international design competition - mygov.in · by the authority to the prospective participants or...

Indian Railway Stations Development Corporation Ltd

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IDC- Competition Dossier

International Design

Competition

Outline of the Competition Dossier

Definition of Terms ................................................................. 2

Abreviations ........................................................................... 4

Disclaimer .............................................................................. 5

Section 1. Introduction ..................................................... 7

Section 2. Competition description ................................. 11

Section 3. Competition Schedule ................................... 14

Section 4. Competition Jury and Advisors ...................... 15

Section 5. Competition Award ........................................ 16

Section 6. Stages of Competition ................................... 23

Section 7. General Terms and Conditions ..................... 31

Section 8. Post Competition Engagement ...................... 34


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International Design Competition 2017

Definition of Terms

(In this IDC, the following words and expressions shall, unless repugnant to the context or meaning thereof, have the meaning hereinafter respectively assigned to them and to be used only for the purpose of this competition):

Participant: Proposals may be submitted by Students or Consultants. In case of Consultants, if a participant firm possesses the requisite experience and capabilities required for undertaking the Consultancy, it may participate in the competition either individually (the “Sole Firm”) or as lead member of a consortium of firms (the “Lead Member”) in response to this IDC. The term Participant (the “Participant”) means the Sole Firm or the Lead Member in case of Consultants, or the Students as the case may be. The manner in which the Proposal is required to be submitted, evaluated and accepted is explained in this IDC. Selected Consultant shall establish an office in India for this work and this Indian office address shall be treated as address for all official communications.

Project(s): As defined in 0

Station Yard Boundary: The (physical/ notional) boundary of land demarcated by IRSDC including all land parcels, like station area, platforms, railway quarters, railway offices etc. under the ownership of Ministry of Railways, which will be considered for this competition. All calculations related to maximum permissible Floor Area Ratio and Ground Coverage to be done based on this. (As earmarked in station specific data packages)

Station Operational Area: The area of land used for the purpose of railway station, like Station building, platforms, railway tracks, ticket counters, toilets, canteen, etc. It shall not include land parcel for railway employee quarters, DRM’s office, public parking space,

Foot over bridges (connecting station operation areas, internally), existing hotels, offices etc. within railway land.

Developable Area: The area of land demarcated for property development shall be derived after deduction of Station Operational Areas from the Station Yard Boundary. It may include developable air rights above the Station Operational Areas. This shall be used for absorption of the derived Floor Area Ratios.

Permissible Floor Area Ratio: The quotient obtained by dividing the combined covered area (plinth area) of all floors, excepting areas specifically exempted under respective Local Development Control Regulations (DCR) and Urban Building Bye Laws (UBBL), by the total area of the plot (Multiplied by 100), viz.: -

Floor Area Ration (FAR) =

Total covered area on all floors of all buildings X 100 Station Yard Boundary Area

Permissible Floor Space Index: The quotient obtained by dividing the combined covered area (plinth area) of all floors, excepting areas specifically exempted under respective Local DCR and UBBL, by the total area of the plot, viz.: -

Floor Space Index (FSI) =

Total covered area on all floors of all buildings Station Yard Boundary Area

Permissible Ground Coverage: The quotients obtained of dividing maximum covered floor area on ground floor of all building by Station Yard Boundary area expressed in percentage.


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Ground Coverage (GC) =

Total covered area on ground floors of all buildings X 100 (%) Station Yard Boundary Area

Paid area: Paid area shall be referred to the station premise, where passenger/ visitors can enter only if they possess travel tickets or platform tickets for the respective day.

Unpaid area: Unpaid Area shall be referred to all areas outside the paid area, where anyone can access without the need of buying a ticket.

Concourse: A common waiting area for passengers/ visitors.

Heritage: As defined in Manual for Standards and Specifications for Railway Stations, Clause 2.6.2

Land Value Capture: Land value capture in general is a mechanism “by which the agency responsible for the development of the urban transport infrastructure captures part of the financial benefits gained by land developers or the community at large. This benefit is reflected in an increase in the real property values, which can be regarded as a comprehensive index of all the benefits generated by the development, including improved accessibility and an increase in business opportunities”.

Multi Modal Integration: Planning and design measures that ensure physical and operational integration between all modes of transport used to access the railway station. The aim for Multi Modal Integration measures is to encourage easy interchange between various modes of travel.

Transit-oriented development: or TOD, is a type of community development that includes a mixture of housing, office, retail and/or other amenities integrated into a walkable neighborhood and located within a half-kilometer of quality public transportation.

Smart Urbanism: Smart Urbanism is a theory integrated by complex principles that seek new ways of design conception in cities. These principles are balance with nature, balance with tradition, use of appropriate technology, institutional integrity, regional integration, conviviality of the city and its environment

Property Development: Development of land parcels and buildings for revenue generation through upfront sale, perpetual lease or limited lease.

Development Control Regulations: Development controls have been defined as the mechanism through which the process of urban development is regulated to achieve the objectives of the Local Urban Development Plan or Urban Building Bye Laws.

These comprise of the development norms for different use/activities and on different sizes of plots.

Urban Building Bye Laws: Urban Building Bye-Laws are legal tools used to regulate coverage, height, building bulk, and architectural design and construction aspects of buildings so as to achieve orderly development of an urban area. They are mandatory in nature and serve to protect buildings against fire, earthquake, noise, structural failures and other hazards.

Station Development Plan: Station Development Plan shall include inter alia passenger, traffic and engineering surveys, integrated traffic plan, circulation plan, land plans, master plan for the Station, including architectural concept plan and preliminary design of structures, project facilities in conformity with the TOR (collectively the “Consultancy”).


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Abreviations

GOI : Government of India

MOR : Ministry of Railways

IRSDC : Indian Railways Station Development Corporation

IRCON : Indian Railways Construction Company

RLDA : Rail Land Development Authority

FAR : Floor Area Ratio

FSI : Floor Space Index

COA : Council of Architecture

IIA : Indian Institute of Architects

DCR : Development Control Regulations

UBBL : Urban Building Bye Laws

MOSSR : Manual for Standards and Specifications for Railway Stations, 2009, Volume I & II, published by Ministry of Railways, Government of India

CVC : Central Vigillence Commission

ROFR : Right Of First Refusal

UBBL : Urban Building Bye Laws

CLD : Competition Launch Date

RSD : Registration Start Date

SSD : Stage- 2 Start Date

FJD : Final Jury Date


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Disclaimer

The information contained in this International Design Competition- Competition Dossier (the “IDC”) or subsequently provided to Participant(s), whether verbally or in documentary or any other form, by or on behalf of the Authority or any of its employees or advisors, is provided to Participant(s) on the terms and conditions set out in this IDC and such other terms and conditions subject to which such information is provided.

This IDC is not an agreement and is neither an offer nor invitation by the Authority to the prospective Participants or any other person. The purpose of this IDC is to provide interested parties with information that may be useful to them in the formulation of their proposal for competition as per this IDC (the “Proposal”). This IDC includes statements, which reflect various assumptions and assessments arrived at by the Authority in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Participant may require. This IDC may not be appropriate for all persons, and it is not possible for the Authority, its employees or advisors to consider the investment objectives, financial situation and particular needs of each party who reads or uses this IDC. The assumptions, assessments, statements and information contained in this IDC may not be complete, accurate, adequate or correct. Each Participant should therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this IDC and obtain independent advice from appropriate sources.

Information provided in this IDC to the Participant(s) is on a wide range of matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a

complete or authoritative statement of law. The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein.

The Authority, its employees and advisors make no representation or warranty and shall have no liability to any person, including any Participant, under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this IDC or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the IDC and any assessment, assumption, statement or information contained therein or deemed to form part of this IDC or arising in any way with pre-qualification and shortlisting of Participants for participation in the International Design Competition.

The Authority also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Participant upon the statements contained in this IDC.

The Authority may, in its absolute discretion but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this IDC.

The issue of this IDC does not imply that the Authority is bound to select and short-list pre-qualified Proposals or to award, appoint the selected Participant for the Project and the Authority reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever.

The Participant shall bear all its costs associated with or relating to the preparation and submission of its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be


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required by the Authority or any other costs incurred in connection with or relating to its Proposal. All such costs and expenses will remain with the Participant and the Authority shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an Participant in preparation or submission of the Proposal, regardless of the conduct or outcome of the competition.


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Section 1. Introduction

Clause 1.1. Initiatives of Ministry of Railway, Government of India Indian Railways (IR) owns and manages one of the largest Railway networks of the world with over 64,000 Route Kilometers (Km) and 7,000 stations. Operations of the Indian Railways (IR) are overseen by Ministry of Railways (MOR), Government of India and 16 Zonal Railways headed by General Managers. The IR carries more than 17.5 million passengers every day and some of the major Railway stations handle 100-200 million passengers per annum. Most of the Railway stations have been built over 100 years ago, and have a limited and aging infrastructure that handles an ever increasing number of passengers. The Railway stations are also located in the middle of the cities and offer enormous potential for re-development and commercial expansion.

Clause 1.2. About Indian Railway Station Development Corporation Limited Indian Railway Stations Development Corporation Limited (IRSDC), is a Special Purpose vehicle and a Joint Venture company of IRCON International Limited (IRCON) (A Govt. of India Undertaking, under Ministry of Railways) and Rail Land Development Authority (RLDA) (a statutory authority under the Ministry of Railways). IRSDC has been mandated to develop/ re-develop the existing/new railway station(s) in India which will consist of upgrading the level of passenger amenities by new constructions/renovations including re-development of the station buildings, platform surfaces, circulating area, etc., to better standards so as to serve the need of passengers. The main objective of the company is to make Indian railway stations of international standards and quality.

IRSDC is committed to develop identified Railway Stations into a growth hub with the primary objective of augmenting and improving passenger related amenities at stations in a holistic manner, including:

• Rebuilding respective stations into a vibrant Public Transit hub

• Providing facilities for property development and generation of revenue for construction and operation of station areas.

• Improving station accessibility.

• Providing better connectivity by all relevant modes with key destinations around the station areas and ensuring seamless Multi Modal Integration.

• Creating opportunity for regeneration of the surrounding urban areas.


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Current projects of IRSDC are shown in the map below:


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Clause 1.3. About this competition Dossier Detailed description of the objectives, competition, scope of services, Deliverables and other requirements relating to this consultancy after winning the competition are specified in this IDC.

This Competition Dossier is structured as:

1. Competition Dossier, comprising of: a. The process for the competition b. All relevant rules and regulations of the competition c. Conditions for eligibility of teams

2. Competition Design Brief (Annexure- A): Contains a generic design brief for Railway Station Regeneration works in India.

3. Annexure- B: Indicative Terms of reference (TOR) for preparation of Station Development Plans.

4. Annexure C: Registration forms for consultants: a. Format C1: Consultant registration form b. Format C2: Particulars of Consultant c. Format C3: Statement of Legal Capacity d. Format C4: Power of Attorney e. Format C5: Statement of Financial Capacity f. Format C6: Particulars of Key Personnel g. Format C7: Experience of Consultant h. Format C8: Experience of Key Personnel i. Format C9: Eligible Assignment Consultant j. Format C10: Eligible Assignment of Key Personnel k. Format C11: Format for CV of Key Personnel l. Format C12: Statement of Deployment of Personnel m. Format C13: Tentative Work Program n. Format C14: Schedule of Surveys and field investigations o. Format C15: Proposal for Sub Consultant

5. Annexure D: Registration form for team of students 6. Annexure E (To be submitted with Stage-II submission):

Formats for Financial Proposal: a. Format F1: Covering letter for Financial proposal

b. Format F2: Financial Proposal (To be used for Financial Evaluation)

c. Format F3: Estimate of Personnel Cost

Additional Documents/ data to be uploaded at various stages on IRSDC website:

1. At start of Registration: a. Annexure F: Station specific design brief for Nagpur Station

i. Design Brief ii. Drawings and details of the site

b. Annexure G: Station specific design brief for Gwalior Station i. Design Brief

ii. Drawings and details of the site c. Annexure H: Station specific design brief for Beiyappanhalli,

Bengaluru Station i. Design Brief

ii. Drawings and details of the site 2. After the last date for Stage-1 submission:

a. Annexure I: Additional details for Nagpur Station i. Topographic Survey for detail design

ii. Report for Soil Bearing Capacity test b. Annexure J: Additional details for Gwalior Station

i. Topographic Survey for detail design ii. Report for Soil Bearing Capacity test

c. Annexure K: Additional details for Beiyappanhalli, Bengaluru Station i. Topographic Survey for detail design

ii. Report for Soil Bearing Capacity test d. Annexure L: Format For Bank Guarantee


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Clause 1.4. Competition Intent IRSDC has decided to organize competition for award of consultancy services towards Preparation of Station Development Plans for three (3) identified railway stations at Nagpur, Gwalior and Beiyappanhalli (Bengaluru) (hereinafter referred to individually as the “Project” and collectively as “Projects”) across India. IRSDC therefore invites Multi Disciplinary teams of experts/ consultants to participate in International Design Competition for selection of schemes for Station Development Plans of these stations.

• The competition would be conducted in two stages. Stage 1 of the Competition is open for Consultants as well as Students (of planning, architecture and other allied disciplines studying in India or abroad).

• Stage-2 of Competition is limited to Consultants shortlisted after Stage-1 as per the terms of the IDC.


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Section 2. Competition description

Clause 2.1. Registration of Teams Prospective teams (with maximum 10 members) can register as any ONE category:

2.1.1. Category-1- “Consultant(s)”, i.e. a participant entity possessing the requisite experience and capabilities (as outlined in Clause 2.3 of this dossier) required for competing in this competition and undertaking the Consultancy assignment on winning. It shall participate in this Competition either individually (the “Sole Firm”) or as lead member of a consortium of firms (the “Lead Member”) in response to this call for participation. The term Participant (the “Participant”) means the Sole Firm or the Lead Member, as the case may be. The Participant shall be represented in this competition by a multi-disciplinary team comprising of relevant experts led by an Urban Designer, who meet the eligibility criteria laid out in this dossier. An Architect registered with the Council of Architecture has to be a part of the team.

OR

2.1.2. Category-2- “Student(s)”, i.e. a team comprising of enrolled students or young professionals (should have appeared/ passed the final semester of a certified course within the last five years upto the CLD) of planning, architecture or other allied disciplines. They need to be enrolled in an accredited course either as Bachelor`s or Master`s or PhD students. One team and its entire member can participate only for one station area.

Clause 2.2. Registration Information Sl. No.

Item Information (IDC No. – IDC/27/2017)

1 Organizing Authority

Indian Railway Stations Development Corporation Ltd.

2 Details of Communication

4thFloor, Palika Bhawan, Sector-XIII, R.K. Puram, New Delhi – 110066.

3 Web page address

www.indianrailways.gov.in www.irsdc.in https://sites.google.com/irsdc.co.in/idc

4 FB Page address https://www.facebook.com/IRSDC/

5 Email id for submission of entries

[email protected]

6 Contact person and his details for queries etc.

Mr. Sumeet Kumar Tel: +91-11-2467-2719/23, Ext.260

7 Registration Fee (Non-refundable) (for category one only)

Rs. 10,000/- or US$ 160 per Proposal

8 Details of depositing the fee (for consultant category only):

Name: Indian Railways Station Development Corporation Limited Bank Name: Indian Overseas Bank Bank Branch: R. K. Puram IFSC Code: IOBA0000408 A/c No: 040802000002256

http://www.indianrailways.gov.in/


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Clause 2.3. Category-1 Eligibility Criteria

To be eligible for Registration and participation in the competition, the Category-1 participant needs to fulfill the following:

(a) Technical Capacity: The Participant shall have, over the past 7(seven) years preceding the Competition Launch Date (CLD), undertaken a minimum of 2 (two) Eligible Assignments as specified below.

(b) Financial Capacity: The Participant shall have received an average income of Rs.1 (One) Crore or US $ 0.5 (Half) million from professional fees in the 3 (three) financial years preceding the Competition Launch Date (CLD). For the avoidance of doubt, professional fees hereunder refer to fees received by the Participant for providing advisory or consultancy services to its clients.

(c) Availability of Key Personnel: The Participant shall offer and make available all Key Personnel meeting the requirements specified in sub-clause (d) below.

(d) Conditions of Eligibility of Key Personnel proposed for mandatory positions in the team: Key Personnel proposed for each mandatory position in the Category-1 (Consultants) Team must fulfill the Conditions of Eligibility specified in Clause 5.2, Column (E)

For successful registration, the Participants shall be required to fulfill the eligibility conditions of Clause 2.3(a)- Technical Capacity, Clause 2.3(b)— Financial Capacity, Clause 2.3 (c)— Availability of Key Personnel & Clause 2.3 (d)— conditions of Eligibility of Key Personnel proposed for mandatory positions in the team. However, in case of Consortium/JV, eligibility conditions of Clause 2.3(d) may be

fulfilled by members other than Lead Member, subject to Lead Member having the Team Lead (as defined in Clause 5.2) on the payroll of the firm for atleast two years prior the Competition Launch Date

2.3.1. Eligible Assignments

For the purposes of determining Conditions of Eligibility, registration and for evaluating the Proposals under this IDC for appointment of consultant through an International Design Competition, consultancy assignments in respect of architectural planning, master planning, urban design, or feasibility report for the following projects shall be deemed as eligible assignments (the “Eligible Assignments”):

I. Development of transportation hubs such as railway station/ metro station/ Inter State Bus Terminal/ Multi Modal Transit Hub/ airport and having an estimated capital cost (excluding land) of at least Rs. 50,00,00,000 ( Rupees fifty Crore) in case of a project in India, and US$ 50,000,000 (US$ fifty million) for projects elsewhere;

or

II. Development of urban projects such as commercial center (or district centre), shopping mall, sports complex, exhibition complex, convention centre, mixed use developments and hotels covering an minimum area of 5 (five) hectares each and having an estimated capital cost (excluding land) of at least Rs. 50,00,00,000 (Rupees fifty Crore) in case of a project in India, and US$ 50,000,000 (US$ fifty million) for projects elsewhere.

Provided that the Participant entity claiming credit for an Eligible Assignment shall have, prior to CLD, received professional fees of at least Rs.50,00,000 (Rupees 50 lakh) in case of a project in India, and US$ 500,000 (US$ five hundred thousand) for projects


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elsewhere, for the respective assignment, and where credit is being claimed by a Key Personnel, she/he should have completed the relevant assignment prior to CLD.

The Participant shall enclose with its Proposal, certificate(s) from its Statutory Auditors$ stating its total revenues from professional fees during each of the past three financial years and the fee received in respect of each of the Eligible Assignments specified in the Proposal. In the event that the Participant does not have a statutory auditor, it shall provide the requisite certificate(s) from the firm of Chartered Accountants that ordinarily audits the annual accounts of the Applicant.

Note:

$ No separate annual financial statements should be submitted.


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Section 3. Competition Schedule

Stage Sub-stage Reference

term

Deadline Details

Reg

istr

ati

on

Competition Launch Date CLD 6th November 17

(17:00 Hrs IST)

Launch of competition

Pre Competition meeting 13th November 17

(11:00 Hrs IST)

Last date of receiving online queries.

A meeting shall be held at office of IRSDC in New Delhi.

Participants interested to attend the meeting may seek prior

confirmation by sending their details at competition email id.

Sta

ge

- 1

Start of registration RSD 20th November 17

(11:00 Hrs IST)

Registration as per process mentioned in IDC to start and

station wise data packages to be published on website

Last Date of Registration 30th November 17

(18:00 Hrs IST)

Last Date of online

submission

31st December 17

(18:00 Hrs IST)

Stage-1 online submission closes

Last Date of hard copy

submission

4th January 18

(18:00 Hrs IST)

Stage-1 hard copy submission closes

Sta

ge

- 2

Start of Stage-2 Date SSD 6th January 18

(09:00 Hrs IST)

Stage-1 Jury to be conducted for selection of Stage-2

participants

Last Date of Submission 24th February 18 (18:00

Hrs IST)

Stage-2 Submission (physical copies) of Documents, models,

financial proposals etc.

Final Jury Date FJD 3rd March 18

(18:00 Hrs IST)

Announcement of winning entries


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Section 4. Competition Jury and Advisors The panel of jurors may include experts from the following domains:

1. Urban Design 2. Urban Transport Planning 3. Architecture 4. Environmental Planning 5. Real Estate and Finance 6. Architectural Conservation 7. Railway station planning and construction


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Section 5. Competition Award

Category-1 winners

Prize Nos Prize Money

Stage-1 winners

Participants selected and qualified for stage 2 Maximum 5 per station Rs. 1,30,000/- each

Stage-2 winners

1st Prize winner 1 per station Rs. 10,00,000/-

2nd Prize winner (1st Waitlist) 1 per station Rs. 3,00,000/-

3rd Prize winner 1 per station Rs. 2,00,000/-

Category-2 winners

Prize Nos Prize Money

First Prize 1 per station Rs. 80,000/- each

Second Prize 1 per station Rs. 60,000/- each

Third Prize 1 per station Rs. 40,000/- each

# All prizes mentioned above are inclusive of all applicable taxes. Payments shall be made in INR in India Only.


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Clause 5.1. Registration for Category-1 (Consultants):

1. The Participant team should meet the Eligibility Conditions mentioned in Clause 5.2 of this dossier

2. The registration fee mentioned in Clause 2.2 above has to be submitted through details mentioned. Subsequently, transaction details have to be provided at the time of registration.

3. The registration of consultant has to be done by filling Formats C1- C15 and emailing scanned copies along with all relevant documents in a single email (Maximum size 24Mb) before the last date of registration. Hard copies of all documents shall be preserved by the Participant. The same shall be submitted along with Stage-2 submission. In case of any discrepancy between the online submission and hard copy submission, the online submission will be upheld. Incase there are significant differences; IRSDC reserves the right to disqualify the Participant without providing any reasons. The Participant may also be black-listed as per prevailing rules.

4. All registration, communication and submission in relation to this competition shall be done by the authorized signatory of the Consultant. In case of a JV/ Consortium it should be the authorized signatory of the Lead Member.

5. The Authorised signatory shall self attest (sign and seal) all pages of the documents for registration before submission.

6. IRSDC shall not take responsibility of any failed transaction. The same has to be directly resolved by the Participant with the relevant bank branch.

7. Incase, Participant has submitted registration fee twice, the Participant may write to IRSDC along with a copy of requisite documents, which clearly mention the transaction details etc. IRSDC will initiate the refund of additional amount after reviewing the authenticity of the request. The refund may take 30-45 days.

8. On successful receipt of the application format and confirmation of Registration, a Unique ID will be issued to the Participant. The Unique ID (UID) has to be used by the Participant in all further communication and submissions.

9. Registration process shall include evaluation of eligibility criteria of the Participant. The process of registration may be considered as successfully completed on receipt of the UID, the Participant can proceed with the preparation of the Stage-1 schemes.

10. To facilitate Registration, IRSDC may, at its sole discretion, seek clarifications from any Participant regarding its documents submitted for registration. Such clarification(s) shall be provided within the time specified by IRSDC for this purpose. Any request for clarification(s) and all clarification(s) in response thereto shall be in writing.

11. If a Participant does not provide clarifications sought as above within the specified time, its request for registration shall be liable to be rejected. In case the registration document is not rejected, IRSDC may proceed to evaluate the contents of the document by construing the particulars requiring clarification to the best of its understanding, and the Participant shall be barred from subsequently questioning such interpretation of IRSDC.

12. Consultants can compete for more than one station with separate registrations accompanied by separate registration fee.

13. Prior to registration for evaluation of Proposals, IRSDC will determine whether each Proposal is responsive to the requirements of the IDC. IRSDC may, in its sole discretion, reject any Proposal that is not responsive hereunder. A Proposal shall be considered responsive only if: (a) the Proposal is received in the forms specified at

Annexure C or Annexure D as applicable; (b) it is received by the Last Date of Registration for the

purposes of registration and Last Date of Stage 1


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submissions for the purposes of evaluation of Proposal-Stage 1, including any extension thereof

(c) if applicable, it is accompanied by the registration fee as specified in Clause 2.2.

(d) it is signed, submitted as stipulated in Clause 5.1; (e) it is accompanied by the Power of Attorney as specified

in Clause 5.1; (f) it contains all the information (complete in all respects)

as requested in the IDC; (g) it does not contain any condition or qualification; and (h) it is not non-responsive in terms hereof.

14. Proposals received by IRSDC after the last date of submissions shall not be eligible for consideration and shall be summarily rejected.


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Clause 5.2. Consultant Team Composition Out of the ten members of the team, following six members are mandatory in any team of consultant. The eligibility criteria for the mandatory team members are as follows:

Position Educational Qualification

Nationality Length of Professional Experience

Experience on Eligible Assignments

Responsibility

(A) (B) (C) (D) (E) (F)

Team Leader

Essential:

Bachelor of Architecture

WITH

Post Graduation in Architecture/ Urban Design/ Planning

Any Minimum 15 years

He/She should have led the urban design/ planning/ architectural design/ planning for three (3) Eligible Assignments..

He/She will lead, co-ordinate and supervise the multidisciplinary team and be responsible for:

• prepare and present a comprehensive Station Development Plan

• Overall Deliverables

• Adhering to timelines

• incorporating suggestions

• addressing queries

• representing client/ stakeholder in various meetings, consultations and overall delivery of project

• Ensuring presence of the Architect, Transport Planner, Real Estate Expert and Railway station and construction expert in all meeting.

• shall be responsible to assure the Station Development Plan is in consonance of the Terms of reference and the Design Brief.

Architect Essential:

Bachelor of

Indian (Foreign nationals

Minimum 10 years

He/She should have played a major role in the delivery of comprehensive

He/She shall be the architect of record and responsible for


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Architecture can only apply, if they meet the clause 37 of The Architects Act, 1972

architectural services for three (3) Eligible Assignments.

• delivery of comprehensive architectural services including integrating all outputs from other experts and consultants.

• delivery of comprehensive architectural services in consonance to the design brief and the terms of reference.

• to sign on all municipal and statutory documents

• represent the client with all statutory organizations

Railway & Construction Expert

Graduate in Civil Engineering with 10 years of experience in railways/ metro sector or railway engineer (Civil) (Degree/ Diploma hoder) with minimum 10 years of working experience as JA Grade or above.

Any Minimum 10 years

He/She should have worked as Civil Engineering Expert for at least three (3) projects in railway sector/ metro rails.

He/She shall be responsible for:

• providing outputs related to railway station planning, construction, operation and maintenance which shall be used as inputs by the design team

• ensuring that the design is in consonance of various railway standards, manuals, standard operational procedures, standards and specification of construction, operation, maintenance of stations.

Transport Planning Expert

Post Graduate in Transport

Planning

Any Minimum 8 years

He/She should have played a major role as part of the transport planning teams for two (2) Eligible Assignments.

He/She will be responsible for:

• supervising traffic and transportation surveys

• preparation of integrated transportation plan;

• suggesting schemes for road connectivity, entry/exit to the Station,


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circulation plan, flyovers, parking, etc. including temporary traffic diversion for construction.

• He/She shall also be responsible for proposals related to Urban Transport Integration, Multi Modal Integration and accessibility improvements.

Environment and Green Building Expert

Masters/ Bachelor in Environmental Architecture/ Planning/ Engineering or equivalent

WITH

IGBC Certification

Any Minimum 5 years

He/She should have played a major role as part of the environmental impact assessment team for one (1) Eligible Assignment and preparation of Green Building rating for one Eligible Assignment

He/She will be responsible for

• Supervising Surveys for preparation of EIA/ SIA

• Preparation of Environmental & Social Impact Assessment reports of the Project.

• Ensuring that the Station Development Plan is in consonance of the Green Railway Station rating system of IGBC.

Real Estate Expert

MBA/ BE/ Post Graduate Degree

Any Minimum 7 years

He/She should have played a major role in real estate advisory services related to market demand assessment and feasibility studies for at least two (2) Eligible Assignments.

He/She will be responsible for

• conducting market feasibility studies to establish the existing supply and future demand of real estate assets in and around the station area.

• establish mix of real estate assets for station area based on the projected demand

• preparing financial models for station development plan


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Clause 5.3. Other conditions A. Participants shall make their own arrangements for site

visits during the course of this competition. Preliminary information regarding the sites is part of this document. More information required for preparation of schemes shall be issued at subsequent stages of this competition.

B. After the close of registration and issuance of UID, all station managers shall be informed about the list of participating teams. The teams can directly approach the station managers for site visits.

C. Before registration, the interested teams may approach the Station Managers for site visit in their own capacities. IRSDC may only coordinate for site visits after completion of registration process.

D. Participant teams once registered shall be final and no change in team composition shall be allowed at a later stage. It is, therefore, recommended that the team leader should first discuss with the team members to be nominated to confirm that they wish to be part of the team, before registering the team for the competition.

E. Same Category-1 team can participate for more than one station, with separate registration.

F. Individuals/ organizations/ experts/ advisors/ staff of IRSDC/ IRCON/ RLDA directly or indirectly involved in the organization or their parent organizations are barred from participating in the competition or influencing any participant team. IRSDC reserves the right to take legal actions against any team/ individual/ organization found violating this.

G. Copy of the Architect’s COA registration certificate shall be provided along with Annexure C- Format-C6

Clause 5.4. Special conditions for International participants

A. Before registration, all architects registered in countries outside India should ensure that they meet the conditions of Section 37 of The Architects Act, 1972. In case of none compliance, the ‘consultant’ shall not be eligible for participation in the competition.

Clause 5.5. Registration for Category-2 1. Participating teams of students will have to fill Annexure D

and email it along with necessary documents through a single email (Maximum file size-5Mb) to the designated e-mail id provided at Clause 2.2

2. While filling the application form, the team lead shall provide the following information for each team member:

a. Full name of student member b. Name of course pursuing c. Name of college/ university

3. On successful receipt of the application format, a Unique ID will be issued to the Participant. The Unique ID (UID) has to be used by the participating team in all further communications and submissions.

4. The process of registration for each station may be considered as successfully completed on receipt of the UID, the Participant can proceed with the preparation of the scheme.

5. Students who have appeared for final exams and are awaiting results will also be allowed. In place of college ID card, such students shall provide a copy of certificate issued by the HOD of the college/ university, authenticating the same.


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Section 6. Stages of Competition

This Two Stage Design Competition is one of its kind for India, where interdisciplinary participation is sought for regenerating public infrastructure. It invites proposals that rationalize and integrate inputs of urban design, architecture, environment, landscape, public space, mobility network, financing et al for station area improvement.

The competition will be in two stages.

Stage-1- Schematic Design Stage (Ideas Competition-open for both Category participants) - will initially seek broader ideas about the respective station areas. Participants are expected to project how a station and its surrounding area could support people-oriented, thriving and vibrant urban center.

Stage-2- Detail Design Stage (Detailed design competition between Category-1 winners of Stage-1) – implementable design schemes for station areas and other facilities will be sought from Category-1 winners of Stage-1. These should be intelligent, sensitive, and highly functional designs to adequately capture land value. The design of the regenerated Railway Stations should be balanced, i.e. architecturally ambitious, intelligently frugal, financially viable and beneficial for all stakeholders and users.

Note: The registration, competition, evaluation and felicitation of teams participating for each station and under each category (student/ consultant), shall be separately conducted.

Clause 6.1. Stage-1- ‘Schematic Design Stage (Ideas Competition)’

This is an open and anonymous stage of the competition.

Participants are expected to explore broad planning and design ideas to regenerate railway station areas by redeveloping existing railway stations. At this stage, Participants are free to articulate aspirational ideas by carefully studying the complexities involved in functioning of a railway station and its inter-linkages with surrounding area. Therefore, proposals should be both innovative and functional, responding to contextual/ site-based requirements. It is expected that their propositions be architecturally viable and encourage Public-Private Partnership. Participants are encouraged to explore:

1. Urban Design principles for creating a vibrant and contextual public interchange hub

2. Contemporary design ideas 3. Principles of sustainability (environmental, economic, socio-

cultural) 4. Existing schemes of GOI to ensure convergence of funds

and initiatives 5. Futuristic technological solutions for various project

components

6.1.1. Closure of Stage-1

1. Entries received from Category-2 (Students) participants will be evaluated for selection of best entries in Stage-1 and will not be carried forward to Stage-2 of the competition.

2. Stage-1 entries received from Catergory-1 (Consultants) Participants shall be evaluated for selection of the winners of Stage-1 who shall participate in Stage-2. Schemes selected for Stage-2 shall be further detailing of the Stage-1 submissions of the winning Consultants.


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6.1.1.1. Submission Format and content 1. Maximum 10 nos A3 sized sheets articulating proposals

through relevant graphics and texts (PDF/ JPEG format- 300 dpi)

2. 2 Page (1000 words) A4 size design concept note has to be submitted. No graphics to be included in the note. (PDF/ JPEG format)

3. All the above documents should have the UID of the team mentioned on the top right corner of all sheets/ pages. Format- Arial, 30, bold.

4. 1 Page Introduction of each member of the team, a short note on their unique capabilities, and success stories along with a passport size photograph has to be submitted.

6.1.1.2. Design details to be submitted (Indicative)

1. Urban Design Master plan 2. Movement Plan, ensuring Multi Modal Integration, ease of

access and station access control 3. Proposed circulation plan showcasing potential for

integration with surrounding urban fabric 4. Landscape scheme 5. Architectural scheme of the buildings 6. Conservation scheme (if any)

6.1.1.3. Method of submission All the documents mentioned in Submission format and Supporting Documents have to be submitted in .pdf OR .jpeg format through a single email. The subject line should only have the following- IAC17<Participant UID> - <Station Name>. The maximum size of the email shall be 24Mb.

Hard copy of the submission documents must be delivered on or before the specified deadline mentioned in Section 3. In case of any discrepancy between online and hard copy submissions, the online submission will be upheld.

6.1.1.4. Submission terms and conditions 1. No page/ sheet/ document submitted should have names or

identification marks of the participating team members/ organization.

2. In case an entry is found to be copied or plagiarized, it would lead to immediate disqualification of the participating team, its members and authorizing organizations will be barred from any future assignment with IRSDC. Additionally, such malpractice will draw financial penalties as per legal proceedings.

3. In all cases, IRSDC reserves the right to take legal action against the participating team, its members and authorizing organizations.


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6.1.1.5. Evaluation of Proposals The submissions would be evaluated as per following:

STAGE-1 Consultant’s

evaluation

Student’s

Evaluation

Team Composition 5 0

Adherence to Design Brief (Both Generic and station specific)

5 10

Station complex Functionality

20 20

Transportation Aspects 20 20

Architecture, innovative design

35 40

Economic Aspects 5 0

Utility and Sustainability 5 5

Implementability and constructability

5 5

100 100

Clause 6.2. Stage 2– ‘Detail Design Stage’ Stage-2 is a closed competition between eligible and winning “Consultant” teams of Stage-1.

At commencement of Stage-2, all Participants would be provided with additional information of respective station areas and are as follows:

1. Topographic Survey of the area 2. Other relevant technical data

The Participants would be required to develop detailed design schemes and submit identified deliverables.

6.2.1.1.1. Design details to be submitted (minimum requirements)- Technical Proposal

1. Sheets (10 nos A1 mounted sheets) 2. Physical Model- Scale-1:500- (preferred size- A0) 3. Walkthrough- 3 minute duration- one file in .avi or .mpeg

formats 4. Design Basis Report- 5 page A4 report (2500 words)

6.2.1.2. Submission Format- Technical Proposal 1. The above documents have to be submitted in hard copy

format (One copy only). Once submitted, the submission would be property of IRSDC.

2. One DVD (or other relevant readable medium) containing soft copy of the sheets in resolution 300dpi and actual size has to be submitted.

3. All submissions mentioned above shall have the UID of the team mentioned on the top right corner of all sheets/ pages/ models/ CDs/ DVs. Format- Arial, 30, bold.


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6.2.1.3. Financial details- Financial Proposal 1. The Team lead shall also submit the Financial Proposal as

per Annexure E for providing consultancy services after winning the competition, sealed in a separate envelope.

2. The Financial Proposal has to be dropped at the locked box provided at IRSDC office, which shall be opened only in front of the evaluation committee.

6.2.1.4. Bid Security for Stage-2 The Participant in Stage-2 shall furnish as part of its Proposal, a bid security of INR 2,00,000 (two lakhs only ) through NEFT or RTGS only in IRSDC’s Bank Account number : 040802000002256, RTGSD/IFSC code: IOBA0000408 at Indian Overseas Bank, R. K. Puram Branch, New Delhi in favour of “Indian Railway Stations Development Corporation Limited” payable at New Delhi (the “Bid Security”), returnable not later than 60 (sixty) days from Stage 2 submission due date except in case of the two highest ranked Participant for each station. In the event that the first ranked Participant commences the assignment, the second ranked Participant, who has been kept in reserve, shall be returned its Bid Security forthwith, but in no case not later than 120 (one hundred and twenty) days from Stage 2 submission due date. The Selected Consultant’s Bid Security shall be retained as Performance security and same shall be returned after submitting Performance Security and acceptance of same after verification. It is mandatory for Participant to provide their Banker’s details (Name of Bank and Branch), along with their own bank details (Account No., Name of account holder, NEFT/RTGS details).

6.2.1.5. Submission terms and conditions 1. Proposal in Stage-2 without Bid Security shall be summarily

rejected. 2. No page/ sheet/ document submitted should have names or

identification marks of the Consultant or participating team members/ organization.

3. In case, an entry is found to be copied or plagiarized, it would lead to immediate disqualification of the participating Consultant and the entire team, its members and authorizing organizations will be barred from any future assignment with IRSDC and will be liable to financial penalties as per legal proceedings. In such cases, IRSDC reserves the right to take legal action against the participating team, its members and Participant.

4. At the time of submission, failure of furnishing all relevant documents as mentioned above shall lead to automatic disqualification of the Participant.

5. Under force majeure, ISRDC reserves the right to provide relaxation in the interest of the competition and its aim.


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Clause 6.3. Stage-2 Technical evaluation

Stage-2 entries of all qualifying Catergory-1 (Consultants) Participants would first pass through technical evaluation by the jurors as per marking criteria mentioned below.

Sl. No. Marking Criteria Sub Score Total Score

1 Station complex Functionality

1.a Passenger movement and Segregation 5

15 1.b Station Amenities 5

1.c Emergency evacuation 5

2 Previous Experience in railway station design 5

3 Transportation Aspects

3.a Station access and dispersal 4

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3.b Universal accessibility 4

3.c Seamless Integration with surrounding uses and transit modes 4

3.d Parking & Circulation 4

3.e Traffic circulation around station area (impact and mitigation) 4

4 Architecture, creative value

4.1 Creative Value of the Design 5 15

4.2 Internal Circulation 5


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4.3 Quality of the Urban Design proposal 5

5 Economic Aspects

5.a Real Estate Value capture (maximization) 5

20 5.b Integration of Station and proposed commercial development 10

5.c Financial Sustainability 5

6 Utility and Sustainability

6.a Water & Waste Management 5

15 6.b Energy Efficiency 5

6.c Landscaping 5

7 Implementability and constructability 10

Total (ST)

100


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Clause 6.4. Stage-2- Right Of First Refusal given to highest Technical scorers

IRSDC aims to implement the best schemes selected through the competition while upholding the spirit of the CVC guidelines. Accordingly, the Right Of First Refusal (ROFR) shall be given to the Consultants scoring highest marks for technical evaluation (for respective station areas).

Following process would be followed by the evaluation committee of IRSDC in presence of Consultants participating in Stage-2 who choose to attend, competition advisors/ assessors, etc:

1. Financial Proposals for first three Consultants with highest technical scores shall be opened.

2. Under “right to first refusal”, the Consultant scoring highest technical score shall be given the opportunity to accept to work at the lowest Financial Proposal received amongst the three highest technical scorers of the respective station areas.

3. In the event that the highest technical scoring Consultant accepts to work at the lowest quote, the same will be declared the competition winner and the process would be stopped here. Further evaluation of financial proposals based on QCBS method mentioned in Clause 6.5 below will not be done. In such case, only technical score of the winning entries would be used to declare the first, second and third prize winners for each station.

4. In the event, the highest technical scoring Consultant does not agree to work at the lowest quote, received from the three highest technical scorers of the respective station areas, the Financial Proposal of the highest three technical Consultants shall be evaluated as per the QCBS process mentioned in Clause 6.5 below and a combined techno-

financial score would be disclosed to announce the first, second and third prize winners of the competition for each station and in accordance with provision under Clause 1.4


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Clause 6.5. Evaluation of Financial Proposal (QCBS method)

The financial evaluation of top three technical scoring Consultant per station will be carried out. Each Financial Proposal will be assigned a financial score (SF).

For financial evaluation, the total lump sum cost indicated in Item No. G of the Annexure E- Format F2- Financial Proposal shall be considered.

IRSDC will determine whether the Financial Proposals are complete, unqualified and unconditional. The cost indicated in the Financial Proposal shall be deemed as final and reflecting the total cost of services. Omissions, if any, in costing any item shall not entitle the firm to be compensated and the liability to fulfill its obligations as per the TOR within the total quoted price shall be that of the Consultant. The lowest Financial Proposal (FM) will be given a financial score (SF) of 100 points. The financial scores of other proposals will be computed as follows:

SF = 100 x FM/F

(F = amount of Financial Proposal)

6.5.1.1. Combined Techno-financial evaluation Proposals will finally be ranked according to their combined technical (ST) and financial (SF) scores as follows:

S = STx Tw + SF x Fw

Where,

S= combined score of the consultant

Tw= Weightage for Technical Proposal= 0.80

Fw= Weightage for Financial Proposal= 0.20

The Selected Participant shall be the first ranked Participant (having the highest combined score, i.e. ‘S’, as calculated by above mentioned process). The second ranked Participant shall be kept in reserve and may be invited for negotiations in case the first ranked Participant withdraws, or fails to comply with the requirements specified in IDC document, as the case may be.

In case of a shortlisted Consultant having submitted Proposals in Stage-2 for more than one station, IRSDC shall finalize and award the work which is best suitable and economical to IRSDC. In such case, Priority of finalization of the award of contract for individual station after Stage 2 of competition will be the sole decision of IRSDC.


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Section 7. General Terms and Conditions

1) The Proposal with all accompanying documents and all communications in relation to or concerning the Competition shall be in English language and strictly on the forms provided in this IDC. No supporting document or printed literature shall be submitted with the Proposal unless specifically asked for and in case any of these Documents is in another language, it must be accompanied by an accurate translation of the relevant passages in English, in which case, for all purposes of interpretation of the Proposal, the translation in English shall prevail.

2) At any time prior to the deadline for submission of Registration/Proposal, IRSDC may, for any reason, whether at its own initiative or in response to clarifications requested by a Participant, modify the IDC document by the issuance of Addendum/ Amendment and posting it on the designated website of IRSDC.

3) Proposals should be submitted online in the prescribed format. No other mode of submission is accepted.

4) Proposal shall be signed by the Authorized Signatory of the Applicant and submitted "on-line" through email. No hard copy of the documents (except those specifically asked for in the IDC document) is required to be submitted.

5) The Participant may modify, substitute, or withdraw its Proposal after submission, provided that written notice of the modification, substitution, or withdrawal is received by IRSDC prior to due dates of submission at the designated tender email id. No Proposal shall be modified, substituted, or withdrawn by the Participant on or after the last date for registration..

6) Any alteration / modification in the Proposal or additional information or material supplied subsequent to the last date for registration, unless the same has been expressly sought for by IRSDC, shall be disregarded.

7) Proposals for which a notice of withdrawal has been submitted at the designated tender email id shall not be evaluated.

8) IRSDC shall download the proposals for registration for the purposes of evaluation.

9) All participant(s) must register as per the process mentioned in Clause 2.1 and team members have to accept to be part of the team on the IDC Registration Formats (Refer relevant Annexures).

10) It is incumbent for both Students and Consultant categories to successfully register to participate in Stage-1.

11) After the last date of submission for Stage-1 and Stage-2, respectively, no changes/ revisions would be permitted in the schemes.

12) Registration for Stage-1 and Stage-2 would be common and there would be no separate registration for Stage-2. Entries which qualify for Stage-2 will automatically move to a closed group contest.

13) For the Category-1-Consultants, Participant has to meet the Eligibility Criteria to successfully register and get an UID for submission and evaluation of Proposal under Stage-1 submissions.

14) At the end of Stage-1 all Consultant teams will be intimated about their selection/ rejection for Stage-2 competition through confidential emails. All Participants shall maintain complete anonymity and confidentiality till the announcement of final results after Stage-2.

15) The Participant(s) represent(s) and warrant(s) that he/she will comply with all applicable Indian laws. The Participant(s) shall not disclose and/ or use any information, if doing so is in violation of an obligation of antitrust law and/ or confidentiality.

16) IRSDC reserves the right to reject any Proposal based on its discretion. By registering for participation in the Competition the Participant(s) warrant that: a) they have complied with these Entry conditions; b) their entry is original;


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c) their entry does not infringe any Intellectual Property Rights of any third party;

d) any current employer and/or learning institution which the participant is employed by or enrolled with would have no claim on the entry developed and submitted.

17) If the Participants are acting within the scope of their employment, as an employee, contractor, or agent of another party, then the Participants warrant that such party has full knowledge of the actions of the Participants (including team members) and has consented thereto, including the potential receipt of a prize. The Participants further warrant that their actions do not violate the employer's or company's policies and procedures.

18) The Participants will not upload viruses or other malicious code. 19) The Participants will not use this contest to do anything

unlawful, misleading, malicious, or discriminatory. 20) Participants must not provide any false information in the

registration process. Participants must keep their contact information accurate and up-to-date.

21) Any changes to the rules, or cancellation of the competition, will be publicly notified as per IRSDC policies. It is the responsibility of the Participants to keep themselves informed as to any changes to the rules.

22) Entries must be submitted before each Closing Date and in the manner set out in the Competition Terms. Failure to do so will result in disqualification.

23) IRSDC accepts no responsibility for any damage, loss or injury of any kind suffered by any Participant in entering the Competition, including as a result of any participant winning or not winning any prize.

24) The IRSDC will not be held responsible if the Participants/teams are not able to upload their entries before the last date & time of submission for any reason whatsoever.

25) Conflict of Interest: A Participant shall not have a conflict of interest that may affect the Competition (the “Conflict of

Interest”). Any Applicant found to have a Conflict of Interest shall be disqualified. In the event of disqualification, the IRSDC shall forfeit and appropriate the Bid Security as mutually agreed genuine pre-estimated compensation and damages payable to IRSDC for, inter alia, the time, cost and effort of IRSDC including consideration of such Applicant’s Proposal, without prejudice to any other right or remedy that may be available to IRSDC hereunder or otherwise.

26) A Participant shall be deemed to have a Conflict of Interest affecting the competition, if:

i. the Participant, its consortium member (the “Member”) or Associate (or any constituent thereof) and any other Applicant, its consortium member or Associate (or any constituent thereof) have common controlling shareholders or other ownership interest;

ii. Provided that this disqualification shall not apply in cases where the direct or indirect shareholding or ownership interest of an Participant, its Member or Associate (or any shareholder thereof having a shareholding of more than 25% (Twenty five per cent) of the paid up and subscribed share capital of such Applicant, Member or Associate, as the case may be) in the other Applicant, its consortium member or Associate is less than 5 per cent of the subscribed and paid up equity share capital thereof; provided further that this disqualification shall not apply to any ownership by a bank, insurance company, pension fund or a public financial institution referred to in sub-section 72 of the Companies Act, 2013. For the purposes of this Clause2.3.3(a)indirect shareholding held through one or more intermediate persons shall be computed as follows: (aa) where any intermediary is controlled by a person through management control or otherwise, the entire shareholding held by such controlled intermediary in any other person (the “Subject Person”) shall be taken into account for computing the shareholding of such controlling


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person in the Subject Person; and (bb) subject always to sub-clause (aa) above, where a person does not exercise control over an intermediary, which has shareholding in the Subject Person, the computation of indirect shareholding of such person in the Subject Person shall be undertaken on a proportionate basis; provided, however, that no such shareholding shall be reckoned under this sub-clause (bb) if the shareholding of such person in the intermediary is less than 26% (twenty six per cent) of the subscribed and paid up equity shareholding of such intermediary; or

iii. a constituent of such Participant is also a constituent of another Applicant; or

iv. such Participant or its Associate receives or has received any direct or indirect subsidy or grant from any other Applicant or its Associate; or

v. such Participant has the same legal representative for purposes of this competition as any other Participant; or

vi. such Participant has a relationship with another Participant, directly or through common third parties, that puts them in a position to have access to each other’s information about, or to influence the competition of either or each of the other Participant; or

vii. there is a conflict among this and other consulting assignments of the Participant (including its personnel and Sub-consultant) and any subsidiaries or entities controlled by such Participant or having common controlling shareholders. The duties of the Consultant will depend on the circumstances of each case. While providing consultancy services to IRSDC for this particular assignment, the Consultant shall not take up any assignment that by its nature will result in conflict with the present assignment; or

viii. a firm which has been engaged by IRSDC to provide goods or works or services for a project, and its Associates, will be disqualified from providing consulting services; conversely, a

firm hired to provide consulting services for the preparation or implementation of a project, and its Members or Associates, will be disqualified from subsequently providing goods or works or services related to the same project; or

ix. the Participant, its Member or Associate (or any constituent thereof), and the bidder or Concessionaire, if any, for the Project, its contractor(s) or sub-contractor(s) (or any constituent thereof) have common controlling shareholders or other ownership interest; provided that this disqualification shall not apply in cases where the direct or indirect shareholding or ownership interest of an Participant, its Member or Associate (or any shareholder thereof having a shareholding of more than 5% (five per cent) of the paid up and subscribed share capital of such Participant, Member or Associate, as the case may be,) in the bidder or Concessionaire, if any, or its contractor(s) or sub-contractor(s) is less than 5% (five per cent) of the paid up and subscribed share capital of such Concessionaire or its contractor(s) or sub-contractor(s); provided further that this disqualification shall not apply to ownership by a bank, insurance company, pension fund or a Public Financial Institution referred to in sub-section 72 of the Companies Act, 2013. For the purposes of this sub-clause (h), indirect shareholding shall be computed in accordance with the provisions of sub-clause (a) above.

x. For purposes of this IDC, Associate means, in relation to the Participant, a person who controls, is controlled by, or is under the common control with such Applicant (the “Associate”). As used in this definition, the expression “control” means, with respect to a person which is a company or corporation, the ownership, directly or indirectly, of more than 50% (fifty per cent) of the voting shares of such person, and with respect to a person which is not a company or corporation, the power to direct the


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management and policies of such person by operation of law or by contract.

xi. A Participant eventually appointed to provide Consultancy for this Project, and its Associates, shall be disqualified from subsequently providing goods or works or services related to the construction and operation of the same Project and any breach of this obligation shall be construed as Conflict of Interest; provided that the restriction herein shall not apply after a period of 5 (five) years from the completion of this assignment or to consulting assignments granted by banks/ lenders at any time; provided further that this restriction shall not apply to consultancy/ advisory services performed for IRSDC in continuation of this Consultancy or to any subsequent consultancy/ advisory services performed for IRSDC in accordance with the rules of IRSDC. For the avoidance of doubt, an entity affiliated with the Consultant shall include a partner in the Consultant’s firm or a person who holds more than 5% (five per cent) of the subscribed and paid up share capital of the Consultant, as the case may be, and any Associate thereof.

Section 8. Post Competition Engagement

Clause 8.1. Appointment of Consultant (a) After the announcement of Stage-2 results, IRSDC would

sign an agreement with the winning teams to provide consultancy services as per Annexure-B TOR for respective station areas.

(b) On appointment, the winning team would be referred as “Selected Consultant” for the project.

(c) The Selected Consultant may be required to modify his design to meet any reasonable requirements of IRSDC. The detailed design will need to be sanctioned by the Municipal and other concerned authorities in accordance with the requirements of local authorities. The selected consultant will need to engage necessary consultation with IRSDC for fulfilling the requirements of consultancy service.

(d) IRSDC expects that the Selected Consultant shall provide Stage-1, Inception Report and Preliminary Report as per Annexure-B TOR, within 45 days of signing the agreement. No compromise on this shall be accepted.

(e) As far as possible, the Selected Consultant is expected to reduce the time required for delivery of other deliverables of subsequent to submission of Stage-1, Inception Report and Preliminary Report.

(f) Once IRSDC enters into an Agreement with consultant winning Stage-2 of the competition, it is essential for the Team Lead to discharge all responsibilities and obligations in accordance with the provisions of the Agreement. In the event of any non-performance or a breach of contract on the part of the Consultant, IRSDC will be at liberty to engage any other consultant or adopt any other alternative means to get the chosen design executed notwithstanding the Copyright of the design resting with the chosen consultant.


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(g) In the event of the chosen Consultant withdrawing from the project after signing of the Agreement, IRSDC, further to the actions available under the IDC and Applicable Laws, will be at liberty to get the chosen design detailed and executed by engaging any other consultant or adopting any other alternative means.

(h) IRSDC retains the right to not award the work to any of the prize winning Participant without assigning any reasons.

Clause 8.2. Application of Regulations (a) Sending of submission by a Participant implies the

acceptance of all the competition regulations contained in this Competition Dossier, and all annexure. The jury alone is vested with the authority to enforce the regulations.

(b) Lapses / Omissions, if any, with regard to the conformity of the competition regulations will be recorded by the Competition Advisors for the consideration of the jury.

(c) Jury’s decisions in the matter will be final and binding. (d) By sending their submission, the Participants submit

themselves to the decisions of the jury which alone will be competent in the application and Interpretation of the regulations.

Clause 8.3. Ownership & Copyright (a) IRSDC retains all rights of ownership and copyright of the

design of the selected consultant with whom an Agreement is entered into.

(b) IRSDC reserves the right to retain copies of the report and the drawings received in this competition.

(c) IRSDC reserves the right to publish the submissions received as part of this competition on its websites, its partner websites and other mediums.

Clause 8.4. Resolution of Disputes (a) The jury shall be the sole arbiter at all stages of the

competition and up to the stage of signing of an Agreement between IRSDC and the Consultant.

(b) In the event of litigation the courts at New Delhi shall have exclusive jurisdiction. All submitted entries will become property of IRSDC. In case a foreign consultant is selected for the award of the work the entity will have to establish its office in Delhi, conforming to Indian rules and regulations.

Clause 8.5. Negotiations The Selected Participant may, if necessary, be invited for negotiations. The negotiations shall generally not be for reducing the price of the Proposal, but will be for re-confirming the obligations of the Consultant under this TOR. Issues such as deployment of Key Personnel, understanding of the TOR, methodology and quality of the work plan shall be discussed during negotiations.

IRSDC will examine the CVs of all other Professional Personnel and those not found suitable shall be replaced by the Participant to the satisfaction of IRSDC.

IRSDC will examine the credentials of all Sub-Consultants proposed for this Consultancy and those not found suitable shall be replaced by the Participant to the satisfaction of IRSDC.

Clause 8.6. Substitution of Key Personnel IRSDC will not normally consider any request of the Selected Participant for substitution of Key Personnel as the ranking of the Participant is based on the evaluation of Key Personnel and any change therein may upset the ranking. Substitution will, however, be permitted if the Key Personnel is not available for reasons of any incapacity or due to health, subject to equally or better qualified and experienced personnel being provided to the satisfaction of IRSDC.


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IRSDC expects all the Key Personnel to be available during implementation of the Project. IRSDC will not consider substitution of Key Personnel except for reasons of any incapacity or due to health. Such substitution shall ordinarily be limited to one Key Personnel subject to equally or better qualified and experienced personnel being provided to the satisfaction of IRSDC. As a condition to such substitution, a sum equal to 5% (5 per cent) of the total consultancy fee shall be deducted from the payments due to the Consultant. In the case of a second substitution hereunder, such deduction shall be 10% (10 per cent) of the total consultancy fee. Any further substitution may lead to disqualification of the Participant or termination of the Agreement.

Substitution of the Team Leader and Architect will not normally be considered and may lead to disqualification of the Participant or termination of the Agreement.

Clause 8.7. Award of Consultancy After selection through competition and successful negotiations, a Letter of Award (the “LOA”) shall be issued, in duplicate, by IRSDC to the Selected Participant and the Selected Participant shall, within 7 (seven) days of the receipt of the LOA, sign and return the duplicate copy of the LOA in acknowledgement thereof. In the event the duplicate copy of the LOA duly signed by the Selected Participant is not received by the stipulated date, IRSDC may, unless it consents to extension of time for submission thereof, appropriate the remaining prize money of such Participant as mutually agreed genuine pre-estimated loss and damage suffered by IRSDC on account of failure of the Selected Participant to acknowledge the LOA, and the next highest ranking Participant may be considered.

Clause 8.8. Performance Security The successful Consultant shall submit a Performance Security to IRSDC for a sum equivalent to 5% of the Cost of the Consultancy.

The Performance Security shall be submitted within 15 days of issue of Letter of Acceptance. The Prize money of Rs 10,00,000/- shall be released only after submission of Performance Security.

The Performance security shall be in the form of an irrevocable Bank Guarantee (as per Annexure-L) / Demand Draft / Bankers’ Cheque or Pay Order in favour of “Indian Railway Stations Development Corporation Limited”, drawn on any nationalized or scheduled commercial bank and payable at New Delhi. The said Performance Security will be kept valid for three months over and above the Scheduled period of completion of work.

The Performance Security would however be forfeited in case of withdrawing from the Competition and/or Non Acceptance of Letter of Award and/or non-execution of contract or any event of Default leading to termination of contract as described in the Agreement.

The Performance Security shall be released two months after the payment of final bill.

Clause 8.9. Execution of Agreement After acknowledgement of the LOA as aforesaid by the Selected Participant, it shall execute the Agreement within the period prescribed. The Selected Participant shall not be entitled to seek any deviation in the Agreement.

Clause 8.10. Consultant’s Office Consultant must have an office in New Delhi for close co-ordination.

Clause 8.11. Commencement of assignment The Consultant shall commence the Services at the Project Site within 7 (seven) days of the date of the Agreement or such other date as may be mutually agreed. If the Consultant fails to either sign the Agreement as specified in Section for Execution of Agreement or commence the assignment as specified herein, IRSDC may invite the second ranked Participant for negotiations. In


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such an event, the Bid Security of the first ranked Participant shall be forfeited and appropriated in accordance with the following provisions:

The Participant, by participating in this competition, shall be deemed to have acknowledged that without prejudice to IRSDC’s any other right or remedy hereunder or in law or otherwise, the remaining Prize Money shall be forfeited and appropriated by IRSDC as the mutually agreed pre-estimated compensation and damage payable to IRSDC for, inter alia, the time, cost and effort of IRSDC in regard to the competition including the consideration and evaluation of the Proposal under the following conditions:

a) If an Participant submits a non-responsive Proposal;

b) If an Participant engages in any of the Prohibited Practices specified in competition document;

c) If a Participant withdraws its Proposal during the period of its validity as specified in this document and as extended by the Participant from time to time;

d) In the case of the Selected Participant, if the Participant fails to reconfirm its commitments during negotiations as mentioned in Section for Appointment of Consultant;

e) In the case of a Selected Participant, if the Participant fails to sign the Agreement or commence the assignment; or

f) If the Participant is found to have a Conflict of Interest.