Solving Sharepoint:

Introducing Adhere for AlfrescoIntegration, Workflow, Search, and More…

Mike Mahon, CEO – Zia Consulting

Our employees are not

adopting our

Corporate ECM.

ECM AVOIDANCE

We don’t know where

all of our content is

stored.

CONTENT CHAOS

Our employees use

SharePoint, but we need

an ECM system for

proper Information

Governance

SOLVING SHAREPOINT

Sound familiar?

IS THIS YOU?

WHAT KEEPS YOU UP AT NIGHT?

Real Use Case

60K… 6,000

2 YEARS LATER… 25,000+

scale upgrade

CHALLENGES USING SHAREPOINTAS A STAND ALONE ECM

• Synchronization Limit - 1800

Documents

• Max of 5000 users in

SharePoint

• Max of 15 Workflows Run

Concurrently against Content

DB

• Recommended Max 10

Concurrent Editors

Result:

This is from microsoft for SP 2013Source:http://technet.microsoft.com/en-

us/library/cc262787.aspx#Boundaries

Sharepoint upgrade doesn't

seems to have got any easier

with 2013, and in fact things

seemed to have got much

worse.

-Gartner Report "Sharepoint 2013"

Finally, for IT leaders considering migration to 2013, Microsoft doesn't

support upgrades that skip generations, adding to the burden for users

currently still on 2007, who might otherwise consider a migration to 2013

if they did not have added challenge of having to migrate through 2010

first. Inplace migration to SharePoint 2013 is also not possible.

Developers must use the database attach method, which involves

creating a copy of the existing 2010 database and attaching it to a fresh

2013 environment, a more involved (but safer) process than the in-place

method that was available for earlier upgrades

Business Process Management

CHALLENGES USING SHAREPOINTAS A STAND ALONE ECM

• Late to the Game

• Incomplete Feature Set• Complex Workflow Requires Third

Party Tools

• Max 15 Workflows run

concurrently against content DB

Source: http://technet.microsoft.com/en-

us/library/cc262787.aspx#Boundaries

Result:

Improved, but even with 2013 android

tablets are not supported - Gartner

Result:

Costly service provider customizations

are required making upgrades even

harder & does not scale

mobile

provisioning archiving

CHALLENGES USING SHAREPOINTAS A STAND ALONE ECM

• Lack of Advanced Site

Creation

• Lack of Configuration

• Lack of Rule-based

provisioning

• Lack of Site Archival

• Lack of Decommissioning

Functionality

• Lack of advanced storage

optimization capabilities

Result:

Ever increasing operating system &

database infrastructure costs

Result:

Significant increase in it labor costs

& decrease in user satisfaction

compliance replication

CHALLENGES USING SHAREPOINTAS A STAND ALONE ECM

•Lack of Automation (users

won’t do it)

•Lack of Governance

Controls

•Lack of Security Controls

Result:

Inconsistent & uncontrolled sites,

increasing administrative burden, &

requires third-party product

• Lack of Farm-to-Farm

Replication

• Lack of Geographic

Synchronization

Result:

Forces organizations to adopt complex

Unsynchronized multiform architectures

& Large investment into network

Optimization toolsSources: AIIM Market Intelligence Reports, Gartner Report "SharePoint 2013: Good Progress but Missed Opportunities”, Should Microsoft Kill SharePoint?Published: 1 October 2013, Analyst(s): Jeffrey Mann, Alfresco White Paper - Enterprises Need an Alternative to SharePoint

INTRODUCING ADHERE FOR ALFRESCO

√ SharePoint + Alfresco with SeeUnityIntegration & Synchronization

Enterprise Search: Alfresco, SharePoint, Legacy ECM

Alfresco Records Management + SharePoint

√ Advanced Business Processes & Hybrid Collaboration

√ Embedding Intelligent Capture

√ Document Security for SharePoint + Alfresco

Sounds great. But how?

• Our modular software is highly adaptable

• Easily configure one or many connectors

• Simple addition of additional solutions to work with

connectors

SEEUNITY SOLUTION ARCHITECTURE

ADVANCED WORKFLOW FOR SHAREPOINT + ALFRESCO

Automation of Routing, Requests, Approvals

Exception Management

Document Transformation – Office to PDF, etc…

Introducing Activiti BPM

EMBEDDING INTELLIGENT CAPTURE

Mailroom Automation with Advanced OCR

AND

Intelligent “In-Process Capture”

via Ephesoft Web Services

Embed within ECM (or Portal or ERP….)

Central hub for ingestion of documents

Covertix provides seamless control & protection

of data in any type of file, anywhere inside or

outside the organization, on any device, without

changing existing business processes or user

behaviors.

DOCUMENT SECURITY FOR SHAREPOINT

Solving Sharepoint:

Introducing Adhere for AlfrescoIntegration, Workflow, Search, and More…

Mike Mahon, CEO – Zia Consulting