Introducing:

TimeFiler

Ian JohnsonEnfinit Software Ltd

Quicken ConferenceWhat I’m planning to discuss

• What is TimeFiler– What TimeFiler does

– Why clients use TimeFiler

• What is Software as a Service– SaaS – benefits & pitfalls

– Integrating with Quickbooks

• How we sell TimeFiler– What the product needs to be

– Making it easy for companies to choose us

What we doReduce cost of managing employee time

• Online roster, leave request and timesheets

• Integrated with HR/Payroll/Job costing applications

• Benefits:– Eliminate data entry errors = reduced processing

cost

– Greater accuracy of data = better labour reporting

– Customisable interface = less training time

– SaaS = nothing to install, maintain and support

Online roster

Online leave requests

Online timesheets

Online timesheets

Some clients

Nothing new, really!

• Someone else looks after application and your data

• SaaS– New name for ASP (Application Service Provider)

– Web-based products, generally aimed at SME

– Monthly access fee (not perpetual license)

• What is the ‘cloud’?– Product hosted off-site, not in-house

– SLA is with vendor. (They have separate SLA with hosting provider.)

What is SaaS?

Convenience & lower cost of ownership

• Someone else looks after application and your data

– No backups, no upgrades

– Minimal IT skill needed

– Available anywhere, no expensive infrastructure

But ...

Why SaaS is cool

Pitfalls of SaaS

hosted email

salesforce

basecamp

crm

SaaS accounting

X

X

X

Users interact with lots of products, and integration is poor

user

trac

X

TimeFiler: what companies want

• Integration– Each group of users should only use one product

– Must integrate with related 3rd party products

• Configuration– Adaptable to client requirements

– User groups, opportunity to influence product, etc

• Support/product availability– Appropriate SLA commitments

Plugging the gap

HR/Payroll/Finance

roster leave timesheets

job invoice

Quickbooks

payrollstrategic hr

Employees & Managers

online hr

HR

Finance

lots of

users

few usersGL A/R

Getting users involved online

• Online access– TimeFiler enables Quickbooks customers to get

remote users involved in accounts process

• Configuration– Job costing and/or payment calculation to suit

customer

– Configurable rules e.g. piece rate, overtime, etc

• Integration– Integrates with Quickbooks via IMS

TF for Quickbooks

What we do

roster leave timesheets

job invoice

Quickbooks

payrollstrategic hr

online hr

Existing applications, usually in-house

GL A/R

Selling TimeFiler

Sales process for TimeFiler

CFOIT

Payroll HR

Analyst

Recommends our product Decision maker

Being as ‘Normal’ as possible

• What IT asks us (or our advocate)– Does it integrate with our other applications

– Will it break anything

– Do I have to do anything

– Is their hosting infrastructure any good

– If it fails, will I have to fix it

– Is it secure (e.g. SOX compliance)

– Does it fit our corporate IT strategy

Surviving IT

What we do

• Installation– No browser installs, no firewall changes, SSL

– Support Internet Explorer 6 too

• Integration– Support single sign-on

– Tool to integrate related applications

• Appear ‘normal’!– Microsoft-based infrastructure

– We use reputable hosting providers

Surviving IT

Being as ‘Normal’ as possible

• What CFOs ask us– What does it cost/ROI

– Who else is like us and uses it

– Will you be around in five years

– Can you support us

– What if you die

• What we do– Leverage our partners’ brands

– ‘Normal’ SLA conditions

Surviving the CFO

Summary

• Quickbooks customers can get their users involved, online

• TimeFiler complements Quickbooks, and is easy to sell, implement and support

• Already integrated via IMS

TimeFiler

Thank you!

www.timefiler.com