How to form internship report

Work under these outlines:

Title cover

Title page

Internship letter

Preface

Dedications

Acknowledgement

Executive Summary

Table of contents

1. Industry introduction

2. An Overview of organization

- History of organization

- Nature of Organization

a. Vision Statement

b. Mission Statement

- Main Features

- Competitors

3. Organizational Structure

- Hierarchy Chart

- Number of Employees

- Main Offices

- Introduction of all departments

- Comments on organizational structure

4. Work done by Internee

5. Financial Analysis of organization

- Financial data of last 5 years

a. Horizontal analysis

b. Vertical analysis

- Significance of ratio

- Components of ratios (formulae used)

- Horizontal analysis of ratios

- Interpretation of ratios

6. SWOT Analysis

7. Conclusion

8. Recommendations

9. Limitations

10. Bibliography

11. Annexes

12. Glossary

How to form internship report / Explanation

Title Cover

Bind your report with hard cover having printed or pasted title page.

Title Page

The title page of the report will include

The names of the business organization

Logo of the business organization

The name of the Internee & Session

The date of the final report

Name of the university

Logo of the University

Internship Letter

Attach the photocopy of your internship letter. Bring your original internship letter

in viva voce.

Preface

In this section give an introduction of your internship report. Discuss and define the

purpose of doing your internship. State the benefits of internship.

Dedications

If you wish, you may include a page with a brief note of dedication of help received

from particular persons i.e. your parents, family members, friends, teachers

Acknowledgements

Indicate the names of your supervisor and teachers from your University and

organization under the supervision of which you prepare your report and get

acknowledgement (signatures) from them.

Executive Summary

An Executive Summary deals with every section of the report in a short form. It can

be called as micro image of the report. An executive summary is overview of the complete

report which helps the reader to get quick glance at the report before reading it in detail.

Everything important that you have done, discovered and concluded should be

mentioned, but briefly and concisely.

It includes the following:

A brief introduction of the branch where you did your internship

Starting and ending dates of your internship

Summarized your work in various departments. (Give detail description under the

head work done by internee)

Table of Contents

List the important headings and sub headings in the report with page numbers.

Industry Introduction (Organization Business Sector introduction)

Describe the Overview of the complete sector in which the organization falls

according to current scenario.

Business/ service sector basically means the main area which the organization

deals in i.e. consumer products or services, e.g. Textile, Dairy or Telecom etc. Thus, you

are required to discuss the main business/ service sector in which the organization falls

and NOT the description of the organization under consideration.

Overview of the organization

In this section give description of organization. Start from history.

1. Brief history

Mention the year of incorporation of organization, how and when its branches originate

and expand its business and so on.

2. Nature of the organization

Before elaborating its nature, write its vision and mission statement. These statements

ultimately describe the nature and work of organization.

a. Vision Statement describes what the organization would like to become.

b. Mission Statement describes the purpose of organization. What is

organization’s reason for being in business?

3. Features

This section depends upon the internee’s perceptions that how he perceives the features

& qualities of that organization. The features of every organization vary from one another.

Firstly focus on the following basic features and then you may add any more,

Product lines

Business volume

Customer satisfaction

Moral Values of employees (integrity, excellence, respect, etc)

Innovation (focusing on new researched product)

4. Competitors

Just mention the names of competitors of organization

(Note: mention the strengths of competitors under the head of SWOT Analysis)

Organizational Structure

1. Organizational Hierarchy chart

Sketch the organizational structure hierarchy in such a way that it clearly mentions the

directors, executives, managers & various departments working under their control.

2. Number of employees

Mention the names, addresses & contacts of employees.

3. Main offices

Mention the location, addresses & contacts of every main and sub-offices in different

cities.

4. Introduction of all departments

Give brief and comprehensive working of all departments.

5. Comments on the organizational structure

Give comments about the centralization & decentralization of the organization. Do you

agree with its structure & management system?

Work done by internee

Detail description of the operations/activities of the department you worked in.

Detail description of the tasks assigned to you.

Financial Analysis

Take financial data regarding income statement & balance sheet for the last 5 five

years and then do horizontal & vertical analysis.

Significance of ratio analysis

Do ratio analysis for last 5 years financial data comprising the following ratios

Current ratio

Cash ratio

Time interest earned ratio

Debt ratio

Working capital

Return on equity

Return on assets

Earning per share

Return on deposits

Cash/ deposit ratio

Total assets / network

Return on deposits

Interest expenses / total expense ratio

Interest income / total income ratio

Net profit margin

Average profit per branch

Interpretation of the ratio’s calculated by comparing the different years

SWOT Analysis

Clearly describe all the strengths, weaknesses, opportunities and threats.

Remember that strengths and weaknesses are internal to the organization and represent

its culture while opportunities and threats correspond to the environment outside the

organization. Strengths are those qualities which distinguish or give an edge to the

organization over other organizations. Opportunities also include the weakness of

organization’s competitors & threats include the strength of competitor.

Conclusion

In this section you are required to describe the organization according to your

evaluation/assessment in the light of critical and SWOT analysis.

Recommendations

In this section you are required to suggest a solution for all the problems or

discrepancies that are found in the organization that you have pointed out in critical and

SWOT analysis.

Limitations

Mention the difficulties (time, cost, sources, etc) that are faced by in preparing this

report.

Bibliography (reference & sources used)

In this section provide all the references and sources that you have used for data

collection for your internship Report.

Annexes

At the end of your report, attach all of the supportive material you have used for

the preparation of your report, like any brochures, forms, drafts, newsletters, interviews,

questionnaires etc.

Glossary

Describe the basic TERMS that you experienced during yours internship program.

Important Note:

Complete all the required parts of your report.

The student should prepare the internship report according to his/her area of

study in academic program. The internship report should be double space typed on

A4 size 75 gram paper with bold headings and sub headings, with margins set at

top, bottom and right 1 inch whereas left margin should be 1.5 inch. Minimum

words required for internship report are 12,000 words. Program specialization,

current mailing address and student ID should be clearly mentioned in the report.

Students can submit their internship report only once that will be considered as

final and marked accordingly.