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Introduction into Introduction into files and folders files and folders (directory) (directory)

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Page 1: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

Introduction into files Introduction into files and folders (directory)and folders (directory)

Page 2: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Learning OutcomeLearning Outcome

Develop file management strategiesExplore files and foldersCreate, name, copy, move, and delete

foldersName, copy, move, and delete filesWork with compressed files

New Perspectives on Microsoft Office PowerPoint 2007

Page 3: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Organizing Files and FoldersOrganizing Files and FoldersA file, or document, is a collection of data

that has a name and is stored in a computer

A folder stores a number of files

Disks contain folders that hold documents, or files◦USB drives◦Compact discs (CDs)◦Digital video discs (DVDs)◦Hard disks

Removable disks are inserted into a drive

New Perspectives on Microsoft Office PowerPoint 2007

Page 4: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Organizing Files and FoldersOrganizing Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007

Page 5: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Understanding the Need for Understanding the Need for Organizing Files and FoldersOrganizing Files and Folders

Windows organizes folders and files in a hierarchy, or file system

Windows stores the folders and important files it needs to turn on the computer in its root directory

Folders stored within other folders are called subfolders

New Perspectives on Microsoft Office PowerPoint 2007

Page 6: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Windows file hierarchyWindows file hierarchy

New Perspectives on Microsoft Office PowerPoint 2007

Page 7: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Developing Strategies for Developing Strategies for Organizing Files and FoldersOrganizing Files and Folders

Type of disk you use to store files determines how you organize those files

Storing files on removable media allows you to use simpler organization

The larger the medium, the more levels of folders you should use

Documents folder

You should have a backup, or duplicate copy, of important files

New Perspectives on Microsoft Office PowerPoint 2007

Page 8: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Developing Strategies for Developing Strategies for Organizing Files and FoldersOrganizing Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007

Page 9: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Exploring Files and FoldersExploring Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007

Page 10: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Using Windows ExplorerUsing Windows Explorer

New Perspectives on Microsoft Office PowerPoint 2007

Page 11: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Navigating to Your Data FilesNavigating to Your Data Files

The file path is a notation that indicates a file’s location on your computerF:\FM\Tutorial\Holiday.bmp◦F: is the drive name◦FM is the top-level folder on drive A◦Tutorial is a subfolder in the FM folder◦Holiday.bmp is the full filename with the file

extension

New Perspectives on Microsoft Office PowerPoint 2007

Page 12: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Navigating to Your Data FilesNavigating to Your Data Files

New Perspectives on Microsoft Office PowerPoint 2007

Page 13: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Working with Folders and FilesWorking with Folders and Files

◦right-click a blank area in the folder window, point to New, and then click Folder)

◦Type a name for the folder, and then press the Enter key

New Perspectives on Microsoft Office PowerPoint 2007

Page 14: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Working with Folders and FilesWorking with Folders and Files

Moving and Copying Files and Folders◦Moving a file removes it from its current

location and places it in a new location you specify

◦Copying places the file in both locations

New Perspectives on Microsoft Office PowerPoint 2007

Page 15: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Working with Folders and FilesWorking with Folders and Files

Naming and Renaming Files◦Filenames provide important information about

the file, including its contents and purpose Main part of the filename Dot File extension

◦A filename extension identifies file type and indicates program in which file was created

New Perspectives on Microsoft Office PowerPoint 2007

Page 16: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Working with Folders and FilesWorking with Folders and Files

Deleting Files and Folders◦Recycle Bin is an area on your hard disk that

holds deleted files until you remove them permanently

New Perspectives on Microsoft Office PowerPoint 2007

Page 17: Introduction into files and folders (directory). 2 Learning Outcome Develop file management strategies Explore files and folders Create, name, copy, move,

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Working with Compressed FilesWorking with Compressed Files

Files stored in a compressed (zipped) folder take up less disk space◦Allows you to transfer files more quickly

Extracting a file creates an uncompressed copy of the file in a folder you specify, while the original file remains in the compressed folder

Compression programs◦WinZip◦PKZIP

New Perspectives on Microsoft Office PowerPoint 2007