagency/IASC_Country_Team_Self_Assessment_Tool_8June2005.pdf

UNDG Capacity Assessment Methodology – User Guide for National capacity development (Feb, 2008) http://www.undg.org/cd



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Session 6: Integrating DRR into CCA/UNDAF - Step 2: DRR and Strategic Priority Setting

Duration: 60 min Lead responsibility: Resource person and 4 group facilitators (from the facilitation team or volunteers from the participants who have been briefed) Purpose of session: To explore the use of the strategic priority setting framework as a tool for DRR. By the end of the session participants will have - Revisited the strategic priority setting framework - Simulated the use of the strategic priority setting framework & reflected on its

uses for DRR Session output: preliminary agreement on areas of comparative advantage of UNCT in DRR Preparations and material needed: - Profile of agencies capacities in DRR in the country (Please note: the issue of real

on the ground capacity of agencies can be a sensitive issue. In this case, it might be better not to prepare a briefing note but to encourage honest discussion of the capacity in the exercise )

- Powerpoint on strategic priority setting (adapted from the Turin ToT, available on the Team RCS site under Day 2, DRR in country analysis)

Timing and Format


10 min 1. Introduction to the session:

- Presentation of strategic priority setting framework (3 circle diagram)

- Q&A

Power point on strategic priority setting (adapted from the Turin ToT) Page 16-19 and Annex 8-11 of the DRR UNDAF Guidance Note

45 min 2. Group Exercise:

- Provide exercise instruction: (5 min)

Looking at your problem tree identify 1 specific DRR challenge that you would like to look at in more detail. On your table, agree if this area should be a UN priority for intervention. You have 25 min

Don’t forget to identify:

(a) What is the challenge you are seeking to address?

(b) What is (is not) the UNCT’s comparative advantage? o mandate o capacity o positioning

Flip charts



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- Group work (25 min). Capture your table’s finding on a flip-chart.

- Group walk around each working-groups findings (20 min) Presentation by group of their findings Quick validation discussion from participants

about the extent to which the UN has a comparative advantage to be involved in the relevant area.

Agreement in plenary on which issues should be taken forward in the next exercise on formulating UNDAF outcomes and outputs

Please note: the issue of real/on-the-ground capacity of agencies can be a sensitive issue especially if it differs from their mandate. However, point out that being realistic is of critical importance in order to be strategic and effective.

5 min 3. Wrap-up and conclusion

Key Messages to be delivered Being strategic is of critical importance to UNCTs particularly in the context of:

(a) reduced resources flows (from donors); and (b) supporting national capacity.

Strategic Priority Setting Framework should be used to help the UNCT prioritize the main areas of intervention (outcome level). Consider mandate, capacity and positioning

Being strategic is also critical when looking at DRR i.e. gets the UN to really focus on its own comparative advantage & on consulting the government on the main DRR priorities.

The HFA is like a big menu: one cannot eat it all! Reference material: UNISDR (2009) Disaster risk reduction in the United Nations: Roles, mandates

and areas of work of key United Nations entities in support of DRR: http://www.preventionweb.net/files/9866_DisasterRiskReductionintheUnitedNat.pdf



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Session 7: Integrating DRR into CCA/UNDAF - Step 3: DRR in Formulation of UNDAF results

Duration: 110 min Lead responsibility: Resource person supported by an RBM expert if possible Purpose of the session: Participants explore how to develop DRR outcomes & outputs. By the end of the session participants will have: - Understand how to integrate DRR as a Cross-cutting Issues and as an UNDAF

Priority - practiced how to identify results based disaster risk reduction measures as

Actions and Outputs within the UNDAF Session output: Draft DRR Action and Outputs for a UNDAF Result matrix Preparations and material needed: - Power point on Integrating DRR into Strategic Planning and Formulation of

UNDAF Outcomes (adapt from ToT material – Day 3 DRR in RBM and DRR in UNDAF Results)

- Handout with the new standard UNDAF Result matrix (or UNDAF Action plan) - Flip charts with problem trees and analysis from the previous exercises Timing and Format


10 min 1. Introduction to the session: - Presentation:

Optional: Power point with recap slides on RBM Presentation: Introduce/ recap format of UNDAF

result matrix (or UNDAF Action Plan format) - Question and Answer

Power point (adapt from ToT) Page 16-19 and Annex 8-11 of the DRR UNDAF Guidance Note

45 min 2. Group exercise

- Optional: Re-organise the groups by asking 1-2 people from each group to switch to another group. This might help to bring some new ideas and group dynamics into the exercise

- Provide Exercise instruction (5 min):

Turning your problem tree analysis upside down, formulate an UNDAF outcome to address on of the root causes. Then formulate 2 outputs. You have 50 minutes.

- Group work (40 min): Capture your group’s UNDAF outcome and outputs on a flip-chart.

Note: the formulation of UNDAF outcome and output is only an exercise. The real UNDAF outcomes and outputs will need to be

Problem tree from previous day Large flip chart and colour cards



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discussed with the broader stakeholder group in the UNDAF Design and UNDAF Strategic Planning Retreat. However this pre-exercise should be able to help the participants to make the case for good DRR Actions and Outputs in the later UNDAF negotiations.

45 min 3. Group walk around to view each working-groups findings

In each group (10 min per group): Presentation by group of their findings (5 min) Initial questions from Facilitator Questions & comments from participants Concluding remarks from resource person on (a) RBM &

(b) DRR of the outcome & outputs

10 min 4. Wrap-up and concluding remarks

15 min Coffee break

Key Messages to be delivered As indicated in UNDG’s CCA/UNDAF Guidelines, UNDAFs should reflect risk

of disasters as well as actions for DRR, including: a. Actions that strengthen the resilience of UNDAF priority areas b. Interventions that ensure that development activities do not increase

levels of risk c. Specific disaster preparedness and risk reduction interventions

UNCT needs to decide whether DRR should, in addition to being considered as a cross-cutting issue, also be identified as a specific UNDAF priority outcome.

RBM: UNDAF outcomes are changes in institutional performance or behaviour. They should be strategic contributions to development priorities and UNCT’s comparative advantage. Outputs are deliverables that are under the control of the project or programme.

Reference material UNDG “Integrating DRR into CCA/UNDAF Guidance Note”, 2009. Specifically

Chapter 3 p.16-19 and Annex 3 and 7-12 www.undg.org/drr UNDG UNDAF Result Matrix Database (search for the keyword “disaster” )

http://www.unssc.org/web1/programmes/rcs/cca_undaf_training_material/UNDAF/files/default.asp

UNISDR (2007). Words into Action: a Guide for Implementing the Hyogo Framework http://www.unisdr.org/eng/hfa/docs/Words-into-action/Words-Into-Action.pdf

UNSSC Technical Briefs on RBM and on outcomes, outputs, indicators etc. Available in the ToT material at UNSSC TeamRCS site in the RBM folder



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Session 8: Integrating DRR into CCA/UNDAF - Step 4: DRR in Monitoring and Evaluation

Duration: 90 minutes Lead responsibility: Resource person plus RBM/ M&E expert Purpose of session: Understand the integration of DRR in the M&E framework in UNDAF processes By the end of the session participants will: - Be familiar with the importance of M&E for DRR - Increase their understanding of entry points in the UNDAF process for DRR

integration in the M&E framework - Increase their understanding on the formulation of DRR-related indicators,

baselines and targets - Enhance their familiarity with the formulation of DRR-related risks and

assumptions Session output: Draft DRR indicators developed for the UNDAF exercise Preparations and material needed: - Familiarise with the CCA/UNDAF Guidelines p. 20-25 and Annex 8 and 12 - Familiarise with the matrix on page 13 of the UNISDR “Indicators of Progress:

Guidance on Measuring the Reduction of Disaster Risk and Implementation of the Hyogo framework for Action on Disaster Risk Reduction”

Timing and Format


15 min 1. Introduction to the session: - Recap SMART indicators (if needed)

- Presentation on “Integrating DRR into the UNDAF M&E

process” adapted from the ToT material (making reference to pages 20-25 and Annex 8 of the DRR UNDAF Guidance Note)

Power point on DRR in M&E (adapted from ToT) Page 20-25 and Annex 8 & 12 of the DRR UNDAF Guidance Note

40 min 2. Group exercise:

Invite participants to go back in the same working groups as before. Each group will develop the M&E matrix (now part of the UNDAF result matrix) with DRR sensitive indicators, sources of verification, risk and assumptions for one of the outputs identified during the previous exercise

If time allows, repeat the exercise for the other outputs.

Large flip chart and cards and scotch tape

35 min 3. Group debriefing in plenary and conclusion



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15 min Wrap of up the day

1. Ask two participant to facilitate the session and note down on flipchart the responses from the participant on the following questions

What went well?

What needs improvement?

2. Make logistical announcements for Day 2

Flip charts and markers

Key messages

Indicators need to be SMART The monitoring process allows the UNCT to make mid-term corrections, for

example if DRR was not adequately addressed as a cross cutting theme or to take stock of any change in risk patterns (disaster risk is dynamic)

It is important to include funding and staff time to ensure adequate monitoring and reporting on DRR (including on whether development programs are implemented with risk resilient features and whether DRR programs really make a difference to the most vulnerable)

Because DRR progress is often hard to measure (i.e. a disaster did not happen), it will be particularly important to put in place sound baselines We cannot know if we are achieving results, as a system, unless there is effective monitoring and evaluation of the UNDAF

At the very least, disaster issues need to be properly addressed in the assumptions and risk section of the M&E framework

Reference material UNISDR, Indicators of Progress: Guidance on Measuring the Reduction of

Disaster Risk and Implementation of the Hyogo framework for Action on Disaster Risk Reduction (http://www.preventionweb.net/english/professional/publications/v.php?id=2259

ProVention Consortium (2007): Guidance Note 13: Evaluations disaster risk reduction Initiatives. In: Tools for Mainstreaming Disaster Risk Reduction: Guidance Notes for Development Organisations

http://www.proventionconsortium.org/themes/default/pdfs/tools_for_mainstreaming_GN13.pdf

Sarah La Trobe and Professor Ian Davis, Tearfund, Mainstreaming Disaster Risk Reduction: A Tool for Development Organisations, January 2005 http://www.tearfund.org/webdocs/Website/Campaigning/Policy%20and% 20research/Mainstreaming%20disaster%20risk%20reduction.pdf

OCHA/UNISDR, Disaster preparedness for effective response: guidance and indicator package for implementing priority five of the Hyogo Framework, 2008 (http://www.preventionweb.net/english/professional/publications/v.php?id=2909)

UNSCC Draft technical brief on Indicators and on Risks and Assumptions (see RBM session of the ToT material)

TRIAMS Working paper: Risk Reduction Indicators http://www.proventionconsortium.org/themes/default/pdfs/TRIAMS_full_paper.pdf

Tearfund (2005). Mainstreaming Disaster risk reduction: a tool for development organisations. http://www.unisdr.org/HFdialogue/download/tp2-Tearfund-Mainstreaming-drr.pdf



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Session 9: Review of UNDAFs from a DRR perspective Duration: 75 min Lead responsibility: Resource person Purpose of session: To practice how to review a UNDAF document to assess where DRR is currently being integrated into development work and where opportunities exist for DRR to be better incorporated. Session output: Group outputs with 2-3 suggestions on how the example UNDAF result matrix could be improved Preparation and material needed: DRR Checklist for UNDAF documents (see draft checklist used in the ToT or

contact UNISDR Secretariat for the final checklist) Extract from an example UNDAF result matrix (this can be a good practice of

DRR integration to demonstrate how it can be done, or a “bad” practice where DRR was ignored. One could even choose to review the old UNDAF matrix from the own country although that might lead to controversy as participants in the training might have been involved in the formulation of the previous UNDAF as well). For UNDAF documents see UNDG website or search the Online Result Matrix Database

Timing and Format


10 min 1. Introduction to the session: - Objective of the practice session:

o Consolidate lessons learnt from the previous exercises by applying it to the review of a real UNDAF document

o Practice how to review real UNDAFs (Result Framework or Annual Work Plans) to demonstrate or assess how DRR has been integrated into sectoral outcomes

- Introduce the DRR checklist

Checklist (adapt the checklist used in the ToT)

55 min 2. Practice Exercise:

- Divide into four groups (or by table) - Each group is given a simplified UNISDR screening

worksheet and an extract of an UNDAF result matrix. Chose just one UNDAF document (e.g. Malawi or Kazakhstan) and give each group one outcome area include respective outputs and indicators. You could also give them one of the UNDAF documents that the UN ISDR Secretariat has already reviewed (e.g. Pakistan) and after the exercise show them some of the suggestions for improvements identified by UNISDR’s Review Project.

- Read the UNDAF pillar/outcome (e.g for Malawi the outcome on good governance) (5 min)

- Group work instructions: o Discuss in the groups how the Outcome and

Outputs can contribute to DRR (20 min)

Handouts with extracts (one outcome area) of an UNDAF result matrix from another country Flip chart



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o Identify opportunities and eventual additional text (outputs, indicators, etc) to integrate DRR (based on examples of intervention provided in the checklist) (20 min)

- Group presentation in plenary (10 min)

10 min 3. Discussion and closing - Key lessons from the exercise - Observations on the checklist and application for own

UNDAF process

Flip chart

Key messages:

Within the UNDAF text, is DRR listed as a pillar in its own right, factored into a single pillar or is it incorporated across multiple pillars as a cross cutting issue?

Is DRR listed as an important component of development work and/or linked to poverty reduction?

Is DRR linked to Climate Change Adaptation? Does the UNDAF result matrix include specific outputs for DRR activities that

are in accordance with the HFA? Do other outcome and outputs on relevant areas of development work

(governance, capacity building, peacebuilding, health, education, environment, water, agriculture, food security etc.) explicitly incorporate DRR or CCA?

Do the relevant outputs have a DRR sensitive indicator? Does the output factor disaster or hazard risk into its risks and assumptions? What ongoing development work could include DRR work but currently does

not? Reference material: UNDG “Integrating DRR into CCA/UNDAF Guidance Note”, 2009. Specifically

Annex 3, 8 and 12 www.undg.org/drr For examples of UNDAF documents that include DRR see Tajikistan 2010-2015,

Malawi 2008-2011 (outcome 2), India 2008-2012 (outcome 4.1 and 4.2), Tanzania, Maldives, Georgia 2006-2010 (outcome 4); Bangladesh 2006-2010 (outcome 4); Pakistan One UN programme; Vietnam One UN (outcome 5)

UNISDR UNDAF Review Project (forthcoming, contact [email protected]) Other screening tools:

• Bangladesh Climate Screening Report (2009): Climate Change Adaptation & Disaster Risk Reduction Screening, Management Plan and Subsequent Project Proposals for Agricultural and Water & Sanitation Sector Interventions http://www.bangladesh-climate.org/dox/DRAFT_CC_Screening%20Report_19MAR2009.pdf

• Community Based Risk Screening Tool- Adaptation and Livelihoods (CRISTal) http://www.iisd.org/security/es/resilience/climate_phase2.asp



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Session 10: Action planning Duration: 60 min Responsibility: Lead Facilitator Purpose of session: - To agree on a strategy and workplan ( with timeline and roles) to ensure that

DRR is integrated into the CCA/UNDAF process - To identify stakeholders whose support will be necessary for the achievement of

the integration of DRR in the UNDAF - To review the next phases of the UNDAF preparation and available support (from

the participant group and externals) for the integration of DRR Session output: Draft work plan with roles & responsibilities for integrating DRR into the UNDAF Preparation and material needed: - Draw on a big flip chart the timeline of the UNDAF common programming

process (see Annex III below). If tentative dates for the UNDAF process in the country are already available, add those as well. Hang the timeline up on the wall.

- Outline key support available from DOCO, UNSSC, UNDP BCPR and UNISDR Secretariat (see also DOCO’s letter on strategy and support for 2010 roll-out countries): o UNDOCO in collaboration with the UNSSC provides training/facilitation support to

UNDAF roll out countries. UNCTs may request that the UNDAF facilitation team for the UDNAF design workshop or UNDAF Strategic Planning Retreat includes a specialized resource person on disaster risk reduction.

o While UNCTs should seek to cover the costs for the training on disaster risk reduction, UNISDR Secretariat and other partners have offered to meet the costs of the available pool of DRR experts in the facilitation team on a first come first serve basis for countries that face high disaster mortality risk.

o The Regional peer groups who review UNDAFs on behalf of regional directors could be requested to provide technical support on DRR. Expert inputs could be requested from UNDP BCPR or UNISDR Secretariat.

o Consolidated lessons and reference material are available in the Guidance Note and upon request from DOCO, UNDP BCPR and UNISDR Secretariat (e.g. on preventionweb.net)

Timing and Format


40 min 1. Group work (2-3 groups): Revisit the initial discussions from Session 2 and ask the working groups to develop a strategy and draft work plan for the Integration of DRR into the CCA/UNDAF which could be proposed to the UNDAF preparation team (40 min)

Clarify specify timing, action needed and responsible person(s).

Identify support needs from DOCO, UNSSC, UNISDR Secretariat, UNDP BCPR too.

Diagram of UNDAF process (Annex III below in this document) Flip charts

15 min 2. Plenary discussion (lead by facilitator): Agree on a common Flip chart



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draft action plan in plenary based on the feedback (15 min)

5 min 3. Conclusion and next steps (5 min)

Key messages:

To achieve sustainability and ownership of DRR in the UNDAF, it is very important to government ownership and commitment of UN senior management. A strategy should be laid out how the commitment can eb achieved and maintained

As the integration of DRR is a multi-stakeholder process, it is very important to clearly agree on who does what by when and establish clear coordination mechanisms.

Closing and Evaluation

Duration: 15 min Responsibility: Lead Facilitator Timing and Format


10 min Have participants complete a workshop evaluation

Thank participants for their time, energy and patience

Workshop evaluation form

5 min Handover to the Chair to close the workshops

Tip: Before leaving the room, make sure the key work products have been collected by the facilitation team and/or the different working groups.

Note to facilitator team: schedule a feedback and lessons learned session among the trainers/facilitators team subsequent to the workshop and discuss possible follow up action.

Key messages:

Any feedback will be very useful for improving the training and will be fed back to UNSSC and the DRR task team



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II. DRR SESSION IN THE UNDAF DESIGN PHASE Purpose of a UNDAF Design Workshop By the end of the workshop, participants will have developed a shared vision and workplan for the UNDAF process, including initial discussion on the major national development problems, comparative advantages and stakeholder analysis. Purpose of the DRR session and working groups in the Design Workshop To raise awareness of the significance of DRR for the achievement of sustainable development in highly disaster prone countries and identify initial DRR priorities to be included in the UNDAF priorities. By the end of the session, participants will: - Share common understanding of the importance of disaster risk reduction for

sustainable development in the country - Be familiar with the process of undertaking analysis of disaster risk as a major

national development challenges. - Be able to take DRR into account in the UNDAF priority setting exercises Expected results 1. UNDAF preparation team is aware of the need to address DRR 2. Agreement on how to proceed with the integration of DRR in the UNDAF

preparation, including options for further analysis of disaster risk (as part of the country analysis or CCA)

Preparation and material needed: - Solicit commitment of RCO/UNCT to highlight DRR as a key cross-cutting issue

in the workshop and to allocate the necessary time in the agenda - Power point presentation on disaster risk as a development problem in the

country (based on analysis on disaster risk undertaken in the country. As reference see the power point on Disaster and development from the ToT). Preferable the presentation should be presented by an expert or government official from national level centre or agency on DRR.

- Handout with HFA overview - Power point on Integrating DRR into CCA/UNDAF(adapt from ToT) Timing In highly disaster prone countries, it will be very important to set aside time in the agenda of the UNDAF design workshop to highlight the importance of DRR for the development agenda of the UNCT. This could be done through an overview session on the disaster and development nexus in the national context with an outline of options on how to integrate DRR in the UNDAF process. In addition, the DRR resource person should seek opportunities to advocate for an analysis of disaster risk and prioritization of DRR action within the working groups and discussions throughout the workshop. The below agenda illustrates a couple of options for how the DRR sessions and DRR working groups could be incorporated into an UNDAF Design workshop agenda.



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Example Agenda for an UNDAF Design workshop3 with potential DRR sessions and interventions highlighted in red.

Day 1 Day 2

UNCT, Senior prog. Staff, PSG & Partners

Introduction and Overview Welcoming remarks by RC Introductions Objectives and schedule Ground rules and waiting room Update on UN Reform and Integrated UN Programme UN Reform and aid effectiveness UNDAF as a tool for development planning National Priorities Presentation by Government Q&A and discussion Lessons Learned from the Current UNDAF Key issues arising from the UNDAF review

UNCT Comparative Advantages Initial assessment of agency & UNCT

comparative advantages B. identify comparative advantages in

DRR Initial Stakeholder Assessment

C. Working group on DRR capacity analysis

Developing a Shared Vision and a Mission Statement

D. emphasize ‘Do no harm’ principle: development should reduce and not increase disaster risk

LUNCH LUNCH

Framework for Priority Setting A framework for priority setting National Development Problems 1. Identification of key development problems 2. Options for country analysis A. Overview session on DRR - Disaster risk as a development problem - Integrating DRR into CCA/UNDAF Overview of the Human Rights Based Approach in the programming process 3. Why HRBA/RBM in UNDAF? Wrap-up & feedback

Support available to UN Country Teams 4. QSA & RDT, DCOO and UNSSC

E. Outline support available on DRR, e.g. 2-day DRR workshop, onsite support to working groups, DRR review etc.

Action Planning for the CCA/UNDAF Process 5. Milestones, roles and responsibilities

F. Include any specific next steps needed for the integration of DRR

6. Designation of thematic groups and chairs to bring forward the UNDAF planning process. G. decide if a thematic group on DRR and

climate change adaptation should be established

Wrap-up & Closing

3 The standard agenda for an UNDAF design workshop in 2010 is still under development by UNSSC. This agenda should only serve as an orientation. Please contact UNSSC at [email protected] for the new agenda.



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A. DRR Overview session (60 min)

This session could also be part of the session on National priorities in the morning of Day 1 or be part of the session on National development problems in the afternoon of Day 1. The main objective is to highlight DRR as a special cross-cutting development problem that needs specific consideration in a high disaster prone country. It would be advisable to demonstrate the engagement of the government on this topic from the start by requesting a national expert from the relevant ministry to present the national context on DRR.


35 min Disaster & Development in the Country

1. Presentation (presented by a national level expert centre): - Hazards, disaster risk & how it impacts on the

country’s development (15 min)

2. (Optional) Quick group exercise (15 min): - Discuss the positive/negative relations between

disasters and development (slide 3 of the ppt on Disaster & Development from the ToT, showing the four realms). Either assign one realm per group or ask each group to give one example for each of the realms.

- Ask the groups to come up with concrete examples from the country and if possible in relation to their development work.

Power point needs to be developed according to the national context (see the country’s disaster profile on preventionweb) Flip charts Handout with the diagram of the 4 disaster & development realms (slide 3 of the ppt on Disaster & Development from the ToT)

20 min Reducing risk of disasters through UNDAF

3. Presentation: National DRR priorities (e.g. if possible presented by

planning ministry) UN Commitment to DRR and the HFA and previous

UN programming on DRR and challenges/successes to date (presented by resource person)

DRR and UNDAF: Overview of critical steps for the integration of DRR in the CCA and UNDAF

Power point on disaster and development (adapted from ToT, slide 9 onward) HFA overview as handout Power point on Integrating DRR into UNDAF (adapt from ToT)

10 min 4. Discussion:

Propose and discuss how DRR issues could be considered within the remaining Design workshop (e.g. DRR working group in on comparative advantage exercise, capacity gap analysis etc.) and the UNDAF process



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B. (Optional): UNCT comparative advantage exercise and DRR


20 min

Strategic Priority setting

- The session on comparative advantage in a design workshop starts with a presentation on defining Comparative Advantage (CA): mandate + capacity + doing it better than others

- Participants are then divided in agency groups (1-3 people depending on participants): Groups review their CAs and use the definition to identify their top 3 CAs and how they know

DRR Exercise: Mapping of UNCTs comparative advantages for DRR using the HFA framework

o Each group gets the handout with the 5 HFA priorities. Allow 5 min for reading

o Ask each group to identify two specific DRR activities in which they have CA (these can be in only one or many of the HFA priorities)

- In the next steps of the overall exercise, the CAs are matched with the national development priorities

Alternative DRR option: Form an interagency sub-working group on DRR. Ask the group to review the 5 HFA priorities and to identify which agency has a CA for which of the activities under each of the HFA priorities. Select the top 3 CAs and how they know. Add the DRR CAs to the findings of the other groups to be considered in the overall SWOT analysis and Visioning

Please Note: Explain that for UN agencies, comparative advantage this is often a hard conversation to have. But it’s useful to ask oneself it your agency has real comparative advantages to tackle certain issues, not just based on its mandates. Also, clarify that we are talking about comparative advantages in the specific country, not globally.

HFA overview handout

C. (Optional): DRR and stakeholder assessment

40 min

1. Exercise on identifying stakeholders and capacity gap analysis

In plenary, review the matches of the 1) major national

Flip charts



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20 min

development problems and 2) UN’s comparative advantages and select a few to use for the initial stakeholder assessment.

DRR should be one of the matches in highly disaster prone countries

Each group take one match from the selected few matches. One group should look at a stakeholder analysis for DRR.

A. List the key stakeholders involved in this problem area.

Ask the DRR group to identify stakeholders and related capacity gaps on all five HFA priority levels:

1. Institutional 2. Risk assessment, monitoring and early

warning 3. Knowledge, education and innovation 4. Reduce underlying factors 5. Preparedness and emergency response

Prioritize the +/-5 MOST important stakeholders

B. Identify +/-3 specific steps / strategies UN will take to engage with these stakeholders during the planning process.

What mechanisms?

Timeline for doing so?

2. Participants go around ( 5’ per group) Invite one group member to remain at the group’s display of initial stakeholder assessment to clarify any questions. The others members of each group will rotate every 10 mins to visit and comment on the work done by other groups.


5 min 3. Conclusions and link to next session

D. Shared vision and DRR principles

A visions exercise is usually only held in a Design workshop for countries that have already advanced in their country analysis. The UN, Government and key stakeholders will have an initial discussion to articulate a shared vision for the UNs specific contribution to the country’s national priorities and develop a mission statement.

20 min Visioning exercise 1. Plenary discussion: based on the analysis of national

development problems and the UN’s comparative advantage, what do you think the UN should be doing in 5 years from now? Develop a broad mission statement

Try to establish certain principles of engagement.

Record ideas on flip charts



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These should include the human rights based approach as well as DRR principles:

Sustainability or “do not harm”: All development initiatives of the UN should help to reduce the risk from disaster and not increase or create new risks.

All UN interventions should be planned in a risk sensitive manner to ensure that they are can sustain the impact of disasters and thus be sustainable.

Protection of the most vulnerable, including the most vulnerable to disasters

5 min Summarize the exercise results. Emphasize that this is an initial analysis and will be further developed in the strategic planning phase Explain that we can discuss how to move forward from this initial analysis during the Action Planning session.

E. DRR Support available to UNCT teams

The purpose of the session is to clarify what kind of support is available for the UNCT from DOCO, Regional Director’s Team/Quality Support and Assurance Group and UNSSC to assist with the UNDAF process. As part of the package of support available to the UNCT, mention the different

options of DRR support that the UNCT could request: - Request DRR Resource person from the UNSSC roster to support a 2-3

day DRR in UNDAF workshop - Request DOCO to include a DRR resource person as part of the

UNDAF facilitation team - Organize DRR technical support to the thematic working groups - Request remote or onsite support from the DRR Resource person in the

Regional Peer Support Group (PSG) to review the UNDAF document from a DRR perspective.

- Contacts (UNISDR Secretariat, UNDP BCPR, CADRI), knowledge resources and networks on DRR (DRR in UNDAF Guidance note, preventionweb, CPR-net, regional community of practices etc.)

F. and G. Action planning for the CCA/UNDAF and Next Steps on DRR

1. Milestones, roles and responsibilities Include any specific next steps needed for the integration of DRR, e.g. in-

depth analysis and studies on DRR, staff training on DRR, consultation with DRR stakeholders etc.



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2. Designation of thematic groups and chairs to bring forward the UNDAF planning process. decide if a thematic group on DRR and climate change adaptation should be

established consider how DRR support could be extended to the other thematic groups

In depth analysis on DRR (post the design workshop)

In preparation of the Strategic Planning phase, the UNCT will need to review the most significant country analysis processes and/or documents and decide which option to take for the analysis process. The three options are:

Participation in government-led analysis Complementary UN-supported analysis A full CCA process

For all options, the UNCT will need to carry out the analysis on development problems including key underlying and root causes of the problems and capacity gaps of duty bearers and rights holders. Part 2 of the Guidance Note on Integrating DRR into the CCA and UNDAF explains how DRR can be captured in the analysis (p.7-16). The session outline below illustrates how a DRR resource person could assist the UNDAF thematic working groups with considering DRR in their

Thematic Causal Analysis exercises and DRR (60 min) Please note: After the Design workshop the thematic working groups will be tasked to undertake causal analysis in preparation of the Strategic Planning phase. Onsite support by a DRR expert could be provided prior to the workshop to each of the working groups to highlight in the analysis how disaster risk can be a contributing factor to the development problems. 45 min Disaster Risk in Causal Analysis

1. Exercise: Causal Analysis (problem tree)

- Introduce the tool of problem tree analysis (see p.12 of guidance note) (5 min)

- Divide participants into two (pre-determine) groups. One group would review the causal analysis for their development problem and the other will look at a disaster hazard problem (30 min):

Group 1: review one of the main problem statements of the thematic group (e.g. food insecurity, child mortality, or weak local governance) and conduct a problem tree analysis on the root causes of the challenge but highlighting as much as possible how disaster risk could be a contributing factor!

Group 2: The other group looks at one of the critical hazard risk of the country (e.g. flood risk, drought risk) and are asked to conduct a problem tree analysis of the root causes, bringing out the main underlying development issues that contribute to this risk! Try to bring out linkages and common root causes that are relevant to the thematic group (e.g. if the poverty group looks at flood risk, bring out causes such a illegal settlement of poor slum

(see the session on DRR and country analysis from the ToT) Large flip charts with problem statement Cards, markers and scotch tape



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dwellers near on river banks etc…)

- Group presentations and discussion in plenary (15 min) 10 min

2. Next steps and conclusion: Options for further disaster risk analysis as part of the country analysis



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III. DRR SESSION IN THE UNDAF STRATEGIC PLANNING PHASE Purpose of an UNDAF Strategic Planning Retreat (SPR) By the end of the workshop, participants will have formulated potential UNDAF outcomes and acquired the necessary skills to finalize the UNDAF results matrix. By the end of the workshop, participants will: 1. Have reviewed and validated the major national development challenges and

the comparative advantages of the UNCT; 2. Have translated these high priorities into potential UNDAF outcomes and,

where possible, identified contributing agency outcomes and outputs based on RBM and HRBA tools and principles;

3. Have reviewed an action plan for finalization of the UNDAF that includes strategies to engage key stakeholders.

Purpose of the DRR session and interventions in the SPR To highlight the significance of disaster risk as a development problem and provide participants with tools to formulate potential UNDAF outcomes and outputs that incorporate disaster risk reduction measures. By the end of the workshop, participants will:

- Have reviewed and validated the major national development challenges and the comparative advantages of the UNCT from a DRR perspective;

- Have recognized DRR as a high development priority either by formulating a separate UNDAF outcome on DRR or including DRR as a cross-cutting issue or both.

Please note: UNDOCO in collaboration with the UNSSC provides training/facilitation support to UNDAF roll out countries. UNCTs may request that the UNDAF facilitation team for the UDNAF design workshop or UNDAF Strategic Planning Retreat includes a specialized resource person on disaster risk reduction. Preparation and material needed: Solicit commitment of RCO/UNCT to highlight DRR as a key cross-cutting issue

in the workshop and to allocate the necessary time in the agenda. Power point presentation on disaster risk as a development problem in the

country (based on analysis on disaster risk undertaken in the country. As reference see the power point on Disaster and development from the ToT). Preferable the presentation should be presented by an expert or government official from national level centre or agency on DRR.

Handout with HFA overview Power point on Integrating DRR into CCA/UNDAF(adapt from ToT)



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Example Agenda for a UNDAF Strategic Planning Retreat4 with potential DRR sessions and interventions highlighted in red. DAY ONE DAY TWO DAY THREE

Opening and Introduction Strategic Priorities Review of the framework for priority setting Major Development Problems Review and agreement about major development problems in the country and its causes A. Presentation of analysis on disaster risk as a development problem Highlight the root causes of

disaster risk Priority Setting and UNCT’s Comparative Advantages B. validation discussion on

UNCT comparative advantage in DRR

Refining UNDAF Outcomes Gallery review to refine the potential UNDAF outcomes D. Developing UNDAF Result matrix5 Group work divided by UNDAF outcome: Identification of potential outputs (plus indicators) If DRR has been identified as an

UNDAF outcome, specific DRR action will be developed in the subgroup on DRR

In addition, it would be advisable to have DRR resource people support other relevant outcome working groups to check that the output are risk sensitive.

Identify synergies and overlaps on DRR in the plenary discussion

Refining the UNDAF matrix Optional, if participants need more time to review work from previous day G. Review if UNDAF matrix is

risk sensitive Action Planning Identify and agree on key steps

to ensure timely finalization of quality UNDAF H. Consider to including a

final review of the UNDAF result matrix by a DRR expert in the workplan

Closing & Evaluation

LUNCH LUNCH LUNCH

Results-based management and the UNDAF results framework Presentation Priority Setting and Formulating UNDAF Outcomes Group work to develop potential UNDAF outcomes C. in highly risk prone

countries, DRR should be one of the top priorities

Closing & Feedback

Assumptions and Risks - E. Identifying assumptions and

analyzing the level of risks, including the risk from disasters

Monitoring & Evaluation - F. DRR Indicators and Monitoring

risk sensitive implementation Closing & Feedback

4 This agenda is based on SPR workshops in 2009and should only serve as an orientation. A standard agenda for an UNDAF SPR workshop in 2010 is still under development. Please contact UNSSC at [email protected] for the latest agenda. 5 Please note: according to the Oct 2009 approved simplification of the UNDAF process, the two levels of Outcomes (UNDAF outcome and agency outcomes) are now merged into one set of outcomes.



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A. DRR Session (on Day 1 as part of the session on Major Development

Problems)

Please note: If there was no prior agreement that disaster risk is one of the major problem, suggest to include it in the list of additional problems to be discussed) Timing and Format

Option 1: Phase 2 has gone well, and there is broad agreement among UNCT members and stakeholders about major problems.

Resource person present the major development problems, common root causes and critical capacity gaps:

Disaster risk is presented as one of the main challenges

Please Note: Ideally, this presentation would be part of the overall presentation on the major development problems. However if needed, this session could also be expanded to a full session on DRR.


10-15 min Disaster & Development in the Country

1. Presentation (presented by a government official or resource person): Disaster risk as a major development problem, root

causes and critical capacity gaps in DRR

Power point with results of the DRR country analysis (see also the country’s Disaster profile on preventionweb)

10-15 min

Reducing risk of disasters through UNDAF

2. Presentation: DRR priorities and options for the integration of DRR in the UNDAF formulation National DRR priorities UN Commitment to DRR and the HFA Overview of options for integrating DRR into the

UNDAF (based on the Guidance note). Outline support available (DRR resource person, reviews etc.)

3. Discussion

Power point on Integrating DRR into UNDAF (adapt from ToT) National HFA progress report

Optional 30 min Optional: DRR and Critical Development Sectors

If time allows, internalize the presentation on DRR by conducting a quick exercise:

4. Quick group exercise: validation discussion on the positive/negative relations between disasters and the other major development problems identified (slide 3, showing the four realms of the disaster & development nexus). Working groups: Each group looks at one critical

development sector and explores linkages with disaster risk (they can use the positive/negative realm diagram as a tool). Ask the groups to come up with concrete examples (15 min)

Plenary (10 min)

Flip charts Slide or handout of slide 3 of the power point on disaster & development (from the ToT)



48

10 min 5. Conclusion: Facilitation team to seek confirmation from participants that these problems, and their common causes, represent the major focus for priority setting for the country.

Check if there is consensus on DRR as a priority

3 hrs Option 2: Phase 2 of the UNDAF preparation has not gone well and there is little or no consensus about the major development problems.

The UNCT must engage in a longer problem analysis and ranking exercise.

This could be a good opportunity to highlight disaster risk as a major development challenge if it has not been included yet.

30 min Presentation: The analysis so far…

Summary presentation of the major problems that have emerged from country analytic work

- This will be based on the long list of problems identified during the Design workshop, possibly supplemented by findings from other analysis conducted during phase 2

o If disaster risk is not yet included in the list, suggest to add it to the list

- Questions & Discussion

Pre-prepared large format cards for each problem

105 min Conduct a Mini-causal analysis (including main rights holder(s) and duty bearer(s) for each problem)

Cards and markers

Ppp slides on rights holder and duty bearer

45 min Sharpening the focus: Finding common causes

Have the participants rove among the clusters, and ask them to note any causes which are common to 2 or more problems. In plenary, list the common underlying or root causes on flip chart.

Present these common causes as “drivers” of the major problems.

Check if natural disasters is one of the main drivers

Seek agreement from participants that applying UN energy and resources to address these causes may generate multiple impacts.

If there are more than 10 common causes/single problems, highlight the criteria in the UNDAF guidelines (p.47) and ask them which one(s) should be dropped. The criteria are:

Trends that might lead to man-made crises or natural disasters;

The persistence, severity and scope of the problem being caused;

Negative trends; Disparities suggesting unequal treatment and

Ppp slide or Fc with criteria



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discrimination. Assign responsibility for preparation of a 30 min presentation on the main problems to stakeholders for the next day.

B. Working groups: UNCT’s Comparative Advantages


40 min Strategic Priority setting for DRR

6. Validation discussion: Mapping of UNCTs comparative advantages for DRR using the HFA framework


C. Priority Setting and Formulating UNDAF Outcomes Each group will focus on one high priority cluster identified and formulate an UNDAF outcome plus 1-2 indicators. in highly risk prone countries, the UNCT may decided to identify DRR as a

separate UNDAF outcome area, thereby supporting specific DRR interventions As a minimum, attempt should be made to strengthen the resilience of all UNDAF outcomes to climate and disaster risk and should avoid creating new vulnerabilities. (see Section 3.3 in the DRR in UNDAF Guidance Note).

Working groups: Developing an UNDAF Result Matrix

Time Content

90 – 120 min D. Formulating DRR Outputs in the UNDAF Results Matrix and M&E

Framework

Please note: If DRR has been identified as an UNDAF outcome, specific DRR action will be developed in the subgroup on DRR. In addition, it would be advisable to have DRR resource people support other relevant outcome working groups to check that the output are risk sensitive. Identify synergies and overlaps on DRR in the plenary discuss Group exercise: 1. DRR Resource persons to join different UNDAF outcome working

groups to support them in formulating DRR outputs in their sector/area of development (see Annex 7, 9-10, 12 of the DRR UNDAF Guidance Note)

Or 2. If DRR is one of the UNDAF outcomes, form a working group to

formulate specific DRR interventions especially in the area of DRR institutional capacity building (see Annex 11 of the DRR UNDAF Guidance Note). In addition, DRR resource people should support the other sectoral outcome groups.



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45 min E. Risk and Assumptions working groups

In the UNDAF outcome risk, identifying assumptions and analyzing the level of risks, including the risk from disasters for all UNDAF outcomes and outputs

45 min F. Monitoring and Evaluation

In UNDAF Groups, discuss and identify key milestones to be looked at with reference to the formulation of an M&E plan Indentify DRR Indicators for DRR specific outputs as well as for all other

relevant UNDAF outputs (see Part 4 of the DRR in UNDAF Guidance Note)

In the formulation of the M&E Plan, consider including resources for a DRR Monitoring Officer to check that the implementation of UN interventions is done in a risk sensitive manner.

15 min Conclusion and Questions

G. and H. DRR Review exercise

Time Content Material

50 min Quick review of UNDAF outputs from a DRR perspective To be conducted by the DRR subgroup or DRR resource person: - Select key UNDAF outcome areas that might be

negatively affected by disaster risk or could positively contribute to DRR

- Utilizing an adapted DRR screening worksheet (from the UNISDR Secretariat UNDAF Review Project), review the draft UNDAF outputs and indicators.

- Discuss how the Outcomes and Outputs can contribute to DRR (15 min)

- Identify opportunities and eventual additional text (outputs, indicators, etc) to integrate DRR (based on examples of intervention provided in the checklist) (30 min)

-

UNISDR Secretariat’s DRR screening checklist adapted from the ToT (check with UNISDR for final version)

15 min Next Steps and Conclusion - Discuss proposed DRR interventions with the

relevant UNDAF outcome cluster group



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UNDAF validation workshop

Please note: In some cases, the UNCT has already drafted an UNDAF matrix and goes on a Retreat in order to validate and fine-tune the draft. In this case, a DRR review group could be formed as part of the exercise as outlined below. The same kind of review exercise can be undertaken for the validation of the UNDAF result matrix or the combined UNDAF Action Plan


3 hours and 45 minutes

Review of UNDAF document from a DRR perspective To be conducted by the DRR subgroup or DRR resource persons: 1. DRR Group review:

- Select 1-2 key UNDAF outcome areas that might be most affected by disaster risk or could contribute to DRR

- Utilizing an adapted ISDR screening worksheet, review the UNDAF result matrix.

- Discuss how the Outcomes and Outputs can contribute to DRR

- Identify opportunities and eventual additional text (outputs, indicators, etc) to integrate DRR (based on examples of intervention provided in the checklist)

2. Silent Gallery to give participants from other

groups an opportunity to comment on matrices and validation work done. (30/45 min, depending on number of UNDAF outcomes)

3. Group validation: go back to original groups to

finalize validation, taking into account feedback from gallery session (60 min)

-

ISDR screening checklist adapted from the ToT

15 min for DRR group

Validation of UNDAF results matrix – Plenary review To have participants’ endorsement of the major validation elements identified/effected during group review - Short presentation justification the importance of

integrating DRR - Quick presentation of the results from the DRR

review exercise, with the recommended DRR changes to the results matrix, indicating those aspects for which additional work/discussion will be required beyond the retreat

Power point (based on DRR country analysis or Session 1) Power point or Flip chart with result matrix with suggested DRR changes



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V. FURTHER ONSITE OR REMOTE SUPPORT OPTIONS ON INTEGRATING DRR INTO THE UNDAF PROCESS

There are a number of additional options that trained DRR Resource Persons can provide to support the integration of DRR within the UNDAF process. These types of support can be also provided as remote/ desk review support or in small working groups. Some examples of support include:

1. DRR working sessions with UNDAF outcome working groups: As a DRR Resource person, you could offer to conduct a tailored short training and working session on DRR with any of the UNDAF outcome working groups (e.g. governance cluster group, poverty group etc.). The working session could include a presentation and short exercise on the linkage between DRR and the particular development area, followed by a DRR review (in working groups) of the draft UNDAF outcome area and outputs of the cluster group

Example half day working session with the Governance outcome group


30 min Disaster & Development in the Country

1. Presentation Disaster risk as a major development problem, root

causes and critical capacity gaps in DRR

2. Group exercise: disaster and development nexus – positive and negative impact of development on disaster risk and vice versa

Power point on disaster & development (adapted from ToT (see also Disaster profile on preventionweb and National HFA progress report)

45 min Governance and DRR

Presentation: Governance and disaster risk reduction linkages (30 mins)

Discussion: Examples of DRR initiatives that contribute to good governance

(If the planned UNDAF includes a separate outcome on DRR, present the draft outcome and its outputs and explain which aspects are relevant for governance)

60 min Exercise:

Risk proofing the draft Governance outcome and result matrix

15 min Wrap up and next steps

2. Review of UNDAF Results and M&E Matrix or UNDAF Action Plan: This could be conducted through an validation exercise as outlined below or as a remote desktop review, for example as part of the review provided by the Regional Peer Support Groups (PSGs)



53


50 min Quick review of UNDAF outputs from a DRR perspective To be conducted by the DRR subgroup or DRR resource person: - Select key UNDAF outcome areas that might be

negatively affected by disaster risk or could positively contribute to DRR

- Utilizing an adapted ISDR screening worksheet, review the draft UNDAF outputs and indicators.

- Discuss how the Outcomes and Outputs can contribute to DRR (15 min)

- Identify opportunities and eventual additional text (outputs, indicators, etc) to integrate DRR (based on examples of intervention provided in the checklist) (30 min)

-

(see Section I, Session 9)

15 min Next Steps and Conclusion - Discuss proposed DRR interventions with the

relevant UNDAF outcome cluster group

3. Review of UNDAF Annual Works Plans: The review of the UNDAF Annual Work Plans (AWPs) can be an important opportunity to identify concrete DRR measure as well as identify additional risks because only the UNDAF AWP outlines concrete activities as well as geographic locations for the programme (which might be hazard prone areas etc.). Check also risk and assumptions.

There are two options of how the review could be undertaken.

Option 1: Organize a half-day Overview DRR training with representative from all the UNDAF working groups.

1. The training would start with an two hour session on Disaster & Development to familiarize the participants with the main DRR concepts

2. Short presentation on the rational for integrating DRR into the UNDAF and present a few examples of UNDAF result matrixes that have successfully integrated DRR into a sectoral UNDAF outcome.

3. Review exercise: Divide participants by outcome areas. Each group should have a DRR resource person as group facilitate. Ask each group to identify: (a) identify major disaster risks that can/do impact on activities in the main

development sectors (b) identify main risk reduction activities that the UNCT can undertake in

support of government development work (at the sectoral level).

Option 2: With support from the RCO and the agreement of the chairs of the UNDAF outcome groups, conduct either a DRR desktop review of the most relevant outcome areas or organize a meeting to undertake a review with a few members of the outcome group. It is important to explain and discuss proposed DRR changes with members of the outcome group to ensure ownership and sustainability of the DRR activities.



54

4. DRR session in UNDAF mid-term review workshop: the UNDAF mid-term review provides an opportunity to monitor progress on DRR and allows the UNCT and implementing partners to make mid-term corrections. This is especially important if DRR was not adequately addressed as a cross-cutting issue in the original UNDAF or if a change in risk patterns necessitate further/different DRR actions within the UNDAF (see also Annex IV - Example 2: UNDAF mid-term review in Turkey).

As part of the Mid-term review, form a working-group on Risks & Vulnerabilities and the role of the UN System.

(a) identify major disaster risks (incl emergency threats) that can/do impact on main development sectors and the achievement of the UNDAF

(b) identify main risk reduction activities that the UNCT can undertake in support of government development work (can be at sectoral level).

. LIST OF ANNEXES

1. Agenda: Training of Trainers on Integrating DRR into the CCA/UNDAF process – Turin, 23-27 Nov 2009

2. UNDAF Roll-out countries with High Disaster Risk 2009- 2011 3. Diagram: Strategies and Support for UNCTs Preparing UNDAFs in 2010 4. Example agendas from country level DRR trainings 5. List of references for facilitators and trainers 6. Template: Evaluation form for 2-day training workshop



55

Annex I: Agenda Training of Trainers on Integrating DRR into the CCA/UNDAF– Turin, 23-27 Nov 2009 Day 1: Monday, 23rd Nov Day 2: Tuesday, 24th Nov Day 3: Wednesday, 25th Nov Day 4: Thursday, 26th Nov Day 5: Friday, 27th Nov

8:30 Registration 9.00 Opening Session Participants Introduction Objectives and schedule Expected role of the trainees UN Reform and the Common Country Programming Process Coffee break Disaster & development nexus and the Hyogo Framework for Action - Disaster and Development linkages - DRR and HFA

9.00 DRR linkages with programming principles - Gender equality - Environmental Sustainability - Human rights-based approach - Capacity development Coffee break DRR and UNDAF in post-conflict transition

09.00 Presentation Practice 1 Topics to be presented (tbc) Coffee break in between Results-based management - Overview - Questions & discussion

9.00 Integrating DRR - Part 2 (cont) DRR in Formulating UNDAF results - Group presentation Coffee break Integrating DRR - Part 3: DRR in Monitoring & Evaluation - Overview presentation - Group exercise

09.00 Presentation Practice 2 Topics to be presented (tbc) Coffee break in between Learning Support and Action planning Evaluation & Closing

12:30 LUNCH 12:30 LUNCH 13:00 LUNCH 12:30 LUNCH 13:30 LUNCH 13.30 Integrating DRR in support of country priorities - DRR in the CCA UNDAF Guidance note - Country case studies and discussion Coffee break Risk based approach to integrating climate change into the UNDAF Belbin Team Roles Team Role Results How to work more effectively as a team? 17:15 Feedback 18:00 Welcome Reception

13.30 Integrating DRR - Part 1: DRR in the Country analysis - Tools for country analysis (Presentation) - Group work: Causality Analysis Role/pattern Analysis Capacity Gap Analysis Strategic priority setting Coffee break in between 17.30 Feedback & Assignments for Day 3

14.00 Integrating DRR - Part 2: DRR in Strategic planning / Formulating UNDAF results Presentation and Introduction to Exercise 14.30-15.30 Videoconference Discussion with DOCO, ISDR & BCPR Coffee break Integrating DRR - Part 2 (cont): DRR in Formulating UNDAF results - Group exercise 17.15 Feedback 20.00 Optional dinner in town

13.30 Integrating DRR – Review of UNDAFs - Review of real UNDAFs from DRR perspective Open Space Coffee break Facilitation Skills Improving your facilitation skills 17.15 Feedback & Assignments

Departure of participants

Content Process Practice Sessions Teambuilding & Facilitation



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Annex II: UNDAF Roll-Out Countries with High Disaster Risk: 2009-2011

(stand as of Dec 2009)

2009 UNDAF formulation already initiated but follow up (e.g. on DRR) might be needed in 2010

Current Cycle

New UNDAF

Design Workshop

Dates SPR Dates

Combined Disaster Risk Class6

Asia & Pacific 1.Cambodia 2006-2010 2011 Not supported 10-14 August High risk class 6

2.China 2006-2010 2011 Not supported 2-3 July Very high risk class 9

(Earthquake 2008) 3.Indonesia 2006-2010 2011 11-12 June 26-27

October DRR half day session (Fenella)

Very high risk class 9 (Earthquake in 2009)

4.Maldives 2008-2010 2011 Not supported 13-18 December John is going as part of UNSSC

Risk class N/A Mileydi Guilarte (RCO) attended DRR ToT

8.DPRK 2007-2009 2011 27-28 May January 2010 Risk class 5 Arab States 9. Iraq 2008-2010 2011 27-30 June Risk class 5 LAC 10.Chile 2007-2010 2011 6 month roll out delay: not

supported High risk class 6

12.Uruguay 2007-2010 2011 1-4 June Risk class 4 Europe& CIS 13.Azerbaijan 2006-2010 2011 29 April & 22

May UNDAF extension

Risk class 5

14.Belarus 2006-2010 2011 Risk class 4 15.Georgia 2006-2010 2011 30 June-1 July Risk class 5 16.Turkey 2006-2010 2011 UNDAF “light”

granted DRR in UNDAF mid-term review (Fenella)

High risk class 7

17.Ukraine 2006-2010 2011 Rolled over Risk class 5 Africa 18.Burkina Faso 2006-2010 2011 27-29 May Risk class 4 19.DRC 2007-2010 2011 Request for extension: In

Process High risk class 7

20.Ghana 2006-2010 2011 1 year UNDAF extension Risk class 4 21.Mauritania 2009-2010 2011 1 year UNDAF extension Risk class 4 22.Namibia 2006-2010 2011 2 year UNDAF extension Risk class 4

6 2009 Global Assessment Report on DRR, ISDR. Combined mortality risk from multiple hazards (earthquakes, cyclones, floods, landslides) with 10 being highest and 0 no risk. The table only highlights countries with a risk class of 5 or higher (organ highlight class8-9; yellow highlight 6-7)



57

granted 23.Sierra Leone 2008-2010 2011 Transitional Strategy High risk class 6 25.Swaziland 2006-2010 2011 UNDAF

orientation workshops April-May 2009

3-5 August HRBA/RBM 10-12 June

Risk class 4

26.Tanzania 17-21 August (UNDAF Dialogue)

Extending cycle until June2010 - Granted

Risk class 5

27.Zambia 2007-2010 2011 30 June-2 July Risk class 4

2010* Current Cycle New UNDAF commencing

Combined Risk Class 7

Asia & Pacific 1.Bangladesh 2006-2010 +1 2012 Very high risk class 9 (Cyclone Aila 2009, Sidr

2007) 2.Lao PDR 2007-2011 2012 High risk class 6 (Typhoon in 2009) 3.Mongolia 2007-2011 2012 Risk class 4 4.Thailand 2007-2011 2012 Risk class 5 5.Philippines 2005-2009 +2 2012

Very high risk class 8 (Typhoon in 2009) Christopher Pablo (WB) attended DRR ToT

Vietnam (One UN) 2006-2010 +1 2012 High risk class 7 (Typhoon in 2009) LAC 6.Barbados and OECS 2012 Barbados: Risk class 3; Dominica 6; Saint Kitts

and Saint Lucia 5; others 3 Ian King (UNDP) attended DRR ToT

7.Belize 2007-2011 2012 Risk class 5 8.Brazil 2007-2011 2012 Risk class 5 9.Dominican Rep. 2007-2011 2012 High risk class 6 10.El Salvador 2007-2011 2012 High risk class 7 11.Guyana 2006-2010 +1 2012 Risk class 4

Anvar Sabzaliev (UNDP) attended DRR ToT 12.Honduras 2007-2011 2012 High risk class 6 13.Jamaica 2007-2011 2012 Risk class 5 14.Peru 2006-2010 +1 2012 Very high risk class 8 (Earthquake 2007) 15.Surinam 2012 Risk class 4 16.Trinidad&Tobago 2008-2011 2012 Risk class 4 17.Haiti 2009-2011 2012 High risk class 6 (Hurricane 2008)

Andrew Wyllie (OCHA) attended DRR ToT, John Special envoy

Arab States 18.Algeria 2007-2011 2012 High risk class 7 19.Egypt 2007-2011 2012 Risk class 5 20.Morocco 2007-2011 2012 Risk class 5 21.Djibouti 2008-2011 2012 Risk class 5 22.Syria 2007-2011 2012 Risk class 5 23.Tunisia 2007-2011 2012 Risk class 4 24.Yemen 2007-2011 2012 Risk class 4 Europe&CIS 25.Albania (One UN) 2006-2010 +1 2011 High risk class 7

7 2009 Global Assessment Report on DRR, ISDR. Combined disaster mortality risk from multiple hazards (earthquakes, cyclones, floods, landslides) with 10 being the highest and 0 no risk. The table only highlights countries with a risk class of 5 or higher (organ highlight class 8-9; yellow highlight 6-7)



58

26.Kyrgyzstan 2005-2010 +1 2012 High risk class 6 27.Montenegro Risk class 5 28.Moldova 2007-2011 2012 Risk class 4 (Kosovo) 2008-2010

UNKT Strategic Approach

N/A

Africa 29.CAR 2007-2011 2012 Risk class 5 30.Cape Verde (One UN)

2006-2010 +1 2012 Risk class 5

31.Chad N/A 2012 Risk class 5 32.Eritrea 2007-2011 2012 Risk class 4 33.Ethiopia 2007-2011 2012 High risk class 6 34.Gabon 2007-2011 2012 Risk class 4 35.Gambia 2007-2011 2012 Risk class 4 36.Ghana 2006-2010 +1 2012 Risk class 4 37.Guinea 2007-2011 2012 Risk class 5 38.Madagascar 2008-2011 2012 High risk class 6

Moustapha Diallo (UNDP) attended DRR ToT 39.Malawi 2008-2011 2012 Risk class 5

Noud Leenders (UNDP) attended DRR ToT 40.Mauritania 2009-2010 +1 2012 Risk class 4 41.Sao Tome&Principe 2007-2011 2012 High risk class 6 42.Senegal 2007-2011 2012 Risk class 4 43.Zimbabwe 2007-2011 2012 Risk class 5 44.Mozambique (One UN)

2007-2009 +2 2012 High risk class 6

45.South Africa 2007-2010 +1 2012 Risk class 4 Roll Outs/Year 2010 A&P 6 Arab States 7 Europe & CIS 4 + (1) Africa 17 LAC 12 Total: 46 Total with high risk (class 6 or higher)

16

2011* Current Cycle New UNDAF commencing

Combined Risk Class8

Asia & Pacific 1.Bhutan 2008-2012 2013 Risk class 5 (earthquake in 2009) 2.Fiji 2008-2012 2013 High risk class 6 3.India 2008-2012 2013 Very high Risk class 9

GP (UNDP) attended DRR ToT 4.Nepal 2008-2010 +2 2013 High risk class 6 5.PNG 2008-2012 2013 UN

Country Prog. High risk class 6

6.Pakistan (One UN) 2008-2010 +2 2013 Very high risk class 8 7.Samoa 2008-2012 2013 SubReg Risk class 5 (Tsunami 2009)

8 2009 Global Assessment Report on DRR, ISDR. Combined mortality risk from multiple hazards (earthquakes, cyclones, floods, landslides). 10 being highest and 0 no risk. The table highlights countries with a risk class of 6 or higher (organ highlight risk class 8-9; yellow highlight 6-7)



59

UNDAF 8.Sri Lanka 2008-2012 2013 Risk class 5 LAC 9.Bolivia 2008-2012 2013 Risk class 5 10.Colombia 2008-2012 2013 Very high risk class 9 11.Costa Rica 2008-2012 2013 High risk class 7 12.Cuba 2008-2012 2013 Risk class 5 13.Mexico 2008-2012 2013 High risk class 6 14.Nicaragua 2008-2012 2013 High risk class 6 Arab States 15.Jordan 2008-2012 2013 Risk class 3 16.Sudan 2009-2012 2013 High risk class 6 Africa 17.Cameroon 2008-2012 2013 Risk class 5 18.Comoros 2008-2012 2013 High risk class 7 19.Equat. Guinea 2008-2012 2013 Risk class 5 20.Guinea-Bissau 2008-2012 2013 Risk class 4 21.Lesotho 2008-2012 2013 Risk class 4 22.Liberia 2008-2012 2013 Risk class 5 23.Mali 2008-2012 2013 Risk class 4 24.Nigeria 2009-2012 2013 Risk class 5 25.Namibia 2006-2010 +2 2013 Risk class 4 26.Rwanda (One UN) 2008-2012 2013 Risk class 5 27.Togo 2008-2012 2013 Risk class 5 28.DRC 2008-2012

UNDAF RM (CAF 2007-2010)

2013 High risk class 7

Roll Outs/Year 2011 Asia & Pacific 8 Arab States 2 Europe & CIS - Africa 12 LAC 6 Total: 28 Total with high risk (class 6 or higher)

12

Year / Roll Outs

2009 2010 2011

Asia & Pacific 6 5 8 Arab States 1 7 1 Europe & CIS 4 4 - Africa 4 17 13 LAC 2 12 6 TOTAL : 17 45 28 Total with high risk (class 6 and above )

7

16

12

*Please note that this list is indicative and consequently subject to changes



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Annex III:



61

ANNEX IV: Example agendas from country level DRR trainings

1. Example Mozambique: Workshop on integrating DRR & Climate change into Mozambique’s UNDAF

Day 1: Wednesday, 10th February 2010 Registration

8.30

Opening and Introduction [Lead facilitator] Opening [Deputy Res Rep] Introductions (years experience/line up exercise – experience of UNDAF) Objectives Schedule Ground rules, parking lot & housekeeping Session 1: Disasters, Climate Change & Development in Mozambique Overview of the disaster & climate change context in Mozambique [external resource person] Disaster risk reduction as set out in the Hyogo Framework for Action (HFA) Climate Change Adaptation – critical principles Questions & Discussion Coffee Break

9.00-9.40 [40min] 10mins 15mins 5mins 10mins 5mins 9.40-10.40 [60mins] 15mins & 5minQ 15mins 15mins 10mins 10.40-11.00 [20mins]

Mini-exercise – reflecting on critical elements of DRR & CC adaptation

11.00-11.30 [30mins]

Session 2: Disasters & Climate Change Adaptation in the context of the new UNDAF Integrating DRR & climate change into the CCA/UNDAF process – why and how

11.30- 12.00 [30mins] 20m & 10m Q&A

LUNCH 12.00-13.00 Session 3: Disasters, Climate change & Critical Development Sectors Working groups – initial exploration into links between development sectors & disasters/climate

change Plenary

13.00- 14.20[1h20] 60mins 20mins

Session 4: Disaster Risk Reduction & Climate Change Adaptation – progress to date & key priorities Presentation of DRR & climate change priorities [Ministry of Environment] Joint Programmes on DRR & climate change – critical elements; progress & priorities for the

future [UNCT] Q&A

Coffee Break

Working groups – DRR & climate change adaptation priorities (using the current UNDAF pillars & the HFA summary note as a reference point)

Restitution & discussion wrap-up of day (likes/dislikes flip-chart run through)

14.20- 15.30 [1h10min] 30min 30min 10min

15.30-15.45 [15m]

15.45-17.30 [1h45m] 50min 45min 10min

Day 2: Thursday 11th February Opening of Day 2 [Review of revised agenda & review resources available for the working-group discussions (summaries & power-points)]

9.00-9.15 [15min]



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Session 4: Disaster Risk Reduction & Climate Change Adaptation – progress to date & key priorities Restitution & discussion

[gallery – at each table – (a) summary of critical issue; (b) feedback from participants; (c) feedback from facilitation team; (d) any changes] [during session – facilitators to type up any changes agreed during the feedback] New Session: Practical Examples of climate change adaptation & DRR Coffee Break

Session 5: Integrating DRR & Climate Change Adaptation in Strategic planning Framework for strategic priority setting Working Groups: Comparative Advantage for DRR & climate change adaptation (based on

session 4)

9.15-10.00 [45mins]

10.00-10.30 [30mins] 10.30-10.45 [15mins] 10.45-12.15 [1h30] 30mins 60mins

LUNCH Optional discussion on Copenhagen

12.15 -13.15

Session 7: Integrating DRR & Climate Change in formulation of UNDAF results Result-based Management (RBM) and DRR [ write up UNSCC model on a flipchart as recap – with separate flags on ‘promise’ & ‘hope’] Quick Exercise: Formulation of DRR sensitive outcomes, outputs & indicators - Using Malawi

UNDAF

Coffee Break Session 7: cont’d Plenary Examples from other countries [Marjolaine & Fenella] (Indonesia etc) Session 8: Working-Groups: DRR, Climate Change Adaptation and other critical UNDAF priorities Further elaboration of concrete priorities to be incorporated into the UNDAF based on early

sessions. 5 working groups: (DRR & Climate Change Adaptation; Democratic Governance; Human Capital; HIV/AIDs & Economic Development)

Wrap-up Day 2 wrap-up of day (likes/dislikes flip-chart run through)

13.15-14.45 [1h30] 30mins 60mins 14.45-15.00 15.00-16.00 [60min] 40mins 20mins 16.00-17.15 [1h15] 60mins 10mins 5mins

Friday 12th February Modalities recommendations on a flip-chart – write modalities on flip chart & group resources Opening of Day 3 [recap of where we have got to & where we want to be by the end of today (flipchart).]

8.30-8.45



63

Session 8: cont’d Wrap-up of working-group exercise In plenary summary of some critical issues:

(a) process; (b) where we got to yesterday (with identification of where the gaps are) – important

that each theme has a group to review. (c) do’s and dont’s on the outputs of each group (flipchart) (d) participants in each group should be self-selecting. Each theme should have a

focal point (self selecting) and should pull in experts to their group. Each theme should have:

o Brief summary of some critical points as to why their theme relates to disasters/climate change & DRR & climate risk management

o Clear identification of what they want the results to be by the end of the 4-5 year period (specific change expected).

o Identification of at least one milestone and/or indicator for each result. Coffee Break [facilitation team – printing all findings for every participant]

Plenary discussion on modalities Individual review of modality recommendations Table brainstorming on additional recommendations/modifications plenary Reality check from deputy reps (to identify and discuss before). Session 8: Restitution of working Groups Review of printed findings. (10mins) (develop guidance on criteria for review e.g. are we

missing anything etc) Modifications/additions in plenary Agreement Next steps – what do we need to do to move these findings forward? (brainstorming briefly

on tables – one idea per card) Session 9: Close

8.45-10.00 1h15 10.00-10.15 10.15-10.45 30mins 10.45-11.15 30mins 15 min

Workshop Evaluation

10 min



64

2. Example Turkey: Workshop on Strengthening Emergency Response

Preparedness & Mainstreaming DRR into Turkey’s UNDAF

Workshop Objectives:

1. Component I – Emergency preparedness planning for UNCT to strengthen the capacity of the UN Focal Points on Emergency

Preparedness in planning and response to disasters; to review UN Disaster Management Plan to update and strengthen it; and to strengthen coordination and cooperation between the UN and national

stakeholders on emergency response

2. Component II - Mainstreaming of DRR in the UNDAF review to strengthen awareness and capacity on disaster risk reduction and

mainstreaming into development; to identify how DRR can be integrated into the mid-term review of the UNDAF

including identification of any gaps in the current UNDAF review and clear next steps for how the to integrate DRR into the process;

to identify initial steps for intergrating DRR in the forward planning for the new UNDAF (2011 to 2015); and

to strengthen cooperation and coordination between the UN and national stakeholders on disaster risk reduction

Agenda

DAY 1: 24 September 2008

Time Session Lead

0915 – 0925 Welcome and introductory remarks

UNRC a.i.

0925 – 0935

Introduction of participants All

0935 – 0945 Workshop objectives and process

UNRC Office

0945 – 1015 Presentation on disaster history, risks trends & capacities/opportunities in Turkey.

Middle East Technical University

1015 – 1030 Coffee break

1030 – 1115 Presentation on the Istanbul Earthquake Mitigation, Preparedness and Response project.

1115 – 1145 Presentation on Government’s Emergency Coordination Structure and System (TBD)

TEMAD

1145-1215 Presentation on Global DRR architecture: the ISDR system and Hyogo Framework for Action. Q&A

UNDP/BCPR

1230 – 1330 Lunch break

1330 – 1350 1350 - 1410

Disaster and Risk Management in Turkey Presentation on progress of the implementation of HFA in Turkey.



65

1410-1500 Working-groups: Risks & Vulnerabilities and the role of the UN System In Two Working Groups: GROUP 1 -

(c) identify critical emergency threats (d) identify key emergency preparedness

activities that the UNCT can undertake in support of government emergency response management.

GROUP 2 -

(c) identify major disaster risks that can/do impact on main development sectors

(d) identify main risk reduction activities that the UNCT can undertake in support of government development work (can be at sectoral level).

UNICEF & UNDP/BCPR

1500-1530 Feedback to plenary & discussion

1515 – 1530 Coffee break

1530 – 1600 Group discussion on where current UNDAF in terms of DRR & potential opportunities for inclusion.

UNDP/BCPR

1600 – 1630 Presentation on methodology for integration of DRR into Common Country Programming & Q&A.

UNDP/BCPR

1630 - 1720 Working-groups – session 1: Integrating DRR into UNDAF

All participants

1720 – 1730 Wrap Up Halide Caylan

DAY 2 - 25 September 2008

Time Session Lead 0915 – 1000 Working-groups – session 1:

Integrating DRR into UNDAF

All participants

1000 - 1045 Feedback in plenary & agreement on next steps & recommendations

UNDP/BCPR

1100 – 1115

Coffee break

1115 - 1200 UN Emergency mandate & policies UNICEF

1200 – 12:30 UN Preparedness Planning at Country Level Safety and Security Plan Business Continuity Emergency Preparedness and Response

UN RC Office

1230-1330 Lunch break

1330-1400 Presentation of UN Interagency Contingency Plan format

UNICEF



66

1400-1700 Group work on review of UNCT emergency preparedness plan:

Review & agreement of emergency threats from Day 1

Agreeing on coordination arrangements with Government and NGO partners

Agreeing on sector roles and responsibilities within the UNCT

[Coffee Break to be incorporated into group work]

All participants

1700-1730 Agreement on follow-up actions & next steps & Close

All participants



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3. Example Uganda: Integrating DRR into Uganda’s UNCT Programming

AGENDA

Kampala, Monday, 28th September 2009 Time Content 8.40-9.00 Registration

9.00-9.15

Opening Theophane Nikyema RC/HC

9.15-9.35

Introduction Introduction of facilitation team & participants Review of agenda and objectives

9.35-10.15

Disaster Risk Reduction & Development in Uganda Disasters, Risks, and Hazards in Uganda Impact of Disasters on Development Presentations & Q&A

10.15-11.15

What is Disaster Risk Reduction? Definition of DRR and HFA Break-out session on unpacking DRR and HFA Presentation & Discussion

11.15-11.30 Coffee Break 11.30-12.00

Integrating Disaster Risk Reduction in the work of UNCTs UN Commitment Integrating DRR in UNCT work Presentation & Discussion

12.00-12.20

DRR in the Ugandan CCA/UNDAF Presentation & Brainstorming on opportunities

12.20-12.45

Introduction to break-out session working groups Introduction to 3 break-out session working groups & agreement in group of themes Presentation & Discussion

12.45-13.45

Lunch Break

13.45-15.00

Break-out sessions – Integrating DRR in the UNDAF Results Matrix and M&E Framework

15.00-15.45

Break-out session - Next Steps

15.45-16.00

Coffee Break

16.00-16.45 Presentation of group outputs Presentation and Discussion

16.45-17.00 Preparation of final output presentations

17.00-17.30 Presentation of final outputs to the RR/RC



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4. Example Indonesia: Meeting on Integrating DRR into Indonesia’s

UNDAF

Next Steps to moving forward after the Strategic Planning Retreat Time Session

9.00-9.15 Welcome & Review of Agenda 9.15-9.45

Recap on Agreements from the UNDAF Strategic Planning Retreat Overview of draft UNDAF outcomes Review of integration of cross-cutting issues & focus regions Review of timeline for finalizing UNDAF Review of draft text for DRR Outcome

9.45-10.30 Review of DRR priorities – Global & National

Global DRR Commitments & Challenges – HFA Status of DRR in Indonesia

10.30-10.45 Tea Break 10.45-11.15 Comparative Advantage

Introduction Mini-Exercise: UN comparative advantage on DRR issues

Briefly on your table brainstorm: 1. one challenge in Indonesia to disaster risk (be as

specific/concrete as possible). 2. The UNCTs comparative advantage to address this,

considering Mandate, Capacity &Positioning vis a vis others 3. Evidence for partners support for a UN role in addressing the

challenge.

11.15-13.00 Next Steps Next Steps for UNDAF Outcome Group Next Steps to operationalise the Joint Programme on DRR

13.00 Close



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5. Example: India - DRR Training for UNDAF Thematic Clusters Groups

MAINSTREAMING DISASTER RISK REDUCTION INTO DEVELOPMENT: TRAINING FOR UNDAF THEMATIC CLUSTERS

Agenda for Thursday 15.01.2009

Topic Time

Welcome Welcome by DCD UNDP

Opening Remarks & Context Setting by RC 09.15 – 09.30

Introduction Objectives of the training

Participant expectations and training structure

Ice-breaker

Ground rules

09.30 – 10.10

Session 1: Disaster and Development

Presentation: Disasters and development 10.10 – 10.40

Tea Break 10.40 – 11.00

Continued: Disaster and Development

Exercise: What, why, who mainstream DRR? 11.00 – 12.00

Session 2: Disaster risk reduction

Presentation: UN approach to DRR and global good practices

12.00 – 12.45

LUNCH 12.45 – 13.30

Session 3: Governance and DRR

Presentation: Governance and disaster risk reduction 13.30 – 14.15

Session 4: Mainstreaming DRR into sector programming

Energiser

Presentation 1: Integrate DRR into Project management in development

Presentation 2: DRR in Sectors – Example of heath sector to illustrate integrating DRR into sectors

14:15 – 15.30

Tea Break 15.30 - 15.45

Continued

Mainstreaming DRR into sector programming

Exercise: Risk-proofing your programme/ project

Demo exercise of health cluster UNDAF Annual Work Plan (AWP)

Group exercise using excerpts from 2008 UNDAF AWPs to work out risk to UNDAF outputs and entry points for mainstreaming DRR

Reporting back & discussion

15.45 - 17.10

Closing

Wrap up of the day & action points 17.10 – 17.30



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ANNEX V: Resource Material for Facilitators and Trainers

The following resources and guides are available for download from the UNSSC TeamRCS Webspace at: http://www.unssc.org/web1/programmes/rcs/cca_undaf_training_material/teamrcs/show.asp?folder=DRR%20in%20CCA/UNDAF%20%28ToT%29&sfolder1=Day%204&sfolder2=Facilitation%20skills&sfolder3=&sfolder4=

Basic Facilitation Primer. International Association of Facilitators, May 2002

How to Organize and Run Learning Workshops. UNICEF and UNSSC

Visualisation in Participatory Programmes: A manual for facilitators and trainers involved in participatory training events. UNICEF Bangladesh

Games and Exercises: A manual for facilitators and trainers involved in participatory training events. UNICEF, 1998

Tools for development: A handbook for those involved in development activity. DFID, 2002



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Annex VI: Evaluation form template

Training on Integrating DRR into the CCA/UNDAF

Date: 1. On a scale of 1 to 6 (where 6 is high and 1 is low), have the objectives of the training been reached? Overall Objectives To train the UNDAF preparation team on the significance of disaster risk reduction to sustainable development, and develop approaches and skills to integrate these concerns into the Common Country Analysis (CCA) and United Nations Development Assistance Framework (UNDAF).

1 (low) 2 3 4 5 6 (high)

Specific Objectives By the end of the workshop, participants will be able to:

understand the nexus between development and disasters; 1 (low) 2 3 4 5 6 (high)

understand key elements of Disaster Risk Reduction (DRR) and the HFA

appreciate linkages between DRR and common UN programming principles

(e.g HRBA) and cross cutting themes (e.g. climate change)

understand how to address DRR in all the stages of the UNDAF process

(including country analysis, strategic planning, monitoring and evaluation) 1 (low) 2 3 4 5 6 (high)

develop an action plan with key steps and responsibilities in order to achieve the integration of DRR into the country’s UNDAF.

1 (low) 2 3 4 5 6 (high)

1 (low) 2 3 4 5 6 (high)

1 (low) 2 3 4 5 6 (high)



72

How would you rate the following on a scale of 1 to 6 (where 6 is high and 1 is low)?

Rating

1 (low) 2 3 4 5 6 (high)

1. The Facilitation

2. The organization of the workshop

3. The venue

4. Relevance of topics covered

5. Extent of new knowledge obtained?

6. Opportunities to contribute my experience

Which parts of the workshop did you find the most useful and why?

What changes would you make to the workshop and why?

Any additional comments?

Thank you