Internal Proposal Routing Form

(IPRF)How to fill it out and why!?

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• OSP will not accept aproposal for review without aRouting Form

• Provides critical informationabout project that we need for Banner entry

• Indicates that the proposalhas gone through appropriate department review

• For internal use only

• Proposals will not besubmitted to Grants & Contracts unless they have been approved by the unit Dean or Director

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• Provides ethics and regulatory compliance, animal/human subject research, safetybiohazards, financial conflicts of interests, research restrictions, import/export of data, goods, tech transfer, patents, copyrights, material transfer agreements, classified information intellectual property information, trademarks and licensing, and services with in the project.

• Provides responsibility for the project and what it states.

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Proposal Routing ProceduresEach unit/department has its own procedure for internal routing, fiscal review, and dean/director approval

Some units provide fiscal/administrative support for their faculty for proposal preparation

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Units/departments must complete these activities before sending the proposal to OSP for review:

◦ Review of proposal by the business office or fiscal officer responsible for proposal

◦ PIs, all Co-Is, and the dean or director must sign the Internal Proposal Routing Form (IPRF)

◦ If there are investigators from multiple units/departments, each respective Dean or Director must sign

IPRF In Detail

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IPRF Sections 1 & 2

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Will be assigned by

OSP

IPRF Section 3 & 4

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1,138,000

IPRF Section 5 & 6

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IPRF Sections 7, 8, & 9

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What Do the Signatures Mean?• By signing the Proposal Routing Form, the PI & Co-Is:

Agree to accept responsibility for the scientific & ethical conduct of thisproject and to provide the required progress reports if a grant is awarded asa result of the application

Certify that they are not presently debarred, suspended, proposed fordebarment, declared ineligible, or voluntarily excluded from currenttransactions by any federal department or agency

Agree to be bound by the terms & conditions of the sponsored awardagreement which supports this activity

Certify that the proposed project is their original workUnderstand & will abide by all UA policies and proceduresCertify that all information provided on the form & on any attached

documents related to the application is true, accurate & complete to the bestof their knowledge and

That any false, fictitious, or fraudulent statements or claims may subject them to criminal, civil, or administrative penalties.

(this is the breakdown of the italicized writing above the signature line)

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What Do the Signatures Mean?• By signing the Proposal Routing Form, the dean or

director certifies to the best of their knowledge that:

The PI listed is eligible to be a PI per UAA’s PI Policy oran exemption has been requested

PI and Co-I workloads are within 100% of effortUnit resources in this application are available and

allocatedAll space considerations in the project have been

accounted for andThe proposal application and budget are in compliance

with sponsor/agency, state, federal, and universitypolicies & regulations.

(this is the breakdown of the italicized writing above the signature line)

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Authorized Organizational Representative (AOR)

Officials designated by UAA to authorize the submission of

proposals or acceptance of awards on behalf of UAA

All proposals must be reviewed by OSP and approved by AOR Douglas CauseyShelley ChapmanKristi Elkins

Signs all applications for external funding

Certifies that the proposal has been reviewed according to the UAA Uniform Proposal Review Policy and passed review

Meets all applicable sponsor/agency, state, federal, and university policies, regulations, and standards.

All awards must be reviewed by Grants & Contracts and approved by G&C DirectorKarol Weatherby

Certifies that all applicable laws, regulations, terms, and conditions will be met(this is the breakdown of the italicized writing above the signature line)

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Contacts

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Doug CauseyVice Provost for Research &

Graduate School786-1196

dcausey@uaa.alaska.edu

Karol WeatherbyDirector, Grants & Contracts

786-1663anklw2@uaa.alaska.edu

Jennifer HowellFiscal Technician

786-1569anjhg@uaa.alaska.edu

Rhoda BrownSenior Grants Coordinator

786-1433anrab1@uaa.alaska.edu

Lisa PettitSr. Grant Technician

786-1476aneap@uaa.alaska.edu

Liz HortonSr. Grant Technician

786-1071aneah@uaa.alaska.edu

Shelley ChapmanDirector, OSP

786-1443anslc@uaa.alaska.edu

Kristi ElkinsSenior Research Administrator

786-1065ankrd2@uaa.alaska.edu

Cindy GreenPre/Post Research Administrator

786-1557anclm2@uaa.alaska.edu

Elisa MattisonDirector, Graduate School

786-1096emattison@uaa.alaska.edu

Sharon OliveSr. Grant Technician

786-1476ansao@uaa.alaska.edu

Joanne ThordarsonResearch Compliance Coordinator

786-1443anjkt@uaa.alaska.edu

Bethany MercurioSr. Grant Technician

786-1774bethany@uaa.alaska.edu

Questions?

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