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Higher Education Approval to Teach Policy and Procedure

Higher EducationApproval to Teach

Policy and Procedure

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Version Control

Version: 1.0New or replacement: NewApproved by (Committee): Quality and Standards CommitteeDate approved: 18 May 2016Title of author: HE Manager Academic StandardsDate issued: 9 August 2016Date for Review: June 2017Document reference: TMC-POL-HE-APPTEA

Revision History

Version New/Replacement Summary of Changes

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Contents1. Introduction...........................................................................................................................4

2. Scope......................................................................................................................................4

3. Appointment of RTS...............................................................................................................4

3.1. Criteria for appointment....................................................................................................4

3.2. Academic Route.................................................................................................................4

3.3. Teaching Qualifications......................................................................................................5

3.4. Experience Route...............................................................................................................5

4. Process of application for appointment.................................................................................5

5. Determining the application...................................................................................................6

6. Informing the applicant..........................................................................................................6

7. RTS Register............................................................................................................................7

8. Termination of RTS.................................................................................................................7

9. Monitoring.............................................................................................................................7

Appendix 1: Application for Recognised Tutor Status....................................................................8

Appendix 2a: Successful application letter...................................................................................13

Appendix 2b: Partially successful application letter.....................................................................14

Appendix 2c: Unsuccessful application letter...............................................................................15

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All academic staff employed by The Manchester College who deliver or support programmes leading to higher education awards must apply for and be granted Recognised Tutor Status by the College. This policy and procedure sets out the College’s expectations governing the approval of Recognised Tutor Status. It identifies the rights and privileges of a Recognised Tutor, defines specific approval processes and sets out the roles and responsibilities of pre and post appointment.

In using this procedure other documents may need to be considered:

TMC-STRAT-HE-LTAS1 Higher Education Learning, Teaching and Assessment Strategy

If you need any further advice on how this procedure works, you should contact the Higher Education Management Department.

Department Contacts: Higher Education ManagementOpenshaw Campus, OP124Tel: 0161 67 41406

Additional guidance can be obtained by visiting www.qaa.ac.uk and referring to UK Quality Code for Higher Education: Chapter B3: Learning and Teaching

This document is available in alternative formats on request to the Higher Education Management Department

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http://www.qaa.ac.uk/assuring-standards-and-quality/the-quality-code/quality-code-part-b


1. Introduction The purpose of this document is to provide mechanisms through which the College can assure itself that those who are employed by the College who are engaged in delivering or supporting programmes leading to higher education awards are appropriately qualified for the role.

The granting of Recognised Tutor Status (RTS) also provides a means through which the College can give specific rights to those involved in the delivery and/or support of programmes - for example access to staff development events and research and scholarship.

2. Scope This document applies to anyone employed by the College who is engaged in delivering or supporting programmes leading to higher education awards.

RTS is not required for ‘guest speakers’ involved in providing a limited amount of teaching. Guest speakers must not be involved in any part of the assessment process or in providing academic/ or personal supervision and/or support.

‘Delivering or supporting’ above includes the following activities:

• teaching (including the supervising of dissertations and projects)

• preparation of assessment tasks

• first or second marking of student output

• academic and/or personal/pastoral supervision of students.

3. Appointment of RTS

3.1. Criteria for appointment The following criteria are based on the principle that the applicant for RTS must be able to demonstrate through relevant evidence that they are appropriately equipped to undertake the designated role. This evidence may include academic qualifications (as outlined in 3.2) or relevant experience and professional qualifications (as outlined in 3.3).

3.2. Academic Route For this entry route the qualifications of staff seeking RTS should be relevant to the discipline they expect to teach and should be to at least the following levels:

Level at which delivering/supporting

Essential Desirable

Pre-Certificate stage (level 3) Foundation degree Honours degree

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Certificate stage (level 4) Foundation degree Honours degree

Foundation Degree/ Diploma Stage (levels 4 & 5)

Honours degree Masters degree

Honours (level 6) Honours degree plus PGCE in HE (or equivalent)

Masters degree plus PGCE in HE (or equivalent)

Masters Degree (level 7) Masters degree plus PGCE in HE (or equivalent)

Doctorate plus PGCE in HE (or equivalent)

3.3. Teaching Qualifications Staff should also hold the following teaching qualifications:

• PGCE in HE or equivalent such as: an institutional qualification in teaching in the higher education sector accredited against the UK Professional Standards Framework, be recognised as a fellow of the Higher Education Academy (HEA), holder of a National Teaching Fellowship Scheme Individual Award, holder of a PGCE in secondary education, further education, lifelong learning

3.4. Experience Route For this entry route staff seeking RTS must demonstrate that they possess at least one of the following:

• no fewer than three years relevant teaching experience including sustained engagement in relevant scholarly activities

• relevant professional qualifications

• no fewer than five years other relevant professional/industrial experience.

Where an applicant is appointed RTS in accordance with either entry route but has fewer than three years teaching experience the College must provide the applicant with an appropriate induction to delivering/supporting provision in higher education prior to commencing the designated role.

4. Process of application for appointment A person must not commence the delivery/supporting of provision until their application for RTS has been approved in accordance with this document. Applications must be submitted using appendix 1 of this code.

Applications are for Recognised Tutor Status with or without restrictions depending on the requirements of the role and the skills / experience of the applicant. Restrictions can be at different levels and in the following activities:

• Teaching (including supervision of projects / dissertations),

• Assessment Preparation,

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• Assessment Marking / Second Marking,

• Academic / Pastoral Supervision.

It is the responsibility of the Department Team Leader (or equivalent) to ensure that delivery/support does not begin before approval has been granted.

Applications for RTS should be submitted no fewer than 30 working days before the intended start date to the Human Resource department and must be considered, counter-signed and forwarded by the Head of Department, with any comments from the Head of Department, to the HE Management Department.

5. Determining the applicationThe Recognised Tutor Status Panel will comprise of:

• HE Partnerships Manager (Chair)

• 2 x Heads of Department (minimum)

• Chair of Teaching, Learning and Assessment Committee

This panel will meet ‘virtually’ to ensure a timely turnaround of applications.

The Recognised Tutor Status panel is responsible for determining whether the applicant has satisfied the criteria specified in sections 3.2 to 3.4 of this document.

The Recognised Tutor Status may grant either ‘RTS’ or ‘RTS with restrictions’ based on the areas outlined on the application. Restrictions may be appropriate for example because of limited experience and may subsequently be removed if the applicant applies to extend their RTS after a period of time, for example equivalent to the period which would enable the applicant to gain the required experience. Restrictions must detail the activities which it would be inappropriate for the member of staff to undertake (such as being permitted to teach but not examine, or to examine but only where all examined work is second marked, and to specify the level at which the applicant is permitted to teach and/or assess).

6. Informing the applicant The HE Management Department must inform the applicant in writing of their decision within 10 working days of the date of submission of the application.

In the case of approval ‘with restrictions’, these should be detailed together with the reasons for them. The letter should explain timescales within which restrictions could be removed and the process for applying to extend RTS. Standard letters are included as appendix 2.

Where appointment is made ‘with restrictions’ it may be appropriate to nominate a member of staff to mentor the applicant where this is considered helpful.

Where the Recognised Tutor Status panel judges that it is not appropriate to grant RTS in any form they must state the reasons for the decision and provide clear guidance on

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what steps the applicant needs to take to be eligible for RTS. Standard letters are included as appendix 2.

7. RTS Register Where an application is approved (with or without restrictions), HE Management department must ensure that the appointment is recorded on the College’s RTS spreadsheet.

8. Termination of RTS Where evidence is provided, through complaints or annual monitoring processes, that serious issues exist with the quality of teaching the Institute may terminate or re-evaluate the Recognised Tutor Status of the person in question. It is the responsibility of the Human Resources department to ensure that appropriate human resource and staff development policies are in place to assure the continuing professional development and suitability of staff.

9. MonitoringAnnual statistics relating to the number, nature, context and outcome of RTS applications are generated annually for quality assurance purposes and to permit the Manchester College to monitor themes or trends at organisational level and to subsequently improve its services and provisions.

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Appendix 1: Application for Recognised Tutor Status To allow an informed decision, the form must be completed with as much information as possible and submitted electronically to the HE Management Department at [email protected] with a:

• Relevant and current curriculum vitae

Any CV that is incomplete, contains insufficient information will be returned to the Head of Department for re-submission.

Successful applicants will be informed in writing; therefore an accurate and complete address is required.

All applications will be considered by the RTS panel and will gain internal approval before submission to the relevant partner University (where applicable).

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Name and titleDivisionContractDate commenced at TMCTMC Address:TMC Telephone No:Email:Mobile No:

Current role

Current job titleSpecific responsibilities (in addition to teaching & assessment)

Current teaching responsibilities (this academic year)

Programme title Awarding body Responsibility Module and level

Previous teaching experience

Programme Subject Level

Subject specialisms

Use this space to detail, within your subject area(s), specific areas of knowledge and specialism

Experience and/or Professional Qualification Route

For a member of staff who does not have a honours degree and/or a PGCE - you must use this space to detail the following.

1. A minimum of three years Higher Education (HE) teaching experience in the relevant subject area, at the same level to be taught on the MMU programme.

2. Appropriate professional qualifications, similar in both level and subject area to the MMU programme that is to be taught, appropriate teaching expertise and ability to assess at the appropriate level*.

3. A minimum of five years of current or recent industrial experience (within 3 years), relevant to the subject area to be taught and appropriate in standing to maintain academic standards in the context of UK HE and appropriate teaching expertise and ability to assess at the appropriate level *.

* this may be supported, for example, by a portfolio of evidence.

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Academic, professional and vocational qualifications/training (most recent first)

Institution From To Qualification(s) Grade

Recent scholarly activity (including published material) – Research, curriculum development, professional practice(within the last 2 years)

Activity category (from list) Outline detail of activity and impact Date (dd/mm/yyyy)

Less recent scholarly activity (including published material) (more than 2 years ago)

Activity category (from list) Outline detail of activity and impact Year

Scholarship ambition

Use this space to outline proposed areas for further professional and academic development

Staff development

Activity Outline detail Date

Previous relevant employment or industrial experience (most recent first)

Employer From To Job title/duties/experience


Higher Education Approval to Teach Policy and ProcedureGuidance:

Contract Choose either:Permanent full-timePermanent fractionalSessional lecturer

Specific responsibilities Other than teaching and assessment responsibilities for specific modules or parts of module, please list other duties within your role such as: year/pastoral tutor (for XXX year on XXX course), marketing representative, internal verification coordinator, programme coordination (for XXX programme)

Job title As per contract of employmentCurrent teaching responsibilities

Please complete using the correct programme title (and preferably programme code) , module title (and preferably module code) with level of module (i.e. level 4, 5 or 6), full awarding body title (e.g. University of Salford)

Previous teaching experience

Please list all relevant teaching experience, not just HE. In the case of FE, please denote level (e.g. Level 3 if extended diploma or A level). Also list any training delivered (e.g. NVQ).

Subject specialisms Within you own subject area(s) list areas of knowledge and expertise that you feel are relevant to teaching, learning, assessment and curriculum planning. This will help the institution understand the breadth of your knowledge and expertise and how this enhances the broader staffing profile. This is also useful for curriculum planning, knowledge sharing and other aspects of strategic or operational planning. For example if you held a degree in and taught on a Graphic Design programme, you may consider yourself to have an appropriate level of knowledge and expertise in:Typography; digital imaging; advanced level industry standard drawing and layout applications such as Adobe Illustrator and In-Design; visual studies; illustration; interface design; basic/intermediate HTML and CSS;In the above scenario, you may also, based on experience or secondary qualifications have knowledge and expertise in photography and darkroom practice; delivering study skills; basic video camera operation; art history; printmaking; drawing (e.g. life drawing) skills.

Academic, professional and vocational qualifications/training

Please include qualifications gained at 11-16, further education, higher education, post-graduate, professional/industry specific qualifications (e.g. CMI, CISCO, ILM, AAT, Apple Accredited Trainer). Please ensure you include all teaching and related qualifications (e.g. PGCE, D32/3).

Recent scholarly activity Please include all relevant activity ranging from personal, self-initiated subject updating to structured programmes of learning. Please consider all forms of subject updating (from visiting a specific and relevant exhibition to conducting research or working with an employer to develop curriculum content) or and pedagogical development (from taking part in action research on a specific educational theme to attending a sharing best practice event combining the experiences of colleagues across the sector)The list of categories is to be used in the first column to help



differentiate and analyse the range and types of scholarly activity that TMC staff are engaged in.Activity categories:Discipline specific pedagogic development --- from BC templateExternal examiningAcademic consultancyOwn professional practiceIndustry consultancy, shadowing, updating, sabbaticalEmployer engagement activityAction research or study related to learning and teachingField research / educationally relevant visitsAttendance at scholarly events, exhibitions and conferencesFurther academic studyCertification/activity related to any relevant professional, regulatory or statutory bodyAcademic readingCurriculum development and designInnovative application or integration of existing knowledge in TLAPublished material (papers, in journals…)Other

Less recent scholarly activity

This section allows the institution to fully capture the range of activity that has taken place over a wider period of time. Rather than duplicate or re-write material, please copy and paste whatever information you may have in other CV formats or CPD records. If you are unsure of the exact title, date etc then please provide what basic information you can. Going forward, annual updating of this pro-forma will allow for more detailed recording of specific scholarly activity and will help build up the personal and group profile of scholarliness essential to our planning and academic profile

Scholarship ambition To help plan for future developmental need and to allow for more effective and fair prioritisation of resources, this section should be used to give a personalised vision for your own future scholarship demands. You should consider what areas of your subject should you now be developing in light of changes happening within your curriculum area, perhaps related to for example technological advances, changes in workforce requirements of industry or new ground in educational philosophy.

Staff development Please complete any TMC specific staff development, mandatory or otherwise and any staff development sessions attended in conjunction with our validating partners.

Previous relevant employment or industrial experience

Please only list employment or industrial experience that you feel is relative to your current role/subject areas or the wider TMC purpose.



Appendix 2a: Successful application letter<insert name of RT>

<insert address>

<insert date>

Dear <insert name of RT>

RECOGNISED TUTOR STATUS

I am pleased to inform you that on behalf of The Manchester College, the Recognised Tutor Status Panel have approved your application as a Recognised Tutor as follows:

Validating Partner:

Date of appointment:

Status:

Details of appointment:

Yours sincerely



Appendix 2b: Partially successful application letter

<insert name of RT> <insert address>

<insert date>


RECOGNISED TUTOR STATUS

I am pleased to inform you that on behalf of The Manchester College, the Recognised Tutor Status Panel have approved your application as a Recognised Tutor as follows:

Validating Partner:


Status:

Conditions:


Your application has been granted with the following restrictions:

• <Insert restrictions which apply>

The restrictions have been applied due to… <insert the reasons which restrictions have been applied>

It is the recommendation of the Recognised Tutor Status panel that the following actions be taken prior to the resubmission of your applications for Full Recognised Tutor Status:

• <Insert suggested actions>

Yours sincerely



Appendix 2c: Unsuccessful application letter

<insert name of RT> <insert address>

<insert date>


RECOGNISED TUOTR STATUS

I regret to inform you that on behalf of The Manchester College, the Recognised Tutor Status Panel have been unable to approve your application for Recognised Tutor Status:

Validating Partner:


Status:


Your application was not approved for the following reasons:

• <insert key issues>

It is recommended that these areas are addressed prior to the resubmission of an application for Recognised Tutor Status in this subject area.

Yours sincerely


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