IntelliDocXAL-ACS: Azure Content Services for SAP® ECC & S/4 HANA®

www.intellidocxemea.com IntelliDocX provides content enablement solutions for SAP, allowing the use of Azure and O365 as Archive Link container for SAP unstructured information. By leveraging Microsoft Azure and O365 our solutions help companies work smarter, increasing staff productivity and lowering business processing and infrastructure costs.

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FULL SAP-MICROSOFT INTEROPERABILITY

More efficient document processing Azure Web App; Use Azure Blob or SharePoint Online content storage

INTELLIGENT CONTENT MANAGEMENT NATIVE AZURE SERVICES FOR SAP ECM

IntelliDocXAL-ACS

AL-ACS addresses the requirements of SAP customersdesiring to not only store SAP business content in thecloud, but also intelligently provision content so SAPprocesses are instantly and fully content enabled. Ourapproach to Content Services for SAP allows enterprisesto leverage Microsoft Azure assets to manage SAPcontent plus automate supporting structured andunstructured process activities.

Configure your own own Azure service plan; be running in less than an hour

DESIRED OUTCOMES

• Upgrade current SAP to S4/Hana• Reduce the cost of running S4/Hana• Move SAP from On-premises to Cloud• Manage enterprise content cost-effectively• Reduce IT infrastructure complexity, resource

consumption and costs • Obtain higher process efficiency and user productivity• Efficiently decommission expensive legacy systems• Enable secure, compliant archiving and fast in-context

retrieval of information

Our meta data driven approach to ContentServices for SAP allows enterprises to leverageMicrosoft Azure assets to manage SAP contentplus automate supporting structured andunstructured process activities.

• Improve process efficiency and user productivity

• Lower the amount of IT landscape hardware and ownership costs

• SAP ECM becomes Azure cloud enabled• SAP & non Sap Users work with same content• Reduce operational and compliance risk• Secure long-term storage of SAP data and

business document with reduce costs

CHALLENGES IDEAL SOLUTION

Use Azure to store SAP Content and enable Microsoft users for SAP processes

Use Microsoft Azure® for SAP® ArchiveLink ECM, plus leverage Azure to optimize your document processing workstreams and extend SAP content-centric processes to Azure, Power App/Teams and O365 users.

Use Azure to store SAP Content and enable Microsoft users for SAP processes

MIGRATIONS

Selection of unstructured information container(s)

- Azure Blob Storage

- Office 365

- Both

Azure Blob Storage best choice for static information (invoices, Legal Archive, …), “SAP Document Backbone”

Office 365 best choice for live information (Work Orders, Admin documents, …), “SAP Document Management Extension”

Several options possible depending on businessrequirements

Choices to make taking into consideration:

- Specialisation level (the higher the mostchallenging the implementation and userinterface complexity will be)

- Best Ratio (business benefit)/(implementationchallenge + budget) to be selected

• Architectural and functional choices defined• Information strategy defined• Last step: migration of legacy systems to the

target architecture• Migration strategy to be defined and executed

for all identified systems

ARCHITECTURE FUNCTIONAL

Project planning and implementation based on business requirements

The project implementation trajectory must be defined by decisions to be made in 3 engagement areas

IntelliDocX solutions offer a maximum added value in each domain and ensure implementation success with the best ROI

Build Teams Channel organized by SAP Business modules. Use natural language ChatBot to interact with SAP transactions.

IntelliDocx and TEAMS

IntelliDocX AL-ACS enables Microsoft applications access to SAP content and data

Go beyond just ECM: automate Content Processes

• Ready to Use API Services for Apps and Users external to SAP

• Advanced Search for both SAP and O365 users, remote attaching of documents to SAP records, distributed workflow activities and Azure based Ingestion, Capture and OCR services, along with transactional data read/write/update to SAP.

• Teams, O365 & Power Apps. ACS API services work with Power BI, Virtual Agents, Automate, AI and robotic process automations.

IntelliDocx and PowerApps

IntelliDocx and PowerBI

Build PowerApps that engage SAP Processes

Create PowerApps dashboards to represent aggregate data from SAP transactions.

Store documents and metadata to SharePoint content libraries

IntelliDocx and Office365

IntelliDocx and Power Automate

Connect SAP data sources and create SAP-enabled workflows.

Migrating Content from Legacy SAP® ECM systems to Azure Migration of existing SAP

Contents to any new ArchiveLinkRepository.

Migration Planning and BluePrintWorkshop

Analytic Scoping Tool

Implementing SharePoint as the new SAP ECM system

Migration Execution Tool

Methodology & Best Practices

Realization Services

IntelliDocX Tools and Services to Automate and Accelerate the move to SharePoint

DMS, K-Pro, GOS

Several components for a total transformation project

Version Features

AL-ACS BASE ArchiveLink storage of SAP documents on O365/Azure

AL-ACS ENTERPRISEArchiveLink storage of SAP documents on O365/Azure +

Document indexing and update with SAP Metadata +

DataService Hub

Data Service HubApplication communication with SAP (RFC, ABAP/BAPI, Query, Workflow)

(n.b. Read-only on Azure, Read/Write on VM)

DocLink optionUpload documents from O365 to SAP

(n.b. requires VM)

DocRouting option Metadata-based choice of target O365 repository

DocSet applicationECM application available on SAP side and SharePoint side, for different SAP modules including FI,

PM, SD, HR, etc …

Migration tool Migration toolset with Analysis module and migration execution module

PARTNERS NETWORK AROUND THE GLOBE

Led by SAP/MS ECM & BPM industry pioneers (Founders of ERP-Link Corp & Norikkon LLC)

World-Wide 1st line product support available 6 days per week

FOUNDED IN 2012 “FOLLOWS-THE-SUN” SUPPORT

Global Software Vendor with a Partner Ecosystem that enables our Customers with extended solutions & product services

Miami, FL

North America, Mexico,

LATAM

Paris, FranceUK, France, Germany,Spain,

Portugal

Brussels, BelgiumBeNeLux, Germany & Nordics

Rome, Italy

For Italy, Central & Eastern

Europe, Middle East, Africa

Singapore

For Asia Pacific, Japan, India &

Australia

Company &

Support

IntelliDocXCustomer Excerpt

Business Benefit

As they shifted their On-Premise SAP ERP system to the Azure cloud, they also looked to implement a new capability for SAP ECM by using M365 for their SAP content management in support of all business areas

With IntelliDocX, content that had been held in a different legacy system was migrated to M365, and using IntelliDocX their new Azure-hosted SAP ERP was set-up to automatically to store and recall all documents for the SAP users.

Replace On-Prem several Legacy ECM with the scalability, reliability & strength of Azure and M365

More responsive and simplified Cloud Infrastructure

Reduce operational, maintenance and storage costs for SAP Content by 60%

Azure Cloud Upgrade for their SAP

Customer success: Siemens Gamesa implements IntelliDocX and Microsoft Azure for SAP and M365 as an enterprise content repository for all business areas

With IntelliDocX, Used Azure and M365 for SAP ECM and Enterprise Content Repository

Business Benefit

Wilmar decided to undertake several projects to leverage their SAP and Microsoft infrastructures with modern tools. These projects allowed them to decommission several legacy systems (IXOS for instance), introduce a new invoice management system, migrate their SAP data bases and start working with a new Plant Maintenance Work Order Management System

Work Orders are produced in SAP, supporting documents are injected in the Plant from SharePoint by front line workers, accessible from then on in SAP and SharePoint simultaneously, and allowing the completion of the work order process in a smooth collaboration and workflow procedure

Decommissioning of legacy systems, improving efficiency and reducing costs

Lowering the data base volume by 30% allowing a more cost effective migration to S4/HANA

Introducing more efficient Invoice Management and Work Order Management systems

SAP infrastructure modernisation

Customer success: Wilmar uses IntelliDocX to manage the whole Plant Maintenance Work Order company process

With IntelliDocX, introduced a new way of working in Plant Maintenance processes

Business Benefit

As they shifted their On-Premise SAP ERP system to the Azure cloud, they also looked to implement a new capability for SAP ECM by using Azure for their SAP content management in support of Finance and Purchasing business areas

With IntelliDocX, content that had been held in a legacy Documentum system was migrated to Azure SharePoint-Online, and using IntelliDocX their new Azure-hosted SAP ERP was set-up to automatically store and recall all documents in Azure

Replace On-Prem Legacy ECM with the scalability, reliability & strength of Azure

More responsive and simplified Cloud Infrastructure

Reduce operational and maintenance costs for SAP ECM by 75%

Azure Cloud Upgrade for their SAP

Customer success: Trinseo implements IntelliDocX and Microsoft Azure for SAP as part of its SAP “Lift & Shift” Upgrade

“IntelliDocX allowed us to easily update and cloud-enable our SAP ECM at the same time we shifted our SAP environment to Microsoft Azure”

Trinseo Director for Enterprise Applications

With IntelliDocX, Used Azure for SAP ECM also

Customer success: Equinox Gold used IntelliDocX Content Platform to automate SAP Invoice Processing with the help of CumulusPro

Total ROI in 4 Months

CumulusPro’s Azure hosted BPM systemautomated the ingestion, imaging and datacapture of inbound vendor invoices and their flowto the IntelliDocX Content Platform forsubsequent storage in Azure SharePoint On-Line

IntelliDocX allowed in-side SAP users to benefitfrom automated SAP A/P workflows, and givingthem single click acess to all vendor documentsheld in Azure; out-side SAP users handle invoicecoding and approvals right from O365

Using Azure, IntelliDocX and CumulusPro to automate their SAP A/P Process and manage vendor invoice documents, allowed Equinox to reduce the processing cost of an invoice from $21 each to $7. With 20,000 invoices per year, the system paid for itself in 4 months!

Azure Hosted Document Processing IntelliDocX linked CumulusPro to SAP A/P

“REALLY BIG THANKS to everybody for your support and collaboration to make this project a success!! Next, we would like to see how you can help us continue using Azure for streamlining business processes, increase users’ productivity (reduce repetitive tasks), workflows, and data master management in SAP”

VP Technology

Business Benefit

When Alitalia implemented the new vendor invoice management system, they decided to take advantage of their existing Azure and Office 365 cloud infrastructure to store all invoices and related document, and to allow users to search and browse document using the SharePoint Online interface.

With IntelliDocX, content that was held in a legacy ECM system is now stored in Azure SharePoint-Online, enabling for migration of content and out phasing of legacy software and hardware infrastructure.

Replace On-Prem Legacy ECM with the scalability, reliability & strength of Azure

More responsive and simplified Cloud Infrastructure

Azure Cloud Upgrade for their SAP

Customer success: Alitalia implements IntelliDocX to enforce SAP business document cloud strategy

“IntelliDocX helped us to manage all our SAP invoices to the Azure/Office 365 cloud environment”

Michele Gioia – IT SAP Competence Center of Expertise at Alitalia

IntelliDocX helps outphasing legacy SAP ECM systems

Contact us today for info about

IntelliDocX AL-ACS

Get a free trial: www.intellidocxemea.com]

Ask a question via email: info@intellidocxemea.com

Learn more: www.intellidocxemea.com - www.intellidocx.com

Link to Microsoft Marketplace

http://www.intellidocxemea.com/https://azuremarketplace.microsoft.com/en-us/marketplace/apps/intellidocxllc.alcs-idx?tab=Overview