introduction to bookkeeping and accounting
TRANSCRIPT
WELCOME EHV SUMMIT
Introduction to bookkeeping &
Accounting
t: @senoltapirdamaz | [email protected]
Senol Tapirdamaz
Let me introduce myself
Senol Tapirdamaz
The Creative Assistent Accountant @DeWert1959Focus on startups and growers Small Business EnterprisesBookkeeping, Annual Reports, Fiscal Declarations AcquisitionDWO member
t: @senoltapirdamaz | [email protected]
You can find me on
t: @senoltapirdamaz | [email protected]
VISION
The life of an entrepreneur knows important moments. When you start your business for example, when you expand or shrink, if you want to collaborate or want to quit. You make choices that each one affect the future of your company. De Wert will gladly
help you.
Since 1959 we support entrepreneurs with accountancy, tax and HR advice, payroll and administrative services. So what stage
you're in: with De Wert you are sure of your business.
Who is De Wert?
Our topics
• Summary of bookkeeping / accounting• Financial and Management accounting• Assets – Liabilities – Revenues –
Expenses• Capital• Accounting equation
t: @senoltapirdamaz | [email protected]
WHY????
It’s for your own good
Historical reference Predictive reference
Record en determine financial happenings, solely to decide the endings of your business
Do I need to change something? Do I need more money? Do I need a employees?
Bookkeeping in basic terms
• Collect: Organize all incoming/outgoing billsbankstatements etc.
• Record: Enter all data of your businessadministration
• Process: Definite determining the records in
the administration for accountability
t: @senoltapirdamaz | [email protected]
Bookkeeping to AccountingBusiness Financial
Transactions(sales & purchases)
Documentation(Invoices & Credits)
Prime books of entry(e.g. sales day book,Cash
book, Journals
Ledger accounts
Trial Balance
Profit and Loss (PNL) Balance Sheet
Cash Flow
t: @senoltapirdamaz | [email protected]
Ledger accounts
t: @senoltapirdamaz | [email protected]
Financial Transactions
• Sales – exchanging a good or service for money• Purchase – buying a good or service• Payments – transfer of money to someone else
(for example, for purchases or for wages to employees)
• Receipts – getting money from someone else (for example, from customers)
• Petty cash – paying for low value items with a small fund of cash
• Payroll – wages and salaries paid to employees, and any payroll taxes
t: @senoltapirdamaz | [email protected]
Keep these records for
221,011,200 seconds3,683,520 minutes
61,392 hours2,558 days365 weeks84 months
t: @senoltapirdamaz | [email protected]
Yup
t: @senoltapirdamaz | [email protected]
Which Transactions do I need to save
• Quotation• Purchase Order• Delivery note• Goods Received Note• Invoice• Credit note• (Bank)statements• Calendar
t: @senoltapirdamaz | [email protected]
And now the fun begins
t: @senoltapirdamaz | [email protected]
Assets = Liability + Equity
Example BalanceAssets
Current AssetsInvestmentsProperty , plant, equipmentIntangible assetsOther assets
Total Assets
Liabilities & Equity
Equity
Long term liabilityCurrent liabilityTotal Liability
Total Liability & Equityt: @senoltapirdamaz | [email protected]
t: @senoltapirdamaz | [email protected]
Assets = Liability + Equity
ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN. ACC/ PAY
UTIL / PAY
JIM, CAP
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Assets = Liability + Equity
ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
€ 12,000 € 12,000
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000-2,200
5,000- 2,200
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000-2,200
5,000- 2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000-2,200
5,000- 2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Juan collects part of Acc Rec 3,500 -3,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000-2,200
5,000- 2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Juan collects part of Acc Rec 3,500 -3,500
Juan gets the electricity bill 300 -300
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000-2,200
5,000- 2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Juan collects part of Acc Rec 3,500 -3,500
Juan gets the electricity bill 300 -300
Juan withdraws some cash - 1,500 - 1,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000-2,200
5,000- 2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Juan collects part of Acc Rec 3,500 -3,500
Juan gets the electricity bill 300 -300
Juan withdraws some cash - 1,500 - 1,500
End of the month for Juan 2,000 1,500 4,300 0 300 7,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000-2,200
5,000- 2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Juan collects part of Acc Rec 3,500 -3,500
Juan gets the electricity bill 300 -300
Juan withdraws some cash - 1,500 - 1,500
End of the month for Juan 2,000 1,500 4,300 0 300 7,500
Assets = Liability + Equity
Juan in a MillionBalance Sheet End of Month
Assets Liabilities + EquityInventory 4,300 JIM Capital 7,500
Accounts Receivable 1,500 TOTAL EQUITY 7,500Cash 2,000 Accounts Payable 0
Utilities Payable 300
TOTAL LIABILITY 300
TOTAL ASSETS 7,800 TOTAL LIABILITIES + EQUITY
7,800
t: @senoltapirdamaz | [email protected]
Oh joy! More Fun!
t: @senoltapirdamaz | [email protected]
Revenues = Expenses + Net Income
t: @senoltapirdamaz | [email protected]
Revenues = Expenses + Net Income
• You need this for your income statement
• This Income Statement reports yourResults of Operations
• It’s measures over a period of time
t: @senoltapirdamaz | [email protected]
Revenues = Expenses + Net Income
• Revenues = New Assets from providing goods and services to customers
• Expenses = Assets sacrificed to secure/be able to provide the revenues
• Net Income = The change in Equity derived from transaction with customers
t: @senoltapirdamaz | [email protected]
Assets = Liability + Equity
ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
€ 12,000 € 12,000
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000 5,000
-2,200 -2,200
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000 5,000
-2,200 -2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000 5,000
-2,200 -2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Juan collects part of Acc Rec 3,500 -3,500
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000 5,000
-2,200 -2,200
Juan pays the Acc/Pay - 6,500 - 6,500
Juan collects part of Acc Rec 3,500 -3,500
Juan gets the electricity bill 300 -300
Assets = Liability + Equity
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business
12,000 12,000
Juan gets inventory on credit
4,500
Juan rents a shop - 600 - 600
t: @senoltapirdamaz | [email protected]
All amounts in € ASSETS LIABILITY EQUITY
CASH ACC / REC
INVEN.
ACC/ PAY
UTIL / PAY
JIM, CAP
Juan invests in business 7,500 7,500
Juan gets inventory on credit 6,500 6,500
Juan rents a shop - 1,000 - 1,000
Juan makes a sale on credit 5,000 5,000
-2,200 -2,200
Juan rents a shop - 1,000 - 1,000
Juan collects part of Acc Rec 3,500 -3,500
Juan gets the electricity bill 300 -300
Juan withdraws some cash - 1,500 - 1,500
End of the month for Juan 2,000 1,500 4,300 0 300 7,500
Juan in a MillionIncome Statement Month X
Sales 5,000
Cost of Goods Sold - 2,200
Gross Margin 2,800
Operating Expenses:
Rent Expense - 1,000
Utilities Expense - 300
Total Operating Expenses - 1,300
Net Income 1,500
t: @senoltapirdamaz | [email protected]