intel corporation intel federal llc web invoice supplier training

INTEL CORPORATION Intel Federal LLC Web Invoice Supplier Training

INTEL CORPORATION 2 Background All service suppliers are currently required to submit backup documentation for all charges to Intel Federal (LE 199). To facilitate this documentation requirement, web invoice is being turned on with attachment functionality where suppliers can electronically submit their invoice along with the required documentation. After an internal review of the backup documentation the invoice will be approved for payment.

INTEL CORPORATION 3 Supplier Impacts Submit all supporting backup documentation at the same time as the web invoice is submitted If backup documentation is not complete when submitted, the invoice will be rejected or short paid and resubmission will be required Only PDF, MS Word, Excel, or JPEG Image file is accepted Example of file format:.pdf,.doc,.docx,.xls,.xlsx,.csv,.jpg,.jpeg Maximum file size is 25MB If supplier gets an error due to the file size being too large instructions will be provided in the error message what to do Note: To ensure the quality of your attachments are accepted, please use a 100 dpi quality or higher. Once a supplier chooses to use web invoice, hardcopy invoices will not be accepted by Intel

INTEL CORPORATION Intel Web Suite/ Web Suite Lite 4

INTEL CORPORATION 5 Web Suite Access There are 2 types of access for Suppliers to access Web Suite: Web SuiteWeb Suite Lite Who is eligible for? High transaction volume suppliers >25 POsSmaller/lower transaction volume suppliers

INTEL CORPORATION 6 Manage My Profile Manage My Account Module Maintain Personal Information Request Access to Additional Applications Check Status of Application on EVM Request Become an EVM View Company EVMs Change passwords Remove Account Maintain Supplier Numbers Upgrade to Standard (Full) Registration Normal users without access XXXXXXX Normal users with Websuite access XXXX xXXX Websuite Lite users (without DUNS in account) X X XX X Websuite Lite users (with DUNS in account after converting to Standard Registration but access yet to be approved) XXXXXXX X

INTEL CORPORATION 7 Standard Registration Flow D-U-N-S Number - You will be prompted to enter the Dun & Bradstreet D-U-N-S number of the local office of the company for which you work. This is a 9-digit number that is recognized as a universal standard for identifying companies worldwide Employee Validation Manager (EVM) - In order to register for full access your company will need to identify an Employee Validation Manager (EVM) who will manage the access of other users from your company. If your company does not currently have an EVM, you will be prompted to take on this responsibility as part of your application. If you decline, your application will remain on hold until a user from your company assumes that role. Supplier Number For access to most applications you will need your 10-digit supplier number. If you do not know your supplier number you can ask your buyer or other Intel contact. Requirement

INTEL CORPORATION 8 Employee Validation Manager Responsibilities of an EVM: Manage companys user accounts Approving/rejecting new users requests Revoke user access when accounts not longer needed Quarterly audit to ensure lists are up to date Request for Approval Apply to become an EVM Enter valid Intel Contact email for validation Step 1: Action from Supplier Approve/Reject EVM request Step 2: Action from Intel Contact STEP TO BECOME AN EVM 1.https://supplier.intel.com/supplierhub/ 2.Click on "Registration 3.Next, click on "Manage My Account" 4.Log in with your ID and password and click Submit 5.Select Become an EVM 6.Take a moment to read the roles and responsibilities. Once done, click I Accept 7.Next, enter the email address of your Intel Contact (e.g. Intel Buyer). An email will be sent to the Intel contact for review and approval. STEP TO BECOME AN EVM 1.https://supplier.intel.com/supplierhub/ 2.Click on "Registration 3.Next, click on "Manage My Account" 4.Log in with your ID and password and click Submit 5.Select Become an EVM 6.Take a moment to read the roles and responsibilities. Once done, click I Accept 7.Next, enter the email address of your Intel Contact (e.g. Intel Buyer). An email will be sent to the Intel contact for review and approval.

INTEL CORPORATION 9 Standard Web Suite Access - Web Invoice In Websuite package, there are many applications, i.e. Web Invoice, Web PO, Payment Tracker, Web ASN & Forecast. Web Invoice is just one of the application in Websuite. Access of Web Invoice will be given once the Web Suite account is approved REQUEST ACCESS TO ADDITIONAL APPLICATION 1.https://supplier.intel.com/supplierhub/https://supplier.intel.com/supplierhub/ 2.Click on "Registration 3.Next, click on "Manage My Account" 4.Log in with your ID and password and click Submit 5.Select Request Access To Additional Applications 6.Check the box next to Web Suite (Invoice/PO/Payment Tracker/ASN/Forecast) - Suppliers Only 7.Then, click Submit. 8.The access request form is now displayed. Please fill in all the fields that have the orange asterisk next to them. If you do not know how to fill out a field, mouse over the "?" symbol. An explanation box will appear. Once you submit the request, it will be routed to your companys EVM for approval. Only after the EVM has approved will it route to Intel for processing. REQUEST ACCESS TO ADDITIONAL APPLICATION 1.https://supplier.intel.com/supplierhub/https://supplier.intel.com/supplierhub/ 2.Click on "Registration 3.Next, click on "Manage My Account" 4.Log in with your ID and password and click Submit 5.Select Request Access To Additional Applications 6.Check the box next to Web Suite (Invoice/PO/Payment Tracker/ASN/Forecast) - Suppliers Only 7.Then, click Submit. 8.The access request form is now displayed. Please fill in all the fields that have the orange asterisk next to them. If you do not know how to fill out a field, mouse over the "?" symbol. An explanation box will appear. Once you submit the request, it will be routed to your companys EVM for approval. Only after the EVM has approved will it route to Intel for processing.

INTEL CORPORATION Intel Web Invoice: Create New Invoice 10

INTEL CORPORATION 11 Create New Invoice 12 4 Sign in https://supplier.intel.com/sup plierhub/ site with you valid Login ID and password https://supplier.intel.com/sup plierhub/ Click on Accounts Payable > Intel Web Invoice. Click on Create New Invoice Key in PO# in the field above and click on Create Refer to next slide 3

INTEL CORPORATION 12 Create New Invoice 2 3 4 5 6 Enter Invoice Number Enter Invoice Date (must NOT be future date) Date format: DD-MMM-YYYY Payment Term default as according to PO When a PO is not marked for Goods Receipt, Is this a billing invoice for Services? will be prompted for selection - By default NO is selected Click on Review Invoice to review invoice before submission. Return to this screen if any amendment required. Enter Ship/Service Date (must NOT be future date) Date format: DD-MMM-YYYY 1 Ensure correct PO# for web invoice creation Check on the checkbox beside the PO line Change Remaining Qty and/or Unit Price when necessary

INTEL CORPORATION 13 Create New Invoice 7 8 Check on the checkbox beside the PO line Change Remaining Qty and/or Unit Price when necessary When a PO line is not marked with Goods Receipt, Is this a billing invoice for Services? Yes will be selected - you are required to upload attachment by clicking on You will then get a pop up box allowing you to add the required backup documentation: Click on Review Invoice to review invoice before submission. Return to this screen if any amendment required. Note: there is a 25mb limit for attachments.

INTEL CORPORATION 14 Review Invoice Review the invoice details entered before submission. Edit Invoice should any amendment required Submit invoice should there be no changes on the details entered

INTEL CORPORATION 15 Tax Invoice Copy Save a copy of invoice in local hard drive for future reference. Click on File > SAVE AS or Print from your browser.

INTEL CORPORATION Intel Web Invoice: Create New Credit Memo 16

INTEL CORPORATION 17 Create New Invoice 12 4 Sign in https://supplier.intel.com/sup plierhub/ site with you valid Login ID and password https://supplier.intel.com/sup plierhub/ Click on Accounts Payable > Intel Web Invoice. Click on Create New Invoice Key in PO# in the field above and click on Create Refer to next slide 3

INTEL CORPORATION 18 Create New Credit Memo 1 2 5 3 6 Enter correct PO# for web invoice creation Select Credit Type from dropdown Enter Supplier Original Invoice Number which needs to be offset with Enter Credit Number Enter Supplier Credit Date (Format: DD-MMM- YYY) Enter Ship/Service Date (Format: DD-MMM- YYYY) 4

INTEL CORPORATION 19 Create New Credit Memo 7 Check on the checkbox beside the PO line Change Remaining Qty and/or Unit Price when necessary When a PO line is not marked with Goods Receipt, Is this a billing invoice for Services? Yes will be selected - you are required to upload attachment by clicking on You will then get a pop up box allowing you to add the required backup documentation: 8 9 Click on Review Credit Memo to review invoice before submission. Return to this screen if any amendment required. Enter Credit Description Note: there is a 25mb limit for attachments.

INTEL CORPORATION 20 Review Credit Memo This is the final check up before credit memo submission. Verify the information keyed, you may either Edit Credit Memo by going back to the earlier screen to make change, or click on Submit Credit Memo

INTEL CORPORATION 21 Credit Note Copy Save a copy of invoice in local hard drive for future reference. Click on File > SAVE AS or Print from your browser.

INTEL CORPORATION Intel Web Invoice: Check Invoice Status via Payment Tracker 22

INTEL CORPORATION 23 Intel Payment Tracker Intel Payment Tracker helps with the search for invoices and payment information based on your Invoice Number, Purchase Order Number, Check/EFT/Payment Number, or Packing Slip Number. You can select the date range, Intel location, and report format ** Please expect 24 hours delay of web invoice information delayed in Payment Tracker** 123 Sign in https://supplier.intel.com/sup plierhub/ site with you valid Login ID and password https://supplier.intel.com/sup plierhub/ Click on Accounts Payable > Intel Payment Tracker Choose payment information based on your preference and click Generate Report Refer to next slide

INTEL CORPORATION 24 Intel Payment Tracker ** Please expect 24 hours delay of web invoice information delayed in Payment Tracker** 4 Pay Status and Check Type symbols for results Results from Search Shows in process invoices and Rejected Invoices

INTEL CORPORATION 25 Support Contacts For corrections or amendments on web invoices, suppliers will need to contact our AP-PO Support at: [email protected] [email protected] Technical and Registration issues can be address via our Global Support Organization: https://supplier.intel.com/static/misc/support.htm https://supplier.intel.com/static/misc/support.htm

INTEL CORPORATION 26 Questions and Answers Q: If I only supply goods to Intel does the attachment functionality apply to me, am I required to submit the documentation? A: Only service suppliers are required to submit the backup documentation. Q: Can you still submit a credit to Intel after Intel has already paid the invoice? A: Yes, you will need to enter the original invoice number that you are crediting and select Create a Credit Memo Q: What will happen if my invoice is rejected due to missing documentation? A: You will need to resubmit the invoice along with the complete documentation Q: What if my invoice shows as partially paid? A: You will need to read the justification noted in payment tracker on why the invoice was partially paid. If additional payment is needed you will need to submit a new invoice with the correct amount and documentation.

INTEL CORPORATION 27 Questions and Answers (cont.) Q: If I provide services to other Intel locations besides Intel Federal LLC, that do not need backup documentation, will I need to select the button on whether it is for a service? A: No, this button and attachment feature is only capable for Intel Federal LLC. Q: When will our payment terms start? A: Payment terms start on the date the goods or services were received or the date that the invoice and complete/accurate documentation are received, whichever is later.

Thank You