international sustainable purchasing charter · pdf fileour commitment towards the...

International Sustainable

Purchasing Charter

2015

2

Nourish & Flourish

The mission of our Company has always been to develop, produce

and sell products that offer health and naturality, with an

environmentally sustainable approach.

• This mission is also a commitment towards our consumers, our

customers, our teams, our shareholders, our suppliers and other

stakeholders. This is the very basis of our social responsibility policy.

• In the context of these new economic, social and environmental

challenges, Nutrition & Santé accepts this responsibility to promote

sustainable growth. To make our commitment strong and effective, it

has to be shared internally with our teams and externally with our

suppliers.

The purpose of this sustainable purchasing charter is to demonstrate

our commitment towards the environment, human rights, fair

operating practices and consumer issues, and to clarify our

requirements on these points for our suppliers.

At Nutrition & Santé, we are committed to the principles of sustainable

development and we seek, wherever possible, to do business with

partners who have already made such a commitment or who are

willing to take steps in that direction.

This approach represents a long-term commitment, and Corporate

Social Responsibility (CSR) is now a selection criterion as important

as quality, services and costs.

The Nutrition & Santé team will be very mindful of compliance with this

charter and we can help our suppliers to build an action plan to improve

a shared contribution to compliance with this commitment.

International Sustainable Purchasing Charter

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This charter is based on Nutrition & Santé’s mission and values as

outlined in the « Vision 2015 » strategic corporate project.

Our mission :

« Nutrition & Santé develops, produces and sells

natural, healthy, branded food products. »

Our Values :

Care and respect for people

Pioneer

Responsible

Commitment and hard-work

Simple and open


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Nutrition & Santé

commitments

To contribute to the economic

development of our regions :

We are producers and we have chosen to

develop our industrial activities in rural

areas, close to raw material supply sources.

To reduce our environmental impact :

ISO 14001 certification of our production plants

Waste sorting management

Water and energy consumption decrease

Implementation of an eco-design policy.

To give the priority to agricultural and local supply organization :

We have implemented the first European sustainable supply organization with GMO-free

soya, grown in the south west of France.

We have developed sustainable supply organization for CRC® (Sustainable cultivating

method) wheat flour.

The major part of our raw materials is supplied from Europe.

> www.nutritionetsante.com/en/our-commitments


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Food safety :

We are committed to offering consumers food products that are safe, compliant and

high quality.

We have adopted policies and procedures to ensure the application of health and

safety regulations.

All our plants are working with a high level of quality management.

We apply the standards and principles of Codex Alimentarius and we implement the

Hazard Analysis of Critical Control Points (HACCP) approach.

Improve the quality of working life :

We regularly hire new employees.

We respect generation and gender balance.

We are committed to health and work safety management with an investment

of over 3 M€ a year.

Leader on the dietetic, organic and vegetal food markets :

We have been innovating since our creation with currently 150

new products launched each year.

Around 20% of our turnover comes from organic products.

We are committed to fighting food waste, we regularly make

significant food donations to several NGOs

We are committed to a social partnership in order develop organic

soya production and help to produce tofu in Burkina Faso with the

« Tofu for Africa » operation.


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Shared fundamental social

and human rights principles

The principles outlined below refer to International Labour norms, defined by the

International Labour Organization. These principles are upheld by Nutrition & Santé and

must be upheld by our suppliers too, as well as all along the supply chain.

Child Labour

• The company does not resort to labour of children under the age of 15. Where the Law

stipulates a higher age under which work is prohibited or where the compulsory school

completion age is above the age of 15, the latter is applied. Educational programs (work-

training programs) are not included in this prohibition.

Forced Labour

• The company does not resort to forced or compulsory labour, i.e. any work or service required

from a person under the threat of any punishment or to which the person did not give his or

her consent.

Non-discrimination

• In accordance with national legislation, the company shall refrain from any discriminatory

practice. This includes any distinction, exclusion or preference which may reduce or jeopardize

equal opportunity and treatment. This can be based on race, gender, sexual orientation,

religion, political opinion, age, nationality, family responsibilities or other considerations.

Freedom of organization and right to collective bargaining

• The company admits and respects the freedom of association of workers, who can freely

choose their representatives. The company also admits the right to collective bargaining and

ensures that staff representatives are not subject to discrimination of any kind.

Health and Safety at work

• The company ensures that the workstation and its environment do not adversely affect the

physical integrity and health of the employee. Reducing the causes of accidents and improving

working conditions are subject to tightly monitored actions. Sanitary facilities, refectories and

accommodation provided by the company are constructed and maintained in accordance with

standards prescribed by the laws in force in the country. The company must at least provide

drinking water, clean and sufficient toilets, adequate ventilation, emergency exits, workplaces

with proper lighting and easy access to medical care.

Working time

• The company should ensure that national Laws concerning working time are applied, including

overtime. Employees have at least one day off per week, except in exceptional circumstances

and for a limited period.

Salary

• The company ensures that no wage is below the legal minimum set by the country. Every

employee receives a pay slip.

• Employees are appropriately compensated, in accordance with the prevailing wages in the

country. Overtime is always paid at a rate higher than the normal hourly rate.

Group Social Indicators

• The company is committed to implementing the most significant annual social indicators, in

order to measure progress made on various topics under social policy.

• These indicators can consider at least the number of employees and employment in general,

social dialogue, safety at work, salaries and training.


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Fair dealings with suppliers

• We treat our suppliers with honesty and respect. Our purchasing activities are conducted in

accordance with highest ethical and professional standards, as set out in the Otsuka

Group Global Code of Business Ethics.

• Our business relationship with our suppliers will be transparent and balanced concerning

prices, costs, payment terms and fulfilment of agreements.

Impartial Selection

• Supplier selection is based on objective criteria such as technical specifications, quality,

services, prices, environmental and social impact.

• Nutrition & Santé teams do not accept any gift, entertainment or benefit from an individual

or organization doing business with the company. Staff members must preserve their

freedom of decision, avoiding any conflict of interest situations. They do not accept or

propose any payment that may take them away from the normal continuity of business.

Confidentiality and Intellectual property rights

• We make the commitment to respect confidential information on the economic and financial

situation of our suppliers, and on trade and technical information provided by them.

• We also make the commitment to respect the property rights of our suppliers.

Transparency & Communication

• Nutrition & Santé makes the commitment to provide as much information as possible on its

procurement planning in order to give suppliers a clear view of its needs.

• We also make the commitment, referring to our sustainable supply chain development

project, to provide feedback to our suppliers in their sustainable development

performances and their opportunities to improve.

Refusal of economic dependence

• We do our best to avoid and limit any economic dependence between Nutrition & Santé

and its suppliers that may be detrimental to one of the two parties.

Relation with the local economy

• We include smaller sized and local suppliers in our procurement processes wherever

possible, in order to support and promote the development of the local economy.

Health and Safety

• We will apply the same health & safety rules to all contractors coming to our sites as the

ones applied to our employees.

Food Safety

• We make the commitment to draw up clear, easily understandable specifications for raw

materials, packaging and services concerned by food safety.

• We will communicate and update the list and information concerning staff members in

charge of withdrawal and recall of products.

Nutrition & Santé commitment

to suppliers


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Ethics and business management

Fair operating practices

• Suppliers apply the highest standards of business and personal ethics and follow all

applicable laws and regulations.

• They establish preventive actions to avoid anti-competitive practices or behavior.

• They are committed to fighting any kind of corruption, extortion or fraud.

• Suppliers shall not offer any benefits to Nutrition & Santé employees in order to facilitate

business with Nutrition & Santé.

Confidentiality and Intellectual property rights

• Suppliers are also duty-bound to respect the confidentiality of the information they receive

from Nutrition & Santé.

• The information provided in connection with the activities must be accurate and reliable.

• They must undertake to respect intellectual property rights.

• Suppliers must have Nutrition & Santé’s agreement to communicate about their business

with Nutrition & Santé and to use its brands, image or action in their own communication.

Transparency and Accountability

• Suppliers are committed to transparency and accountability.

Supplier commitment

to Nutrition & Santé


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Environment

Nutrition & Santé is committed to identifying and reducing the environmental impact of its

activities and products. It is with this same purpose that we want to promote the

environmental performance of our suppliers, transporters and key service providers.

Regulations

• Suppliers make the commitment to comply with environmental regulations in the countries

where raw materials, products and services are produced and must keep up-to-date

records and agreements as required.

Farming, agricultural practices and processes

• Suppliers shall promote the development of agriculture & environment-friendly technologies

as well as the welfare of animals. They must select only non-GMO ingredients and give

priority to clean sourcing and less refined raw materials as much as possible (close to

nature with minimum treatments and industrial transformations).

The origin of ingredients / products

• Suppliers should select goods that are produced as close as possible to their manufacturing

sites to limit the impact of transport.

• For the same level of quality, costs and CSR criteria, suppliers should give the priority to

regional products, then national, and finally to European origins.

Environment Management

• Suppliers make the commitment to develop and continuously improve an environmental

management system that minimizes their impact on the environment.

• They shall handle and limit :

• water and energy consumption for a sustainable use of resources

• the use of non-eco-friendly products (chemicals, hazardous products…)

• CO₂ emissions (from manufacturing, transport, distribution, internal fleet…)

• Suppliers are committed to manage waste and discharges, promote recycling…

• They implement action plans to limit environmental impacts of their activities and promote

biodiversity.

• They develop measurable indicators to steer their environmental system management.

• This process could be implemented with ISO 14001 certification, Emas, ISO 26000

evaluation, eco-design practices..


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Environmental Risks Management

• Suppliers undertake to identify environmental risks, to take necessary measures to

decrease or eliminate them and to report to Nutrition & Santé any environmental accident

or incident that has generated pollution.

• Suppliers should analyse :

• Industrial risks, environmental impacts, discharges…

• Procedures (supply, storage and use of environmentally hazardous products)

• Tests of emergency situations

• Mastered processes

• Environmental surveys.

• Suppliers should sign an environmental insurance.

Value Analysis

• Suppliers should be a source of proposals and innovations in order to improve the

sustainability of their offer.

• They should be ready to work on creative research consisting of a complete product

diagnosis whose objective is to optimize sustainable quality by finding new concepts,

solutions, technologies ...

Food Safety

• Suppliers make the commitment:

• to comply with local and European regulations in force regarding safety of food

products;

• to implement control measures concerning safety of food products, in relation to

food product safety management processes (i.e.: ISO 22000 standard, IFS,

BRC...);

• to train every employee in food product safety;

• to provide N&S with all the certificates and all the supporting documents whenever

there is a change regarding: declaration of compliance, migration absence,

allergens, GMO, or any other document demonstrating food product safety

guarantees;

• to permanently define and update withdrawal/recall procedures;

• to implement a management system for deliberate infections of food products,

managed by a Food Defence team and Manager, as well as a risk analysis to

define and secure critical zones;

• to immediately announce any case of contamination of manufactured and/or

supplied products that may jeopardize the safety and health of consumers.

Supplier assessment and continuous improvement

• The Corporate Social Responsibility must aim for a permanent improvement of processes

and of the results obtained.

• That is why Nutrition & Santé intends to implement a corporate social responsibility survey

with its suppliers, in order to assess their ability to meet the commitments included in this

charter and to plan appropriate progress actions.

• The suppliers are assessed on the following criteria, in particular: quality, service, price but

also on the corporate social responsibility criteria that are defined in this charter.


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By signing this charter,

Nutrition & Santé and the suppliers make commitment to respect

its content and promote it to all their stakeholders

For the General Management : For the Supplier :

(Name, signature and commercial

stamp)

I confirm having read the content of the

Charter

Date :

Commitment

International Sustainable

Purchasing Charter

International Sustainable Purchasing Charter - 2015

international sustainable purchasing charter · pdf fileour commitment towards the...

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