intel semiconductor (us) ltd (le760) web invoicer)_external...intel semiconductor (us) ltd (le760)...
TRANSCRIPT
INTEL CORPORATION
Intel Semiconductor (US) Ltd(LE760) Web Invoice
Supplier Training
Internal Use Only
INTEL CORPORATION2
Intel Information TechnologyIntel Information Technology
Background and Benefits of using Web Invoice
Background
Web Invoice is an accepted form of invoice submission to the Intel Semiconductor (US) Ltd for all suppliers.
Web Invoice Benefits
• Improved on-time payment:- Web invoice will reduce time spent tracking
delayed/blocked payments
• Eliminates mail float:- Invoices entered electronically are received “immediately,” avoiding unnecessary mailing delays
• On-line Status Check and help tools:- Provides visibility to web invoices and assists suppliers in tracking their data after submission. Displays ‘work-in-progress’ until either accepted or rejected. On-line help tools available
• Eliminates Paper Invoicing Costs:- Savings on paper invoicing, mailing and administrative
costs. Eliminates costs associated with missing or lost invoices
INTEL CORPORATION3
Intel Information TechnologyIntel Information Technology
Supplier Setup Needed
Internal Use Only
Existing WebSuite User (already registered) but missing Intel Semiconductor (US) parameters:
• Go to MY PROFILE to add company name to be able to view Intel Semiconductor’s POs and to be able to use WebInvoice
• Applies to those that have their supplier numbers already applied in their accounts
Existing Supplier but new WebSuite User (need to register):
• Go to Supplier Registration on the Intel Supplier Portal: https://supplier.intel.com/seem/default.aspx
• Follow the steps for a new Intel Supplier User. The Intel Websuite Application will be selected by default
INTEL CORPORATION4
Intel Information TechnologyIntel Information Technology
Important Messages
• For the countries which require generating the country tax invoice copy, we recommend to that the supplier create their own tax invoice and keep by your own company for tax filling purpose after the Intel web invoice is submitted. The tax invoice copy is not required to mail to Intel.
• Suppliers located in Vietnam, are required to select the VAT % either as VAT 0% or VAT 10%• To avoid any invoice rejection due to the tax amount mismatch
please perform the following:
• If VAT 0% is selected, pls enter 0.00 in the tax amount field
• If VAT 10% is selected, pls enter the VAT amount of 10% of the total invoice in the tax amount field.
• For suppliers from other countries except Australia, Hong Kong, Malaysia, New Zealand, Singapore and Vietnam, pls enter the tax amount field if the tax amount is applicable for your country.
Internal Use Only
INTEL CORPORATION Intel Information Technology
Intel Web Suite/Web Suite Lite Registration Process
5
INTEL CORPORATION6
Intel Information TechnologyIntel Information Technology
Web Suite Access
There are 2 types of access for Suppliers to access Web Suite:Web Suite Web Suite Lite
Who is eligible
for?
High transaction volume suppliers >25 POs • Smaller/lower transaction volume suppliers <25 POs
with no existing websuite/EVM account
Registration
process
• Suppliers need to go through standard
registration process at Supplier Portal
• Supplier EVM validates access requests & re-
validates quarterly that right employees have
access. (Intel contact validates supplier EVM
and re-validates every six months)
Pre-requisition:
DUNS, Supplier ID, Tax ID, Intel Contact (Name
and Email)
• Suppliers’ accounts are created by Intel buyers at
WSLite
• Login ID & Password will be sent to intended recipient
via email upon the account creation
Limitation? • No limitation to PO access and invoicing
against them
• Restricts visibility to most recent 25 POs & invoices
supporting those POs. [upgrade to standard websuite
available]
• Access Limited to Web PO, Web Invoice and Payment
Tracker. Routing Guide by default.
Re-validation? • Yes. Intel contact validates supplier EVM and
re-validates every 6 months
• Minimal. Intel buyer will be responsible to disable
supplier’s account upon supplier’s termination.
Demo WebSuite Standard Registration
FAQ
Web Suite Lite
INTEL CORPORATION7
Intel Information TechnologyIntel Information Technology
Manage My Profile
Manage My
Account Module
Maintain
Personal
Information
Request Access
to Additional
Applications
Check Status of
Application on
EVM Request
Become an
EVM
View
Company
EVMs
Change
passwords
Remove
Account
Maintain
Supplier
Numbers
Upgrade to
Standard (Full)
Registration
Normal users
without accessX X X X X X X
Normal users with
Websuite accessX X X X x X X X
Websuite Lite
users (without
DUNS in account)
X X X X X
Websuite Lite
users (with DUNS
in account after
converting to
Standard
Registration but
access yet to be
approved)
X X X X X X X X
Month dd, yyyy
INTEL CORPORATION8
Intel Information TechnologyIntel Information Technology
Standard Registration Flow
• D-U-N-S® Number - You will be prompted to enter the Dun & Bradstreet
D-U-N-S® number of the local office of the company for which you work. This is a 9-digit number
that is recognized as a universal standard for identifying companies worldwide
• Employee Validation Manager (EVM) - In order to register for full access your company will need
to identify an Employee Validation Manager (EVM) who will manage the access of other users from
your company. If your company does not currently have an EVM, you will be prompted to take on
this responsibility as part of your application.
If you decline, your application will remain on hold until a user from your company assumes
that role.
• Supplier Number – For access to most applications you will need your 10-digit supplier number. If
you do not know your supplier number you can ask your buyer or other Intel contact.
Requirement
INTEL CORPORATION9
Intel Information TechnologyIntel Information Technology
Employee Validation Manager
Responsibilities of an EVM:
• Manage company’s user accounts
• Approving/rejecting new users requests
• Revoke user access when accounts not longer needed
• Quarterly audit to ensure lists are up to date
Request for
Approval
• Apply to become an EVM
• Enter valid Intel Contact email for validation
Step 1:
Action from Supplier
• Approve/Reject EVM requestStep 2:
Action from Intel Contact
STEP TO BECOME AN EVM1. https://supplier.intel.com/supplierhub/
2. Click on "Registration”
3. Next, click on "Manage My Account"
4. Log in with your ID and password and click
“Submit”
5. Select “Become an EVM”
6. Take a moment to read the roles and
responsibilities. Once done, click “I Accept”
7. Next, enter the email address of your Intel
Contact (e.g. Intel Buyer). An email will be
sent to the Intel contact for review and
approval.
INTEL CORPORATION10
Intel Information TechnologyIntel Information Technology
Standard Web Suite Access - Web Invoice
• In Websuite package, there are many applications, i.e. Web Invoice, Web PO, Payment Tracker, Web ASN & Forecast. Web Invoice is just one of the application in Websuite.
• Access of Web Invoice will be given once the Web Suite account is approved
REQUEST ACCESS TO ADDITIONAL APPLICATION1. https://supplier.intel.com/supplierhub/
2. Click on "Registration”
3. Next, click on "Manage My Account"
4. Log in with your ID and password and click “Submit”
5. Select “Request Access To Additional Applications”
6. Check the box next to Web Suite (Invoice/PO/Payment
Tracker/ASN/Forecast) - Suppliers Only
7. Then, click “Submit”.
8. The access request form is now displayed. Please fill in all the
fields that have the orange asterisk next to them. If you do not
know how to fill out a field, mouse over the "?" symbol. An
explanation box will appear.
Once you submit the request, it will be routed to your company’s
EVM for approval. Only after the EVM has approved will it route to
Intel for processing.
INTEL CORPORATION Intel Information Technology
Intel Web Invoice:Create New Invoice
11
INTEL CORPORATION12
Intel Information TechnologyIntel Information Technology
Create New Invoice
1 2 4
Sign in
https://supplier.intel.com/sup
plierhub/ site with you valid
Login ID and password
Click on Accounts
Payable > Intel® Web
Invoice.
Click on Create New
Invoice
Key in PO# in the field
above and click on Create
Refer to next slide…
3
INTEL CORPORATION13
Intel Information TechnologyIntel Information Technology
Create New Invoice
2
3
4
5
Enter Invoice Number
Enter Invoice Date (must NOT be future
date)Date format: DD-MMM-YYYY
Payment Term default as according to PO
Enter Ship/Service Date (must NOT be
future date)Date format: DD-MMM-YYYY
1 Ensure correct PO# for web invoice creation
Check on the checkbox beside the PO
line
• Change Remaining Qty and/or Unit
Price when necessary
INTEL CORPORATION14
Intel Information TechnologyIntel Information Technology
Create New Invoice
7
8
Check on the checkbox beside
the PO line
• Change Remaining Qty and/or
Unit Price when necessary
Click on Review Invoice to
review invoice before
submission. Return to this
screen if any amendment
required.
INTEL CORPORATION15
Intel Information TechnologyIntel Information Technology
Review Invoice
Review the invoice details entered
before submission.
• Edit Invoice should any
amendment required
• Submit invoice should there be
no changes on the details
entered
INTEL CORPORATION16
Intel Information TechnologyIntel Information Technology
Tax Invoice Copy
Save a copy of invoice in local
hard drive for future
reference.
Click on File > SAVE AS or
Print from your browser.
INTEL CORPORATION Intel Information Technology
Intel Web Invoice:
Create New Credit
Memo
17
INTEL CORPORATION18
Intel Information TechnologyIntel Information Technology
Create New Invoice
1 2 4
Sign in
https://supplier.intel.com/sup
plierhub/ site with you valid
Login ID and password
Click on Accounts
Payable > Intel® Web
Invoice.
Click on Create New
Invoice
Key in PO# in the field
above and click on Create
Refer to next slide…
3
INTEL CORPORATION19
Intel Information TechnologyIntel Information Technology
Create New Credit Memo
1
2
5
3
6
Enter correct PO# for web invoice creation
Select Credit Type from dropdown
Enter Supplier Original Invoice Number which needs
to be offset with
Enter Credit Number
Enter Supplier Credit Date (Format: DD-MMM-YYY)
Enter Ship/Service Date (Format: DD-MMM-YYYY)
4
INTEL CORPORATION20
Intel Information TechnologyIntel Information Technology
Create New Credit Memo
7 • Check on the checkbox beside the PO
line
• Change Remaining Qty and/or Unit
Price when necessary
8
9Click on Review Credit Memo to review
invoice before submission. Return to this
screen if any amendment required.
Enter Credit Description
INTEL CORPORATION21
Intel Information TechnologyIntel Information Technology
Review Credit Memo
Review Credit Memo
This is the final check up before credit
memo submission. Verify the
information keyed, you may either “Edit
Credit Memo” by going back to the
earlier screen to make change, or click
on “Submit Credit Memo”
INTEL CORPORATION22
Intel Information TechnologyIntel Information Technology
Credit Note Copy
Save a copy of invoice in local
hard drive for future
reference.
Click on File > SAVE AS or Print
from your browser.
INTEL CORPORATION Intel Information Technology
Intel Web Invoice:
Check Invoice Status
via Payment Tracker
23
INTEL CORPORATION24
Intel Information TechnologyIntel Information Technology
Intel Payment TrackerIntel Payment Tracker helps with the search for invoices and payment information based on
your Invoice Number, Purchase Order Number, Check/EFT/Payment Number, or Packing Slip
Number. You can select the date range, Intel location, and report format
** Please expect 24 hours delay of web invoice information delayed in Payment Tracker**
1 2 3
Sign in
https://supplier.intel.com/sup
plierhub/ site with you valid
Login ID and password
Click on Accounts
Payable > Intel®
Payment Tracker
Choose payment information
based on your preference and click
Generate Report
Refer to next slide…
INTEL CORPORATION25
Intel Information TechnologyIntel Information Technology
Intel Payment Tracker
** Please expect 24 hours delay of web invoice information delayed in Payment Tracker**
4
Payment status displayed.
INTEL CORPORATION26
Intel Information TechnologyIntel Information Technology
Support Contacts
• For corrections or amendments on web invoices, suppliers will need to contact our AP-PO Support at: [email protected]
• Technical and Registration issues can be address via our Global Support Organization: https://supplier.intel.com/static/misc/support.htm
Internal Use Only
Thank You